application letter to an hotel as a receptionist

• Hotel Receptionist cover letter examples

To secure Hotel Receptionist jobs, firstly you need to get your CV in front of the employer.

And to do that you will need a strong cover letter.

But writing a cover letter which stands out from the crowd and encourages recruiters to read your CV is not always easy.

So, we have created 3 Hotel Receptionist cover letter examples to give you some inspiration, along with a full guide on how to create your own winning cover letter.

Guide contents

How to write a Hotel Receptionist cover letter

• What to include in a Hotel Receptionist cover letter

CV templates 

Hotel Receptionist cover letter example 1

Hotel Receptionist cover letter example 2

Hotel Receptionist cover letter example 3

These Hotel Receptionist cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To build an instant connection with the recruiter reading your cover letter, start with a warm greeting.

It should be friendly but not casual – keeping it professional at all times.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Hotel Receptionist cover letter

So, what type of information should you write about in your Hotel Receptionist cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

To round up

Writing an impressive cover letter is a crucial step in landing a Hotel Receptionist job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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Hotel Receptionist Cover Letter Example

Writing a cover letter for a hotel receptionist position can be an intimidating process. It is a chance to show potential employers how you stand out from other applicants, and why you are the perfect fit for the role. Here we provide you with a guide to get you started on writing a great hotel receptionist cover letter. From what to include to tips and tricks, this guide will help you create a unique, tailored and professional letter that will increase your chances of landing the job.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Hotel Receptionist Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the position of Hotel Receptionist at ABC Hotel. I have a passion for hospitality, customer service, and have experience in managing customer relationships.

With a proven track record of providing quality service, I am confident that I can make an immediate impact within your organisation. I am reliable, organized and have a strong interest in customer satisfaction and detail- oriented tasks. I am also a team player and comfortable communicating with people of different backgrounds and cultures.

I am currently working as a Receptionist at XYZ Hotel, where I manage the check- in and check- out process for guests. During my time at XYZ Hotel, I have consistently received positive feedback from guests for my professional manner, ability to handle customer concerns quickly, and ability to provide helpful information about the hotel and local attractions.

In addition, I possess knowledge about the hospitality industry, and I am skilled with cash handling and credit card processing. I am also proficient in Microsoft Office and other related software, allowing me to handle administrative tasks efficiently.

I am confident that I have the skills, qualifications, and experience necessary to be a great addition to your team. I look forward to discussing my qualifications with you further in an interview.

[Your Name]

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What should a Hotel Receptionist cover letter include?

A Hotel Receptionist cover letter should include information on why you’re the perfect candidate for the position. Your cover letter should demonstrate your knowledge and skills relevant to the job, as well as your enthusiasm and interest in the field. It should clearly explain why you are applying and why you should be considered.

When writing your cover letter, it’s important to include details about your qualifications and experience that make you an ideal candidate, such as:

• Knowledge of hospitality industry and customer service
• Experience with bookkeeping and related software
• Fluency in multiple languages
• Ability to handle difficult customer queries
• Knowledge of relevant health and safety regulations
• Experience with cash handling and credit card processing

In addition, you should also include a few key personal traits that make you a great fit for the position, such as:

• Excellent interpersonal and communication skills
• A friendly and approachable demeanor
• Attention to detail and accuracy
• Ability to work in a fast- paced environment
• Ability to handle multiple tasks at once

Finally, it’s important to demonstrate an understanding of the company you’re applying to and why you’re the right candidate for the job. Show that you have done your research and include some information about the hotel and why you would be a great addition to their team.

By including all of the above information, your cover letter should demonstrate why you would be the best candidate for the position, and why the hotel should take the time to read your resume.

Hotel Receptionist Cover Letter Writing Tips

A cover letter is an important document when applying for a job. It provides an opportunity to showcase your skills and highlight relevant accomplishments that make you an ideal candidate for the position. As a hotel receptionist, your cover letter should demonstrate your customer service and administrative skills. Here are some tips to help you write an effective cover letter:

• Highlight your customer service experience. As a hotel receptionist, you will be interacting with guests all day. Make sure to emphasize your customer service experience, as well as any awards or recognition you have received for providing excellent customer service.
• Demonstrate your communication skills. Good communication skills are essential for a hotel receptionist. In your cover letter, explain how the ability to communicate verbally and in writing has helped you in past roles.
• Showcase your organizational skills. As a hotel receptionist, you will need to be organized and able to multi- task. Describe your ability to juggle multiple tasks and prioritize tasks.
• Explain why you are the best candidate for the job. Your cover letter should explain why you are the ideal candidate for the position. Explain why you are passionate about the job and what unique skills and experience you have that make you the best choice.
• Proofread. Before submitting your cover letter, make sure to read it over and edit for any grammar or spelling errors. It’s also a good idea to have someone else review your cover letter to make sure it is perfect.

By following these tips, you can create a strong cover letter and stand out from other applicants. Good luck!

Common mistakes to avoid when writing Hotel Receptionist Cover letter

Writing a cover letter for a position as a hotel receptionist can be a great way to showcase your skills and experience. However, there are some common mistakes you should avoid to make sure that your cover letter stands out from the rest. Here are some tips to help you write a successful cover letter for a hotel receptionist position:

• Don’t forget to customize: It’s important to tailor your cover letter to the specific position and hotel you’re applying for. Doing this shows that you’ve taken the time to research the company and understand what they’re looking for in a receptionist.
• Avoid overused phrases: It’s important to make your cover letter sound unique and professional. Avoid cliches and generic phrases such as “I’m a team player” or “I’m a hard worker”. Instead, provide specific examples of how you’ve demonstrated these qualities in the past.
• Don’t forget to proofread: One of the most important things you can do when writing a cover letter is to proofread it. Make sure that there are no spelling or grammar mistakes, and that you’ve included all the necessary information.
• Avoid using too much jargon: A cover letter is a professional document, so it’s best to keep the language simple and to the point. Avoid using industry jargon or acronyms that the hiring manager may not be familiar with.
• Double- check formatting: A well- formatted cover letter is essential to make a good first impression. Ensure that the margins, font size and type, and spacing are all correct.

By avoiding these common mistakes, you can make sure that your cover letter stands out from the competition and gives you the best chance of getting the job.

Key takeaways

Cover letters are an important part of any job application, and the hotel receptionist job is no different. Crafting an impressive cover letter that stands out from the rest can help you get your foot in the door when it comes to your dream job. Here is a list of key takeaways for writing an impressive hotel receptionist cover letter:

• Make sure to tailor your cover letter to the specific job you’re applying for. This means highlighting the skills and qualifications that make you the perfect candidate for the hotel receptionist position.
• Demonstrate your knowledge of the hotel business. Show that you are familiar with the services and operations of the hotel you’re applying to work at.
• Use your cover letter to explain why you’re the right person for the job. Talk about how your unique qualifications and skills sets you apart from other applicants.
• Showcase your customer service skills. As a hotel receptionist, you will be dealing with guests, so it is important to emphasize how well you handle customer interactions.
• Explain how you plan to utilize your organizational and problem- solving skills. Hotel receptionists need to be able to multitask and handle any problems that arise in a timely manner.
• Conclude your cover letter with a call- to- action. Make sure to mention your availability for an interview and thank the hiring manager for their time and consideration.

By following these key takeaways, you can create a standout cover letter that will make you stand out from the competition and get you one step closer to your dream job as a hotel receptionist.

Frequently Asked Questions

1.how do i write a cover letter for an hotel receptionist job with no experience.

When writing a cover letter for an Hotel Receptionist job with no experience, it is important to highlight any relevant transferable skills you may have, such as excellent customer service abilities or strong organization skills. You should also explain why you are interested in the role and how your skills can be used to benefit the hotel. Additionally, be sure to include any relevant academic qualifications or extracurricular activities that show you have the dedication and drive necessary to succeed in the position.

2.How do I write a cover letter for an Hotel Receptionist job experience?

When writing a cover letter for an Hotel Receptionist job with experience, you should emphasize your previous achievements and how they can be applied to the role. Be sure to mention any areas of expertise or accomplishments you have in the hospitality industry, such as managing a busy front desk or providing excellent customer service. Additionally, include any relevant certifications or training you have that demonstrate your commitment to the role.

3.How can I highlight my accomplishments in Hotel Receptionist cover letter?

When highlighting your accomplishments in an Hotel Receptionist cover letter, it is important to focus on results- oriented achievements that demonstrate your ability and drive. For example, if you have managed to increase bookings or decrease customer wait times, be sure to include this in your cover letter. Additionally, you can mention any awards or recognitions you have received in the hospitality industry, such as a customer service excellence award.

4.What is a good cover letter for an Hotel Receptionist job?

A good cover letter for an Hotel Receptionist job should demonstrate your enthusiasm for the role and highlight any transferable skills or relevant achievements you have. Be sure to include any customer service experience you have, as well as any training or certifications that you have obtained. Additionally, make sure to explain why you are interested in the role and how you could be an asset to the hotel.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Have you ever wondered why a well-crafted cover letter can be the key to unlocking your dream receptionist job ? Your cover letter is often your first opportunity to make a lasting impression on potential employers in today’s competitive market. 

In this article, we’ll explore the art of crafting the perfect receptionist cover letter, tailored to the needs of both job seekers aspiring to secure a receptionist position and those aiming to enhance their cover letter-writing skills for similar administrative roles. 

Let’s dive into the essential elements and tips that will help you shine in your job search.

Crafting a Winning Receptionist Cover Letter

A winning receptionist cover letter is your ticket to a brighter future in the world of administration and customer service. Your cover letter is the initial step in demonstrating your capabilities to potential employers before an interview .

Here are vital steps to take: 

Researching the Company and Position

Before you even put pen to paper, it’s essential to invest time in researching the company and position you’re applying for. Tailoring your receptionist cover letter to align with company-specific goals and missions is an effective way to show potential employers that you’re not just looking for any job but the right job. 

Here are some key points to consider when researching the company and position:

• Aligning with Company Values and Goals: Once you understand the company’s values and goals, you can tailor your cover letter to highlight how your skills and experiences align with them. For instance, if the company values excellent customer service, you can mention your experience in handling customer queries efficiently in your previous role as a receptionist. If the company has a goal of maintaining a professional and welcoming environment, you can discuss your ability to manage the front desk with a friendly and professional demeanor. Remember, it’s not about fabricating experiences, but emphasizing those aspects of your past roles that align with what the company is looking for.

Tip: To make your cover letter more impactful, consider using the Problem-Action-Result (PAR) method. Discuss a problem you encountered in your previous role as a receptionist, elaborate on the actions you took to solve it, and highlight the positive outcomes that resulted from your actions. This approach not only demonstrates your problem-solving skills but also provides concrete examples of your expertise in handling receptionist duties.

• Understanding the Specific Receptionist Role: Receptionist duties vary based on the company. For example, a medical receptionist might manage patient appointments and records, while one at a corporate firm might direct calls and maintain the office. It’s essential to understand the specific tasks for the role you’re applying for. In your cover letter, highlight experiences and skills that align with these tasks, showing your suitability for the role.

Tip: Highlight your proficiency in tools or software mentioned in the job listing, like Microsoft Office Suite or CRM systems. Also, mention any related training or certifications. This shows your readiness to handle a receptionist role’s technical aspects.

Structuring Your Cover Letter

To create an effective receptionist cover letter, it’s important to follow a structured format that captures the attention of employers and highlights your qualifications.

Let’s break down each section:

• Heading and Salutation: Begin with your name, followed by your address, city, state, zip code, email address, phone number, and date. Next, the salutation should ideally address the hiring manager directly.
• Opening Paragraph – Grabbing Attention: Continue with a compelling opening paragraph. For an attention-grabbing statement, you could start with a relevant achievement or a question related to the role. Express your enthusiasm for the receptionist position and briefly mention where you learned about the job opening. The point is to keep the reader interested in you. 
• Middle Paragraph(s) -Showingcase Your Skills and Experience: Use the middle section to elaborate on your qualifications. Mention attributes, work experiences, skills, qualities, and certifications. Use specific examples from your previous roles to illustrate your capabilities. 
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Express your excitement about the opportunity to contribute to the company. State your availability for an interview and your desire to discuss how you can add value to the company. Thank the employer for the consideration and express hope for a positive response. 
• Signature and Contact Information: End the cover letter by signing off with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name. Leave space for signature and add contact links. 

To sum it up, arranging your receptionist’s cover letter in a clear and concise manner is vital. This well-structured method not only demonstrates your professionalism but also guarantees that your important information is conveyed effectively, increasing your prospects of being invited for an interview.

Highlighting Relevant Skills and Experience

When crafting your receptionist cover letter, it’s essential to emphasize skills and experiences that are particularly relevant to the role.

Here are specific skills and experiences to highlight:

• Excellent Communication Skills: Mention your ability to communicate clearly, professionally, and in a friendly manner. Provide examples of your strong verbal and written communication skills. 
• Customer Service & Expertise: Discuss your previous experience in handling customer inquiries and resolving issues. Mention any training or certifications related to customer service, such as courses in conflict resolution. 
• Time Management: Receptionists often need to manage their time efficiently to juggle various responsibilities. Discuss your time management skills and how you prioritize tasks.
• Computer Skills: Receptionists often use various office software, phone systems, and communication tools. Mention your familiarity with these systems. Include any specific software or tools you’re proficient in, such as Microsoft Office, scheduling software, or phone systems.

An exceptional receptionist melds professional skills with interpersonal abilities. By highlighting these qualities in your cover letter, you present yourself as a well-rounded candidate capable of managing administrative tasks and creating positive interactions with guests and colleagues.

Tailoring Your Cover Letter

Creating a personalized receptionist cover letter is crucial to making a strong impression on potential employers.

Here’s how to effectively tailor your cover letter:

• Addressing the Hiring Manager: As mentioned above, address the cover letter to a specific individual, usually the hiring manager. It adds a personal touch and shows that you’ve taken the time to research the company.  Tip : If you’re unsure of the hiring manager’s name, a little bit of research can go a long way. Consider looking up the company on LinkedIn or calling the company directly to ask for the hiring manager’s name. If you’re unable to find the name despite your best efforts, use a professional, non-generic salutation like “Dear Hiring Team”.
• Matching Job Description Keywords: Tailor your cover letter by integrating keywords from the job description. Terms like customer service, front desk, communication, and time management are typical for a Receptionist position. Including these keywords not only aligns your skills with the role but also optimizes your cover letter for Applicant Tracking Systems (ATS).
• Demonstrating Cultural Fit: Research the company’s culture, values, and mission. Look for cues in the job description or on the company’s website. Tailor your cover letter to reflect your alignment with the company’s culture. If the organization has a relaxed, creative atmosphere, your cover letter can be slightly less formal.

Providing Evidence of Your Accomplishments

To make your receptionist cover letter more compelling, it’s essential to provide specific examples of your achievements.

Here are some quantifiable achievements and relevant projects and outcomes to consider when crafting your cover letter:

• Quantifiable Achievements: Receptionists work in the administrative sphere, so your achievements should be quantifiable. Use figures to illustrate the impact of your work. 

Example: Rather than saying, “Managed phone calls effectively,” you can state, “Implemented a call handling protocol that improved response time, leading to a 20% increase in answered calls within the first two rings.”

• Relevant Projects and Outcomes: Talk about some projects you have handled to provide a better picture of your expertise and value. 

Example: Rather than simply saying, “Maintained a welcoming front desk,” you can elaborate, “Led an initiative to reorganize our front desk area, creating a more professional and inviting space for visitors. This project was well-received, leading to a 25% improvement in the positive feedback we received.”

By incorporating quantifiable achievements and relevant projects and outcomes into your receptionist cover letter, you provide concrete evidence of your skills and how they have positively impacted your previous employers. This not only demonstrates your suitability for the receptionist role but also strengthens your application by showcasing your real-world contributions and experiences.

Avoiding Common Mistakes

Getting a hang of the job application process as a receptionist can be challenging, and it’s essential to ensure your cover letter is free from common mistakes that might harm your prospects.

Here’s a closer look:

• Excessive Detail and Length: Receptionists are valued for their ability to convey information concisely and effectively. A lengthy and overly detailed cover letter can overwhelm potential employers and may suggest that you lack these crucial communication skills.

Tip: Keep your cover letter concise and to the point. Aim for a length of no more than one page. Focus on your most relevant qualifications and achievements.

• Generic and Unpersonalized Cover Letters: Receptionists are the first point of contact in an organization, and they need to be personable and attentive. A generic cover letter can suggest a lack of personal touch or attention to individual needs, which are critical skills for a receptionist.
• Ignoring Spelling and Grammar: Receptionists often handle written communication, so impeccable grammar and spelling are critical. Ignoring these errors can reflect negatively on your ability to handle administrative tasks professionally.

Tip: Carefully proofread your cover letter to eliminate errors. Consider using a grammar and spell-checking tool or having a trusted friend or colleague review it. 

Receptionist Cover Letter Examples

In creating a receptionist cover letter, finding the right approach can be daunting. Nonetheless, with the help of tailored examples and guidance, the task becomes much more manageable. We have curated personalized examples to cater to different levels of a Receptionist’s career.  

Receptionist Cover Letter (With Experience)

Individuals with a proven track record in their career should reflect their expertise in a cover letter. The experienced receptionist will showcase their achievements and skills, setting the tone for the rest of the cover letter, where specific experiences and qualifications can be highlighted.

Henry Smith 123 Main Street Los Angeles, CA 90001 [email protected] (555) 555-5555

Ms. Emily Johnson HR Manager Sunshine Hotels 456 Hospitality Avenue Los Angeles, CA 90002

Dear Ms. Johnson,

I am writing to express my interest in the receptionist position at Sunshine Hotels. With 5 of experience in receptionist roles, I am confident that my skills align seamlessly with the high standards upheld by your organization.

In my previous roles, I consistently achieved a call answer rate of 95% within the first two rings, ensuring that callers received prompt assistance and contributing to a significant improvement in customer satisfaction ratings. My ability to handle confidential information with the utmost discretion has contributed to my previous employers’ incident-free records in data security.

My proficiency in [mention any relevant software or tools] and my meticulous approach to data entry have ensured that all records and information are accurate, up-to-date, and error-free. I am enthusiastic about contributing to Sunshine Hotel’s success and ensuring that all clients, customers, and visitors experience the warm, professional, and efficient service that your organization is known for.

I look forward to the opportunity to meet and discuss how my skills and experience can benefit your team. Thank you for considering my application.

Henry Smith

[Typed Name]

Entry-Level Receptionist Cover Letter (No Experience)

When you’re just starting your career or transitioning into a new field, writing a cover letter for an entry-level position can be a bit daunting. Create a cover letter that demonstrates your potential and readiness to embark on a successful career as an entry-level receptionist.

Samantha Brown 789 Elm Street New York, NY 10001 [email protected] (123) 456-7890

Mr. James Anderson General Manager Downtown Plaza  123 Hospitality Way New York, NY 10002

Dear Mr. Anderson, 

I am excited to apply for the receptionist position at Downtown Plaza, as listed on your website. As a recent graduate, I am eager to translate my academic experiences and inherent skills into a real-world setting, and I am confident that this role provides the perfect opportunity to do so.

My academic journey has equipped me with a strong foundation of skills that are directly applicable to this position. For instance, my major in Communication Studies has honed my interpersonal and verbal communication abilities, which are crucial in creating a welcoming environment for visitors and staff alike.

In my final year of study, I was elected as the Secretary of the Student Council, where I was responsible for managing correspondence, organizing meetings, and maintaining records. This role required me to develop strong organizational skills and an attentive eye for detail, both of which are critical for managing the front desk efficiently.

Moreover, my part-time job as a customer service representative at a call center company has reinforced my ability to handle tasks in a fast-paced environment and has also highlighted the importance of maintaining a friendly and approachable demeanor at all times. I believe these experiences align well with the qualities needed for a successful receptionist.

I am enthusiastic about the opportunity to provide exceptional customer service at Downtown Plaza. I am confident that my combination of interpersonal skills, organizational abilities, and dedication to customer service will enable me to excel in this role.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and skills would make me a strong fit for your team at Downtown Plaza.

Best regards,

Samantha Brown [Typed Name]

Related Article: Check out sample cover letter without experience – steps and sample.

Front Desk Receptionist Cover Letter

Be aware that every front desk receptionist role can have its distinct characteristics. While this cover letter is a comprehensive tool, it’s vital to remain adaptable, taking into account the particular needs and culture of the front desk or company you are applying to.

Amy Davis 456 Oak Lane Chicago, IL 60601 [email protected] (402) 123-4567

Mr. Michael Johnson Front Desk Manager Metroview Suites 789 Hospitality Street Chicago, IL 60602 Dear Mr. Johnson, 

I am writing to express my strong interest in the front desk receptionist position at Metroview Suites. My passion for providing top-notch customer service, coupled with my robust organizational skills, makes me a compelling candidate for this role.

As a recent graduate with a degree in Hospitality Management, I have developed a solid foundation in customer service and organizational skills. In my prior role as a receptionist at a busy dental office, I managed appointments for over 30 patients daily, ensuring the smooth operation of the front desk with minimal wait times. My ability to handle multiple tasks efficiently and maintain high levels of customer satisfaction was instrumental in improving the clinic’s customer satisfaction ratings by 15%.

Furthermore, my part-time role as a customer service representative at a busy café allowed me to serve over 100 customers daily. This experience not only honed my ability to perform under pressure but also improved my problem-solving skills, as I often had to quickly resolve customer-related issues.

I am eager to bring my commitment to customer satisfaction and demonstrated skills in communication and organization to Metroview Suites as your front desk receptionist. I am confident that my friendly and professional demeanor, coupled with my track record of improving customer service efficiency, will make a positive impact on visitors and staff.

Thank you for considering my application. I am excited to discuss how my skills, dedication, and achievements can contribute to Metroview Suites’s continued success.

Amy Davis [Typed Name]

Medical Receptionist Cover Letter

In your pursuit of a role as a medical receptionist , your cover letter plays a vital role in your initial interaction with prospective healthcare employers. This essential document offers you the chance to introduce yourself, highlight your qualifications, and convey your sincere dedication to contributing to the healthcare team.

Alicia Martinez 789 Oak Street Chicago, IL 60601 [email protected] (138) 765-4321

Dr. Sarah Davis Hillside Medical Clinic 123 Health Lane| Chicago, IL 60602

Dear Dr. Davis, 

I am writing to express my strong interest in the medical receptionist position at Hillside Medical Clinic, as advertised on Indeed. With a background in healthcare administration and a passion for providing top-quality patient care, I am confident that my skills and commitment align perfectly with the high standards upheld by your healthcare facility.

In my previous role at XYZ Healthcare, I managed a high volume of around 100 patient appointments daily, maintained accurate records of over 5,000 patients, and was instrumental in reducing patient wait time by 20% through efficient scheduling and coordination. My proficiency in using Electronic Health Record (EHR) systems ensured a 99% accuracy rate in data entry, upholding patient confidentiality and data accuracy.

I am eager to bring my keen attention to detail and excellent organizational skills to Hillside Medical Clinic’s commitment to delivering outstanding patient care. My communication skills and friendly demeanor have always allowed me to interact positively with patients, demonstrated by a consistent patient satisfaction score above 90%.

Thank you for considering my application. I am excited about the opportunity to support Hillside Medical Clinic’s mission and patient-focused values and contribute towards enhancing the patient experience.

Alicia Martinez [Typed Name]

Hotel Receptionist Cover Letter

Individuals aiming to join a luxury hotel, a boutique inn, or a well-known chain, should know that a cover letter is an opportunity to convey dedication to delivering exceptional guest experiences. Your cover letter should address the recipient, express your passion for the role and the organization, showcase your relevant skills, and more.

Jane Doe 789 Resort Way Miami, FL 33101 [email protected] (321) 765-4321

Mr. David Williams General Manager Seaside Retreat Hotel 123 Coastal Drive Miami, FL 33102

Dear Mr. Williams 

With a passion for providing exceptional guest experiences and a proven track record of efficient service, I am writing to express my strong interest in the hotel receptionist position at Seaside Retreat Hotel, as advertised on Monster.

In my past role as a receptionist at a busy 4-star hotel, I was responsible for managing over 150 guest check-ins per week. Despite the high volume, I maintained a professional and welcoming demeanor, ensuring all guest inquiries were addressed promptly and any issues were swiftly resolved. My commitment to excellent customer service was reflected in a 20% increase in guest satisfaction scores during my tenure.

Seaside Retreat Hotel’s stellar reputation for outstanding management and customer service resonates with my own values and commitment to providing remarkable hospitality experiences. I am excited about the potential to contribute to your hotel’s continued success and help create an inviting and organized front desk environment for your guests.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills, experience, and dedication to outstanding service can enhance the guest experience at Seaside Retreat Hotel.

Jane Doe [Typed Name]

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Hotel Receptionist Cover Letter Examples

Use these Hotel Receptionist cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Hotel receptionists are the first point of contact for guests. They need to be friendly and efficient in order to provide a great customer experience.

In order to get hired as a hotel receptionist, you need to write a cover letter that showcases your skills and experience. Check out the examples below to learn how to write a cover letter that stands out.

Formal/Professional Writing Style Example

With my strong background in customer service and my passion for creating welcoming and positive experiences for guests, I am confident in my ability to contribute to the continued success of your hotel. I am eager to bring my skills and dedication to your team as a Hotel Receptionist.

In my previous role as a Front Desk Associate at the Homey Hotel, I gained valuable experience in providing exceptional customer service to guests, handling reservations, and addressing any issues or concerns with efficiency and professionalism. My ability to multi-task, coupled with my strong attention to detail, allows me to manage demanding workloads without compromising the quality of my work. I also possess excellent interpersonal and communication skills, which enable me to build rapport with guests and establish a friendly and welcoming atmosphere.

Additionally, I am well-versed in various hotel management software, including Opera and Frontdesk Anywhere, ensuring a smooth and efficient administrative process for both guests and staff. Moreover, my proficiency in multiple languages, such as English, Spanish, and French, allows me to cater to a diverse clientele effectively, making their stay a more enjoyable one.

I am confident that my positive attitude, combined with my desire to constantly learn and grow within the hospitality industry, will make me a valuable addition to your hotel. I would welcome the opportunity to further discuss my suitability for the position at your convenience.

Thank you for considering my application. I look forward to the possibility of contributing to the exceptional service that your hotel is renowned for.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor’s degree in Hospitality Management, I am excited to begin my career in the hospitality industry and believe that my skills, education, and passion for customer service make me an ideal candidate for this role at your esteemed hotel.

During my time at University, I gained valuable knowledge about the hotel industry through a variety of coursework and practical experiences. I also had the chance to volunteer at several community events in a guest-facing capacity, which helped refine my communication skills and ability to manage guest requests effectively.

While studying, I worked part-time at a local retail store, where I honed my multitasking and interpersonal skills. This position also allowed me to develop the patience and problem-solving abilities required to ensure a smooth and enjoyable guest experience in any hotel setting.

What particularly attracts me to your hotel is its reputation for excellent customer service and commitment to creating memorable experiences for the guests. I am confident that joining your team would be the perfect opportunity for me to learn, grow, and excel in providing exceptional service.

I am eager to meet with you in person to discuss my qualifications and suitability for this position. Thank you for considering my application, and I look forward to the opportunity to contribute to your hotel’s success.

Networking/Referral Writing Style Example

I was referred to this opportunity by my close friend and your current employee, Jane Smith, who has been working as a front office supervisor at the hotel for the past three years. Given our close relationship, Jane has had the opportunity to familiarize herself with my strengths and abilities, and she believes my skillset and attitude would make me a strong candidate for the role. I am honored with her confidence in my potential and therefore excited to formally apply for the position.

I am confident that my experience in customer service, excellent communication skills, and positive attitude make me a perfect fit for this position. I have over three years of experience working in a fast-paced customer service environment, and I understand the importance of providing top-notch service to all guests. I pride myself on my ability to multitask, quickly resolve conflicts, and anticipate the needs of guests, always aiming to leave them with an unforgettable experience.

Furthermore, I am a fast learner and constantly seek opportunities to expand my knowledge in the hospitality industry. I am confident that, if given the opportunity, I can become an essential asset to your team and contribute to the continued success and satisfaction of your guests.

Thank you for considering my application. I would love the opportunity to further discuss my suitability for the position in an interview at your earliest convenience.

Enthusiastic/Passionate Writing Style Example

Ever since my first stay at one of your beautiful hotels, I have been captivated by the exceptional service, elegant ambiance, and attention to detail that sets your establishments apart from the rest. It would be an honor to contribute my skills and positive attitude as a Hotel Receptionist to ensure guests enjoy the same unforgettable experience.

Being a receptionist is more than just a job for me; it embodies the opportunity to create lasting memories and impact the lives of guests from around the world. I am passionate about exceeding expectations and delivering unparalleled service at each interaction. With my strong background in hospitality, impeccable communication skills, and adaptable nature, I am well-equipped to tackle challenges and ensure a smooth check-in process.

Throughout my hospitality experience, I have gained expertise in multitasking, managing reservations, and providing a warm and welcoming atmosphere for all guests. I take pride in assisting travelers in finding local attractions, restaurants, and events that will enrich their vacation experience. My dedication to learning your establishment’s dynamics and maintaining a strong knowledge of available amenities and ongoing promotions will only boost my ability to be a valuable team member.

I am highly motivated to continue my growth in the hospitality industry and believe that this opportunity will grant me invaluable experience, while also allowing me to contribute to your hotel’s success. Thank you for considering my application, and I am eager to discuss in person how my passion and enthusiasm as a Hotel Receptionist will make a positive impact on your esteemed organization.

Problem-Solving Writing Style Example

Having thoroughly researched your hotel and noted the recent expansion of guest services, I understand that there may be an increased need for adaptable and experienced staff to maintain the high standard of customer satisfaction your hotel is renowned for. I am confident that my extensive background in hospitality and outstanding interpersonal skills make me the perfect candidate to contribute proactively to your team and help tackle this challenge.

In my previous role as a Guest Services Agent, I garnered valuable experience in managing a diverse range of client expectations, made possible by my ability to speak three languages: English, Spanish, and French. I keenly noted that your hotel caters to a global clientele, and my linguistic skills would allow me to facilitate smooth communication and offer tailored assistance to meet individual guest needs. This talent would undoubtedly contribute to withstanding the surge in customer demands that accompanies growth.

Furthermore, I bring expertise in utilizing hotel management software such as Opera PMS and Amadeus, which, as I understand, are vital tools employed by your hotel to streamline daily tasks and maintain a high level of efficiency. My familiarity with these systems will enable me to hit the ground running from day one, ensuring a seamless integration and significant contribution to alleviating the workload faced by your expanding team.

Lastly, my innate ability to multitask and remain composed under pressure allows me to address guests’ concerns with poise and professionalism, thereby fostering a welcoming atmosphere in line with your hotel’s esteemed reputation.

I am eager to discuss how my skills and experiences can contribute to the continued success of your establishment. Thank you for considering my application.

Storytelling/Narrative Writing Style Example

Once upon a time, on a rainy evening, I found myself stranded in a new city. As I entered the warm and welcoming lobby of a hotel, I realized the importance of a receptionist’s role in a guest’s experience. I was greeted by a smiling face, who made me feel at ease after a long, tiring journey. The receptionist not only helped me with the check-in process but also provided me with valuable information about the city and recommended places to visit. It was in that moment I realized my passion for hospitality and my desire to be a part of this industry.

With over two years of experience as a receptionist, I have honed my customer service and multitasking skills while working in a fast-paced environment. My responsibilities have included managing reservations, handling guest inquiries, and providing personalized service to ensure guest satisfaction. I have also assisted in managing events and coordinating with various departments to ensure seamless operations.

I am eager to bring my passion for hospitality and dedication to excellent customer service to your hotel. I am confident that my experience, combined with my genuine desire to create memorable experiences for guests, will make me an asset to your team. My ability to adapt to new situations and handle challenges with grace, as demonstrated by my encounter in a new city, will enable me to excel in this role.

Thank you for considering my application. I am excited about the opportunity to contribute to your hotel’s success and create memorable experiences for your guests. I look forward to the possibility of discussing my qualifications further.

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13 Receptionist Cover Letter Examples

Receptionists are the first point of contact, setting the tone for all subsequent interactions by providing a warm welcome and efficient service. Similarly, your cover letter serves as the initial point of contact with potential employers, setting the tone for your application by showcasing your skills, experience, and dedication. In this guide, we'll delve into the best cover letter examples for Receptionists, ensuring your application leaves a lasting, positive impression.

Cover Letter Examples

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The best way to start a Receptionist cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the receptionist position. Make sure to mention where you found the job listing. For example, "Dear Mr. Smith, I am writing to express my interest in the Receptionist position at XYZ Company, which I discovered on your website." This shows that you've done your research and are genuinely interested in the role. It's also important to briefly highlight a key skill or experience that makes you a strong candidate for the role right at the beginning.

Receptionists should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A polite and professional closing is also essential. For example, "Thank you for considering my application. I am confident that my skills and passion make me a strong candidate for this position. I look forward to the possibility of discussing my application with you further." After this, they should close with a professional sign-off like "Sincerely" or "Best regards," followed by their full name. It's also a good idea to include their contact information below their name for easy reference. This ending reiterates their interest, highlights their suitability, and shows respect for the employer's time.

A Receptionist's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, highlight your relevant skills and experiences, and conclude with a call to action. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A well-written, succinct cover letter can help you stand out and show that you respect the hiring manager's time. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume and in an interview.

Writing a cover letter with no experience as a Receptionist can seem challenging, but it's definitely achievable. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a general but professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you saw the job posting and express your enthusiasm about the opportunity. 3. Highlight Relevant Skills: Even if you don't have direct experience as a receptionist, you likely have skills that are relevant to the job. These could include communication skills, customer service experience, organization, multitasking, or proficiency with certain software like Microsoft Office. Use specific examples from your past work, volunteer, or academic experiences to demonstrate these skills. 4. Show Enthusiasm for the Company: Do some research about the company and express why you're interested in working there specifically. This shows the hiring manager that you're invested in the company and not just applying randomly. 5. Conclude Professionally: Thank the hiring manager for their time and express your eagerness to further discuss your qualifications. Provide your contact information and close with a professional sign-off. 6. Proofread: Make sure to proofread your cover letter for any grammatical errors or typos. This is especially important for a receptionist position, as it requires attention to detail. Remember, the purpose of a cover letter is to show the hiring manager why you would be a good fit for the position, so focus on your strengths and how they align with the job description. Even without direct experience, you can still make a strong case for why you should be considered for the role.

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• Application Letter For Hotel Receptionist Job

Whether you are an aspiring hotel receptionist, a seasoned professional in the hospitality industry, or seeking a seasonal position, your application letter serves as your initial introduction to potential employers. These carefully crafted templates are designed to help you make a strong first impression and convey your enthusiasm for the hotel receptionist role. Choose the template that best aligns with your qualifications and experience to create a compelling introduction tailored to your unique situation. Each template offers a professional and personalized approach to catching the hiring manager's attention and highlighting your suitability for the position at hand.

Template Entry-Level Hotel Receptionist Application Letter

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Date]

[Hotel Manager's Name] [Hotel Name] [Hotel Address] [City, State, ZIP Code]

Dear [Hotel Manager's Name],

I am writing to express my strong interest in the Hotel Receptionist position at [Hotel Name], as advertised on [Job Board/Company Website]. With a passion for providing exceptional customer service and a keen attention to detail, I am eager to contribute my skills and enthusiasm to your esteemed establishment.

In my previous role as a [Previous Job Title] at [Previous Company], I honed my customer service and communication skills, ensuring guest satisfaction by handling check-ins, check-outs, and inquiries promptly and courteously. My ability to remain composed under pressure and my proficiency in using hotel management software make me a valuable asset in a fast-paced hospitality environment.

I am drawn to [Hotel Name] due to its outstanding reputation for hospitality and commitment to delivering an unforgettable guest experience. I am confident that my dedication to delivering top-notch service aligns perfectly with your hotel's values.

Enclosed is my resume, which further highlights my qualifications and experiences. I would welcome the opportunity to discuss how my skills and enthusiasm can contribute to the success of [Hotel Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview.

Thank you for considering my application. I look forward to the possibility of becoming a part of the [Hotel Name] team and contributing to its continued success.

[Your Name]

Template experienced hotel receptionist application letter.

I am excited to apply for the Hotel Receptionist position at [Hotel Name], as advertised on [Job Board/Company Website]. With [X years] of experience in the hospitality industry, I am confident in my ability to provide exemplary service to your guests while upholding the standards of excellence for which [Hotel Name] is renowned.

During my tenure as a Hotel Receptionist at [Previous Hotel], I consistently received positive feedback from guests for my professionalism, problem-solving abilities, and warm demeanor. I take pride in my ability to handle a wide range of guest requests, efficiently manage check-ins and check-outs, and maintain a welcoming atmosphere in the lobby.

What attracts me most to [Hotel Name] is its reputation for delivering a personalized and memorable guest experience. I am eager to join your dedicated team and contribute to the hotel's continued success.

Enclosed is my resume, which provides a detailed overview of my qualifications and achievements. I would welcome the opportunity to discuss how my experience aligns with your hotel's goals and values. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] to arrange an interview at your earliest convenience.

Thank you for considering my application. I look forward to the possibility of working as a Hotel Receptionist at [Hotel Name] and being a part of your exceptional team.

Template Hotel Receptionist Application Letter with Administrative Skills

I am writing to express my keen interest in the Hotel Receptionist position at [Hotel Name], as advertised on [Job Board/Company Website]. With a strong background in both customer service and administrative tasks, I am confident in my ability to contribute to the smooth operation of your hotel.

In my previous role as a Hotel Receptionist at [Previous Hotel], I successfully managed guest check-ins and check-outs, resolved guest inquiries, and maintained a welcoming atmosphere. Additionally, my proficiency in using Microsoft Office Suite and other administrative software allowed me to efficiently handle reservations, maintain guest records, and support the hotel's administrative needs.

I am drawn to [Hotel Name] because of its reputation for excellence in both service and administration. I am excited about the prospect of utilizing my organizational skills to enhance the guest experience and streamline daily operations.

Enclosed is my resume, which outlines my qualifications and experiences in greater detail. I would appreciate the opportunity to discuss how my combined skill set can benefit [Hotel Name]. Please feel free to reach out to me at [Your Phone Number] or [Your Email Address] to arrange an interview.

Thank you for considering my application. I am enthusiastic about the possibility of joining your team and contributing to the continued success of [Hotel Name].

Template Hotel Receptionist Application Letter for Seasonal Position

I am writing to express my interest in the Seasonal Hotel Receptionist position at [Hotel Name], as advertised on [Job Board/Company Website]. With a passion for providing excellent service and my availability during the upcoming peak season, I am eager to contribute to the success of your hotel.

During my previous seasonal role as a Hotel Receptionist at [Previous Seasonal Hotel], I gained valuable experience in handling guest check-ins, check-outs, and inquiries efficiently and with a smile. I understand the importance of making a positive first impression on guests, especially during busy periods.

I am particularly drawn to [Hotel Name] for its reputation for providing outstanding service even during peak seasons. I am excited about the opportunity to be part of your team and contribute to ensuring that guests have a memorable experience.

Please find my resume attached, which provides more details about my qualifications and skills. I would be delighted to discuss how my availability and enthusiasm can benefit [Hotel Name]. Please don't hesitate to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview.

Thank you for considering my application. I look forward to the possibility of working with your team and contributing to the success of [Hotel Name] during the upcoming season.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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• Death Leave Application Samples For Office-Schools
• Demand Application To Hire More Peons Staff For The School
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• Application For Hostel Allotment Sample
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15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Hotel Receptionist Cover Letter Example

A potential employer will be able to segregate suitable job applications with compelling cover letters attached to the resumes. Therefore, your Hotel Receptionist Cover Letter should leave the employer with information on your superior customer service skills and well-groomed appearance to represent the Hotel.

We have an HR-approved Hotel Receptionist Cover Letter Sample to boost your chances of getting past through screening round for the specific role.

• Cover Letters
• Hospitality

What to Include in a Hotel Receptionist Cover Letter?

Roles and responsibilities.

A Hotel Receptionist is the first point of contact when the guests enter the hotel. He has a broad set of responsibilities to fulfill out of which some are mentioned below :

• Welcoming the customers at the entrance.
• Receive the phone calls and effectively address the clients’ inquiries.
• Verify the guests’ details and check their identity proofs at the time of check-in .
• Explain to the visitors about the amenities available at the hotel.
• Inform guests about the local tourist spots and attractions.
• Issue room keys.
• Direct the guests to their reserved rooms.
• Maintain and update the guest and room reservation database regularly .
• Arrange hotel cars, wake up calls, etc. on guests’ requests.
• Provide assistance to the guests in completing the check-out process.
• Generate bills and accept payments.
• Collect guests’ feedback.
• Instruct the housekeeping staff to clean the room when the rooms have been vacated .
• Ensure cleanliness around the front desk area.
• Follow Hotel’s Hotel’s policies and rules.

Education & Skills

Hotel receptionist skills:.

• Service-oriented to identify and implement excellent ways of assisting the guests.
• Willingness to work in shifts and weekends.
• Well-dressed personality.
• Excellent multitasker to attend to several guests simultaneously.
• Remarkable speaking and listening skills to interact with the guests and colleagues.
• Remain calm and polite while dealing with demanding customers.
• Watchful to notice suspicious acts done on the part of guests.
• Superior phone etiquettes to address customer inquiries effectively over the phone.

Hotel Receptionist Educational Requirements:

• High school diploma or GED.
• Certification in hospitality program is a benefit.
• Proficiency in Microsoft Office applications and other computer software.
• Familiar with invoicing and payment systems.
• Acquaintance with general bookkeeping, account management, and other front desk activities.

Hotel Receptionist Cover Letter Example (Text Version)

Dear Mr./Ms.,

Upon learning the job opening of a Hotel Receptionist available with your Hotel, I felt hastened to send across my job application for the same. I want to walk you through my current job responsibilities to provide insights into my job qualifications.

Here are the highlights of my role contribution:

• Answer phone calls.
• Greet the guests at the hotel entry point.
• Verify guests’ details at the time of check-in.
• Escort the guests to their respective rooms.
• Maintain the room reservation database.
• Assist the guests in completing checkout formalities.
• Collect payment.
• Ask guests for their feedback.

Besides the above job responsibilities, I have displayed job-specific skills like strong communication, flexibility to work in shifts, expertise in hotel management, and excellent numeracy skills. I believe that all the above skills will help me qualify as a perfect candidate for your Hotel Receptionist.

Thank you in advance for going through my job application. I am hereby attaching my resume to expand detailed information about my academic background and related previous experience. I am hoping to secure a personal round of interviews to discuss my abilities further.

Sincerely, [Your Name]

Write down professional examples to prove your customer-facing skills in order to catch the reader’s eye. Prepare a top-notch resume by seeking assistance from our Hotel Receptionist Resume Sample .

Customize Hotel Receptionist Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

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Job Application Letter for Hotel Receptionist

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• Can-do, Will-do mentality;
• Leadership skills;
• Ability to multi-task;
• Ability to communicate;
• Hard work ethics;
• Creativity;
• Problem-solving ability;
• Structured and written to highlight your strengths;
• Brief, preferably one page in length;
• Clean, error-free, and easy to read;
• Immediately clear about your name and the position you are seeking.

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• Receptionist Job Description:...

Receptionist Job Description: All Key Roles & Duties

7 min read · Updated on May 16, 2024

This Receptionist job description provides all the details you need to write a new resume

Whether you consider being a receptionist a job or a career, it's crucial to recognize the significant role you play in the company's operations. The chances are great – practically 100% – that you'll need a winning resume to even get your foot in the door. After all, the Receptionist role is an all-important client-focused, face-of-the-company position, and employers will want to know up-front that you have what it takes. 

Enter the Receptionist job description. It's not just a document but a guide that will lead you to write an effective resume. It contains information that is critically important to what you'll write in your new resume. In fact, as you read through all the key roles and duties, you'll need to extract relevant keywords to use in your resume to get past the ATS and impress the hiring manager.

Get ready to write your resume before you actually start writing

There's a bit of homework you have to complete before you can start writing your Receptionist resume and even before you start reviewing Receptionist job descriptions. 

You need to make a list of your skills and career achievements

You also need to choose the format you want to use for your resume 

There are three formats to choose from, including:

Reverse-chronological

Functional 

In most instances, you'll need to opt for the reverse chronological format because it's the one that will get past the applicant tracking system the company is using to weed out candidates. It'll also be the one the hiring manager wants to see. 

Another thing that makes the reverse-chronological resume the best option is how easy it is to put together – basically, all you're doing is filling in the blanks of a very well-defined structure.

Contact information

Title/Headline

Profile Paragraph

Core Competencies

Professional Experience

As you work through each section of your new resume, inject the skills and achievements you've listed from your career to tell a story of accomplishment and progression. 

Remember to use action verbs to make your resume more engaging. For instance, instead of saying 'Handled customer inquiries,' you could say 'Managed customer inquiries' to make your role sound more proactive. 

Related reading: How to Make a Resume: Beginner's Writing Guide with Examples

Receptionist top skills & proficiencies

Sometimes, it can be challenging to come up with a list of skills because people simply don't like to brag about what they know. Other times, job seekers question whether something they know how to do qualifies as a skill because it's so simple a thing. 

To get your brain juices flowing and to help you see that even the most minor task can fit into your Receptionist resume as a skill, here's a list you can use for inspiration. 

Customer Service

Overachieving Attitude

Verbal and Written Communication

Professional

Problem-Solving Skills

Accuracy and Attention to Detail

Interpersonal Skills

Telephone Skills

Microsoft Office Skills

Professionalism

Customer Focus

Organization

Handle Pressure

Supply Management

Skills equal keywords

You have to go one step further from simply listing your skills on your resume. Now, you can start to review Receptionist job descriptions to make sure your skills align with what companies are looking for. The keywords in the Receptionist job description are a direct reflection of the skills the company is seeking in its new Receptionist. Use these keywords to show that you have what it takes to excel in the role. 

By reviewing job description examples – like the one below – you'll be able to identify what technical skills (specific, job-related skills like operating a switchboard) and soft skills (personal attributes like communication and adaptability) matter most to an employer in your target field. 

When crafting your resume, aim to include as much relevant information from the Receptionist job description as possible. This will show the hiring manager that you understand the role and have the necessary skills and experience to succeed as a Receptionist. 

Receptionist job description

Let's take a look at what a normal Receptionist job description looks like. The first thing you'll likely see is a job summary that gives an overview of the daily activities you'll perform as a Receptionist.

Job summary

Greet vendors, customers, job applicants, and other visitors and arrange for transportation services when needed. Direct visitors by maintaining employee and department directories. May operate a switchboard to route incoming calls and place outgoing calls. Maintain security by following procedures, monitoring logbooks, and issuing visitor badges.

Responsibilities

After the job summary, you'll find a list of bullet points that break down specific duties individually. This is a great place to extract keywords for your Receptionist resume.

Greet clients as soon as they arrive and connect them with the appropriate party

Answer the phone in a timely manner and direct calls to the correct offices

Create and manage both digital and hardcopy filing systems for all partners

Make travel arrangements and schedule meetings based on all partners' itineraries

Deal with bookings by phone, e-mail, letter, fax, or face-to-face

Complete procedures when Guests arrive and leave

Prepare bills and take payments

Take and pass on messages to Guests

Deal with special requests from Guests

Answer questions about what the hotel offers and the surrounding area

Deal with complaints or problems

Answer telephone calls and take messages or forward calls

Schedule and confirm appointments and maintain event calendars

Check visitors in and direct or escort them to specific destinations

Inform other employees of visitors' arrivals or cancellations

Enter customer data and send correspondence

Copy, file, and maintain paper or electronic documents and records

Handle incoming and outgoing mail

Qualifications

The final thing you'll see in a Receptionist job description is a list of qualifications that describe everything from the level of education you need to the number of years of experience. Here's what a qualifications list could look like:

More than five years of experience as a Receptionist or Front Office Representative

High school diploma/GED

Bilingual preferred

Adaptable and flexible with an excellent ability to multitask

Self-motivated with strong communication skills

Knowledge of customer service best practices

Computer savvy with experience in data entry, word processing, and managing files

How to use the Receptionist job description

As you work through each section of your reverse-chronological resume, you'll insert items from your list of skills and achievements that mirror what the Receptionist job description defines as necessary for job success. This is called tailoring your resume to the job.

At the end of the day, the hiring manager cares less about everything you've done during your career and more about achievements that prove you'll be an asset to their team – achievements being what's important. 

Let's say that you “issued guest badges” at a company in the past. That's great because it's specifically mentioned in the new job description. You can improve upon that relevant keyword by quantifying your experience and turning it into an achievement. 

Reduced security incidents by 12% by following company protocols to issue guest badges. 

Now, the new company will see that you can do what they want you to and that you understand how to follow protocols to improve things. You're a winner!

It's time to apply for jobs

Once your resume is ready and perfectly tailored to the Receptionist job description, it's time to send it out. Here are a few tips to keep your Receptionist job search organized and manageable.

Network with like-minded individuals

Follow up after you apply for a job

Get ready for interviews

Maintain a positive mindset

You got this!

Searching for a new job can be frustrating, especially if it starts to take a long time. Don't give up. Keep reviewing Receptionist job descriptions to make sure that you've got the right keywords in your resume. You'll land an interview before you know it. 

Having a third party review your resume can be extremely helpful and even boost your confidence. TopResume offers a free resume review and will happily give yours a once-over to make sure it's hitting the mark.

Recommended reading: 

Your path to a great resume starts here.

17 Resume Tips to Get Seen and Hired Faster

Unconventional Ways to Stay on a Recruiter's Radar

Related Articles:

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Host/Hostess Skills: Add to Improve Your Resume!

See how your resume stacks up.

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How to Write An Application Letter for a Hotel Job in Nigeria

Hotel jobs are one of the most available jobs in Nigeria because in some cases job candidates are asked to apply within. You may need to learn how to write an application letter when you are searching for a hotel job in Nigeria.

Even if hotel jobs appear to be one of the most available jobs in Nigeria, employers still look forward to hiring skilled hotel workers. When it comes to getting a job in a hotel, your skills play a huge in determining whether or not you will get the job.

Regardless of the role you are applying for, there are certain skills that a hotel worker is expected to possess to efficiently deliver great services to customers. When it comes to getting a good job, hard skills are important, but soft skills make a lot of difference.

If you are looking to land a good hotel job, then you must reflect these soft skills in your application letter:

• Communication skills.
• Attention to detail.
• Interpersonal skills.
• Show confidence when attending to customers.
• You need to have a great sense of accommodation.

Asides from having a great personality and the soft skills that you possess; your experience is also important when applying for a hotel job. Employers want to hire job candidates that have experience in the job and the hotel business in general.

When you are writing your application letter for a hotel job in Nigeria, do well to include skills (soft and hard skills) and experience that makes you the best person for the job.

Writing an application letter allows you to convince the employer that you are the best person for the job.

Before we go on to show you how to write an application letter for a hotel job in Nigeria, let us understand the meaning of an application letter.

Are you looking to get a security job? Learn how to write an application letter for a security job in Nigeria.

What is an Application Letter?

An application letter is a formal document that is sent from a job candidate to an employer in response to a job vacancy posted by the employer. The application letter is usually sent alongside other documents like; educational certificates and credentials.

An application letter sometimes functions as a cover letter, but they are different. The application letter is also referred to as a letter of intent because this is where the job applicant makes his/her intentions known to the employer.

A cover letter on the other hand fully introduces the job candidates to the employer, and it is usually accompanied by the CV. The goal of the cover letter is to make the employer read the CV.

An application letter can stand alone, unlike a cover letter.

Since we understand what an application letter is, let us now look at how you can write a good application letter that will land you a hotel job in Nigeria.

a. Introduce yourself

When you are writing an application letter for a hotel job in Nigeria, you have to begin by introducing yourself. You have to introduce yourself in such a way that shows that you are passionate and enthusiastic about the job.

Recruiters and employers look forward to hiring job candidates that are passionate about what they do and are also enthusiastic about the company. In the opening paragraph of your application letter, you want to show that you have good knowledge about the company.

“I was excited when I saw the job opening for a hotel manager in ABC group of companies…”

b. Outline your qualifications

While it is good for you to include your experience in hotel jobs in your application letter, you should also talk about the qualifications that make you the best person for the job.

“In addition to the 3 years I spent managing a hotel in Lagos, I also have substantial experience in catering and event planning…”

c. Showcase your personality

When you are looking to get a hotel job, your personality matters a lot. Working in a hotel is about creating a memorable experience for customers.

Try to include your personality or make your personality reflect in your application letter.

“I am an advocate for creating a home-away-from-home experience for every guest that works into the hotel. I must ensure that customers don’t just get what they want, but they keep remembering the company because of how well they were catered for…”

These tips will guide you in knowing exactly what to write in your application letter. Now, let us talk about the structure of your application letter.

Structure of an Application Letter for a Hotel Job in Nigeria

We have looked at how you can write an application letter for a hotel job in Nigeria. Now we will look at the structure of your application letter for a hotel job. Your application letter should follow this structure:

Date and contact information 

When you are writing your application letter for a security job in Nigeria, you must add your contact information and date at the top of your letter.

Usually, your contact information should be at the top right corner of the letter, and that of the company should be at the top left corner of the letter. It is also good that you add a date at the end of the contact information.

Greeting/salutation

Before you start writing about your skills and qualifications in the body of your letter, you should, first of all, greet the person that you are addressing in the letter. You can greet the receiver professionally by adding MR/MRS to their last name.

State your purpose for writing the letter

After greeting the receiver professionally, you can go ahead to state your purpose of writing the letter. Simply state that you want to apply for a job as a security officer (depending on the title of the role) in their company.

The first paragraph of your letter

  After you have stated the purpose of your letter, you can go ahead to explain what makes you think you are the best person for the position.

The second paragraph of your letter 

In the second paragraph of your application letter, you start providing details about your experience working as a security officer and some relevant training and certifications that may contribute to the strengthening of the company’s security.

The third paragraph of your application letter 

In the third paragraph of your application letter, you go on to elaborate on the skills, certifications and training that makes you the best job candidate for the role.

The fourth paragraph of your application letter 

In the fourth paragraph of your application letter, you should inform the employer that you are looking forward to being interviewed. You can also indicate how you intend to follow up on the letter and after how long if you do not get a response.

The last sentence in your application letter

In the last sentence of your application letter, you should thank the reader for taking out time to consider your application.

Application Letter Example for a Hotel Job in Nigeria

089 (0000) (000)

[email protected]

23 Rogers Lane,

Williams Estates,

26th January 2022.

Susan Peters,

Head Teacher/School Administrator,

Great Height International School.

Ikeja, Lagos.

Dear MRS Susan,

APPLICATION FOR THE POST OF A HOTEL WORKER

I am writing this application letter in response to the open position of a hotel worker in ABC Hotels. I was excited when I saw the job opening for a hotel manager in ABC group of companies

 I am a second-class graduate of the College of Education Lagos; where I studied Hotel management and human relationships. I have over 2 years of experience working in the hospitality industry.

I have experience in both customer management and hotel environment. At the beginning of my career, I worked as a customer service executive. My experience in customer service and hotel management makes me a good candidate for this job. 

I am an advocate for creating a home-away-from-home experience for every guest that works into the hotel. I must ensure that customers don’t just get what they want, but they keep remembering the company because of how well they were catered for.

I look forward to combining my years of experience with my ability to be a compassionate, passionate, and enthusiastic hotel worker who will make a positive contribution to your hotel as well as leave a lasting impression on your customers.

I appreciate your consideration for the role, and I look forward to speaking with you further regarding the position. I am happy to answer any additional questions you may have.

John Adams.

Writing an attention-grabbing application letter is easy if you follow the right steps. Paying attention to the tips that we shared with you, and using our application letter example is sure to help you write a good application letter for a hotel job in Nigeria.

Staff Writer

2 comment(s).

This was so helpful, thank you so much 

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Hotel Professional Letter

[Recipient’s Name] [Recipient’s Position] [Recipient’s Company] [Recipient’s Address]

Subject: Hotel Professional Letter

Dear [Recipient’s Name],

I am [Your Name], currently holding the position of [Your Job Title] at [Your Company Name]. It is with great pleasure that I confirm the details of your forthcoming reservation with us.

Reservation Details

Check-in Date: [Date]

Check-out Date: [Date]

Room Type: Deluxe Suite

Rate: $[000] per night

Special Requests

We have received and taken note of your request for a late check-out and for a room that provides a view of the sea. We will make every effort to fulfill these preferences in order to guarantee a delightful and comfortable stay for you.

Kindly take a moment to carefully examine the details provided above and inform us if any modifications need to be made or if you have any further requests.

Supporting Information:

Check-in/Check-out Times: Our check-in time is from 3:00 PM, and check-out time is until 12:00 PM. If you require an earlier check-in or later check-out, please inform us in advance, and we will do our best to accommodate your needs.

Complimentary Breakfast: Breakfast is served daily in the Oceanview Restaurant from 7:00 AM to 10:00 AM. Our breakfast menu includes a variety of options such as fresh fruits, pastries, eggs made to order, and hot beverages.

Hotel Amenities: As our valued guest, you will have access to all our amenities including the rooftop infinity pool, 24-hour fitness center, and our relaxing spa services. Additionally, we offer complimentary Wi-Fi throughout the property.

Local Attractions: Beach City offers numerous attractions such as the Beach City Boardwalk, the Maritime Museum, and Sunset Park. Our concierge desk is available 24/7 to assist you with tour bookings, restaurant reservations, and transportation services.

Transportation: For your convenience, we offer airport shuttle services. If you would like to arrange a pick-up or drop-off, please provide your flight details in advance.

Special Events: During your stay, you might enjoy our weekly seafood buffet held every Friday evening, and live music at the Oceanview Lounge on Saturday nights.

We are committed to making your stay with us memorable and enjoyable. If you have any special requirements or need further assistance, please do not hesitate to contact us.

We look forward to welcoming you to [Your Company Name].

Respectfully,

[Your Name]

[Your Job Title]

[Your Company Name]

Hotel Templates @ Template.net

HHRMA Hotel Bali

ValStar Hotel Canggu

HHRMA Hotel Bali – ValStar Hotel Canggu

Valstar Hotel Canggu is a Hotel situated in canggu. Valstar Hotel seeks passion, motivied and young professional candidate to join us, and be part of our team for the following position :

• Front Office
• Guest Relation Officer
• Engineering Daily Worker
• Waitress Daily Worker

Requirement :

• Minimum 1-2 Years experience in the same position
• Can work individual also as a team
• Able work under pressure
• Good communication skill
• Strong interpersonal skill, Dynamic, inspiring & innovative
• Familiar with sound system, Mechanical, Electrical, Plumbing, AC dll ( 3 )
• Able to join immediately

Due Date : June, 09 th 2024

If you feel that you are the perfect candidate for that position above, please send your application letter, recent resume and photograph to

[email protected] With subject E-mail : Name_position