how to see notes in canva presentation

How to Use Canva Presentations

Make visually appealing presentations that'll stand out among others using Canva.

Canva, a graphic design platform, is gaining a lot of traction as a design tool. Its basic premise – it’s just as easy to use for non-designers. You don’t need to be an expert in graphic designing to use Canva, and that is one of the main reasons behind its popularity.

With design becoming one of the hottest commodities for just about every field, Canva makes it accessible to everyone. Whether you’re an entrepreneur, a marketer, influencer, or a blogger, you can use Canva to make fetching content for social media, posters, graphics, design your own business cards even. If you’ve got even a little eye for design, Canva can help you cut down on the costs of hiring professional designers.

But did you know you can also use it to make just as engaging and stimulating presentations? Whether you want to make presentations for a professional environment or personal use (like a birthday surprise), Canva Presentations have got you covered. Let’s dive right into it!

Getting Started

Canva offers a web app you can immediately start using on your desktop without having to download anything. Unfortunately, the web app is your only option as there is no desktop app. So you need an internet connection to work with Canva as it stores all your work on its servers.

Canva also has a mobile app for iPhone and Android, which you can use on the go. But when getting started, using the web app is the best course of action.

Go to canva.com and create a free account. Click the ‘Sign Up’ button to create a new account.

You can sign up with your Google account, Facebook account, or your email address.

Canva has a freemium structure, so you can use it for free with limited features or get a Pro or Enterprise subscription for complete access. It also offers a 30-day free trial to its Pro features, so you can try it out before deciding whether you want to convert to a paid user.

Now, from the Canva home page, click the ‘Presentations’ button under the Design anything banner. If you can’t find the option, you can also search for ‘Presentation’ from the search bar.

There are plenty of size options to choose from when creating a presentation. Let’s stick with the standard size ‘1920 x 1080 px’ here.

One of the things that makes Canva so easy to use for everyone is the sheer number of templates. The assortment of templates in existence ensures that you’ll find something to match your needs. But if not, you can also start with a blank slate and create your presentation from scratch.

For this guide, we are selecting a template for the presentation. Before selecting a template, you can see what it has to offer by clicking the three-dot menu and selecting ‘Preview this template’.

Click ‘Use this template’ to select the template if you like it or go back and select another.

Editing the Presentation

The template will load into the editing interface. Canva has an eerily easy editing interface. Let’s navigate the interface first. Below the slide is the thumbnail view where you can see all the slides in thumbnails side by side.

To turn off the thumbnail view, click the on/ off toggle (arrow).

Click the grid view button to switch views.

The grid view is helpful when there are a lot of slides in your presentation. Using grid view, you can get an overview of them all. You can also rearrange the slides by dragging and dropping slides into a new position. Click the ‘Grid View’ button again to switch back.

Click the ‘Notes’ option to add notes to the presentation that you can use for reference while presenting.

The name of the presentation can be edited from the top-most toolbar.

Now, on the left is the toolbar that houses all the tools for editing the design elements in the presentation.

When you’re using a template, almost all of the elements can be selected and edited. You can delete an element, change color, font (for text). To select an element, hover over it. The part of that element will be highlighted in blue. Click it to select it.

Another toolbar will appear above the slide with editing options specific to the element you have selected. Depending on the element, you can change it’s color, font, font size.

When you click the color option, a palette for document colors will appear above, followed by available default colors. For free users, only limited color options are available. If you have a Brand Kit (available only for Canva Pro users), that palette will also appear here.

Click on the ‘Elements’ option on the left toolbar to add elements like photos, videos, graphics, audio, charts, etc. to your presentation.

To add photos, videos, or audio from your computer, click the ‘Uploads’ button. Then, click the ‘Upload media’ button to select content. Any media you previously uploaded will also be available here.

You can also add animations to individual elements or the entire page. Select an element and click the ‘Animate’ button.

‘Element animations’ will open. To switch to page animations, click the ‘Page Animations’ tab.

Presenting your Presentation

Once your presentation is complete comes the main part – presenting it. Canva offers a lot of options for your finished presentation. You can present it right from Canva or publish or download it for various platforms.

To publish it elsewhere or download it, click the ‘three-dot’ menu on the top-right corner.

A list of options will appear. You can download it onto your computer, or as a PowerPoint presentation, share a link to the presentation, publish it as a website, embed it on your website, and much more. You can also record it while presenting with a voiceover.

To present straight from Canva, click the ‘Present’ button.

Click the drop-down menu below ‘Type’ and select how you want to present it.

There are three options to choose from: ‘Standard’ – where you present at your own pace, ‘Autoplay’ – where the presentation advances automatically, and ‘Presenter View’ – where you can view your notes and upcoming slides, but the rest of the people cannot. Presenter View is best used when you’re presenting on a projector.

After selecting the type, click the ‘Present’ button.

Bonus Tips for your Presentation

While presenting the presentation on Canva, you can add special effects to enhance the performance with some keyboard shortcuts. All you need to do is press the associated key with each effect to bring it into action. Press the same key to stop it. You can also press multiple keys to add 2 or more special effects. With these effects, your presentation is bound to stand out to your audience and be memorable.

Drumroll : Add a drumroll before a slide by pressing the key ‘D’ before a big reveal.

Confetti : Add a shower of confetti to celebrate something with the key ‘C’ .

Countdown : Add a countdown from ‘1-9’ by pressing one of the keys.

Quiet : Bring a 🤫 emoji to screen to hush your audience with the ‘Q’ key.

Bubbles : Press down the ‘O’ key to bring bubbles on the screen.

Blur : Build tension and add drama to the atmosphere by blurring the screen with the key ‘B’.

Presentations are a huge part of professional life, whether you’re presenting to your clients, doing a webinar, promoting your brand, to name a few. With Canva, you can make presentations that’ll leave a long-lasting impact but won’t take long to make.

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How to Share Canva Presentation with Notes

Sharing presentations with notes is extremely useful for presenters. The notes allow you to add extra information and details that may not fit nicely on the slides themselves.

In this blog post, we’ll walk through exactly how to create presentations with notes in Canva and the different ways you can share those presentations while keeping the notes intact.

Creating Notes in Canva Presentations

You’ll see your notes in the presenter view when presenting your slides.

Sharing Canva Presentations with Notes

Download as pdf, export presentation to powerpoint, share view-only link, share collaboratively.

Learn more about collaborating on Canva designs.

Presenting with Canva Speaker Notes

Your notes will stay in sync automatically as you change slides during your presentation.

Extra Tips for Canva Presentation Notes

Key takeaways.

With Canva Presentations, seamlessly sharing presentations with integrated speaker notes boosts your public speaking confidence. Give your next talk a boost using these Canva features!

About The Author

Vegaslide staff, related posts, how to add background to canva presentation, how to record canva presentation without camera, how to add narration to canva presentation, how to record on canva presentation.

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How to Print Notes in a Canva Presentation

Follow this tutorial and discover how to print your notes in your Canva presentation

Quickly print your notes in Canva documents, whether you are managing tasks, creating presentations, or using project plan templates. It's super easy to save notes and print in PDF formats using Canva's design tools and presentation ideas. In today’s free guide, we will show you how to easily print notes in a Canva Presentation.

Did you know that Design Bundles offers ready made Canva presentation templates that you can customize for your projects?

For this tutorial we will be using this Canva Creative Project Template from the Plus Hub. Check out the amazing benefits of our very popular Plus Membership if you're not already a member.

Step 1 - Open the Presentation Template in Canva

Sign into your Canva account before beginning. We are using the free version of Canva for this tutorial. After downloading your purchased file, you will need to open the template in Canva . Go to where your file has been saved on your device and click on the HTML document in the template folder.

In the PDF document you will find a Canva Link. Click on this link, and in the next window click on the button that says Use Template. This will directly open the template in Canva for you.

After the presentation template has opened in Canva, you can make your edits and add your notes. It should be noted that if you want to add animation to your presentations, saving in a PDF format requires that you have a Canva Pro subscription.

Step 2 - Add your Notes to the Canva Presentation Template

Notes are very handy and easy to add in Canva. At the bottom of the page, click on the Notes tab and a section will open on the left-hand side of the screen. You can give your page a title at the top and type in your notes beneath.

You can add notes to each page by clicking on the specific page, and then clicking on the Notes tab at the bottom of the screen.

Step 3 - Print the Notes in your Canva Presentation

Once you have added all of your notes to the template, you can download the file as a PDF and include the notes for printing.

Click on the Share button in the top right-hand corner to open the menu options. Next, click on the Download button.

Download options will be available in various file formats, with PDF being the recommended one. You can save in any format that you want, but for this particular tutorial, we will be saving as a PDF file.

Tick the box for Include notes and if need be, select which pages you want saved or leave as is. When you have made your changes, click on Done. Next, click on the Download button to begin downloading the file.

After downloading the file, click to open it in your browser or PDF program. Each presentation page will have been saved on its own page with a space beneath it. Here you will find your notes for that particular page.

To print the file, click on the Printer icon in the top right-hand corner of the screen. In the print settings window, select your printer from the drop-down menu, and then click on the Print tab bottom right. We have a great tutorial on how to print in Canva if you want to print your other projects.

Now that you know how to print your notes in a Canva presentation, you can be sure that your next project will be a success. Looking for more ways to boost your business? We’ve got you with a selection of professional Canva Branding Templates . Take your brand to the next level!

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How do I save or share my Canva slide deck WITH the notes?

Hi! Does anyone know how I can save a Canva presentation PDF or share it to INCLUDE the notes/annotations added to the side? Whichever way I try to share/save it the notes don't go with it.

Thanks in advance!

edit i'm dumb and just saved it as a ppt.

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How to Add Voice-Overs to Canva Presentations

Namrata Gogoi is an author covering Buying Guides and device-related tips and tricks. She loves learning and writing about gadgets and accessories that are functional, innovative, and have a positive impact on people's lives. Since 2016, she has covered smartphones, computer accessories, household electric appliances, and any product that helps bring convenience to one's life. Previously, she worked as an IT Analyst at TCS but found her calling at Guiding Tech.

Ashish, Computer Engineer by profession, has been writing about tech for 16 years, with a primary focus on Windows and Smartphones. He has a keen interest in writing about social media, as it constantly evolves, introducing new features to explore.

• You cannot edit uploaded audio files in Canva.
• Present and Record may be unavailable in every country.
• AI Voice-over apps will have limitations on the number of minutes in the free version.

Method 1: Add Audio Files

Since Canva has limited customization options, you must ensure the audio files are trimmed before uploading. Also, all your files must be appropriately named and uploaded to avoid confusion later.

Step 1: Open the presentation and select the slide where you want to add the voice-over.

Step 2: Click the Uploads section on the left and switch to the Audio tab to reveal all the audio files.

Step 3: Drag and drop the audio at the bottom of the selected slide, and position it appropriately using drag.

Repeat the above steps for all the slides. Once everything is in place, tap the Play button to view and hear your voice-overs. If you have missed uploading an audio file, you can manually do it when editing the presentation.

This method comes in handy when you cannot access the Present and Record option, which we have explained next.

Method 2: Present and Record

Canva has a built-in method—Present and Record—for adding voice-overs to already-made presentations. One of the most significant drawbacks is that you need a quiet room and don’t have the option to trim the recorded audio.

Step 1 : Open the presentation and click on the three-dot menu at the extreme right corner.

Step 2 : Select Present and Record from the list of options > Start Recording.

Step 3: It will prompt you to allow access to the camera and microphone. Since you only need to perform a voice-over, skip the camera permission and give access to your microphone. Once done, click on the Start recording button.

Step 4: Now, record your voice for all the slides. The slides with recorded audio are marked in red. Remember to move along the slides as the presentation asks.

When you need to pause, click on Pause . This way, you can also skip a few slides where you do not want any voice-overs.

Step 5 : Once the recording is complete, click on Done at the top right corner.

Depending on the length of the audio and the presentation’s content, the download might take time.

In addition to the direct download, Canva allows you to copy and share the link to the presentation directly.

Method 3: Using AI 

Many voice-over AI apps can connect to Canva and help you convert text to voice using multiple voice profiles. Here, we are using Murf AI.

Step 1: Open Canva, go to Apps , and search for Murf AI .

Step 2: Click on it, sign in using your existing account, or sign up.

Step 3: Once done, it will prompt you to use it in the existing or new design .

Step 4: In the Canva presentation editor, you will have access to Murif AI on the left , where you can select language , a voice profile , and a text box where you can type the text and choose style , speed , and pitch.

Step 5: Select the slide where you want to add the voice-over, click on Generate voiceover , and Add to the design .

It’s easy to add voice-over using AI apps, but there are limitations when using a free account. For example, Murf AI limits voice-over time to 12-15 minutes.

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Last updated on 29 April, 2024

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• Use Presenter View Video
• Add speaker notes​ Video
• Practice and time your presentation​ Video
• Record a presentation Video
• Print a presentation Video

Use Presenter View

PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. 

Select the Slide Show tab.

Select the Use Presenter View checkbox.

Select which monitor to display Presenter View on.

In Presenter View , you can:

See your current slide, next slide, and speaker notes.

Select the arrows next to the slide number to go between slides.

Select the pause button or reset button to pause or reset the slide timer in the upper left.

See the current time to help you pace your presentation.

Select the font icons to make the speaker notes larger or smaller.

Select the annotations pen icon to draw on the screen in real time, or select a laser pointer.

Select the thumbnail icon to see all the slides in your presentation and quickly jump to another slide.

Select the magnifying glass icon to zoom in on a particular part of a slide.

The screen icon let's you make the screen temporarily black to focus the attention on you.

Select END SLIDESHOW when you're done presenting.

Start the presentation and see your notes in Presenter view

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How to Print Canva Presentation with Notes

Home » Blog » How to Print Canva Presentation with Notes

Founder of CanvaTemplates.com & Professional Graphic Designer

Jake Tucker

Canva Templates is reader supported. When you buy through links on our site, we may earn an affiliate commission. Learn more

Canva is a popular graphic design platform that allows users to create a variety of designs, including presentations. While Canva offers a range of powerful design features to create visually stunning presentations, users may find themselves wondering about the possibility of printing or displaying presenter notes alongside their slides. Fortunately, there are several ways to print Canva presentations with notes.

One way to print Canva presentations with notes is to download the presentation as a PDF file. Users can save or print a copy of their design with their notes by downloading them as a PDF. To do this, users can open the design they want to download, click Share above the editor, select Download, choose PDF Standard or PDF Print from the dropdown, tick the Include notes checkbox, and click Download. Another way to print Canva presentations with notes is to click the Notes icon in the bottom left corner of the screen to open a new window with the notes, and then print them by clicking the File menu and selecting Print.

Understanding Canva

Canva is a graphic design platform that allows users to create a wide range of designs, from social media graphics to presentations, posters, and more. It is a user-friendly platform that makes designing accessible to people of all skill levels. Users can choose from a variety of templates or create their own designs from scratch.

One of the features of Canva is the ability to add notes to presentations. These notes can be used to provide additional information to the presenter or to serve as a script for the presentation. Canva also allows users to print their presentations with notes, making it easy to have a physical copy of the presentation with all the necessary information.

To print a Canva presentation with notes, users can follow a few simple steps. First, they need to open the presentation in Canva and ensure that it is in editing mode. Then, they can click on the “Notes” icon in the bottom left corner of the screen. A new window will open with the notes. From here, users can print their notes by clicking the “File” menu and selecting “Print.”

Overall, Canva is a powerful tool for designers and non-designers alike. Its user-friendly interface and wide range of features make it an excellent choice for anyone looking to create high-quality designs.

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Preparing the Presentation

Before printing a Canva presentation with notes, it’s important to make sure that the presentation is properly prepared. This includes creating slides and adding notes.

Creating Slides

To create a new slide in Canva, simply click on the “Add a new page” button located in the top right corner of the screen. This will open up a new slide with a blank canvas. From here, users can customize the slide by adding text, images, shapes, and other design elements.

It’s important to keep in mind the bottom left corner of the screen. This will open up a new window where users can type in their notes.

It’s important to keep notes concise and relevant to the content on each slide. This can help keep the presentation focused and prevent the audience from being overwhelmed with too much information.

Once the presentation is properly prepared with slides and notes, it’s ready to be printed.

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Printing Process

Printing a Canva presentation with notes is a straightforward process. First, the user needs to open the presentation they want to print. Next, they need to click on the “File” menu and select “Print.” This will open the print dialog box, where the user can make adjustments to the print settings.

Print Settings

Before printing, it is important to check the print settings to ensure that the presentation prints correctly. The user should select the correct printer, choose the number of copies they want to print, and specify the page range they want to print. They can also adjust the print quality and paper size if needed.

Including Notes in Print

To include notes in the printout, the user needs to select the option “Print speaker notes” in the print dialog box. This will ensure that the notes are printed along with the presentation slides. Alternatively, the user can use keyboard shortcuts “Ctrl+P” (Windows) or “Command+P” (Mac) to directly open the print dialog box.

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Troubleshooting Common Issues

When printing a Canva presentation with notes, there may be some common issues that arise. This section will cover formatting issues and print quality problems that users may encounter.

Formatting Issues

One common formatting issue when printing a Canva presentation with notes is that the notes may not align with the corresponding slides. To fix this, users can try adjusting the print settings to ensure that both the slides and notes are printed at the correct size. Another solution is to manually adjust the notes in the presentation to ensure they align with the corresponding slides.

Another formatting issue that users may encounter is that the text in the notes section may appear too small or too large when printed. To fix this, users can try adjusting the font size in the notes section of the presentation before printing.

Print Quality Problems

Print quality problems may also arise when printing a Canva presentation with notes. One common issue is that the colors in the printed presentation may appear different from the colors on the screen. To fix this, users can try adjusting the color settings on their printer or using a different printer with better color accuracy.

Another print quality problem that may occur is that the images in the printed presentation may appear blurry or pixelated. To fix this, users can try adjusting the image resolution in the presentation before printing or using higher quality images in the presentation.

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Additional Tips for Printing Canva Presentations

Printing Canva presentations with notes can be a bit tricky, but with a few additional tips, you can make the process much smoother. Here are some tips to consider:

Check your printer settings: Before printing, make sure to check your printer settings to ensure that you are printing the correct number of slides, the right orientation, and the correct color settings. This can help you avoid wasting paper and ink.

Use a high-quality printer: If you want your presentation to look professional, it’s essential to use a high-quality printer. Investing in a high-quality printer can help you produce crisp and clear images, which can make a big difference in how your presentation is received.

Print on high-quality paper: The type of paper you use can also impact the quality of your presentation. Using high-quality paper can help you produce vibrant colors and sharp images, which can make your presentation more engaging.

Consider using a printing service: If you don’t have access to a high-quality printer, or if you want to save time, you can consider using a printing service. Many printing services offer high-quality printing at an affordable price, and they can handle the printing and shipping for you.

Proofread your notes: Before printing, make sure to proofread your notes carefully. Spelling and grammar errors can detract from the professionalism of your presentation, so it’s essential to take the time to review your notes carefully.

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6 Business Documents You Can Easily Create With Canva

Want to create professional-looking business documents, but not sure where to start? Here's how Canva can help.

Whether you’re a solopreneur at the very start of your business journey, or a more established business looking to get your branding in order, Canva has the tools you need to completely transform your business documentation.

How to Use Canva for Your Business

Canva has proven itself to be a very versatile tool for businesses of all sizes. Besides being great for social media graphics and also content scheduling , it also features a number of other very useful templates.

Whether you’re a solopreneur, freelancer, a growing small business, or an emerging scale-up, there’s something for everyone within the Canva software. Here are just six business documents that you can create on Canva.

1. Presentations

Canva is an awesome alternative to Google Slides and Microsoft PowerPoint. There are literally hundreds of different multipage presentation templates to choose from, including company presentations, pitch decks, sales presentations, marketing presentations, and even roadmap presentations.

Once you’ve found a design you like, you can then customize it with your own text and change the colors of any elements that don’t fit with your business branding. When you’re ready to present your finished presentation, you can do so from within Canva itself, or you can download your presentation as a PDF. If you need to send your presentation to someone else, there’s even the option to share a direct Canva link.

Once you’ve found a presentation template that you like, it’s worth customizing it and then saving it as a template for yourself to use in the future. This way, all of your business presentations will remain on-brand, and you won’t need to spend time editing a new template ever again.

With so much competition in the job market these days, your resume needs to stand out from your competitors, and what better way to do so than by jazzing it up a bit in Canva.

Once again, Canva is preloaded with countless resume templates, making it easy to copy and paste your existing resume information into a more visually appealing layout. Change your resume colors, add text elements, use graphics, or even turn the entirety of your resume information into an infographic. Canva gives you the freedom to let your personality shine through—whatever that may look like for you.

Once you’re done editing your new resume, you can easily download it in a variety of different formats, including as a PDF, JPEG, or PNG. Whenever you need to update your resume, just log back into Canva and make any amendments as necessary.

3. Letterhead

Having your very own on-brand letterhead can help your business to look and feel more professional. Whether you’re a corporate business or a creative, there are plenty of different letterhead templates to choose from.

To add your logo to your design, simply upload it into Canva and then drag and drop it to where you need it. If your logo isn’t already a PNG with a transparent background, then Canva has a helpful background remover tool that will do it for you.

Have a play around with different graphic elements to make your letterhead unique to your business, and change the preexisting colors to ensure they match your brand. Canva makes it easy to add your letter text into your design, or alternatively, you can keep the body of your letter blank and have your letterheads printed for use in your own office printer.

4. Business Cards

Gone are the days when you need to hire a graphic designer to create your business cards. With Canva, anyone can choose a design they like and edit the template to create their own unique design.

Many of Canva’s business card templates are double-sided, so all you need to do is add in your own information and make them personal to you and your business. Drop in your logo, add your social media handles and customize your font. Once you’re happy with your design, you can then download it as a PDF to share with your chosen printers or have your business cards printed from within Canva itself.

If you choose to have your business cards printed elsewhere, you can select “add crop marks and bleed” to your design and resize your design if necessary.

5. Proposals

No one wants to read a boring proposal. Thanks to Canva, they won’t have to anymore. Make your proposals stand out by bringing them to life with Canva’s design elements.

Take a look at some of the many proposal templates already in Canva, or have a go at designing your own from scratch. Effortlessly add pages, remove pages, and edit pages until your proposal fits your needs, and then download it to share with your clients.

Canva also gives you the option to present your proposal as you would a presentation or to share it directly through a link, which is helpful if the final file size is too large to send via email.

6. Invoices

Lastly, Canva is also a fabulous tool if you regularly send out business invoices. With Canva, you can create a stunning invoice document in a matter of seconds.

As with all of the other business documents listed above, Canva supplies dozens of pre-designed invoice templates, which cover all manner of business niches from finance and law, to the creative arts.

Add in your own logo, adjust the template colors to fit your branding, edit what you need and then add in your figures. When you’ve finished, download your finished invoice as a PDF, PNG, or JPEG to print or send digitally to your clients.

Creating More Than Just Business Documents With Canva

While Canva is an extremely handy tool for businesses, it is also ideal for anyone looking to get a little more creative. Amongst other things, Canva makes it easy to create stickers, photo books, and greetings cards, as well as posters, social media graphics, Instagram stories, and even video messages.

Whether you’re new to design or a seasoned pro, there’s something for everyone on the Canva platform.