linking collaborative proposals in research.gov

NSF Research.gov: Separately Submitted Collaborative Proposals

Dear Colleagues:

We are excited to announce that effective March 30, 2020, the research community can prepare and submit separately submitted collaborative proposals from multiple organizations in Research.gov. Proposers can now prepare Full, Research proposals in Research.gov that are:

• Single submissions from one organization (available since April 2018)
• Single submission collaborative proposals with subawards (available since June 2019)
• Separately submitted collaborative proposals from multiple organizations

What’s New for Separately Submitted Collaborative Proposals?

• Proposal Preparation: Proposers can select a separately submitted collaborative proposal as an option in the Proposal Creation Wizard and identify themselves as part of a lead or non-lead organization.
• Linking: The lead organization can initiate a request to link proposals with non-lead organizations. However, all proposals in the collaboration must be prepared and submitted in Research.gov and cannot be a mix of Research.gov and FastLane proposals.
• A new Research.gov “Submission Pending” status informs the organization that their proposal submission is pending in a queue until all linked lead and non-lead proposals in the collaboration attain “Submission Pending” status and can be submitted to NSF as a set.
• Separately submitted collaborative proposals with a “Submission Pending” status can be edited, but the Authorized Organizational Representative (AOR) must resubmit the edited proposal to return it to a “Submission Pending” status.
• A Proposal File Update (PFU) is not required to edit the proposal at the “Submission Pending” stage. However, a PFU could be utilized after the entire collaborative set is submitted to NSF and a proposal ID number for each separately submitted collaborative proposal is generated.
• Submit Proposal Wizard: The AOR Submission Wizard screen will display the lead and non-lead organization information.
• Postdoctoral Mentoring Plan: A Postdoctoral Mentoring Plan is only required when funds for postdoctoral scholars are requested on the budget. A proposal compliance error will block proposal submission if there is a mentoring plan but no requested funds.
• Print Concatenate: This functionality is available for lead and non-lead proposals.
• New Automated Compliance Error/Warning Messages and Business Rules for Separately Submitted Collaborative Proposals: Compliance checks triggering an error will prohibit proposal submission to NSF, whereas checks triggering a warning will allow proposal submission to NSF.
• Delete In-progress Proposals: Proposers can delete their in-progress separately submitted collaborative proposals.
• Redesigned Research.gov “About” Page with New and Updated FAQs: Check out our redesigned Research.gov About Proposal Preparation and Submission webpage with links to new and updated Frequently Asked Questions (FAQs) organized by topic.

What’s Ahead?

We are also happy to share that NSF is currently developing the following capabilities in Research.gov:

• Other Authorized User (OAU) role changes (see Research.gov advisory currently posted)
• Support for Single Copy Documents
• Submission of Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Phase I and Phase II proposals
• Submission of Rapid Response Research (RAPID), Early-concept Grants for Exploratory Research (EAGER), and Research Advanced by Interdisciplinary Science and Engineering (RAISE) proposals

Stay tuned for additional information about these developments in the coming months!

Help NSF Build Research.gov

Research.gov is being developed incrementally, and features will expand with the goal of eventually transitioning all proposal preparation and submission functionality from FastLane to Research.gov. NSF strongly encourages the use of Research.gov where possible and wants feedback on your experience, so we can continue to offer a better user experience. Please submit your feedback on the Research.gov Feedback page (select “Proposal Preparation & Submission” under the Site Area dropdown menu).

We would appreciate you sharing this information with your colleagues. If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via rgov@nsf.gov . Policy-related questions should be directed to policy@nsf.gov .

We look forward to receiving your Research.gov proposals and your feedback about our new system!

Regards, Jean

Jean Feldman Head, Policy Office Division of Institution and Award Support Office of Budget, Finance & Award Management National Science Foundation email: policy@nsf.gov

Please share this information with your NSF researchers and administrators. You can contact us at erahelp@research.ucla.edu for questions or assistance.

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NSF Collaborative Proposals

Collaborative proposals are those in which investigators from two or more organizations wish to collaborate on a unified research project. They may be submitted to NSF in one of two methods: as a single proposal, in which a single award is being requested (with subawards administered by the lead organization); or by simultaneous submission of proposals from different organizations, with each organization requesting a separate award (lead institution links the separate awards in Research.gov).

Single Proposal

To complete a subaward budget:

• As lead institution/PI: On the "Form Preparation" screen, select "Budgets" and "Go to Form." On the "Organization Selector" screen click on "Add New Org.", and pull up the subaward organization. Then on the "Organization Selector" screen click on "Use" to create a budget for an organization (may need to “Add Senior Person”). You will need to add the subaward total amount of request to item G.5 Subawards of the PI's Awardee organization budget.

For proposals involving subawards, see Obtain Subrecipient Information .

Simultaneous Submission

The collaborative proposal mechanism requires that one institution be named the "lead" for the purpose of submitting the proposal. The lead institution is typically the one whose scientists are doing the bulk of the work in terms of writing the proposal and/or those that will manage the largest portion of the funds should the proposal be awarded. 

Who does what

• Both the lead and non-lead institutions must create a new proposal in Research.gov.
• When completing the cover sheet, institutions should list only those PIs and coPIs affiliated with their own institution.
• The proposal title must begin with "Collaborative Research:" and all titles, start dates, durations, and NSF programs must be the same across the institutions.

Lead institutions’ submission will include a:

• Proposal Cover Sheet;
• Project Summary;
• Project Description;
• References Cited;
• Biographical Sketches (for senior personnel affiliated with their institution);
• Budgets and budget justification (for the portion of work to be managed by their institution);
• Current & Pending Support;
• Data Management Plan; and
• Facilities, Equipment and Other Resources (for their institution).
• Post-doc Mentoring Plan (if required) for the entire project
• All supplementary single copy documents (ie conflicts of interest tables)
• Any other supplementary documents (ie letters of commitment, quotes, etc.) allowed by the program

Non-lead institution  submissions must include the following for their organization. The project summary, project description, and references cited (which are the same for all collaborating organizations) are only submitted by the Lead. 

• Cover Sheet
• Budget and budget justification (for the portion of work to be managed by their institution)
• Facilities, Equipment & Other Resources (for their institution)
• Proposal Classification Form (if submitting to BIO)
• Biographical Sketches (for senior personnel affiliated with their institution)
• Current & Pending Support (for senior personnel affiliated with their institution)

While it is acceptable for the non-lead institutions to upload their own supplementary documents, it is recommended that this only be done by the lead institution so that the order of the documents can be controlled.

Linking the Proposals Together

Important: None of the proposals should be submitted to NSF until they are all linked together. 

• Once the proposals are linked, Research.gov will combine the proposal submission for printing or electronic viewing.

Collaborative proposals require simultaneous submission of proposals. One organization has the lead role but all are required to submit their original proposal to NSF .

For Research.gov, this means that

• Each organization prepares their proposal (thus creating a temporary proposal number).
• Each non-lead institution provides the temporary proposal number to the lead institution.
• The lead institution initiates linking by entering each non-lead institution’s proposal ID in Research.gov by using the “Link Collaborative Proposals” option found on the “Form Preparation Screen.”  The lead institution will 'SEND LINK REQUEST' to the non-lead.
• The request must be accepted by the non-lead in the non-lead institution proposal in the Link/View Collaborative Proposals page.
• The lead institution will see the non-lead institutions that have accepted or rejected links as well as any pending link requests. 
• Each institution can continue to do work on their own institution’s proposal, and submit when ready "within a reasonable timeframe of one another" (thus non-lead institutions can submit before the lead institution, as long as the lead institution has linked the proposals; non-lead institutions can also submit after the lead).
• When you are working with no external deadline, coordination and communication between the collaborators becomes more important. Historically, NSF has required that collaborative proposal be submitted within "a reasonable timeframe of one another" but hasn't stated what they consider reasonable.
• After linking, each institution submits their proposal. Thus, each institution comes up with a different proposal number – but, in Research.gov, those separate proposals are linked together for printing or electronic viewing (with NO new collaborative number).

OSP is not able to see the submission status of linked proposals. Therefore, PI’s should verify the successful submission of lead and non-lead institution proposals.

Reviewing Linked Proposals

It is important to review the full proposal document that will be submitted. Both the lead and non-lead institutions can review the proposal when linked. To do this, simply click the "Print Proposal" button in Research.gov. All components of proposal that have been uploaded into Research.gov will appear as a PDF file.

NOTE: While non-lead proposals do not have to be submitted on the same day as the lead collaborative, PAPPG states that all components of the collaborative proposal must meet any established deadline date, and failure to do so may result in the entire collaborative proposal being returned without review. NSF requires submission of linked proposals within "a reasonable time" of one another but does not set a specific timeframe. OSP recommends within 48 hours of each other to help ensure a successful submission.

• NSF Proposals and Award Policies Preparation Instructions (PAPPG) 22-1

NSF’s Research.gov Expanded: Separately Submitted Collaborative Proposals from Multiple Organizations Now Available

Dear Colleagues:

We are excited to announce that effective March 30, 2020, the research community can prepare and submit separately submitted collaborative proposals from multiple organizations in Research.gov. Proposers can now prepare Full, Research proposals in Research.gov that are:

• Single submissions from one organization (available since April 2018)
• Single submission collaborative proposals with subawards (available since June 2019)
• Separately submitted collaborative proposals from multiple organizations

What’s New for Separately Submitted Collaborative Proposals?

• Proposal Preparation : Proposers can select a separately submitted collaborative proposal as an option in the Proposal Creation Wizard and identify themselves as part of a lead or non-lead organization.
• Linking: The lead organization can initiate a request to link proposals with non-lead organizations. However, all proposals in the collaboration must be prepared and submitted in Research.gov and cannot be a mix of Research.gov and FastLane proposals.
• A new Research.gov “Submission Pending” status informs the organization that their proposal submission is pending in a queue until all linked lead and non-lead proposals in the collaboration attain “Submission Pending” status and can be submitted to NSF as a set. 
• Separately submitted collaborative proposals with a “Submission Pending” status can be edited, but the Authorized Organizational Representative (AOR) must resubmit the edited proposal to return it to a “Submission Pending” status.
• A Proposal File Update (PFU) is not required to edit the proposal at the “Submission Pending” stage. However, a PFU could be utilized after the entire collaborative set is submitted to NSF and a proposal ID number for each separately submitted collaborative proposal is generated.
• Submit Proposal Wizard: The AOR Submission Wizard screen will display the lead and non-lead organization information.
• Postdoctoral Mentoring Plan: A Postdoctoral Mentoring Planis only required when funds for postdoctoral scholars are requested on the budget. A proposal compliance error will block proposal submission if there is a mentoring plan but no requested funds.
• Print Concatenate: This functionality is available for lead and non-lead proposals.
• New Automated Compliance Error/Warning Messages and Business Rules for Separately Submitted Collaborative Proposals: Compliance checks triggering an error will prohibit proposal submission to NSF, whereas checks triggering a warning will allow proposal submission to NSF.  
• Delete In-progress Proposals: Proposers can delete their in-progress separately submitted collaborative proposals.
• Redesigned Research.gov “About” Page with New and Updated FAQs: Check out our redesigned Research.gov About Proposal Preparation and Submission webpage with links to new and updated Frequently Asked Questions (FAQs) organized by topic.

What’s Ahead?

We are also happy to share that NSF is currently developing the following capabilities in Research.gov:

• Other Authorized User (OAU) role changes (see Research.gov advisory currently posted)
• Support for Single Copy Documents
• Submission of Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Phase I and Phase II proposals
• Submission of Rapid Response Research (RAPID), Early-concept Grants for Exploratory Research (EAGER), and Research Advanced by Interdisciplinary Science and Engineering (RAISE) proposals

Stay tuned for additional information about these developments in the coming months!

Help NSF Build Research.gov

Research.gov is being developed incrementally, and features will expand with the goal of eventually transitioning all proposal preparation and submission functionality from FastLane to Research.gov. NSF strongly encourages the use of Research.gov where possible and wants feedback on your experience, so we can continue to offer a better user experience. Please submit your feedback on the Research.gov Feedback page (select “Proposal Preparation & Submission” under the Site Area dropdown menu).

We would appreciate you sharing this information with your colleagues. If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via [email protected] . Policy-related questions should be directed to [email protected] .

We look forward to receiving your Research.gov proposals and your feedback about our new system!

Jean Feldman

Head, Policy Office

Division of Institution and Award Support

Office of Budget, Finance & Award Management

National Science Foundation

email: policy @nsf.gov

Senior Contract & Grant Officer

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Research.gov Expanded – Separately Submitted Collaborative Proposals from Multiple Organizations Now Available

March 31, 2020

The National Science Foundation (NSF) has announced that, effective March 30, 2020 , the research community can prepare and submit separately submitted collaborative proposals from multiple organizations in Research.gov. Proposers can now prepare Full, Research proposals in Research.gov that are:

• Single submissions from one organization (available since April 2018)
• Single submission collaborative proposals with subawards (available since June 2019)
• Separately submitted collaborative proposals from multiple organizations

What’s New for Separately Submitted Collaborative Proposals?

Proposal Preparation Proposers can select a separately submitted collaborative proposal as an option in the Proposal Creation Wizard and identify themselves as part of a lead or non-lead organization.

Linking The lead organization can initiate a request to link proposals with non-lead organizations. However, all proposals in the collaboration must be prepared and submitted in Research.gov and cannot be a mix of Research.gov and FastLane proposals.

New “Submission Pending” Status The Research.gov submission process for separately submitted collaborative proposals is different than the submission process in FastLane.

• A new Research.gov “Submission Pending” status informs the organization that their proposal submission is pending in a queue until all linked lead and non-lead proposals in the collaboration attain “Submission Pending” status and can be submitted to NSF as a set.
• Separately submitted collaborative proposals with a “Submission Pending” status can be edited, but the Authorized Organizational Representative (AOR) must resubmit the edited proposal to return it to a “Submission Pending” status.
• A Proposal File Update (PFU) is not required to edit the proposal at the “Submission Pending” stage. However, a PFU could be utilized after the entire collaborative set is submitted to NSF and a proposal ID number for each separately submitted collaborative proposal is generated.

Submit Proposal Wizard The AOR Submission Wizard screen will display the lead and non-lead organization information.

Other Related Changes

• Postdoctoral Mentoring Plan : A Postdoctoral Mentoring Plan is only required when funds for postdoctoral scholars are requested on the budget. A proposal compliance error will block proposal submission if there is a mentoring plan but no requested funds.
• Print Concatenate : This functionality is available for lead and non-lead proposals.
• New Automated Compliance Error/Warning Messages and Business Rules for Separately Submitted Collaborative Proposals : Compliance checks triggering an error will prohibit proposal submission to NSF, whereas checks triggering a warning will allow proposal submission to NSF.
• Delete In-progress Proposals : Proposers can delete their in-progress separately submitted collaborative proposals.
• Redesigned Research.gov “About” Page with New and Updated FAQs : NSF has redesigned their Research.gov About Proposal Preparation and Submission webpage with links to new and updated Frequently Asked Questions (FAQs) organized by topic.

What’s Ahead? NSF is currently developing the following capabilities in Research.gov:

• Other Authorized User (OAU) role changes (see Research.gov advisory currently posted)
• Support for Single Copy Documents
• Submission of Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Phase I and Phase II proposals
• Submission of Rapid Response Research (RAPID), Early-concept Grants for Exploratory Research (EAGER), and Research Advanced by Interdisciplinary Science and Engineering (RAISE) proposals.

Questions? If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via [email protected]. Policy-related questions should be directed to [email protected]. You can also reach out to the Contracts and Grants Officer assigned to your unit.

Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

NSF Launches Research.gov Demo Site for Proposal Preparation

The National Science Foundation (NSF) has launched the  Research.gov proposal preparation demonstration site . The new demo site offers proposers the opportunity to create proposals in Research.gov with the role of a Principal Investigator (PI) prior to preparing and submitting proposals in the actual Research.gov Proposal Submission System. We invite you to try the Research.gov proposal preparation features on the new demo site, such as:

• Initiating Research proposals (other proposal types will be added to the demo site as they are enabled in the actual system):

 Single submissions from one organization  Collaborative proposals with subawards  Separately submitted collaborative proposals from multiple organizations

• Adding co-PIs, Senior Personnel, and Other Authorized Users (OAUs)
• Uploading required and optional proposal documents
• Creating budgets
• Checking proposal compliance
• Adding subawards
• Linking collaborative proposals
• Enabling Sponsored Project Officer (SPO)/Authorized Organizational Representative (AOR) access

What You Need to Know About the New Research.gov Demo Site

• All users must sign in to Research.gov with an NSF ID or primary email address to access the demo site.

 Users without an NSF account (i.e., NSF ID) will first need to register for one to use the demo site.

 Users who already have an NSF ID must not register for another NSF ID for demo site use. As a reminder, each individual user of NSF systems (e.g., FastLane and Research.gov) should not have more than one NSF ID, per the NSF  Proposal & Award Policies & Procedures Guide Chapter I.G.3 .

• A red "Proposal Preparation Demo Site" banner is at the top of each demo site page to indicate the user is using the demo site.
• Each user will be given the PI role for demo site purposes only. No other user roles (e.g., SPO and AOR) are available on the demo site or are needed to use the demo site.
• The demo site does not support proposal submission to NSF and will not trigger any system-generated email notifications.
• Proposals created on the demo site will be deleted after six months. Neither NSF staff nor users will be able to access deleted proposal data from the demo site.
• Demo site proposals will not be available on the actual Research.gov Proposal Submission System, and proposals cannot be transferred between the demo site and the actual system.
• For further demo site details, please see the  demo site Frequently Asked Questions  (FAQs) available via the  Research.gov About Proposal Preparation and Submission  page left navigation menu. A set of topic-specific video tutorials is also available.

Accessing the Research.gov Proposal Preparation Demo Site

To access the Research.gov demo site, you  must  have an NSF account (i.e., NSF ID) and be signed in to Research.gov.

If you have an NSF account:

 Access  Research.gov Demo Site: Prepare Proposals . (If you are not signed in, you will be prompted to sign in before accessing the demo site.)

If you do not have an NSF account

 Open  Research.gov .

 Use the  Register  tab located on the top right of the screen to create an NSF account.

 Input the requested account registration information.

Important Note:  Your primary registered email address will be used for NSF account notifications including password resets and can be used to sign in to Research.gov. Please ensure that you have ongoing access to your primary registered email (e.g., a personal email address), even if you change organizations. Refer to the  Research.gov About Account Management  page for additional registration guidance.

Retirement of FastLane Demo Site

The FastLane demo site has been retired, however, we encourage you to try the new Research.gov proposal preparation demo site. In accordance with  Important Notice No. 147: Research.gov Implementation Update , NSF is taking proactive steps to incrementally move the preparation and submission of all proposals from FastLane to Research.gov.

Enhancements Coming Soon to Research.gov

Effective in late November 2020, NSF will:

• Enable the following proposal types on Research.gov and on the new Research.gov proposal preparation demo site:

 Rapid Response Research (RAPID)

 EArly-concept Grants for Exploratory Research (EAGER)

 Research Advanced by Interdisciplinary Science and Engineering (RAISE)

• Remove the font type and font size compliance checks and associated warning messages per feedback from the research community.

Stay tuned for additional information about these updates in the next couple of weeks.

Questions?  If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM - 9:00 PM ET; Monday - Friday except federal holidays) or via  [email protected] . Policy-related questions should be directed to  [email protected] .

Important Updates for NSF Principal Investigators

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Important information for proposers

All proposals must be submitted in accordance with the requirements specified in this funding opportunity and in the NSF Proposal & Award Policies & Procedures Guide (PAPPG) that is in effect for the relevant due date to which the proposal is being submitted. It is the responsibility of the proposer to ensure that the proposal meets these requirements. Submitting a proposal prior to a specified deadline does not negate this requirement.

NSF Special Guidelines for Submitting Collaborative Proposals Under the SBE-UKRI Lead Agency Opportunity

Dear Colleagues:

The Social, Behavioral and Economic Sciences Directorate (SBE) of the National Science Foundation (NSF) and United Kingdom Research and Innovation (UKRI) are pleased to announce their continued support of international collaboration under the SBE-UKRI Lead Agency Opportunity. The goal of this activity is to promote transatlantic collaborative research by reducing some of the barriers to conducting international research that researchers may encounter. The SBE-UKRI Lead Agency Opportunity allows U.S. and UK researchers to submit a single collaborative proposal that will undergo a single review process.

Under the SBE-UKRI Lead Agency Opportunity, proposals may be accepted for collaborative research in areas at the intersection of NSF/SBE and UKRI's missions. The UK Research Councils participating in this activity are the Economic and Social Research Council (ESRC), the Arts and Humanities Research Council (AHRC), and the Biotechnology and Biological Sciences Research Council (BBSRC). Proposers should review the programs supported through NSF/SBE and through the relevant UK Research Council(s) for further information on what areas of research are eligible for support through this activity. Proposals are expected to adhere to typical proposal sizes and durations for the relevant UK Research Council(s) and SBE program(s) from which funding is sought. Proposals will be accepted for both interdisciplinary and disciplinary research projects. A list of participating SBE programs can be found at https://www.nsf.gov/od/oise/IntlCollaborations/UK.jsp . Please note that this activity ONLY includes core programs within the SBE divisions. No cross-cutting or agency-wide special programs are eligible.

This document provides guidelines for the preparation, submission, review, and award of SBE-UKRI Collaborative Proposals.

Proposers are advised that all documents submitted to NSF or UKRI may be shared by email or other secure electronic means with other agencies participating in the NSF/SBE - UKRI Lead Agency Opportunity.

PROPOSAL PREPARATION AND SUBMISSION

All proposals must fall within the mission and funding parameters of both NSF/SBE and at least one of the participating UK Research Councils. Proposals which do not fall within the missions of both funding organizations will not be considered.

There is a two-stage application process. Stage 1 must be completed prior to Stage 2. Please allow ample time (at least three to four weeks) prior to your intended proposal submission target date.

Stage 1: Expression of Interest (EOI)

• Before submitting a proposal, proposers should identify a prospective lead agency (either NSF/SBE or one of the participating UK Research Councils: AHRC, BBSRC or ESRC) based on where the largest proportion of research lies, and through which the greater amount of funding would be requested.
• Proposers must then prepare: (a) a brief description of the proposed research (1000 words or 2 pages in length maximum), including a list of the main objectives of the research, the methodologies to be used, and the anticipated broader impacts/outputs and beneficiaries of the project; (b) the names and affiliations of the proposers and (c) bottom line estimates of funding to be requested from NSF and the relevant UK Research Council(s) (although a detailed budget is not required at this time, we strongly encourage proposers to submit as accurate a bottom line funding estimate as possible. It is advisable for proposers to consult with their institution's Office of Sponsored Research for budget advice prior to finalizing a bottom line estimate).
• To submit the above information, proposers must complete an Expression of Interest (EOI) form . If NSF is the lead agency, email to [email protected] and if a UK Research Council is the lead agency, email to [email protected] . Upon receipt of your EOI, both agencies will review the submitted information to check for eligibility (namely whether the proposed research fits within the participating agencies' portfolios and whether the proposed researchers and institutions meet the agencies' funding eligibility requirements).
• Upon confirmation from the lead agency that both agencies have reviewed the EOI and confirmed that the proposed collaborative research is appropriate for review under the NSF/SBE - UKRI Lead Agency Opportunity, the lead agency will contact the proposers to inform them that they may submit a full research proposal to the lead agency. In some cases, an alteration of the budget request may be required in the full proposal submission.
• If this communication has not taken place prior to a proposal submission, the proposal will be returned without review.

Stage 2: Full Proposal Submission

• The proposal should indicate it is to be considered under this Lead Agency Opportunity by prefacing the title with "SBE-UKRI:" regardless of which agency will be the lead.
• If NSF is the lead agency:
• Proposers must comply with the proposal preparation requirements outlined in NSF's Proposal & Award Policies & Procedures Guide ( PAPPG ). The proposal must be submitted via NSF's FastLane system ( https://www.fastlane.nsf.gov ), Grants.gov ( http://grants.gov ), or Research.gov ( https://www.research.gov/ ) to the appropriate standing program within SBE.
• If using FastLane, please select the option "Not a collaborative proposal" under the section for Collaborative Status on the Cover Sheet in FastLane. Although SBE-UKRI projects involve collaborative research, proposals are only classified as "collaborative" in FastLane if they either 1) have subaward(s) or 2) the lead proposal has associated non-lead proposal(s) attached to it. For more information on NSF collaborative proposals, see Chapter II.D.3 of the PAPPG.
• The UK investigator(s) should be included as "non-funded senior personnel". A biographical sketch for each of these individuals should be provided in the "Biographical Sketches" section of the proposal with a format that conforms to the NSF PAPPG guidelines. "Current and Pending Support" information does not have to be provided for UK investigators. However, since this is a required section of an NSF proposal, upload a document that states "UK Investigator - Current and Pending Support information not required" for each UK investigator designated as senior personnel. A "Results of Prior Support" Section is also NOT required for the UK personnel.
• The proposal should only include the U.S. funds requested from NSF on the NSF Budget form. A detailed breakdown of funding requested from the partnering UK Research Council (ESRC, AHRC or BBSRC), using the UK budget form , should be included as a Supplementary Document. This document will be shared with the participating UK Research Council to verify eligibility of funds requested. The Budget Justification should address the full project budget combined (both U.S. and UK funding items).
• If a UK Research Council (ESRC, AHRC or BBSRC) is the lead agency:
• Proposers must comply with the proposal preparation requirements outlined in the Research Funding Guide (or equivalent document) of the appropriate lead UK Research Council and proposals should be submitted via the UK Research Council's Je-S system ( UK Research Council's Je-S system ) using the appropriate UK Research Council's Responsive Mode Research Grants scheme.
• The proposal should only include the UK funds requested on the primary UK Research Council's Je-S budget forms. The U.S. collaborating research organization(s) should be included as project partners on the Je-S form, and the funding totals by research organization should be included as project partner contributions. The Justification of Resources section of the proposal should address the full project budget (that is, both the UK and U.S. funding items). In addition, a detailed breakdown of funding requested from NSF should be submitted to the UK Research Council as an "Other Attachment." This document will be shared with NSF/ SBE to verify the eligibility of funds requested.
• The costs of the U.S. and UK organizations must be clearly differentiated in the proposal. Proposals that request duplicative funding from NSF and the partnering UK Research Council (ESRC, AHRC, or BBSRC) will be returned without review.
• An institutional statement in support of the joint submission must be provided by each non-lead country partner organization in the proposal submission. This statement should be in the form of a signed letter from an Authorized Organizational Representative including the following text: "I confirm on behalf of [insert name or institution] that the U.S.-UK collaborative proposal between [insert name of the lead agency PI and institution] and [insert name of the non-lead agency PI and institution] is endorsed and has been submitted by [name of research office]." For NSF, this letter must be included in the "Supplementary Documents" section. For the UK Research Council (ESRC, AHRC, or BBSRC), the letter should be submitted as an "Other Attachment."

PEER REVIEW

SBE-UKRI collaborative proposals will be reviewed alongside all other unsolicited or standard research grant proposals received in the same funding round or call and will not undergo a special or separate review process.

Proposals will be reviewed in accordance with the lead agency's review criteria. While not identical, NSF and UKRI ask reviewers to evaluate research on both its scientific or intellectual merit as well as its broader or societal impacts .

FUNDING DECISIONS

The lead agency will use its usual internal procedures to determine whether a proposal will be awarded or declined. Funding decisions may be subject to budget limits.

All proposers will be advised whether their proposal has been recommended for funding or will be declined by the lead funding agency. Proposers will receive copies of the reviewers' unattributed comments and, where applicable, a panel summary.

Once a proposer has been notified of a pending award, the non-lead researcher(s) associated with the project must submit a copy of the proposal to the non-lead agency so that each agency has complete documentation of the overall proposed research project. Further guidance will be provided to successful proposers at this stage.

The participating lead and non-lead agency(ies) will coordinate the U.S. and UK award timing as much as possible. However, because the participating agencies have different funding cycles, it is possible that some projects will have delayed start dates in order to wait until funds become available or until all pre-award requirements are met. Wherever possible, agencies will endeavor to hold standard turnaround times for each participating agency, but in exceptional circumstances outcomes could be delayed.

POSTAWARD CONSIDERATIONS

Grantees will be expected to comply with the award conditions and reporting requirements of the agencies from which they receive funding.

Grantees will be required to acknowledge both NSF and the relevant UK Research Council in any reports or publications arising from the grant.

Requests for extensions will be considered by participating agency(ies) using standard procedures. Requests for changes to awards will be discussed with other involved funding agencies before a mutual decision is reached.

NSF POLICY ON RESEARCH INVOLVING HUMAN SUBJECTS AND VERTEBRATE ANIMALS

For information regarding proposals involving human subjects, see Chapter II.D.5 of the Proposal & Award Policies & Procedures Guide ( PAPPG ), and the NSF Human Subjects web site . For information regarding proposals involving vertebrate animals, see Chapter II.D.4 of the PAPPG .

For additional information on the administration of awards involving human subjects, see Chapter XI.B.1 of the PAPPG and for information on the administration of awards involving vertebrate animals see Chapter XI.B.3 of the PAPPG .

UKRI RESEARCH ETHICS POLICIES CONCERNING HUMAN PARTICIPANTS AND ANIMAL RESEARCH

The Research Organization is responsible for ensuring that ethical issues relating to the research project are identified and brought to the attention of the relevant approval or regulatory body. Approval to undertake the research must be granted before any work requiring approval begins. Ethical issues should be interpreted broadly and may encompass, among other things, relevant codes of practice, the involvement of human participants, tissue or data in research, the use of animals, research that may result in damage to the environment and the use of sensitive economic, social or personal data.

HUMAN PARTICIPANTS

Research involving human participants must comply with all relevant legislation. All UK Research and Innovation (UKRI) funding is granted on the absolute condition that researchers ensure that all relevant ethics committee approvals and regulatory requirements are met. For further information, please see: https://www.ukri.org/funding/information-for-award-holders/grant-terms-and-conditions/ (fEC grants full terms and conditions: RGC 2 Research Governance, Research Ethics, Use of Animals in Research etc).

ESRC requires all funded research to follow its framework for research ethics ( https://www.ukri.org/funding/information-for-award-holders/grant-terms-and-conditions/ ) and more guidance can be found here: ( https://esrc.ukri.org/funding/guidance-for-applicants/research-ethics/ )

ANIMAL RESEARCH

The expectations of the research councils when using animals in research are detailed here , and additional details with respect to conducting research with animals overseas are here . The relevant section of the Grants Guide is section 4.13 onwards, which provides all details and procedures regarding applications that involve the use of animals.

The use of the Experimental Design Assistant designed by the National Center for the 3Rs is a useful tool which may assist applicants to consider the full implications of their experimental design.

Please note that, whilst proposals which involve animal research will be considered, the AHRC and ESRC are unable to fund these elements.

Arthur Lupia Assistant Director Directorate for Social, Behavioral & Economic Sciences

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• Office of International Science and Engineering (OD/OISE)

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Changes Coming to NIH Applications and Peer Review in 2025

This page serves as a central location where you can learn more about multiple changes coming in 2025 that will affect the submission and review of NIH grant applications.

These changes include updates to the peer review and submission of most research project grants, fellowships, and training grants; Common Forms for NIH biographical sketch and Current and Pending (Other) Support; updated instructions for reference letters; and the transition to FORMS-I application instructions. Although each of these initiatives has specific goals, they are all meant to simplify, clarify, and/or promote greater fairness towards a level playing field for applicants throughout the application and review processes.

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Simplified Review Framework for Most Research Project Grants (RPGs)  

NIH is implementing a simplified framework for the peer review of the majority of competing research project grant (RPG) applications, beginning with submissions with due dates on or after January 25, 2025.

Revisions to the NIH Fellowship Application and Review Process  

NIH is revising the fellowship review criteria used to evaluate fellowship applications and modifying the PHS Fellowship Supplemental Form to align with the restructured review criteria beginning with submissions with due dates on or after January 25, 2025.

Updates to Training Grant Applications

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Updates to Reference Letter Instructions for Referees

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Updated Application Forms and Instructions (FORMS-I)

NIH is updating application forms to support many of the changes coming in 2025. These new forms will provide the needed form fields to efficiently implement policy updates and align form instructions and field labels with current terminology. Updated application forms will be posted with active funding opportunities in the Fall of 2024, and updated instructions will be available on the How to Apply - Application Guide at that time.

Common Forms for Biographical Sketch and Current and Pending (Other) Support

NIH is adopting the Biographical Sketch Common Form and the Current and Pending (Other) Support Common Form in 2025. Information on the timing and details of implementation are expected in the coming months.

NIH will provide applicants with plenty of training and resources throughout 2024. The below resources discuss the collective changes coming in January 2025. Additional resources for each initiative can be found on their respective pages.

• Overview of Grant Application and Review Changes for Due Dates on or after January 25, 2025: NOT-OD-24-084
• Drop-in slides on changes coming in 2025 (PowerPoint)

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The U.S. Government is interested in safe uses of large language models (LLMs) for a wide variety of applications including the rapid summarization and contextualization of information relevant to the Intelligence Community (IC). These applications must avoid unwarranted biases and toxic outputs, preserve attribution to original sources, and be free of erroneous outputs. The U.S. Government is also interested in identifying and mitigating hazardous use of LLMs by potential adversaries.

The goal of BENGAL is to understand LLM threat modes, quantify them and to find novel methods to address threats and vulnerabilities or to work resiliently with imperfect models. IARPA seeks to develop and incorporate novel technologies to efficiently probe large language models to detect and characterize LLM threat modes and vulnerabilities. Performers will focus on one or more topic domains, clearly articulate a taxonomy of threat modes within their domain of interest and develop technologies to efficiently probe LLM models to detect, characterize and mitigate biases, threats or vulnerabilities.

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Broad Agency Announcement (BAA)

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This document has been archived and replaced by NSF 23-094 .

Dear Colleague Letter: Special Guidelines for Submitting Collaborative Proposals under the National Science Foundation and Czech Science Foundation Collaborative Research Opportunities

August 6, 2021

Dear Colleagues:

The U.S. National Science Foundation (NSF) and the Czech Science Foundation (GACR) have signed a Memorandum of Understanding (MOU) on Research Cooperation. The MOU provides a framework to encourage collaboration between U.S. and Czech research communities and sets out the principles by which jointly supported activities might be developed. The MOU provides for an international collaboration arrangement whereby U.S. researchers may receive funding from NSF and Czech researchers may receive funding from GACR. Through a "lead agency model," NSF and GACR will allow proposers from both countries to collaborate to write a single proposal that will undergo a single review process at NSF.

This NSF-GACR collaborative research opportunity focuses on discoveries and innovations in the areas of artificial intelligence, nanotechnology, and plasma science. Proposals will be accepted for collaborative research in these areas at the intersection of GACR's Call for Proposals and participating NSF programs. Specific participating NSF programs are listed on the NSF Office of International Science and Engineering (OISE) website at https://www.nsf.gov/od/oise/IntlCollaborations/CzechRepublic.jsp . Proposals are expected to adhere to the research areas, funding limits, and grant durations for these participating NSF programs and for the GACR programs from which funding is sought. As details vary by NSF program, U.S. Principal Investigators (PI) are encouraged to contact program directors of pertinent NSF programs for specific guidance.

Proposals must represent an integrated collaborative effort between the U.S. and Czech researchers and be submitted to NSF by an eligible U.S. organization. Limits for U.S. researchers on the number of proposal submissions can be found for each participating program through the OISE link above.

Proposers are advised that all documents submitted to NSF or GACR may be shared with the other agency to implement the two-way agency activities.

The collaborative opportunity described in this Dear Colleague Letter (DCL) remains in effect until archived.

PROPOSAL PREPARATION AND SUBMISSION

The U.S. PI will submit the proposal to NSF. NSF will review proposals in competition with other proposals received for the same funding round of the program to which the proposal is submitted, using NSF's merit review process. GACR will check that the Czech investigator has an active and appropriate role and confirm their eligibility at the onset of the process but will not conduct a parallel review and will not rank proposals. GACR intends to support the Czech effort for those projects for which the U.S. research component is funded by NSF.

There are no separate NSF funds available for this effort; proposals will compete with all other proposals submitted to participating programs and will be evaluated on the strengths of the proposed intellectual merit, broader impacts, and any solicitation-specific review criteria that may apply.

Proposals must be submitted in accordance with the deadlines of the participating NSF programs (see OISE link above).

Expression of Interest

For full proposals to be considered, the project team should submit an Expression of Interest to [email protected] that includes the following information:

• Proposed Project Title.
• Names, email addresses, and departmental and institutional affiliations of the U.S. and Czech researchers.
• Bottom line estimates of total funding (including indirect costs) and duration to be requested from NSF and GACR in appropriate monetary units (USD for US budget and Czech Koruna for Czech budget).
• Estimated number of postdocs (U.S.), estimated number of students supported (U.S.) and estimated number of salary months requested (U.S.).
• Clear indication of the NSF target program. This may not be the only NSF program that will consider the Expression of Interest, but identification of the target program allows for faster consideration.
• Summary of the proposed research outlining specific objectives and main research challenges. The U.S. portion of the work should fall within the scope of one or more participating programs as noted above. The Czech portion of the work should fall within the scope of the GACR Call for Proposals.
• Clear breakdown of the individual U.S. and Czech contributions for each objective.

Use the Expression of Interest form found here: https://www.nsf.gov/od/oise/IntlCollaborations/CzechRepublic.jsp .

For NSF programs that have deadlines, the project team should submit the Expression of Interest at least 45 days in advance of the NSF full proposal submission deadline.

For NSF programs without a proposal submission deadline, project teams should submit the Expression of Interest by one of the following deadlines: 1st of February, 1st of June and 1st of October.

For GACR and the NSF Directorate for Computer and Information Science and Engineering (CISE) Expressions of Interest are for awareness and tracking purposes. For the remaining participating NSF Directorates, the Expressions of Interest will be considered for alignment of the proposed research and budget with the scientific scope of the target program. Within 21 days of receipt of the Expression of Interest, NSF intends to notify the U.S. PI on the project team regarding moving ahead with submission of a proposal. For participating CISE programs, the U.S. PI may submit a full proposal without notification from NSF.

It is expected that full proposals will be submitted within 12 months of EOI acceptance. If more time is needed for proposal preparation, an additional EOI may be required.

Full Proposals

Eligibility of PIs to submit proposals is subject to each Participant's respective eligibility rules and policies, as spelled out in the NSF Proposal and Award Policies and Procedures Guide (PAPPG) and/or the NSF solicitation to which a proposal will be submitted, and GACR's Lead Agency Rules.

Proposers from both countries will collaborate to write a single proposal. It is the responsibility of the U.S. PI to submit the proposal to the appropriate NSF program for review by the program deadline. Proposers should comply with the proposal preparation requirements outlined in NSF's PAPPG and submit the proposal through NSF's FastLane system ( https://www.fastlane.nsf.gov/ ), Research.gov ( https://www.research.gov/research-web/ ), or Grants.gov ( https://www.grants.gov/ ). Proposers should follow all requirements outlined in this DCL as well as the specific funding opportunity to which the proposal is submitted.

The Czech researchers taking part in the joint research project will submit a proposal separately to GACR within 7 days of submission of the proposal to NSF in accordance with the guidelines and procedures provided in GACR's Lead Agency Rules funding opportunities.

The proposal submitted to NSF is required to be included as an attachment to the proposal submitted to GACR. The U.S. and Czech collaborating researchers are responsible for coordinating to meet this requirement.

For proposals submitted to NSF:

• The proposal should describe the full proposed research program, including the total U.S. and Czech resources that will be part of the project. The Project Summary and Project Description must include a description of the collaboration, including an explanation of the role(s) of the Czech collaborator(s) and an explanation of how the team will work together.
• The proposal must describe the intellectual merits of the proposed research, including the value of the international collaboration, and the anticipated broader impacts (including societal benefits) of the effort.
• The proposal should only indicate the U.S. expenses on the NSF Budget. A detailed breakdown of funding requested from GACR should be added to the proposal as a Supplementary Document. This document will be shared with GACR to verify eligibility of costs requested. The Budget Justification section of the proposal should address the full project budget (that is, both the NSF and GACR funding items). Proposals that request duplicative funding may be returned without review.
• The title of the proposal should be prefixed with "NSF-GACR:" to indicate that the document is to be considered by both NSF and GACR.
• If the proposal is arranged as separate submissions from multiple U.S. organizations, the title of the proposal should begin with "Collaborative Research:" followed by "NSF-GACR". Do not check "collaborative" proposal unless more than one U.S.-based organization will be submitting the same proposal for separate funding (i.e., the "collaborative" check box should only be checked if there is more than one collaborating organization on the U.S. side, each submitting the same proposal).
• Biographical Sketch - Required. The biographical information must be clearly identified as "non-NSF funded collaborators" biographical information and uploaded as a single PDF file in the Other Supplementary Documents section of the proposal. Use of a specific format is not required.
• Collaborators and Other Affiliations (COA) Information - Optional but requested. The COA information should be provided through the use of the COA template, identified as "non-NSF funded collaborators" information, and uploaded as a PDF file in the Single Copy Documents section of the proposal.
• Current and Pending Support - Not required.
• Results from Prior NSF Support - Not required.
• For projects involving human subjects or vertebrate animals, proposers should follow both NSF and GACR policies, submitting documentation to each as appropriate.
• By submitting, PIs and their organizations agree that NSF may share unattributed reviews and summaries and information pertaining to the review process with GACR.

ADDITIONAL DOCUMENTS

Proposers should provide all of the documentation outlined in this DCL as well as the documents required by the specific funding opportunity to which the proposal is submitted. Unless stated otherwise in the funding opportunity, letters of collaboration may be included. They must comply with the requirements in PAPPG Chapter II.C.2.j.

MERIT REVIEW

Proposals will be reviewed alongside all other unsolicited or standard research proposals received in the same funding round and will not undergo a special or separate review process. Proposals will be evaluated in accordance with the standard NSF merit review criteria of intellectual merit and broader impacts of the proposed effort, along with any additional solicitation-specific review criteria contained in the participating program solicitation.

FUNDING DECISIONS

Funding decisions may be subject to budget limits.

The U.S. PI will be advised whether the proposal has been recommended for funding or will be declined. U.S. PIs will receive copies of the reviewers' unattributed comments and, where applicable, a panel summary.

If the U.S. PI is notified that the proposal is being recommended for award, the Czech collaborators associated with the project must submit a copy of the proposal to GACR so that each agency has complete documentation of the overall proposed research project.

NSF and GACR will coordinate the U.S. and Czech award timing as much as possible. Because of potential differences in funding cycles, it is possible that some projects will have delayed start dates to allow time for funds to become available and/or all pre-award requirements to be met. Wherever possible, NSF and GACR will endeavor to hold to standard turnaround times for each participating agency, but in exceptional circumstances outcomes could be delayed.

The number of U.S.-Czech projects selected for funding and the total amount to be allocated will depend on the number and quality of the submitted projects and the available funding for each funding agency.

POST-AWARD CONSIDERATIONS

Awardees will be expected to comply with the award conditions and reporting requirements of the agencies from which they receive funding.

Awardees will be required to acknowledge both NSF and GACR in any reports or publications resulting from the award.

NSF and GACR will discuss requests for changes in awards (for example, changes in objectives or scope) before a joint decision is made.

NSF will consider requests for no-cost extensions using standard procedures. Please be aware that GACR does not allow extensions.

Resubmission of EOIs that do not align with this opportunity or declined full proposals should follow guidance from the program to which the original EOI or proposal was submitted.

In accordance with NSF and GACR standard procedures, awards will be publicly announced.

Questions about this DCL may be directed to [email protected] . Additionally, OISE helps to coordinate the overall engagement between NSF and GACR. The current OISE program manager for the Czech Republic is listed at https://www.nsf.gov/od/oise/country-list.jsp .

Sean Jones Assistant Director Mathematical and Physical Sciences

Arthur Lupia Assistant Director Social, Behavioral, and Economic Sciences

Margaret Martonosi Assistant Director Computer and Information Science and Engineering

Kendra Sharp Office Head Office of International Science and Engineering

Linda Blevins Assistant Director (Acting) Engineering