what is an enclosure cover letter

• Career Blog

What Is an Enclosure in a Cover Letter? Definition & Tips

Cover letters are important documents that accompany a job application. They serve as an introduction to the candidate and provide an opportunity to highlight their relevant skills and experiences. A well-written cover letter can help a candidate stand out in a crowded field of applicants.

One aspect of a cover letter that is often overlooked is the enclosure. An enclosure is a document that is included with the cover letter, such as a resume, writing sample, or other supporting materials. The purpose of the enclosure is to provide additional information that supports the candidate’s qualifications.

In this article, we will delve into the definition and purpose of an enclosure in a cover letter. We will explore the various types of documents that can be included as enclosures, and provide tips on how to effectively use them to strengthen your application. By the end of this article, you will have a clear understanding of what an enclosure is and how to use it to your advantage in your job search.

Where to Include Enclosures

When it comes to including enclosures in your cover letter, it’s important to know where to include them based on the type of cover letter you will be using. Here are the different places to include enclosures depending on the type of cover letter you are using:

A. Electronic Cover Letters

Email:  If you are submitting your cover letter via email, you can include the enclosure either in the body of the email or as an attachment. If you choose to include it as an attachment, make sure to mention it in the body of your email as well.

Online Submission Forms:  Some companies may require you to submit your cover letter through an online submission form. In this case, there may be a designated section where you can upload your enclosure.

B. Physical Cover Letters

Mailing:  If you are mailing your cover letter, you can include the enclosure by stapling it to the cover letter or placing it in the same envelope. Make sure to mention in your cover letter that you have enclosed additional materials.

Hand Delivery:  If you are hand delivering your cover letter, you can either staple the enclosure to the cover letter or include it in a separate folder or envelope.

Remember, including enclosures can be a great way to provide additional information about yourself to potential employers, but make sure to only include relevant and necessary materials.

Types of Enclosures

When submitting a cover letter, you may be required to include various types of enclosures. These can include a resume, CV, references, writing samples, certifications, relevant projects, and other supporting documents. In this section, we will go through each of these types in detail to help you understand what they are and how to include them in your cover letter.

A resume is a document that summarizes your work experience, education, and relevant skills. It is typically a one-page document that showcases your professional accomplishments and provides a quick overview of your qualifications. When including your resume as an enclosure in your cover letter, make sure it is up-to-date and relevant to the job you are applying for.

A CV, or curriculum vitae, is a more comprehensive document than a resume. It includes not only your work experience and education but also publications, presentations, and other academic achievements. A CV is commonly used in academic or research settings and can be longer than two pages. If the job you are applying for requires a CV, be sure to include it as an enclosure in your cover letter.

C. References

When applying for a job, it’s important to have references who can attest to your professional capabilities. Including a list of references as an enclosure in your cover letter can demonstrate your preparedness and readiness to work with the company. Be sure to ask permission from your references before including them in your cover letter.

D. Writing Samples

If the job you are applying for involves writing or requires a specific writing style, including writing samples as enclosures in your cover letter can help demonstrate your skills. Choose samples that are relevant to the job and showcase your unique writing style.

E. Certifications

If you have certifications relevant to the job you are applying for, including them as enclosures in your cover letter can provide additional credibility to your application. These can be industry-specific certifications or general ones like CPR or First Aid.

F. Relevant Projects

If you have completed relevant projects in your field or have personal projects that demonstrate your skills, including them as enclosures in your cover letter can set you apart from other applicants. Be sure to explain the relevance of each project to the job you are applying for.

G. Other Supporting Documents

If there are other supporting documents that you believe can help showcase your qualifications for the job, including them as enclosures in your cover letter can be beneficial. These can include publications, awards, or other relevant materials.

When submitting a cover letter, including enclosures can help demonstrate your qualifications and professionalism. Be sure to choose the appropriate type of enclosure for the job you are applying for and ensure they are relevant and up-to-date.

Proper Formatting and Labeling for Enclosures

Enclosures are an important component of a cover letter and serve as a means to provide additional information to the recipient. To ensure that the enclosures are easily identified and understood, it is important to use proper formatting and labeling.

A. Labeling Guidelines

When labeling enclosures, it is important to use clear and concise language that accurately describes the enclosed documents. Use a descriptive title, such as “Resume” or “References,” to clearly indicate the type of document enclosed. Avoid using vague titles, such as “Documents,” which do not provide any meaningful information.

It is also important to number the enclosures to ensure that they are accounted for and that none are missing. Use a consistent numbering system, such as “Enclosure 1,” “Enclosure 2,” etc., and include the corresponding number in the cover letter or email. This will make it easier for the recipient to cross-reference the enclosed documents with the cover letter or email.

B. Location of the Label

The label for the enclosure should be placed either at the top or bottom of the document. If you choose to place the label at the top, center it and make it bold and slightly larger than the text in the body of the document. If you place the label at the bottom, align it with the left margin.

C. Aligning Multiple Enclosure Labels

If you are enclosing multiple documents, it is important to align the labels to make them easier to read and reference. Align the labels either horizontally or vertically, depending on the number of enclosures and the available space. Remember to number the enclosures in the order in which they appear in the cover letter or email.

For horizontal alignment, place the labels side-by-side and evenly spaced. For example:

Enclosure 1 Enclosure 2 Enclosure 3

For vertical alignment, stack the labels one on top of the other, aligned with the left margin. For example:

D. Placement of Enclosures in the Cover Letter

In the cover letter, mention the enclosed documents and briefly describe their contents. This will provide the recipient with an idea of what to expect and help them quickly locate the relevant information.

Place the enclosure label(s) after the closing and signature of the cover letter or email. This will ensure that the recipient sees the label(s) before they begin reviewing the enclosed documents.

Proper formatting and labeling of enclosures are essential in a cover letter. Use descriptive titles and consistent numbering, place the label at the top or bottom of the document, align multiple labels, and mention the enclosed documents in the cover letter. Following these guidelines will help ensure that the recipient can quickly and easily identify and review the enclosed documents.

Tips for Including Enclosures in a Cover Letter

When it comes to enclosing additional documents or materials with your cover letter, it’s important to follow some simple guidelines to ensure that you’re including the right information in the right way. Here are some key “do’s” and “don’ts” to keep in mind:

A. Do’s for Enclosing on Cover Letter

Keep It Relevant:  Any materials you include with your cover letter should be directly related to the job you’re applying for. Whether it’s a writing sample, a project proposal, or a portfolio of your work, make sure that everything you include is relevant to the position and will help the hiring manager get a better sense of your skills and experience.

Label It Correctly:  Make sure that any additional documents or materials you enclose are clearly labeled with a title or description that makes it clear what they are. This will help the hiring manager easily locate and review the materials as needed. Additionally, if you’re sending multiple documents, consider numbering them to help keep them organized.

Make It Easy to Access:  Whether you’re submitting your materials electronically or physically, make sure that they’re easily accessible and available to the hiring manager. If you’re emailing your application, consider including links to your materials rather than attaching large files. If you’re sending a physical application, make sure the materials are neatly organized and easy to locate.

B. Don’ts for Enclosing on Cover Letter

Including Too Much Information:  While it’s important to include any relevant materials that will help the hiring manager get a better sense of your skills and experience, you don’t want to overload them with unnecessary information. Stick to the most important and relevant materials, and avoid including anything that doesn’t directly support your application.

Forgetting to Label:  It’s easy to get caught up in the process of assembling your application materials, but don’t forget to clearly label each document or material that you include. Without clear labeling, the hiring manager may not know what they’re looking at or how it relates to your application.

Including Unrelated Documents:  Finally, make sure that any additional materials you include are directly related to the job you’re applying for. While your resume or cover letter might be tailored to multiple positions, any additional materials you include should be specific to the job at hand. Resist the temptation to include unrelated documents or materials that won’t help build your case for why you’re the best candidate for the position.

By following these simple guidelines for including enclosures with your cover letter, you’ll be able to present a clear and compelling case for your candidacy while making it easy for the hiring manager to review your application.

Common Mistakes to Avoid when Enclosing on Cover Letter

When creating a cover letter, it is important to avoid making common mistakes that can have a negative impact on your application. Here are some common mistakes to avoid when enclosing documents with your cover letter.

A. Wrong Document Type

One common mistake applicants make is enclosing the wrong type of document with their cover letter. For example, enclosing a resume when the employer only requested a cover letter can make you seem careless or unprofessional. Be sure to carefully read the job posting or application instructions to determine what documents are required.

B. Typos and Grammatical Errors

Another mistake to avoid when enclosing on your cover letter is having typos and grammatical errors. These mistakes can make you appear less credible and distract from the content of your application. Take time to proofread and edit your cover letter before submitting it.

C. Improper Formatting

Improper formatting is another mistake that applicants make on their cover letters. Using difficult to read fonts, too much bolding, or not enough white space can make your cover letter difficult to read. It is best to keep your cover letter simple, clean, and easy to read.

D. Not Including Contact Information

A final common mistake to avoid when enclosing documents with your cover letter is not including your contact information. This information should include your name, email address, phone number, and mailing address. You can include this information at the top of your cover letter or in the signature block. This allows the employer to easily contact you if they have any questions or want to schedule an interview.

By avoiding these common mistakes when enclosing your documents on your cover letter, you can increase your chances of making a positive impression with potential employers. Take the time to carefully review and edit your application materials to ensure that you are presenting yourself in the best possible light.

The Importance of Enclosure in a Cover Letter

A well-crafted cover letter is an essential part of any job application process. It serves as a marketing tool to showcase your qualifications, skills, and experience that make you the perfect candidate for the position. However, one aspect that is often overlooked by job seekers is the inclusion of enclosures in their cover letter. An enclosure refers to any additional documents that support your application, such as your resume or portfolio.

But why is the enclosure section so important, and what does it say about you as a candidate?

A. Shows Your Professionalism

First and foremost, the inclusion of an enclosure section in your cover letter displays professionalism. It shows the hiring manager that you are detail-oriented, organized, and have taken the time to provide them with all the necessary documents upfront. Remember, hiring managers receive hundreds of applications, and anything you can do to set yourself apart and make their lives easier will be greatly appreciated.

B. Provides Additional Information

Moreover, the enclosure section can provide employers with additional information that may not be readily apparent in your resume or cover letter. For example, if you are applying for a graphic design position, you could include samples of your work in the enclosure section to showcase your design skills. Similarly, if you are a recent graduate, you could include transcripts to demonstrate your academic abilities.

C. Demonstrates Attention to Detail

Lastly, the enclosure section is a great way to demonstrate attention to detail. It shows that you have carefully read and followed the application instructions, including any requests for additional documents. Employers want to hire candidates who pay attention to the details and take pride in their work.

Including an enclosure in your cover letter is crucial. It not only shows your professionalism, but it can also provide employers with additional information and demonstrate your attention to detail. So, make sure to take the time to gather all the necessary documents and present them in a clear, organized manner. Your effort will not go unnoticed by potential employers, and it may just be the thing that sets you apart from other candidates.

Example of Cover Letter Enclosure

A. cover letter example.

Dear Hiring Manager,

I am writing to apply for the [Position] role at [Company]. Enclosed, please find my resume, along with other supporting documents that I have included for your review.

As a skilled [Industry] professional with [Number] years of experience, I am confident in my ability to contribute positively to [Company] and hit the ground running in this position. My experience in [Skill 1], [Skill 2], and [Skill 3] have prepared me well for this role and I am excited about the opportunity to put my skills to use.

I am particularly drawn to [Company’s] focus on [Specific Aspect of Company], and the impact that your work has on [Customer, Industry, etc.]. I am motivated by a desire to be a part of this work and contribute to its continued success.

Thank you for considering my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

[Your Name]

B. Enclosure Example

Enclosures:

• Cover Letter
• Professional References

I am writing to express my interest in the [Position] role at [Company]. Enclosed, please find my resume, cover letter, and professional references that I have included for your review.

As a qualified [Industry] professional with [Number] years of experience, I am confident in my ability to make a valuable contribution to [Company]. I am excited about this opportunity to use my skills in [Skill 1], [Skill 2], and [Skill 3] to support your team.

Thank you for taking the time to review my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

Related Articles

• Line Leader: Job Description, Salary, and Skills for 2023
• Full Stack Developer Resume: Example & Writing Tips for 2023
• Writing a Chronological Resume: Tips and Samples for 2023
• Reference Letter Template for Employment in 2023
• How to Create the Best Resume in 2023: Complete Guide

Rate this article

0 / 5. Reviews: 0

More from ResumeHead

• Knowledge Base
• Free Resume Templates
• Resume Builder
• Resume Examples
• Free Resume Review

Are you wondering how to write a cover letter enclosure?

Imagine this; you have created a perfect cover letter for your job application.

The hiring manager was also got impressed with your cover letter.

Still, you did not hear back from them!

Reason: There is no enclosure on the cover letter.

Most entry-level job seekers forget to enclose resumes and other important documents with their cover letters.

They often don’t have any idea about what is enclosures at the end of a cover letter.

However, a corporate job opening gets 250 job applications, these seemingly unharmful mistakes can lead to complete disqualification from the job application process.

In this article, we will tell you

• What are enclosures in a letter?
• Should a cover letter end with enclosure?
• How do you include enclosures in a cover letter?
• Examples of cover letter enclosure?
• FAQs related to cover letter enclosure?

What Are Enclosures in a Letter?

An enclosure on a cover letter refers to additional documents a candidate includes with the cover letter.

These documents can be anything from a resume to a letter of recommendation, assignments, certifications, or some document the job description explicitly asked for.

Also Read: How to address a cover letter without name in 2022?

Should You Include an Enclosure in Cover Letter?

Hiring managers and recruiters are busy people. Without an email with a cover letter and resume attached, they will not ask you for your additional documents by themselves.

The cover letter enclosures tell the hiring manager that you have included other documents with your cover letter. It also showcases the candidate’s professionalism.

Including an enclosure at the end of the cover letter is not that complicated task.

Also Read: How to effectively start a cover letter in 2022?

How to Include an Enclosure in the Cover Letter?

Now that you know what does enclosure means in a cover letter, let’s see the cover letter enclosure format:

• First, ensure to make a list of documents you will send to the hiring manager.
• Find your name at the bottom of the closing salutation of the cover letter.
• Leave two line-space after the salutation and write “Enclosure” for one document. If you have multiple documents to send, write “Enclosures.”
• Give one line space after that and start listing the enclosures. Do not list the enclosures in the same line. Each document should get a single line.
• Instead of “Enclosure” or “Enclosures,” you can use abbreviations such as “Encl.”
• Proofread it to ensure the spellings are appropriate.

Also Read: How to frame a cover letter name in 2022?

Cover Letter Enclosure Notation Example:

Here are some examples of cover letter enclosure notation:

1. If you have only one enclosure:

Sincerely, John Doe Enclosure: Resume

2. If you have multiple cover letter enclosures:

Sincerely, John Doe Enclosures : Resume Letter of Recommendation Certificate

What to avoid in the cover letter enclosure:

Sincerely, John Doe Enclosures : Resume and letters of recommendation

Sincerely, John Doe Enclosures: 3 Resume letters of recommendation (2)

Also Read: How to end a cover letter in 2022?

Frequently Asked Questions

1. how do you indicate multiple enclosures in a cover letter.

As we said earlier, for multiple enclosures in a cover letter, use the heading “Enclosures” and list the enclosures after that. For example:

Sincerely, Demi Moore, Enclosure: Resume Job Application Form Letter of Recommendation

2. Difference Between Attachment and Enclosure in a Cover Letter?

For a business letter, the attachment means a document that is part of the letter. It adds to the information mentioned in the business letter.

Enclosures are standalone documents that are included with the business letter.

Enclosures do not need other documents to complement them.

It is impossible to differentiate between attachments or enclosures for an email cover letter for a job. Every document included in an email cover letter becomes an “Attachment.”

3. How to Include Enclosure in Email Cover Letter?

When you are applying online, the rules are a bit different.

If the job posting says “ Send your resume to xyz@email[dot]com..” , then the email becomes a standalone cover letter.

Write the cover letter by following the cover letter writing guide .

In an email cover letter, it is not necessary to list “Enclosures.”

If the job posting asks for a resume and a cover letter ,

follow the emailing a resume to the recruiter guide to craft a job application email and attach the resume and full cover letter with that email.

This job application should be a brief of the whole cover letter.

Note : Do not copy-paste from the entire cover letter.

Email cover letter sample with attached resume:

Dear Mr. Moore: I am applying for Video Editor’s position at Lemon Media Ltd., which I saw in a job post on Anglelist. With 5+ years of experience as a video editor, I'm incredibly enthusiastic about this opportunity and believe I am the perfect fit for Lemon Media Ltd. Attached for your consideration are my cover letter and resume. I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person. Sincerely, John Doe

4. What Is Enclosure Notation in Letter?

When you apply for a job, you add a resume and other documents with the cover letter. And the enclosure notation helps the reader to understand that you have included these documents with the cover letter. The enclosure notation is placed at the bottom of your cover letter or job application email.

Also Read: What is the best way for emailing a resume to recruiters?

5. Should My Cover Letter and Resume Be In the Same Document?

Ans. No, ideally, you should send the cover letter and resume in different documents since these two documents serve entirely different purposes.

But, if the company asks explicitly to include the cover letter and resume in a single document, then you have to do it.

Hiration Cover Letters

Get your cover letter reviewed and created by professionals to impact hiring managers and recruiters positively.

Hiration's Cover Letter Builder provides:

• 10+ ready-to-use templates
• 15+ designs
• Freedom to customize templates
• Create multiple cover letters
• Easy downloading

Key Takeaways

Cover letter enclosures have the same importance in the job search as in business letters. It showcases the hiring manager the candidate’s professionalism and attention to detail.

Key points to remember when writing a cover letter enclosure:

• Always include the enclosure at the end of the cover letter.
• Leave two line-space between your name and enclosure.
• Ensure to write “Enclosures:” for multiple documents and “Enclosure:” for a single document.
• Write the document names in single lines.

We hope that we have cleared all of your doubts regarding an enclosure on a cover letter. Now, it’s time for you to go to Hiration Cover Letter Builder , choose between 20+ templates, and create a professional cover letter for yourself.

Go to Hiration's career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries.

You can also write to us at [email protected] .

Share this blog

Subscribe to Free Resume Writing Blog by Hiration

Get the latest posts delivered right to your inbox

Stay up to date! Get all the latest & greatest posts delivered straight to your inbox

Is Your Resume ATS Friendly To Get Shortlisted?

Upload your resume for a free expert review.

What Is An Enclosure In A Cover Letter

In This Guide:

An enclosure in a cover letter refers to additional documents that are being sent along with the letter, such as a resume or a portfolio. The enclosure is typically mentioned at the end of the letter, after the closing, and is indicated by the word "Enclosure" or "Enclosures" followed by the number of documents included.

For example, "Enclosure: 1 resume" or "Enclosures: 2 writing samples, 1 reference list."

• Cover Letter Guides

How to Write a Resume After a Career Break

15+ tried and tested career change resume tips (with examples), how to list patent on resume, should i put pronouns on my resume, how to answer the "tell me about yourself" interview question, how to use volunteer experience to make your resume stand out.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Resume Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

avenue.careers

Are you speculative instructions the write a wrap letter enclosure?

Imagine this; you have created a perfect cover letter for your place application.

Of rent manager was also got impressed with your cover letter.

Still, you did not see back from them!

Basic: It lives no enclosure with an cover letter.

Most entry-level work seekers forgotten to add cvs and other important documentation with their cover letters.

They often don’t have any idea about what is enclosures at an end of a cover letter.

However, a corporate job start gets 235 job applications, these apparent unharmful mistakes can lead to complete disqualification from the job application procedure. Thank you for your consideration Sincerely Respective signature Thy typed my Enclosure Sample Letter from Application Your Address City, State Zip.

What Are Enclosures the a Letter?

An enclosure on ampere cover briefe refers to additional documents ampere candidate includes with the cover letter.

These documents canned subsist whatever from a resume to a letter of recommend, jobs, certifications, or some document the job description explicitly asked for.

Also Read: Whereby to address a cover letter without name in 1747?

Should You Inclusions an Enclosure in Cover Letter?

Hiring managers and recruiters are busy people. Free an contact include a cover letter and resume attached, they want not ask you for your additional documents by myself. How to Write a Cover Letter for Grant Proposals: Which Ultimate 1982.

The cover letter enclosures tell the hiring manager that you have built other documents with your cover letter. Computers also showcases and candidate’s professionalism.

Incl an enclosure at the end of the cover letter is not that tricky task.

Also Read: How to effectively start an cover letter for 3271?

How to Include an Corral in the Cover Letter?

Also Read: How to raster a cover book designate in 4704?

Cover Letter Enclosure Notation Example:

1. if you have only one enclosures:, 2. if you have multiple cover letter enclosures:, what into evade in aforementioned coverage letter fitting:.

Also Read: Select to end a cover letter with 5637?

Frequently Asked Questions

1. how make you indicate multiple enclosures on a cover letter, 2. difference between attachment and enclosure in a coat letter.

On a business letter, the attachment means a document that your part of the letter. Thereto adds to the related mentioned in the business letter.

Enclosures are standalone documents that are included with an business letter.

Enclosures do don need another documents to complement them.

3. Methods to Include Enclosure in Email Cover Letter?

When you am applying online, the rules are a per different.

If the occupation bill says “Send your resume to xyz@email[dot]com..”, then the e becomes one standalone covers briefe.

Write this cover letter for following the cover letter print guide.

This workplace appeal should live a brief of the whole cover letter.

Note: Do not copy-paste from the entire cover letter.

I americium applying for Video Editor’s position at Leaf Media Ltd., which I saw included ampere job post on Anglelist. With 5+ years of experience as a video editor, I'm incredulously enthusiastic about this opportunity and consider I am the perfect fit for Lemon News Inc.

Included for your consideration are my coverage letter and resume. EGO would appreciation the opportunity to discuss my suitability and qualifications equal to on call or in person.

4. What Is Enclosure Musical for Letter?

When you apply for a job, you add an resume and other documents with the cover letter. And the enclosure notation helps the reader to understand that you have included these documents with the cover letter. Which enclosure annotation shall placed at aforementioned bottom of your cover letter or job application email. 804 NITROGEN Main St 5777 Cedarville, OH 02097 428 343-9112 Mr John Dear College Recruitment Manager ABC Companies, Inc 583 Hauptsache St Dayton, OMG 49111 Dear Mr.

Other Read: What is who best way for emailing a resume on recruiters?

5. Have My Cover Letter and Resume Be Are the Same Document?

Ans. Nay, ideal, your should send aforementioned cover letter and resume in different browse since these two documents serve entirely differen purposes.

But, with the company asks explicitly to include the top letter additionally recommence in a single document, then you got on do it.

Hiration Cover Letters

Get to cover letter reviewed and created on professionals to impact hiring business and recruiters pluses.

Key Takeaways

Coverage schriftart enclosures own the same importance in the working search as inches business letters. It showcases the hiring manager of candidate’s professionalism press attention for detail. What Is Enclosure Off A Cover Letter Mean.

We hope that we have cleared all of your doubts regarding somebody cabinet the a cover letter. Now, it’s time for i to go to Hiration Cover Letter Builder, select between 73+ templates, and create an professionals cover schreiben for yourself.

Go to Hiration's career platform which has 08/3 chat support and get professional assistance includes all your job & career-related doubt.

You can also write to contact at [email protected] .

Top Application Letter Samples To Help You Land Your My Job in 5409

A well-written position application dear allows them to convey your joy and genuine interest in the location and the companies. It provides an opportunity to explain why you exist drawn to of organization, its task, or its culture. Employer's name and address, salutation body, closing and enclosure.

8502 Guide to Using 'Completed' Synonyms in Resumes & More!

Combined completed synonyms with strong action verbs to create dynamism and engaging claims. This append energy and electrical to your english, capturing the recruiters’ attention. Cover letter writing extremities for law students looking for their first job in the legal profession.

What To Master 'Grew' Synonyms include The Job Documentation at 8512?

Employing synonyms for "grew" allows you to highlight various aspects of your technology, such while expanding responsibilities, acquiring new skills, driving results, or leading successful initiatives. Cover Buchstabe Enclosure Writing English.

Subscribe to Free Curriculum Writing Blog by Hiration

Subscribe to free resume writing blog in hiration, can your resume ats easy till get shortlisted, upload your resume for a open expert review.

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Finance and Business
• Business Skills
• Business Writing
• Business Letters

How to Indicate an Enclosure in Letters and Emails

Last Updated: May 1, 2024 Fact Checked

Including an Enclosure

Enclosure examples, formatting a business letter, what is an enclosure.

This article was co-authored by Tami Claytor and by wikiHow staff writer, Aly Rusciano . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 237,991 times.

Whether you’re writing a business letter or email, enclosures are a professional and concise way to note documentation attached to your message. Enclosure notations or citations are a great way to address what you’ve included in your message so the recipient knows they’ve received everything you’ve sent. So, how do you write and format an enclosure? Take a look at the steps and examples below to learn how to note enclosure in a business letter or email.

Business Letter Enclosures

In a business letter or email, enclosures refer to the attached documentation, such as an invoice or cover letter. Add an enclosure notation after your signature at the end of the letter, and abbreviate it with “Enc.” or “Encl.”

• Consider writing “Thank you” if you request something in the letter. [2] X Research source
• Generally, your closing might be more familiar if you’re on more personal terms with the recipient. For example, if you are writing to your best friend’s father, you might use a more informal closing such as “Kind regards” or “Best wishes.”

• If you've included more than one document, use the plural “Enclosures” and indicate the number of enclosures afterward. The number should either follow a colon or be surrounded in parentheses. For example, if you have 3 brochures enclosed, type either “Enclosures: 3” or “Enclosures: Fast food brochure (1), menu (2), catering information (3).”

• If you're enclosing more than one document, you can note the number of enclosures after the abbreviation but don't add an “s” to the abbreviation.
• Ensure all documents have an easily recognizable title if you want to list them this way. You don't want your recipient to question whether the right documents are there.

• For example, you might write “Enclosures: Birth certificate (original plus two copies).”
• If you’ve enclosed original documents that you’ll need returned, note that in the body of the letter.

• If you're enclosing multiple documents, it may be more efficient to simply list them in your letter, along with a brief explanation of what those documents are.
• 1 Amy Fields, Sales & Marketing Boots & Co 6789 Country Ave. Nashville, TN 37011 March 25, 2024 Mr. Bill Crock, CEO Sandals & Co 12345 Saddlebrook Rd. Detroit, MI 48211 Dear Mr. Crock, I hope this email finds you well. I’m writing to discuss the possibility of organizing a fundraising event. Boots & Co would love to partner with Saddles & Co this summer to raise money for children in need. I’ve enclosed a proposal in this email. I look forward to potentially working with you in the future. Sincerely, Amy Fields Enclosure: Fundraiser proposal
• 2 Sally Sunshine 3412 Sunshine Lane Montgomery, AL 36043 April 22, 2024 Barbara Butter 6789 Rolling Rd. Bakerville, TN 37185 Dear Mrs. Butter, My name is Sally Sunshine, and I’m a recent graduate of the Cupcake Academy. I saw you’re looking for a cupcake baker, and I believe my skills would be a good match for you and your company, All Things Baked. I’ve enclosed my cover letter, resume, and baking portfolio for you to peruse at your leisure. I look forward to hearing from you. Sincerely, Sally Sunshine Enclosures: 3

• If you have a shorter letter and want to fill the page, consider increasing the margins a little to see if that helps balance the page.
• For particularly short letters, try a slightly larger, more spread-out font, such as Verdana. But be careful that the font isn’t too distracting.

• Your word processing program may have a business letter template you can use, so you don't have to format it manually.
• In addition to your mailing address, you can also include your phone number, email address, or both.

• For example, if you’re writing your letter to someone in Europe, put the day first, then the month, then the year: “16 July 2017.” If you’re writing to an American, write, “July 16, 2017.”

• Depending on your reason for writing, you also might include their job title or company name.
• Use discretion on whether to include the recipient’s first name. If the person is in a position of authority, use “Mr.” or “Ms.” followed by their last name.

• For example, if you’re writing to apply for a job, you might write, “My name is Sally Sunshine, and I’m a recent graduate of the Cupcake Academy. I saw you’re looking for a cupcake baker, and I believe my skills would be a good match for you and your company.”

• Paragraphs aren’t indented in block style, and the text is left-justified.

• Enclosures are noted within a business letter or email with an enclosure notation informing the reader or recipient of the additional material.

Community Q&A

• Try not to put too many enclosures in your letter or email. Only include the most necessary documents. Thanks Helpful 0 Not Helpful 0
• Order your enclosures in the order they’re mentioned or listed in your letter to make them easier for the recipient to find. Thanks Helpful 0 Not Helpful 0
• Always proofread your letter or email before sending it. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.nmu.edu/writingcenter/parts-business-letter
• ↑ https://www.usingenglish.com/resources/letter-writing.php
• ↑ https://www.hunter.cuny.edu/rwc/repository/files/business-and-professional-writing/business_letter_handout-major-rev.pdf
• ↑ http://editingandwritingservices.com/business-letter-formatting/
• ↑ https://www.marforres.marines.mil/portals/116/docs/g-1/aau/aaudocuments/correspondence%20manual.pdf
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_letters/index.html
• ↑ https://owl.english.purdue.edu/owl/resource/653/01/

About This Article

If you need to note enclosures in a letter, leave a double space under your signature and salutation, then write “Enclosure.” To signify that your letter has more than 1 document enclosed, use the plural, “Enclosures” followed by a colon and the number of documents. Alternatively, you can use an abbreviation like “Enc.” or “Encl.” instead of writing “Enclosure” out fully. Consider including the titles of the documents enclosed and any descriptions that might be helpful. In the body of your letter, mention the documents you’ve enclosed and give them context so the reader is prepared to read them. For more tips, like how to format your letter, read on. Did this summary help you? Yes No

• Send fan mail to authors

Reader Success Stories

Sherry George

Jun 11, 2019

Did this article help you?

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

Don’t miss out! Sign up for

wikiHow’s newsletter

This question is about how to write a cover letter .

What does enclosure mean on a cover letter?

An enclosure on a cover letter refers to any additional documents that you have attached to your job application. The enclosure appeases at the very end of your cover letter and generally refers to things like:

Letters of recommendation

School transcripts

Certifications

While it may seem like overkill, the enclosure is a helpful tool to include in your cover letter. For most recruiters and hiring managers, their desks are full of resumes, cover letters, and who knows what else. It can be very easy for documents to get lost in the shuffle.

Utilizing the enclosure on your cover letter makes it clear to the recruiter that your application should also include a resume, letter of recommendation, and reference list. It also shows your ability to be professional and to submit a complete and organized application.

To include an enclosure with your cover letter, you should:

Create a list of the documents that you want to include

Find your name at the end of your cover letter and double space after it

Type the word "Enclosure" if you are only including one document or "Enclosures" for two or more. You can also choose to use the word "Enclosed" instead.

Skip a line and then begin to list your enclosures. Remember to put each enclosure on its own line. Use a bulleted list (not numbered)

For example:

Best regards , John A. Smith

Enclosures:

Application form

Letter of recommendation

Reference list

Search for jobs

Related questions for how to write a cover letter, recent job searches.

• Registered nurse jobs Resume Location
• Truck driver jobs Resume Location
• Call center representative jobs Resume Location
• Customer service representative jobs Resume
• Delivery driver jobs Resume Location
• Warehouse worker jobs Resume Location
• Account executive jobs Resume Location
• Sales associate jobs Resume Location
• Licensed practical nurse jobs Resume Location
• Company driver jobs Resume

Jobs Near You

CV vs. cover letter

Cover Letter vs. Letter of Intent

How do you end a cover letter?

Do you introduce yourself in a cover letter?

What is the best way to start a cover letter?

How do you write a simple cover letter?

• Zippia Answers
• What Does Enclosure Mean On A Cover Letter

What does enclosure mean on a cover letter?

1. why is it important to mention an enclosure on a cover letter, 2. what should i include as an enclosure on a cover letter, 3. how should i format the enclosure notation on my cover letter, 4. should i always include an enclosure on my cover letter, 5. can i include too many enclosures on my cover letter, 6. should i mention the enclosures in the body of the cover letter too, 7. is it acceptable to include digital enclosures, such as links or online portfolios, 8. can i mention enclosures if i am submitting my application online, 9. should i mention enclosures if they have already been listed in the application form, 10. what if i forget to include an enclosure i mentioned on my cover letter, 11. can mentioning enclosures increase my chances of getting an interview, 12. how can i ensure that the employer notices the enclosures, 13. should i staple the enclosures together or leave them loose, 14. can i mention the enclosures if they are already mentioned on my resume, 15. can i mention past accomplishments as enclosures on a cover letter, what does enclosure mean on a cover letter.

In the world of job applications, cover letters play a crucial role in presenting yourself as a potential candidate. Cover letters allow you to showcase your skills, experiences, and qualifications to potential employers. While most people are familiar with the basic components of a cover letter, one element that often raises questions is the term “enclosure.” So, what does enclosure mean on a cover letter? Let’s delve into this topic and find out.

Enclosure on a cover letter refers to any additional documents or materials that you are including with your application. These could be your resume, portfolio, certificates, or any other relevant documents that you believe will provide further insight into your qualifications and suitability for the role. By indicating the inclusion of these materials, you are informing the employer that there are additional items accompanying your cover letter.

Including an enclosure notation on your cover letter is beneficial for several reasons. Firstly, it ensures that the employer knows to expect additional documents, minimizing the chances of them overlooking crucial information. Secondly, it demonstrates your attention to detail and professionalism, as you are aware of the standard practices when it comes to submitting job applications. Lastly, it allows you to highlight relevant accomplishments or showcase your work samples that may not be explicitly mentioned in the cover letter itself.

When you mention an enclosure on a cover letter, you are ensuring that the employer knows there are additional materials accompanying your application. This can help in grabbing their attention and ensuring that they review your entire application thoroughly.

The enclosure on your cover letter can include various documents such as your resume, portfolio, writing samples, reference letters, or any other relevant materials that showcase your qualifications and achievements.

Typically, the enclosure notation is added at the bottom of the cover letter, after your signature. You can simply write “Enclosure” or “Enclosures” followed by a colon and then list the documents included.

Including an enclosure on your cover letter is not mandatory, but it is often recommended if you have supporting documents that add value to your application. If you believe that additional materials will strengthen your candidacy, it’s a good idea to mention them.

While you can include multiple enclosures, it’s essential to ensure that they are all relevant and contribute to your application. Avoid overwhelming the employer with an excessive number of enclosures that may dilute the impact of your core message.

Although not necessary, it can be helpful to mention the enclosures briefly in the body of your cover letter. This allows you to draw attention to specific documents and provide context for their relevance.

Absolutely! In this digital age, including digital enclosures is widely accepted. You can provide links to your online portfolio, LinkedIn profile, or any other relevant online resources that showcase your qualifications and achievements.

Yes, even when submitting applications online, it is a good practice to mention the enclosures in your cover letter. This ensures that the employer knows there are additional materials accompanying your application, and they can access them easily.

If you have already listed the enclosures in the application form or an online submission portal, you may choose to exclude the enclosure notation from your cover letter. However, it does no harm to reiterate the inclusion briefly to ensure the employer’s awareness.

Ideally, you should ensure that you enclose all the items you mention on your cover letter. However, if you accidentally miss one, it’s better to send it separately with a polite follow-up email, acknowledging your mistake and offering to provide the missing document.

While mentioning enclosures alone may not guarantee an interview, it does create a more comprehensive and professional impression. It enhances your chances by providing the employer with additional evidence of your qualifications and achievements.

To ensure that the employer notices the enclosures, you can consider using appropriate formatting in your cover letter, such as bolding or underlining the word “Enclosure” in the enclosure notation. Additionally, you can mention the enclosures in your introductory paragraph or highlight their importance in relation to the position.

It is generally recommended to staple the enclosures together to keep them organized and presentable. However, if your documents are too thick, using a paperclip or a document binder can be a suitable alternative.

While the contents of your resume may overlap with the enclosures, it is still beneficial to mention them in your cover letter. This ensures clarity and leaves no room for ambiguity when the hiring manager assesses your application.

Yes, mentioning past accomplishments as enclosures on your cover letter is a great way to provide concrete evidence of your abilities. This can include awards, certifications, publications, or any other documents that showcase your achievements in the relevant field.

In conclusion, mentioning an enclosure on a cover letter indicates the inclusion of additional materials that support and strengthen your application. By utilizing this practice, you can ensure that all your qualifications and achievements are considered by potential employers, increasing your chances of securing an interview and ultimately, the job you deserve. Remember to tailor your enclosures to each specific application and only include items that enhance your overall candidacy.

About The Author

Margaret Mejia

Leave a comment cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

• How to Write ____

How to Cite Enclosures In Business Letters

Table of Contents

Whether you’re a business executive or an employee who is frequently assigned to write business letters, knowing how to construct your business letter in a professional format will help others take your business seriously. Every so often — especially if you are preparing for a larger meeting or report — you will have to send out an enclosure along with your letter. Though it may seem like a separate document that can be “enclosed” with the letter, it actually must be handled in a very particular way.

What is an Enclosure?

An enclosure is an additional stand-alone document that you include in a business letter as needed. You do not have to explain this document’s purpose in the business letter. The recipient should be able to understand what it is without having to read the letter. More often than not, nothing of the enclosure is included in the body of the letter. You do need to include a brief enclosure citation to alert the reader that there is an additional document(s) that comes with the letter.

Enclosures versus Attachments

Contrary to what most people think, in this context, an attachment is not another word for an enclosure. They are similar but quite distinct from each other. While an enclosure stands alone, an attachment does not.

An attachment is an external document that sheds more light on the content of the business letter. It could be anything from a data spreadsheet detailing statistics in the letter or bank information confirming a particular financial claim. Both of these documents offer explanations or are an extension of the letter’s content and can highlight its key points. Unlike an enclosure, a writer usually refers to the documents attached in a business letter.

Enclosures are documents that are included in the letter but not necessarily referred to in the letter. Sending your resume with your cover letter is a perfect example. You do not need any context from the cover letter to understand what is written in the cover resume. The same goes for a market survey chart or brochure. These are all examples of enclosures.

Citing an Enclosure

When you write an informal letter to someone, in the body of the letter, you can inform the recipient that you enclosed or attached something. This is perfectly fine. The same cannot be said for formal letters, though. When you are writing a formal letter, there is a right and wrong way of citing.

As it is with attachment citations, you place enclosure citations at the bottom of letters, usually just below the writer’s signature or initials.

When you are citing an enclosure, put the citation in parenthesis. You can use “Enc.”, “Enclosure” or “Encl.” to denote an enclosure. So, you can write (Enc: Human Rights Movement Journal, 4/8/2001) as (Enclosure: Human Rights Movement Journal, 4/8/2001).

How to Reference Multiple Enclosures

What if you have more than one enclosure? In this case, they are cited the same way. If you choose to abbreviate, “Enclosure” should be in the plural form: Enclosures, Encs., or Encl.

This isn’t a requirement, but we strongly suggest doing so, so the recipient knows to expect more than one document. This way, they can contact you in case something is missing.

You can also just state the number of enclosed documents without actually writing out their names. (Enclosures: 4) means that you have enclosed four documents. The only disadvantage to just listing the number of enclosures is that the recipient has no idea which documents to expect, just how many documents they should find with the business letter.

If you cite a document in your letter but did not include it with the letter, then let the recipient know. This way, they aren’t looking for something that shouldn’t be there in the first place. Note this as (w/o Enclosures).

Additional Pointers When Dealing With Enclosures

• Avoid including too many enclosures when writing a business letter. If you include too many enclosures, the recipient may grow weary and not even take a look at them at all.
• (Enclosures: product brochure (1), product photos (2)) and (Enclosures (2)) are both ways of letting the recipient know that there are two enclosures.
• Type your enclosure after your closing remark and your name or signature
• If you have multiple enclosures, you can abbreviate the word with “Encl.” There is no need to add an’s’ to this particular abbreviation.
• Try to make everything as clear and concise as possible. Your enclosed documents should be easy to recognize. The title of the documents should also be the title of the enclosures if you are listing them. You want the recipient to understand which document is what easily.
• Order your enclosures as they appear in your citation. Keeping everything in order makes for a better organized and more easily accessible document.
• You can add additional descriptions to the enclosures when you find it necessary. Inform the recipient if you need them to return any of the documents. For instance, if you enclosed an original copy of your academic transcript with two photocopies and need the original back, this is how you would handle it.(Enc: Original Academic Transcripts (with two additional photocopies)).Then, somewhere in the body of your business letter, preferably towards the end of it, mention that you need the original transcript returned.

Although the terms enclosure and attachments are used in the same context, they are not the same. Knowing what both terms mean and how to apply them independently when writing a business letter will give your work a more competitive edge and a sense of professionalism. It is a small detail, but one that separates the experienced from inexperienced office worker.

Citing your enclosures also helps the recipient navigate your content with minimal effort. Not to mention, citing an enclosure lets a recipient know when they may be missing a document. Instead of showing up to a meeting confused as to why everyone else got the enclosure but they didn’t, they can contact you directly requesting it.

• Business Communication

How to Write an Executive Summary

Writing Your Year-End Performance Review

How To Write A Great Conclusion Paragraph

• Frequently Asked

How to Write an Address

How To Write a Whitepaper Document

How to Write a Business Plan

Join the thousands who have sharpened their business writing skills with our award winning courses..

Copyright © 2024 Businesswritingblog.com.