powerpoint presentation font size recommendations

Presentation font size: Dos and don’ts

• Categories: PowerPoint design , Google Slides
• Comments: 1

It’s no secret that at BrightCarbon we generally recommend keeping text on slides to a minimum . The main reason you need to avoid lots of text in presentations is because it’s virtually impossible to read and listen to someone speaking at the same time. In a presentation, you want to allow the audience to listen to the presenter while looking at an appropriate visual or diagram with minimal words, so that it all comes together seamlessly. Whereas, with documents like reports – while you can create them in PowerPoint – they aren’t presentations; there won’t be anyone talking over them. So you can (and possibly should) have a lot more text.

So, when you are using text in a presentation or document, how do you decide what size it should be? We’ve found there’s no hard-and-fast rule for how big or small text on slides should be. Each presentation has its own unique requirements – it all depends on what you’re using the slides for, what you’re hoping to achieve with them, and how your audience will be viewing them. Accessibility considerations also come into play, as well as readability across different typefaces and devices.

Determining appropriate text size

One way to decide on the right size for your text is to consider the height of each line of text in proportion to the total height of the slide . For example, in a sales or training presentation, the height of the title (per line) should take up approximately 4% of the slide’s total height; headers around 3%; and copy text around 2%.

This principle can be applied to text appearing in other types of presentation, too. For example, in a keynote presentation, the height of the text should take up around 6.5% of the slide’s total height. And in a document or report, aim for the height of the title text to take up around 4% of the slide’s total height; headers around 3%; and copy text around 1.5%.

When deciding on the right font size for a face-to-face presentation, it’s also worth considering how close audience members should be seated to the screen in order to be able to read the text easily. Check out presentation expert Dave Paradi’s table on comfortable viewing distances for text in presentation visuals [1] for more on this.

Our text size recommendations

We called upon our team of designers to determine what size they would make the text in a set of example slides. To create the slides, we used PowerPoint’s default widescreen slide size (19.05cm x 33.86cm, or 7.5”13.33”), and Arial – one of the most commonly used fonts.

The examples covered three different use-cases where text is sometimes used:

• A sales or training presentation. Small amounts of text can be used to point out key features and emphasise value and benefits.
• A keynote presentation. You want the audience to focus on the presenter during a keynote presentation, so the amount of text on each slide should be kept to a minimum. This means any text you do use can be much larger.
• A document or report. Text can generally be slightly smaller in stand-alone, static documents like reports, as readers will jump around the page to find the information they’re looking for.

Based on our team’s responses, we’d make the following recommendations:

Use-case 1: Presentation font size for a sales or training presentation

Top tip : As a general rule, aim to keep the number of different font sizes you use across your presentation to a minimum – ideally, no more than three different sizes per slide. And try to use font sizes consistently. For example, if you’ve used 20pt for headers on one slide, make sure headers on other slides are the same size.

Use-case 2:  Presentation font size for a  keynote presentation

Top tip : If you’re also using text labels or callouts in a keynote presentation, then make sure the font is slightly smaller than the rest of your text – ideally no smaller than 28pt.

Use-case 3: Font size for a document or report

Top tip : It’s also worth using visual hierarchies to help readers navigate documents like these – check out our blog post for tips on how to do this.

Hopefully, our recommendations help you to decide what size text on your slides should be. Remember, every presentation is different and will have its own individual requirements – for guidance on your particular use-case, get in touch and we’ll be happy to look over your slides. And if you want more help with upping your sales presentations’ font game, have a read of our article packed with typography tips and tricks!

[1] PARADI, D. 2008. Comfortable Viewing Distance for Text on Presentation Visuals [online]. Available from: https://thinkoutsidetheslide.com/wp-content/uploads/2012/08/ViewingDistanceTable16x9.pdf [Accessed 14 November 2022].

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Choosing the Best Font for PowerPoint: 10 Tips & Examples

There’s a fine art to creating a great PowerPont presentation that wows. With so many tricks and features in this little bit of software, it’s more likely to see a bad presentation than a good one (and you don’t want to be that person!)

While there are a lot of factors that contribute to the overall design , choosing a suitable font for PowerPoint is near the top of the list. The audience needs to be able to read the words on the screen with ease, to ensure that your presentation is as effective as possible.

So how do you do it? Where do you start when choosing a font for PowerPoint? We have 10 tips for you with a few examples of PowerPoint slides (and templates) that will impress your audience.

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1. Stick to Fairly Standard Fonts

One of the most fun parts of a design project is getting to sift through fonts and make selections that fit your project. When it comes to PowerPoint, that selection should be pretty limited.

To make the most of your presentation, stick to a standard font to ensure that your presentation will look the same everywhere – and on every computer – you present. If you don’t use a standard font, chances are when you pop the presentation in a new machine, you’ll end up with a jumbled mess of lettering. PowerPoint will try to replace all the fonts it does not recognize with something else.

This can cause readability concerns and even make the presentation look like it’s error-filled (with words that are in odd locations or even missing).

10 standard fonts to try:

2. Incorporate Plenty of Contrast

White and black text is easiest to read. But no type is readable without plenty of contrast between the background and text itself.

Regardless of what font you select, without adequate contrast, readability will be a concern. Opt for light type on a dark background or a light background with dark text.

Consider the environment here as well. Do you plan to show the presentation on a computer monitor or big presentation screen? How these conditions render can impact how much contrast your color choices actually have.

3. Use a Serif and a Sans Serif

Most presentations use two fonts.

• Header font for headlines on each slide.
• Copy or bullet font for supporting text.

You don’t have to use the same font in each location. It’s actually preferred to select two different fonts for these areas of the presentation. For even more impact pair two different fonts, such as a serif and sans serif, so that the font change creates an extra level of contrast and visual interest.

4. Avoid All Caps

When picking a font, stay away from fonts that only include capital letter sets. All caps in presentations have the same effect as all caps in an email. It feels like you are yelling at the audience.

All caps can also be difficult to read if there are more than a couple of words on the screen. Use all caps as sparingly as possible.

5. Stay Away From Scripts and Italics

While scripts, handwriting and novelty typefaces might be pretty, they are often difficult to read. Avoid them in PowerPoint presentations. (There’s usually not enough contrast or size to help them maintain readability from a distance.)

The same is true of italics. Anything you do to a font to add emphasis should make it easier to read. While italics can be a great option online or in print applications, presentations come with a different set of rules. The biggest contributing factor is that text often has to be read from a distance – think about audience members in the back of the room – and any slanting can make that more difficult.

6. Make It Big Enough

One of the biggest issues with fonts in slideshows is often size. How big should the text in a PowerPoint presentation be?

While a lot of that depends on the font you decide to use, there are some guidelines. (These sizes work wonderfully with the 10 fonts options in top No. 1. As well.)

• Minimum font size for main copy and bullets: 18 points
• Preferred font size for main copy and bullets: 24 points
• Preferred font size for headers or titles: 36 to 44 points

Make sure to think about the size of the screen and room as well when planning font sizes. With a smaller screen in a larger space, everything will look smaller than it is. The opposite is true of an oversized screen in a small room. Think Outside the Slide has a great font cheat sheets for a number of different screen sizes.

7. Turn Off Animations

Don’t let all those PowerPoint tricks suck you in. Moving text, zooming words, letters that fly in from the side of the screen – they are all difficult to read. And really distracting.

If you want to use an effect, “Appear” is acceptable. But there’s no need to dazzle the audience with crazy font tricks. All this really does is distract people from what you are really trying to say.

The same mantra that we use with all other design projects applies here as well – KISS or Keep It Simple, Stupid.

8. Plan for Sharing

While many users work with PowerPoint regularly, chances are that you’ll be asked to share your presentation slides for others. This includes posting with tools such as SlideShare, emailing the PowerPoint (or putting it in a drop folder) or sharing via Google Slides.

When it comes to fonts, Google Slides is the most complicating factor because it has a different suite of standard fonts than PC or Mac operating systems. Make sure to test the presentation in this environment if you plan to share and use a Google standard font or make sure to include the font you plan to use in the customization options.

9. Think About the Notes, Too

The part of PowerPoint presentations that is often neglected is the notes section. If you plan to distribute a presentation file to the audience (digitally or via printouts), the font selection for accompanying notes is important.

Use the same typeface as for the main slideshow with related corresponding headers and body and bulleted text. The big difference here is size. Body copy/bulleted information should fall in the range of 9 to 12 points and headers should be 18 to 20 points. This is a comfortable reading size for most documents. (These sizes also help ensure clear printing on standard office machines.)

10. Use Fonts Consistently

You don’t need a huge font library to create great PowerPoint presentations. Having a couple of go-to fonts that you use consistently is enough.

Make sure to use fonts consistently within a document as well. Create a PowerPoint template file so that when you use different levels of bulleting and headers, the sizes, color variations, and fonts change automatically. (Web designers, this is just like using H1 through H6 tags.)

A clear consistent use of fonts makes your presentation about how it looks and how easy (or tough) it may be to read and more about the content therein. (And that’s what it should be about.)

If you don’t feel comfortable making your own PowerPoint presentation template, you can download one to get started. These options might have a more refined look than some of the software defaults (and all of the examples in this article come from these collections).

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What Are the Best Fonts to Use in PowerPoint PPT Presentations? (Complete 2024 Guide)

If you're giving a PowerPoint presentation, you've got many design decisions to make. One of those decisions is choosing the best fonts for PowerPoint presentations . Typography sets the tone for your presentation and is instrumental in presenting your content.

If you're wondering, " what is the best font for PowerPoint presentations ?" we'll answer that question in this tutorial. We'll survey the best font for PowerPoint designs but leave plenty of room for creative choice.

We'll discuss the best font size and type for PowerPoint presentations. Learn how you can use them to your advantage. You might be surprised how many PowerPoint font options exist. 

Choose the Right Fonts for PowerPoint (Quickstart Guide)

Are you looking for the best PowerPoint fonts, but aren't quite sure how to make the choice? The video below will help you make the choice.

To learn even more about fonts for PowerPoint and other presentations, continue reading the tutorial below.

Jump to content in this section:

The Essentials of Font Selection

The 10 best fonts to use for powerpoint ppt presentations in 2024, how to quickly customize fonts in a premium powerpoint template, templates featuring the best fonts for powerpoint presentations, common powerpoint questions answered (faq), learn more about powerpoint, design a great powerpoint with top typography today.

Fonts for PowerPoint can take many forms. And with thousands of PowerPoint font options, it can be really hard to decide.

What style is right? How should you steer your PPT best font decisions? In this section, I’ll share some quick tips to help you choose the best PowerPoint font for you.

1. Understand the Types of Fonts

When you're choosing the best font for PowerPoint slides, it's key to learn some ground rules of style. And it helps to understand the basic types of fonts that you can choose from. In this section, we'll discuss popular font styles:

First, let's cover serif fonts. Serif fonts, PowerPoint presentation or not, have a more classic feel to them. Serif fonts have brush strokes on the edges of the letters, sometimes called "feet."  These edge strokes are called the serifs. The popular system-installed serif fonts include Garamond, Georgia, and Times New Roman. They can definitely serve as some of the best fonts for presentations.

In 2024, the best font for PowerPoint presentations are sans-serif fonts. These are the modern and smooth typefaces that you'll find in most presentations. Sans means "without," so it's only natural that these fonts lack the edge strokes. The result is smooth, rounded fonts that are popular in modern design.

These two simple categories are useful to describe most fonts. But other choices might be the best font for your PowerPoint presentation. Script and decorative fonts are other unique options. 

They may be right for special purpose presentations.

What is the best font for PowerPoint presentations? The answer is, "it depends." As always, let the content drive your design decisions. But as a general rule, sticking to serif and sans-serif designs helps you stay stylish. And you won't lose the focus of your audience by having text that's too hard to read. 

Formal presentations in ideal environments should opt for serif options. But most presentations should typically use sans-serif fonts. Those decorative PowerPoint options should be used sparingly at most.

2. Choose Font Sizes for Your PowerPoint Presentation

For the best use of PowerPoint fonts, it's crucial to consider your choice of font size. Many PowerPoint users will ask, " what is a good font size for PowerPoint presentations? " In reality, you should vary your font size based on the content that you're presenting. Headlines should always be larger than the supporting points, for example.

My rule of thumb for PowerPoint fonts is to use a size 32 or larger for headlines, with 24 or larger for supporting points. Go much smaller than that, and you're entering "only readable for print outs" territory. 

Font size goes hand-in-hand with the principle of "less is more" on your PowerPoint slides. When you don't have to cram tons of content onto your slide, you can use larger font sizes.

3. Use Font Pairings

Many graphic designers use more than one font when building PowerPoint presentations. Using more than a few fonts is over the top but combining two complementary font choices is a pro design move.

This practice is an art called  font pairing.  The best font for PowerPoint might actually be a  combination  of fonts.

One idea for a font pairing is to use a sophisticated serif font for headlines and titles. Then, use sans-serif fonts for the majority of the body points. This gives you the PPT best font for both kinds of text.

If you use a free font resource like Google Fonts , you'll see pairing suggestions that help you combine fonts that work together well. The key to font pairing is to use the alternate font choices consistently. For example, always reserve headlines for one font in your selection.

4. Select Color and Contrast in Your Font for PowerPoint

Beyond size, style, and pairings, one element of font choice that you can't avoid is color and contrast. You can choose the perfect font and format it correctly, but clashing color schemes disrupt slides.

Keep three essential tips in mind when considering font color and contrast:

• Create contrast . Contrast is important so that your text stands out on the slide and is easy to read. Don't use a dark grey font on a black background, for example. Ensuring proper contrast will make the important content stand out.
• Consider accessibility . Colorblindness is surprisingly common. It's likely that a member of your audience has some form of it and will experience your slides differently. Make sure to choose color schemes that don't interfere with their experience.
• Use colors that fit the scheme . Make sure that you consistently use font colors that are part of your branding guide. Use the color swatches to ensure no variation from one slide to the next.

It’s key to use the best font for presentations to ensure your slides are accessible to everyone. Learn more below:

5. Use Creative Text Effects

So far, we've covered font choice, including style, size, and pairings. We’ve already looked at how to put the best font for PowerPoint onto your slides. But now, you might be wondering about how to be more creative with your style and design.

PowerPoint has plenty of effects to ensure that your text doesn't go unnoticed. You can add animations, shadows, and more. These text effects make your PowerPoint font choices more lively and fun.

The tutorial below is a complete guide to working with text in PowerPoint. Check it out to learn more about adding text as well as advanced effects to make the most of your content:

6. Understand the Power of Custom Fonts

Sure, every device includes standard fonts to choose from. But they're not the best font for PowerPoint designs! When you want to really set your slides apart, consider using custom PowerPoint fonts. These are sleek designs that your audience may have never seen.

Above, I've shared screenshots with custom fonts from Envato Elements. With an Elements subscription , you'll enjoy thousands of custom PowerPoint fonts . You can use each of them in your next presentation. 

Elements includes access to fonts across every category that we highlighted above. They're some of the best font for PowerPoint options. Elements' library has PowerPoint font options that you won't find anywhere else! 

After you discover the best font for presentations, you'll need to add it to PowerPoint. To learn how to install PowerPoint fonts, check out the quick screencast lesson below:

Ready to see options for the best font for presentations?  Now that we’ve covered how to choose the right fonts for your presentation, here are the 10 best fonts to use for your PPT presentations in 2024: 

Calibri is a modern sans-serif font that comes in several weights. It’s a perfect choice for the body text of your presentation.

2. Addington

If you’re looking for a stylish and elegant font that stands out, the premium Addington font from Envato Elements is for you. It’s a serif typeface that's sure to make your headings stand out.  

3. Palatino Linotype

Here’s another stylish serif font that makes a great choice for headings or quote slides in your presentations. 

4. Visby CF

Try the Visby CF font if you’re looking for a clean and impactful font. This premium font from Envato Elements was inspired by the crisp air of the Arctic and has a bold and charismatic look.

Roboto features geometric forms with friendly and open curves. It's a modern and clean look that makes it a good choice for your body text.

6. RNS Sanz

With seven weights ranging from Light to Black and small caps, the RNS Sanz is a great choice for any type of presentation. 

7. Playfair Display

Give any presentation a sophisticated and elegant look by using Playfair Display for the headings or quote slides.

8. CA Texteron

The CA Texteron font is a modern serif font with high legibility. Use it for both headings and body text for your presentation. 

Lato has an elegant yet friendly look and feel. It’s a great choice for your body text and a true workhorse as it features multiple weights ranging from thin to black. 

10. Arthura

The Arthura font is a premium sans-serif font with a humanist warmth and simple geometric forms. It's one of the best PowerPoint fonts for body copy.

Once you've selected your font for presentation designs, it's time to get to work.  But the best font for PowerPoint slides is just part of the process. Here, we'll show you five key steps to PPT change all fonts options.

We'll demonstrate with the premium Brusher PowerPoint Template from Envato Elements. It's compatible with all of the fonts for PowerPoint techniques you'll see. Download it now to follow along.

1. Choose Your Slides

The first step is to select the slides you’re going to use in your presentation. To do this, switch to Slide Sorter under the View tab.

Then hold Shift and click the slides you don’t want to use. Finally, right-click and select Delete Slide to remove them from the presentation.

2. Add Your Text

To add your content to the presentation, double-click on a text area. Press CTRL+A to select all the text and then start typing in your own content.

3. Change the Body Font

After you've added your content, it’s time to customize the fonts. Start by selecting your body text. Then, in the Home tab, click on the font drop-down menu and select the font you want to use. In this example, I’m using the Calibri font for the body text.

4. Change the Heading Font

To add more flair to your presentation, customize the heading font as well. You can opt for a completely different font or simply use a different weight from the font you used for body text. In this example, I’ve opted to use Palatino Linotype for my headings.

5. Adjust the Font Styles

Lastly, don’t forget to customize the font styles. For example, both Calibri and Palatino Linotype offer different font weights. I’ve chosen to use Calibri Regular for body font and Palatino Linotype Bold for headings.

Aside from weight, you can also customize the font size and even assign a different color to your headings to make them stand out more.

Need help choosing the best PowerPoint fonts? My top recommendation is to use a template that already has the fonts selected. If you can cut the hard work of choosing the best PowerPoint font, you can re-focus on presentation content.

Once again, Envato Elements is your answer. As a member, you'll enjoy unlimited access to thousands of custom PowerPoint templates . Many have the best PowerPoint font designs already built in. And of course, Elements has thousands of custom fonts , too!

Find PowerPoint Templates

When you use custom PowerPoint templates, you outsource the design work. The challenge of choosing the best font for PowerPoint presentations is left to creative designers. They've already built slides that feature good font choices for presentations. Just fill them in with your content, and you'll be finished in no time.

In this section, you'll see templates with the best font for PowerPoint presentations. All are included with a subscription to Elements, the creative service you saw above.

1. Agio PowerPoint Presentation

Agio uses smooth sans-serif font choices throughout. These are among the best fonts for PowerPoint options, since they're extra crisp and clear. 

Nine color schemes are used, each of which is already set up with color-coordinated text. It's an example of using fonts that highlight the content, while staying stylish. Keep Agio in mind as a template with good fonts for presentations PowerPoint.

2. Fashioned Stylist PowerPoint

The Fashioned presentation template also uses popular sans-serif choices. But it also uses variations on typography for an impact.

Notice that many of these slides in the preview use all-caps strings of text to add emphasis to slides. It's a great example of using text effects to enhance slides with bold design.

3. Brutto Real Estate PowerPoint Template

With a major focus on serif fonts, it's no wonder why this template is an ideal fit for the traditional world of real estate. Serif fonts have a classic feel to them, and this template illustrates that perfectly.

This template also features many infographic and business-centric slides. They're perfect for showcasing your business concept. 

4. Brusher PowerPoint Template

Brusher's 120 slides use popular PPT font options that are included for free. It also has modern, custom image masks that can enhance your images. The starkly contrasting black and white color scheme is an excellent example of font contrast. Use Brusher to build a presentation with balanced typography in no time.

We’ve looked at some of the best font for presentation designs for 2024. But you may have some other questions. What else can you do with the best font for presentations? How can PowerPoint work better for you? Here, we’ve gathered answers to five of these common questions.

1. Can I Wrap Text in PowerPoint?

Yes! The best fonts for presentations can be featured as wrapped text. Or you can even curve the text! This adds a cool, dramatic effect very easily. Learn how to do it here:

2. How Do I Animate the Best PowerPoint Fonts?

The Animations tab in PowerPoint is really your best friend here. On it, you can add sleek animation effects.

What’s more: these work with all of your PPT best font favorites . You can even PPT change all fonts to be animated in order to maintain a steady look and feel across your slide deck.

Turn to our full guide for more details:

3. Is a PowerPoint Font Able to Be a Word Cloud Design?

Absolutely. A font for presentation use is perfect for building a PPT word cloud. Word clouds are visuals with words shown in an array of colors, layouts, and sizes.

You can even leverage the best font for presentations in word clouds. These are sure to make an impact. They help you illustrate ideas, and they’re easy to make with your best PowerPoint font choice. Learn more:

4. How Do I Highlight the Best Font for Presentations?

Sometimes, even the best font for PowerPoint needs some help standing out. That’s where highlighting comes in. When you highlight your PPT best font, you’ll see it shaded in a new color of your choice.

The Text Highlight Color button on the home tab controls this. Learn more about it in our highlighting tutorial for PowerPoint:

5. Can I Add Superscripts to Fonts for PowerPoint?

Yes, easily! Superscripts are small numbers that sit above the rest of your text. They’re most commonly used for citations in PowerPoint. Again, they’re quick to add using your favorite font for presentation options. 

Learn how to do it in just sixty seconds here:

Choosing the best font for a PowerPoint presentation is just one part of designing your next slide deck. PowerPoint has so many features that it can be overwhelming to know where to start. But don't worry—PowerPoint can be mastered just like any other app.

If you're still learning PowerPoint, we've got you covered with many helpful resources. The single best starting point is How to Use PowerPoint (Ultimate Tutorial Guide.) This single resource is loaded with tutorials that you can use to improve every aspect of your presentation.

The best fonts for presentations are more powerful with the help of learning resources. For more templates and guides that include PowerPoint design tips, check out the tutorials below:

Typography is a huge part of setting the style of your presentation. The tips in this round-up are helpful to choose custom fonts that fit with your presentation's style. 

Remember to choose a font style (serif or sans-serif) that matches your presentation's tone. Also, use font sizes and weights to bring emphasis to the most essential parts of your presentation.

Turn to Envato Elements for the best PowerPoint font designs available today. With thousands to choose from , it’s easy to find a winning PPT best font for you. And remember to pair it with a stunning best PowerPoint font template , with slide layouts hand-crafted for you.

Get started on your next presentation today. Choose and download your favorite template.

Editorial Note: This post was originally published in June of 2019. It's been revised to make it current, accurate, and up to date by our staff—with special help from Brenda Barron and Andrew Childress . A video has been added by Andrew Childress.

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The 33 Best Fonts for PowerPoint Presentations

• BY Bogdan Sandu
• 7 February 2024

Picture this: You’ve crafted the most compelling PowerPoint, your content’s pure gold. But wait, does your font scream snooze fest or radiate confidence?  That’s where I step in .

Slide design  isn’t just about pretty visuals; it’s the fine print too. Think about it, the  legibility ,  typography , and  sans-serif charm  that could make or break your presentation. We’re diving into a world where  Arial  isn’t the alpha, and  Calibri  has companions.

By the end of this deep-dive, you’ll be armed with  examples of the best fonts for PowerPoint presentations . Fonts that won’t just hold your audience’s gaze but glue it to the screen.

From  PowerPoint font styles  to mastering the  visual hierarchy in slides , I’ve got your back. We’re talking  readability , professionalism, and those oh-so-subtle nuances of  typeface selection .

Ready to transform your text from  meh  to  magnificent ? Let’s turn that tide with typeface.

Top Fonts for PowerPoint Presentations

Serif Fonts

Serif fonts are the old souls of typography. They’re classic, elegant, and have a touch of sophistication. Think of them like a fine wine – they just make everything look more refined.

Times New Roman

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The Best 24 Fonts for Modern PowerPoint Presentations [+Guide]

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Presentations are pieces of art. From slide structure to animations, every single detail matters. In this blog post, we will show you the 24 best PowerPoint fonts for all uses. Of course, like everything in design – you might like some and frown at others.

What we can guarantee you is that using this collection of top fonts for PowerPoint will always be a safe bet when you’re in doubt.

Article Overview: 1. How to import a font into your presentation? 2. Great Fonts to Use for your PowerPoint Presentations 3. Great System fonts for PowerPoint Presentations 4. How to design text in PowerPoint?

1. How to import a font into your presentation?

If you don’t know how to import fonts into PowerPoint, it’s important to learn how to do it.

Step 1. Download your fonts

The first step is to select your desired font and download it.

Step 2. Extract the font

Once you’ve downloaded the font, it’s most probably compressed. You need to extract it before installation. If it comes directly as a .otf or .ttf format, there’s no need to unzip.

Step 3. Install the font

Install the font. The process is similar to installing any software, just press “Next” until you see the option “Finish”. If your fonts have been successfully installed, they should appear in the Font library in Windows. To access it, go to your computer, Local Disk (C:)->Windows-> Fonts .

Step 4. Open PowerPoint

Once you open your PowerPoint, the new font should appear among the others.

2. Great Fonts to Use for your PowerPoint Presentations

Fonts are a great way to show some branding skills but also a significant part of your presentation. Of course, we cannot select the best PowerPoint fonts or the best fonts in general, it’s a too subjective matter. But we will try to show you some of the most versatile ones that you will not make a mistake with. Let’s start!

Lato is a very common font that is used in digital forms since it was created for this purpose. It is a sans-serif font that is flexible. One of the most useful things about it is that you can choose between 5 different options for font thickness, giving it extra value when creating PowerPoint presentations.

Recommended title size:  20px

Optimum size for legibility:  18px

Perfect for:  headers and body text

You can combine it with: Roboto, Montserrat, Merriweather

2. Open Sans

Open Sans is another great font that can fit PowerPoint presentations perfectly. Since there is some line spacing, it can be easily readable. If you have large paragraphs that you cannot break down in bullets, it’s your perfect choice. It’s a standard PowerPoint font, so you’ll most probably have it in your font library.

Recommended title size: 28px

Optimum size for legibility:  16px

Perfect for:  body text

You can combine it with: Georgia, Lucida Grande, Publico

Candara is not your everyday font. While you cannot use it in Linux or the web, as it’s proprietary,  it’s accessible in PowerPoint, and what makes it interesting are the curved diagonals, and it’s the curves that give it more “personality”.

Recommended title size: 20px

Optimum size for legibility: 16px

Perfect for: body text

You can combine it with: Calibri, Cambria, Corbel

Specifically designed for Windows 95, Tahoma is a very formal font that can fit business presentations perfectly. It is a very clear and distinctive font which can help avoid confusion, thus it makes it great for formal presentations that need clarity.

Optimum size for legibility: 18px

Perfect for: title headers and body text

You can combine it with:  Georgia, Helvetica Neue, Arial

5. Montserrat

Montserrat is an extremely popular font, as it can be utilized everywhere – from website texts to presentations. Due to its high practicality, you can find it almost anywhere. Well, we need to warn you that you won’t get many “originality” points but you’ll also be “safe” when using it.

Recommended title size: 30px

You can combine it with: Open Sans, Lora, Carla

Whitney is an amazing font that will make your presentation stand out. There are two options – Whitney Condensed and Whitney Narrow. To be honest, Whitney can be used for both headers and body texts (check Discord), but we find it a bit overwhelming for PowerPoint paragraphs.

Recommended title size: 22px

Optimum size for legibility: 15px

Perfect for: title headers

You can combine it with:  Sentinel, Mercury, Gotham

7. Proxima Nova

Proxima Nova is one of the most versatile fonts out there with not 2 but 7 variants! That makes it a viable choice for many purposes and it’s part of the Adobe Fonts collection. The popularity spike is not without a reason, and Proxima Nova certainly won’t disappoint as it is one of the better fonts for PowerPoint.

Recommended title size: 26px

Perfect for: headers and body text

You can combine it with:  Adobe Garamond, Futura, Helvetica Neue

Oswald is a very decent sans-serif typeface and has 3 different versions – light, normal, and bold. It’s an interesting combination of some modern elements combined with classic gothic style, thus it’s perfect for your presentations.

Recommended title size: 18px

You can combine it with: Merriweather, Arial, Roboto

Europa is an amazing font from the Adobe Font Family. It’s a modern geometric sans-serif font that goes well with other fonts from the Adobe family but it can be used in a combination with non-Adobe fonts. It’s up to you.

Recommended title size: 32px

Optimum size for legibility: 20px

Perfect for: headers

You can combine it with:  Adobe Garamond, Chaparral, Kepler

Roboto is one of the most versatile fonts for the web, as it comes with 6 variations. Described as a grotesque sans-serif, it is the default font of Google Maps. Being easy to read makes it great for body texts where scanning is pivotal. While it’s great for small texts, it doesn’t perform that well for titles.

Recommended title size: 38px

Optimum size for legibility: 22px

You can combine it with: Roboto-Slab, Oswald, Abel

Adelle is a slab serif font that is part of the Adobe Family. It’s multipurpose and could work be well utilized and magazines. Its personality and great visibility make it a viable choice on our PowerPoint fonts list. While it can be used for body text too, we prefer to recommend it for headers.

Recommended title size: 36px

You can combine it with: Freight Sans Pro, Proxima Nova, Lucida Grande

14. Lobster

Lobster is a great choice if you want to create some funky text. It’s a great font for posters and headers but ensure you don’t use it much for body text, as it has very poor legibility if written in small letters.

Recommended title size: 58px

Optimum size for legibility: not recommended

You can combine it with: Lato, Open Sans, Muli

Futura is almost a century old but still converts well today! It’s one of the most versatile fonts for PowerPoint in case you download it. Who would suppose a 95-year-old font would still be relevant these days? And you will win points for creativity.

Optimum size for legibility: 17px

You can combine it with: Proxima Nova, New Caledonia, Trade Gothic

Canela is a hybrid font, as it can neither be called serif, nor sans-serif. It’s a very graceful typeface and we find it amazing for title texts. We also loved how it performs in the body from an artistic standpoint. However, we cannot rate it as very suitable for long paragraphs. Still, it can be used in bullets quite well.

You can combine it with: Caslon, Futura, Maison Neue

Aleo is an modern slab serif typeface designed as a “companion” to other popular fonts, like Lato. It has a sleek design but that doesn’t sacrifice readability which matters the most. As it has great clarity, it can be used both as a title text and in the body.

Recommended title size: 25px

Optimum size for legibility: 19px

You can combine it with: Lato, Arimo, Halis Grotesque

18. Poppins

Poppins is a playful sans-serif font that can be used as a main PowerPoint font without any issue. Thanks to its versatility, this PowerPoint font can be used both for title headers and body text, although we prefer the latter.

Recommended title size: 24px

Perfect for: header, body text

You can combine it with: Raleway, Work Sans, New Caledonia

Eras font has 4 weight options in PowerPoint and is absolutely stunning. It won’t be a mistake if we use it as a synonym to “elegance”. It’s slightly italic, thus making it perfect for long paragraphs and web content.

You can combine it with: Garamond, Futura, Helvetica Neue

Lora is a great font that is offered for free by Google. It is a formal font that doesn’t turn its back on art, and as a result, it can be utilized greatly in PowerPoint both as a header and in the body, and it can work perfectly in print, too.

You can combine it with: Lato, Avenir, Montserrat

3. Great System fonts for PowerPoint Presentations

System fonts are a classic choice for PowerPoint presentations as they are a pretty safe bet – you can access them on all types of devices and operating systems. While some of them might not be as beautiful as the previous ones on our list, they will serve you well!

21. Georgia

Georgia is a classic serif font that doesn’t impress with outstanding looks but what makes it a viable choice for PowerPoint presentations is its versatility – you can use it on any type of presentation, as a header or in the body. It’s popular, so you won’t make a mistake using it.

You can combine it with:

22. Times New Roman

Times New Roman was “The Thing” back in time. It was used as a default font for many web browsers and software, thus it was overwhelming. Recently, this serif font has lost its “halo” and is less common but you will never get it wrong if you bring it back to life.

Optimum size for legibility: 12px

You can combine it with: Arial, Gotham, Helvetica Neue

Arial is another well-known name in the web font industry. You can also check this neo-grotesque sans-serif font used in PowerPoint presentations quite often, as it offers a lot of versatility.

You can combine it with: Oswald, Verdana, Georgia

24. Helvetica Neue

Helvetica Neue is the successor of Helvetica which improved legibility and made it more modern. It is one of the most formal fonts that you can use in PowerPoint (and at all). This sans-serif font has 23 different variations in PowerPoint 2022 that you can choose from.

You can combine it with:  Open Sans, Proxima Nova, Adelle

4. How to design text in PowerPoint?

There are certain standards that should be met, in order for your PowerPoint fonts to appear correctly. Let’s see how to order your texts.

1. Make sure the font size is readable

Do you wonder why some websites have HUGE fonts? It’s to ensure their content will be easily scannable. While you don’t have to use a 60px font size for your letters, you should consider making your text more readable.

Pro tip : A simple and straightforward way to achieve this is to try and remove large paragraphs, and replace them with single sentences and bullet points.

2. Make a contrast between the text and background

There is an adopted standard of a minimum 4.5:1 contrast ratio between text and background for content to be scannable, and 3:1 for large text. There are people who have bad eyesight, and others are color blind.

3. Use white space

White space (or negative space) is crucial for your slide design. It is used to separate different parts of the text, making content more readable. It’s crucial to remember that you should leave some “air” after finishing a main point in the slide.

4. Find the right text balance

One of the best PowerPoint presentation practices is to write between 6-8 lines and use no more than 30-35 words. Also, you should try to balance the text evenly – you cannot write 4 lines, then follow them with 3 lines, and then 1. Typically, writing 2-3 lines per paragraph is considered a good move, then followed by white space.

Final words

Structuring your PowerPoint text is not an easy feat. You need to pick the right PowerPoint fonts, as well as follow some basic instructions to make your slide text more scannable for your audience.

If this article has helped you, why don’t you have a look at some other font-related content from GraphicMama:

• 40 Trendy Free Fonts for Commercial Use Today
• Top 20 Free Fonts: Trendy & Evergreen
• 44 of The Best Free Handwriting Fonts to Try in 2022

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How to choose the best fonts for PowerPoint Presentations

• November 10, 2023

PowerPoint is one of the most popular and versatile tools for creating and delivering presentations. Whether you are pitching an idea, teaching a lesson, or sharing information, you want your slides to be clear, consistent, and compelling. But beyond the storyline, one of the key elements that can make or break your presentation is the choice of fonts.

Fonts are more than just letters and symbols - fonts can help convey meaning, mood, and personality. They can also affect the readability and legibility of your text, which is crucial for keeping your audience engaged and informed.

In this blog post, we look at the different styles of fonts, recommendations of the best fonts for PowerPoint presenting vs printed reports and we share some hints and tips on how to choose the best font for PowerPoint presentations based on your audience and delivery method.

What are the types of fonts?

Before we dive into the specific fonts that work well for PowerPoint, its helpful to have an overview of some basic terminology and categories of fonts. Fonts can be classified into two main groups: serif and sans serif. Here's a quick explanation of each style:

• Serif fonts  have small strokes or lines at the end of each character, such as Times New Roman, Georgia, or Garamond. They are often associated with tradition, elegance, and formality.
• Sans serif fonts  do not have these strokes or lines, such as Arial, Helvetica, or Verdana. They are often associated with modernity, simplicity, and clarity. They are also more readable on-screen than serif fonts, which can look blurry or pixelated.

There are also other types of fonts, such as script, decorative, or monospaced fonts, but they are usually not recommended for PowerPoint presentations because they can be hard to read (or distracting!).

What are the factors to consider when choosing the best font for presentations?

When choosing a font for PowerPoint presentations, it's important to consider the following factors:

• Readability : How easy is it to read the text on your slides? You want to choose a font that is clear and crisp, especially if you have a lot of text or small font size. You should also avoid using too many different fonts or styles in your presentation, as this can create visual clutter and confusion. Consider as part of this the intended delivery format - for example, will you be presenting the slides in an auditorium or emailing/ printing a deck for individuals to read through on their screen or on paper?
• Design : How well does the font match the theme and tone of your presentation? You want to choose a font that reflects your intended message and brand (or personality, for individual presentations). For example, if you are presenting a creative or playful topic, you might want to use a font that has some flair or fun. However for presenting a serious or professional topic, you might want to use a font that has some weight or authority.
• Style : How do you want to emphasize or differentiate certain parts of your text? You can use different font styles, such as bold, italic, underline, or color, to highlight important words or phrases in your presentation. However, you should use these styles sparingly and consistently, as too much variation can reduce the impact and coherence of your text.

What are some examples of good fonts for PowerPoint presentations?

Based on these factors, here are some examples of good fonts for PowerPoint presentations in 2023. 

• Sans serif fonts : These are fonts that do not have small strokes or lines at the end of each character, such as Arial, Helvetica, or Verdana. They are often associated with modernity, simplicity, and clarity. They are also more readable on-screen than serif fonts, which can look blurry or pixelated.
• Simple and clean fonts : These are fonts that have a clear and crisp design, without too much embellishment or decoration. They are also versatile and adaptable, as they can suit different themes and tones. Some examples are Verdana, Roboto, Fira Sans, and Montserrat.
• Fonts that match the font size : These are fonts that look good at both big and small sizes, without losing their quality or legibility. They are also not too thin or too thick, as this can affect the readability of your text. Some examples are Tahoma, Segoe UI, Georgia, and Bentham.

Suggested Fonts available in standard PowerPoint versions from 2007 onwards

There is an almost unlimited number of fonts available for download on the internet, that you could choose to use for your presentations. To keep things easier, we have focused on a list of fonts that are all available in standard PowerPoint.

Some of the simple and clean fonts great for presentations and available in standard PowerPoint:

• Calibri : Calibri is a sans serif font that has a modern and elegant look. It is the default font for PowerPoint since 2007 and it is very readable and versatile.
• Helvetica : Helvetica is another sans serif font that has a clean and sleek look. Helvetica is one of the most popular fonts in the world and it is very clear and adaptable.
• Garamond : Garamond is a serif font that has a vintage and classy look. It is very legible and stylish, as it has a distinctive contrast between thick and thin strokes.
• Gill Sans : Gill Sans is a sans serif font that has a friendly and playful look. It's very readable and expressive, as it has a lot of character and charm.

You can view and compare the fonts in this screenshot:

PowerPoint 2023 Font update including Aptos

In July 2023, Microsoft introduced Aptos as the new default font for PowerPoint. Aptos is a sans serif font that has a modern look. If you are a Microsoft 365 user, you will have access to Aptos from mid 2023. Users on older versions of Office will continue to have the fonts listed above. Aptos replaces Calibri as the default font for PowerPoint (but Calibri and the other fonts listed above continue to also be available in PowerPoint!).

Along with the Aptos introduction, Microsoft commissioned the design of an additional 5 fonts which have been added to PowerPoint, Excel and Word:

• Aptos : a sans serif font that has a modern look, which is being rolled out as the new default Office font for Microsoft 365 users
• Bierstadt : a sans serif font, designed to be more angular and precise than Arial with high readability in mind.
• Grandview : a sans serif font which has been specifically designed as a high legibility font for use in body text, on any device.
• Seaford : a sans serif font inspired by old-style serif text typefaces. While Bierstadt is more angular, Seaford is more organic.
• Skeena : a sans serif font inspired by traditional serif text typefaces. There is intentional contrast between the thick and thin in the strokes. Designed for body text in long documents and presentations.
• Tenorite : a sans serif font, Tenorite was designed to be an easily readable font at small sizes onscreen, with larger punctuation.

Suggested Presentation Fonts to download for PowerPoint

If you don't like the look of any of the fonts available in PowerPoint, you can also download additional fonts. Note that you will need to also embed any non standard fonts in a presentation if you are distributing it to others (refer to the next section for how to do this).

The following fonts are Sans Serif and Serif fonts which are modern and easy to read. They are not available in standard PowerPoint, however you can easily download them online and install them for PowerPoint.

• Lato : Lato is a sans serif font that has a modern and elegant look. It is very readable and versatile, as it comes in different weights and styles. Lato is recommended for both headers and body text in your presentation.
• Roboto : Roboto is another sans serif font that has a clean and sleek look. It is also very readable and adaptable, as it has many variants and styles. Roboto is recommended for both headers and body text in your presentation.
• Bentham : Bentham is a serif font that has a vintage and classy look. It is very legible and stylish, as it has a distinctive contrast between thick and thin strokes. You can use Bentham for headers or sub-headers in your presentation.
• Fira Sans : Fira Sans is a sans serif font that has a geometric and futuristic look. It is very clear and dynamic, as it has a wide range of weights and styles. You can use Fira Sans for headers or sub-headers in your presentation.
• Montserrat : Montserrat is a sans serif font that has a friendly and playful look. It is very readable and expressive, as it has a lot of character and charm. You can use Montserrat for headers or sub-headers in your presentation.

How to embed non standard fonts in PowerPoint presentations

As noted in the section above, if you choose to download a non standard PowerPoint font for your presentation, you need to embed the font in your presentation, if you plan to share the presentation electronically with others. To do this:

• With your presentation open, from the PowerPoint Ribbon, click the File  tab and then click  Options 
• From the left menu select the  Save  tab.
• The second last menu option is Preserve fidelity when sharing this presentation . Check the Embed fonts in the file  check box. We recommend also checking the Embed all characters (best for editing by other people) if you are intending for your presentation to be edited by others.

How to apply fonts to your PowerPoint presentation?

Once you have chosen the fonts that you want to use for your PowerPoint presentation, you need to apply them to your slides. Here are some steps to follow:

• Select the text that you want to change : You can select a single word, a sentence, a paragraph, or the entire slide. You can also select multiple slides at once by holding the Ctrl key and clicking on the slides in the left pane.
• Open the Font dialog box : You can open the Font dialog box by clicking on the Home tab, then clicking on the small arrow in the bottom right corner of the Font group. Alternatively, you can press Ctrl + D on your keyboard.
• Choose the font that you want to use : You can choose the font from the drop-down list in the Font dialog box. You can also choose the font size, style, color, and effects from the same dialog box. You can preview how the font looks like in the Sample box at the bottom.
• Click OK : Once you are happy with your font choice, click OK to apply it to your selected text.

You can also use themes and templates to apply fonts to your PowerPoint presentation. Themes and templates are pre-designed sets of colors, fonts, and layouts that you can apply to your presentation with one click. You can choose from the built-in themes and templates in PowerPoint, or you can create your own or download from online sources.

To apply a theme or template to your PowerPoint presentation, follow these steps:

• Open the Design tab : You can open the Design tab by clicking on it in the ribbon at the top of your screen.
• Choose a theme or template : You can choose a theme or template from the gallery in the Design tab. You can also click on the Browse for Themes button at the bottom of the gallery to find more themes or templates on your computer or online.
• Click on the theme or template that you want to use : Once you click on a theme or template, it will be applied to your entire presentation. You can see how it changes the colors, fonts, and layouts of your slides.

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Microsoft 365 Life Hacks > Presentations > Implementing The 10-20-30 Rule of PowerPoint

Implementing The 10-20-30 Rule of PowerPoint

If you’re not used to making a PowerPoint presentation , it can be tough to know how long to make it and how to format the slides. On the other side of the coin: you might overthink your presentation and put too much information on too many slides.

With help from the 10-20-30 rule, you can make a PowerPoint presentation that’s engaging and efficient . The guidelines for this rule are as follows:

• No more than 10 slides.
• No longer than 20 minutes.
• No larger than 30-point font.

Let’s look deeper at the 10-20-30 PowerPoint rule, why it’s a good rule to follow and things to do to follow this guideline.

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Don’t use more than 10 slides. A good presenter shouldn’t have to (or want to) lean heavily on their PowerPoint slides. The slides should be a supplement for your presentation, not the headliner. Limiting to 10 slides will ensure that you’re not going over the top with the length of your presentation and keeps it moving. Your slide count should include both your title and conclusion. A presentation that goes on any longer than 10 slides will distract from what you’re saying and starts to feel like an information overload.

Keep your presentation 20 minutes MAX. During a presentation, people start tuning out after about 10 minutes.Limiting your presentation to this length will ensure that your audience will remember much of what you’re saying. If you’re covering a more complex topic and need more time, stick to the 20-minute MAX rule—it’s much easier to schedule your presentation by timing each slide down to about two minutes. That feels like a much more manageable timeframe, doesn’t it?

Don’t use fonts smaller than size 30. A 30-point font is a great minimum size because it ensures that your text is easy to read from a distance. The recommended guideline to make your presentation accessible to those who might be visually impaired is a 24-point font. Upping the size to 30 is a significant difference, and you can be confident that your audience can see what you’ve written. In addition, choose a font that’s easy to read. For years it was recommended that you stick solely to sans-serif fonts with digital media because serifs could blur together, making certain fonts hard to read. High-resolution screens have nearly eliminated this problem, so some serif fonts can be used and are easy to read in PowerPoint presentations.

Tips for sticking to these guidelines. It’s not always easy to cut down your presentation to fit the 30-20-10 rule if you’re presenting a lot of information. Follow these tips while putting together your presentation to make the entire process easier on yourself:

• Limit text to the 6×6 rule. It can feel like there are a lot of rules for making a PowerPoint presentation, but they’re all there to help you make a well-organized and engaging presentation. The 6×6 rule suggests that you don’t use more than six lines or bullet points on each slide and limit each line or bullet point to six words. Following the 6×6 rule helps to ensure that you’re limiting the amount of information on your slides so you can continue to present it rather than have your audience read it.
• Use visuals instead. Visuals like graphics, animated gifs, and videos can help to keep your audience engaged . Including visuals with your presentation will also help you limit the amount of time and content on each slide. A graph or illustration on the right side of your slide limits the amount of space you have on the left side. This can help to minimize the amount of text you have.
• Practice makes perfect. There’s a very cool, free tool called PowerPoint Speaker Coach , which leverages AI to help you nail your presentation. Speaker coach gives you feedback on your pace, pitch, use of filler words, poor grammar, lack of originality, use of sensitive phrases, and more as you rehearse your presentation. You’ll get a Summary Report at the end—with key pieces of feedback to help you become a confident presenter .

Use the 10-20-30 PowerPoint rule and these other tips to keep your presentation simple. Whether you’re a college student presenting a class project or a teen making the case for a new car, following these guidelines will help.

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14 Fonts That Make Your PowerPoint Presentations Stand Out

Presentation fonts, more generally known as typography , are one of the most neglected areas of presentation design .

That’s because when presentation fonts are used appropriately and correctly, they blend so well with the overall design that your audience doesn’t even notice it. Yet, when your font usage is lacking, this sticks out like a sore thumb. 

Over 30 million PowerPoint presentations are made daily. Therefore, when it comes to creating your own slide decks, you need to take every advantage you can get to make it stand out. Among other design choices, choosing the best fonts for presentations can provide a huge impact with minimal effort.

In fact, it’s one of the reasons why Steve Jobs was able to turn Apple into the brand it is today. His expertise in branding and design was fueled by the Calligraphy classes that he attended in his early years. This allowed him to find the best font family that accentuated his company’s brand and identity.

So no matter the subject of your PowerPoint presentation, the best font or font family will help you create a lasting impression and convey a powerful message. To help you shine through your next slideshow, here’s our cultivated list of the best fonts for presentations.

If you want to create a PowerPoint presentation but don’t have access to PowerPoint itself, you can use Piktochart’s presentation maker to create a presentation or slide deck and export it as a .ppt file.

Best Fonts for Presentations and PowerPoint

Before we proceed, you should know some basics of typography, especially the difference between Serif, Sans Serif, Script, and Decorative types of fonts. 

Serif Fonts

These are classic fonts recognizable by an additional foot (or tail) where each letter ends. Well-known Serif fonts include:

• Times New Roman
• Century 

Sans Serif Fonts

Differing from the Serif font style, Sans Serif fonts do not have a tail. The most popular Sans Serif font used in presentations is Arial, but other commonly employed renditions of Sans Serif typeface include:

• Century Gothic
• Lucida Sans

Script and Decorative Fonts

These are the fonts that emulate handwriting—not typed with a keyboard or typewriter. Script typefaces and decorative or custom fonts for PowerPoint vary immensely and can be created by a graphic designer to ensure these custom fonts are bespoke to your company/brand.

With these font fundamentals explained, you can also keep up-to-date with the popularity of such fonts using Google’s free font analytics tool here . Let’s now go ahead with our list of the best presentation fonts for your PowerPoint slides. 

• Libre-Baskerville

Keep in mind that you don’t have to stick with only a single font for your slides. You could choose two of the best fonts for your presentation, one for your headings and another for the copy in the body of the slides.

Without further ado, let’s dive into the 14 best presentation fonts.

1. Helvetica

Helvetica is a basic Sans Serif font with a loyal user base. Originally created in 1957 , Helvetica comes from the Latin word for ‘Switzerland’ where it was born. When you use Helvetica, the top-half part of the text is bigger than in other Sans Serif fonts. For this reason, letters and numbers have a balanced proportionality between the top and bottom segments. As a result, this standard font makes it easier to identify characters from a distance.

As a result of being one of the easiest typecases to read compared to different presentation fonts, Helvetica is great for communicating major points as titles and subheadings in a Microsoft PowerPoint presentation.

For these reasons, Helvetica is a popular choice for anyone creating posters .

If you are presenting live to a large group of people, Helvetica is your new go-to font! The classic Sans Serif font is tried and tested and ensures the legibility of your slide deck, even for the audience members sitting at the very back. Though it looks good in any form, you can make Helvetica shine even more in a bold font style or all caps. 

Futura is one of the popular Sans Serif fonts and is based on geometric shapes. Its features are based on uncomplicated shapes like circles, triangles, and rectangles. In other words , it mimics clean and precise proportions instead of replicating organic script or handwriting. Futura is a great default font for presentations because of its excellent readability, elegance, and lively personality. 

As one of many standard fonts designed to invoke a sense of efficiency and progress, Futura is best employed when you want to project a modern look and feel in your presentation. Futura is a versatile option ideal for use in both titles and body content, accounting for why it has remained immensely popular since 1927. 

3. Rockwell

The Rockwell font has strong yet warm characters that make it suitable for a variety of presentation types, regardless of whether it’s used in headings or the body text. However, best practice dictates that this standard font should be used in headers and subheadings based on its geometric style. Rockwell is a Geometric Slab Serif , otherwise known as a slab serif font alternative. It is formed almost completely of straight lines, flawless circles, and sharp angles. This Roman font features a tall x-height and even stroke width that provides its strong presence with a somewhat blocky feel.

Monoline and geometric, Rockwell is a beautiful font that can display any text in a way that looks impactful and important. Whether you want to set a mood or announce a critical update or event, you can’t go wrong with this robust font.

Verdana is easily a great choice as one of the top PowerPoint presentation fonts. Its tall lowercase letters and wide spaces contribute significantly towards boosting slide readability even when the text case or font size is small. That’s why Verdana is best for references, citations, footnotes, disclaimers, and so on. Additionally, it can also be used as a body font to extrapolate on slide headings to nail down your key points.

Besides that, it is one of the most widely available fonts, compatible with both Mac and Windows systems. This makes this modern Sans Serif font a safe bet for when you are not certain where and how will you be delivering your presentation. 

Raleway is a modern and lightweight Sans Serif font. Its italicized version has shoulders and bowls in some letters that are a bit off-centered. What this means is that the markings excluding the stem are intentionally lower or higher as compared to other fonts. 

This gives Raleway a slightly artistic look and feels without impacting its readability (and without falling into the custom or decorative fonts category). In fact, many professionals think the swashes and markings actually enhance the font’s readability and legibility. Moreover, Raleway also has a bold version which is heavily used in presentations and slide decks. 

The bottom line is that Raleway is a versatile typeface that can be used in a variety of presentations, either in the body copy or in titles and subheadings. When the titles are capitalized or formatted as bold, captivating your audience becomes a breeze. 

6. Montserrat

Montserrat is one of our favorite PowerPoint fonts for presentation titles and subheadings. The modern serif font is bold, professional, and visually appealing for when you want your headers and titles to really capture the audience’s attention.

Every time you move to the next slide, the viewers will see the headings and instantly understand its core message.  

Another major quality of the Montserrat font is its adaptability and versatility. Even a small change, such as switching up the weight, gives you an entirely different-looking typeface. So you get enough flexibility to be able to use the font in all types of PowerPoint presentations.

Montserrat pairs nicely with a wide range of other fonts. For example, using it with a thin Sans Serif in body paragraphs creates a beautiful contrast in your PowerPoint slides. For this reason, it is usually the first modern Serif font choice of those creating a business plan or marketing presentation in MS PowerPoint. 

Roboto is a simple sans-serif font that is a good fit for PowerPoint presentations in a wide range of industries. Well-designed and professional, Roboto works especially well when used for body text, making your paragraphs easy to read.

Roboto combines beautifully with several other fonts. When you’re using Roboto for body text, you can have headings and titles that use a script font such as Pacifico, a serif font such as Garamond, or a Sans Serif font such as Gill Sans. 

Bentham is a radiant serif font perfectly suited for headings and subtitles in your PowerPoint slides. It gives your presentation a traditional appearance, and its letter spacing makes your content really easy to read.

You can use this font in uppercase, lowercase, or title case, depending on how it blends with the rest of your slide. For best results, we recommend combining Bentham with a Sans Serif font in your body content. For example, you can use a font such as Open Sans or Futura for the rest of your slide content.

9. Libre-Baskerville

Libre-Baskerville is a free serif Google font. You can pair this classic font with several other fonts to make a PowerPoint presentation with a traditional design. 

One of its best features is that it works equally well in both headings and body copy. It’s clear and easily readable, no matter how you use it. And when used for headings, it works really well in uppercase form. 

Tahoma is one of the fonts that offer the best level of clarity for PowerPoint slides. It has easily distinguishable characters like Verdana, but with the exception of tight spacing to give a more formal appearance.

Designed particularly for screens, Tahoma looks readable on a variety of screen sizes and multiple devices. In fact, this significant aspect is what makes Tahoma stand out from other fonts in the Sans Serif family. 

11. Poppins

Poppins falls within the Sans Serif font category but is a different font of its own uniqueness. The solid vertical terminals make it look strong and authoritative. That’s why it’s great for catchy titles and subheadings, as well as for the body paragraphs. Poppins is a geometric typeface issued by Indian Type Foundry in 2014. It was released as open-source and is available in many font sizes for free on Google Fonts.

When you want something that feels casual and professional in equal measure, pick Poppins should be in the running for the best PowerPoint fonts. 

12. Gill Sans 

Gill Sans is another classic presentation font for when you’re looking to build rapport with your audience. Gill Sans is a friendly and warm Sans Serif font similar to Helvetica. At the same time, it looks strong and professional. 

It’s designed to be easy to read even when used in small sizes or viewed from afar. For this reason, it’s a superior match for headers, and one of the best PowerPoint fonts, especially when combined with body text using Times New Roman or Georgia (not to mention several other fonts you can pair it with for successful results). This is the right font for combing different fonts within a presentation.

13. Palatino

Palatino can be classified as one of the oldest fonts inspired by calligraphic works of the 1940s. This old-style serif typeface was designed by Hermann Zapf and originally released in 1948 by the Linotype foundry. It features smooth lines and spacious counters, giving it an air of elegance and class. 

Palatino was designed to be used for headlines in print media and advertising that need to be viewable from a distance. This attribute makes Palatino a great font suitable for today’s PowerPoint presentations.   

Palatino is also a viable choice for your presentation’s body text. It’s a little different from fonts typically used for body paragraphs. So it can make your presentation content stand out from those using conventional fonts. 

14. Georgia

Georgia typeface has a modern design that few fonts can match for its graceful look. It’s similar to Times New Roman but with slightly larger characters. Even in small font size, Georgia exudes a sense of friendliness; a sense of intimacy many would claim has been eroded from Times New Roman through its overuse. This versatile font was designed by Matthew Carter , who has successfully composed such a typeface family which incorporates high legibility with personality and charisma. Its strokes form Serif characters with ample spacing, making it easily readable even in small sizes and low-resolution screens. 

Another benefit of using this modern font is its enhanced visibility, even when it’s used in the background of your PowerPoint slides. Moreover, the tall lowercase letters contribute to a classic appearance great for any PowerPoint presentation.  

Final Step: Choosing Your Best Font for Presentations

Choosing the right PowerPoint fonts for your future presentations is more of a creative exercise than a scientific one. Unless you need to abide by strict branding guidelines and company policies, there are no rules for the ‘best font’ set in stone. Plus, presentation fonts depend entirely on the environment or audience it is intended for, the nature and format of the project, and the topic of your PowerPoint presentation. 

However, there are certain basic principles rooted in typography that can help you narrow down the evergrowing list of available PowerPoint presentation fonts and choose PowerPoint fonts that will resonate with and have a powerful impact on your target audience.

As discussed in this article, these include font factors such as compatibility with most systems, clarity from a distance, letter spacing, and so on. Luckily for you, our carefully researched and compiled list of best fonts for presentations above was created with these core fundamentals already in mind, saving you time and hassle.

As long as you adopt these best practices for standard fonts without overcomplicating your key message and takeaways, you’ll soon be on your way to designing a brilliant slide deck using a quality PowerPoint font or font family! From all of us here at Piktochart, good luck with your new and improved presentation slides that will surely shine!

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7. Create Consistency

Like other forms of art, presentations are best when simple, so there's no need to download a complete library of fonts. A couple of options used consistently throughout your presentation will suffice. Make sure the font sizes, headers, bullets and text are consistent from start to finish, especially if you are creating professional presentations.

There are no hard rules when it comes to picking fonts for presentations—even if you're working off of a PowerPoint template . If anything, your project will determine the ideal fonts you should use. The layout, background, images and other aspects will all influence your font options.

Nonetheless, if you stick to standard fonts and keep things relatively simple and consistent, you should have one of the best presentations, in terms of readability. In addition to the ten fonts above, Lato, Roboto, Rockwell, Frutiger and Helvetica are all perfect for PowerPoint presentation.

If you're looking for tips on how to instal fonts into PowerPoint, follow this guide .

Rather have someone else design your PowerPoint for you? We've got you covered with our custom presentation design service .

Written by: Chloe West

Choosing the best font for your presentation can mean the difference between an engaged audience and one that’s confused or distracted. A presentation font needs to be legible, agreeable, and not interfere with the content itself.

But choosing a font isn’t always straightforward.

To save you time and effort, we’ve selected 25 of the best fonts for presentations. This list will help you find the best font for your next presentation, whether you’re using PowerPoint, Google Slides, Keynote or any other tool to create it.

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Choose the font that you like from the list below and see when (and if) you should use it. And the best part? Each of these, and 500 more fonts are available for free in Visme's presentation maker .

Here's a short selection of 8 easy-to-edit Presentation templates you can edit, share and download with Visme. View more below:

26 Best Fonts for Presentations 

• Archivo Black
• Libre-Baskerville
• Abril Fatface
• League Spartan
• Playfair Display
• DM Serif Display
• Dela Gothic One

Presentation Font #1: Lato

We’ve all seen a million and two presentations using standard fonts like Arial and Times New Roman. Lato often serves as a default font choice in many cases. This sans-serif typeface offers a more contemporary appearance.

Plus, the variety of weights that Lato is available in – from thin to light to bold and more – helps to ramp up this font’s overall appeal.

This font can be used in a variety of different ways, as we’ll see in the presentation templates below.

In this presentation below, we see Lato used as the header font in each slide. It’s paired with a thicker serif font to create a nice balance between the two types of fonts.

Here’s another presentation example using Lato as the main header. Both of these examples are using Lato Light to create a more sleek and modern look in their slide decks.

However, as we see in the above presentation, Lato’s normal and bold weights work perfectly for offsetting the light in various headings and designs.

Lato is a modern and readable font, making it perfect for nearly any type of presentation. However, it works perfectly for conveying your professionalism in a pitch deck as well, like we’ve shown you in these examples.

Presentation Font #2: Roboto

Another great font to use in your presentations is Roboto. Roboto is yet another basic sans serif font that works across a variety of industries and types of presentations .

Roboto is a suitable font to use for your body text, like we see below in this presentation.

All of the main body paragraphs are easy to read in Roboto, as well as professional and well designed.

We see Roboto used again below in this presentation sharing workout apps.

Here, it’s also used as the main font for body copy within the presentation. This just goes to show that this font can be used for nearly any type of presentation as well as any industry.

Roboto also pairs well with many other fonts, whether a serif like Garamond, a sans serif like Gill Sans or a script like Pacifico.

Presentation Font #3: Bentham

Bentham is a stunning serif font that works perfectly as a header font in your business presentations . It’s easy to read and gives your presentation a more traditional look and feel.

We use the Bentham font in our simple presentation theme, as you can see below.

This font can be used as uppercase, title case or even lowercase, whatever fits in best with the rest of your design. In the simple presentation theme, we have over 300 different slide styles to help you put together a unique and beautiful presentation.

Bentham is a free font that you can easily access inside Visme when creating your presentation design. Add letter spacing to create a different effect on your slides.

Pair Bentham with a sans serif font for your body copy like Open Sans (that we’ll cover shortly) or Futura .

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Presentation Font #4: Fira Sans

Fira Sans is a stunning font that is incredibly versatile. In fact, you can utilize Fira Sans as both your header and body font, with another font in the mix to act only as an accent font.

See what we mean in this PowerPoint template below.

While Fira Sans is used in both normal and bold weights for the majority of the slide content, we see a nice serif thrown in as well to offset the single presentation font.

We can see Fira Sans used in multiple ways in this informational presentation template below as well.

This gorgeous sans serif font can be used in bold, italic, underline and more, giving you a wide variety of uses for this one font selection. Give it a try in your next presentation.

Presentation Font #5: Archivo Black

Archivo Black is a bold and strong font that looks powerful in all caps, like in the presentation example below. This font works perfectly on titles in both large and smaller sizes because it has a heavy presence.

In this presentation, Archivo Black is paired with Work Sans, a perfectly agreeable sans serif font that is easy to read in body text and captions.

When deciding what fonts to pair together, take a look at the Font Pairs collection in the left-hand toolbar of the Visme editor. In there, you’ll find hundreds of great pairings to use in your presentations.

Presentation Font #6: Montserrat

Montserrat is a big favorite of ours here at Visme given that a large majority of our own headings across our website are done in this font.

However, it’s one of the top font choices you can use as well for the headings on your PowerPoint slides.

Check out how we’ve used Montserrat as a header in this marketing plan presentation template.

It’s bold and helps your slide titles and headers to stand out to your audience, letting them know exactly what to expect each time you move to a new slide.

Here’s another example where we’ve used Montserrat, but this time we’ve used a thinner version in the header.

This versatile font almost looks like a completely different typeface when you switch up its weight, giving you even more flexibility for using it across your various presentations.

As you can see, Montserrat can be the font to choose when creating a marketing or business plan presentation as it’s both professional and visually appealing.

Montserrat also pairs well with a variety of different fonts. Try a thin sans serif for a nice contrast in your next PowerPoint.

Presentation Font #7:  Open Sans

Open Sans is a commonly used font for body paragraphs in your presentation slides due to its legibility. Because it’s a basic sans serif font, it’s the perfect way to visualize the larger pieces of text you might need to include on a slide.

Here’s a presentation template that showcases Open Sans as the main font for the body copy.

However, Open Sans shouldn’t be discounted as only a paragraph typeface. In fact, you can also use it in professional presentations to help your headings stand out clearly, increasing readability.

Take a look at this stock pitch presentation that uses Open Sans as the large font for the title and headings on each page. We used Open Sans in two different weights, creating a font pair that looks balanced and unique.

If you’re looking for the right font to ensure your presentation is easy to read and digest, Open Sans is a great choice.

Presentation Font #8: Dosis

Dosis is another go-to presentation font for any industry. It’s a fun sans serif font with rounded edges and tall, thin letters, giving it a more futuristic look.

Here’s an example of how an industry focused presentation can use Dosis in – a slide deck for a restaurant’s marketing plan.

In this example, Dosis is used in all caps on the title slide and in the headings on each slide. This template has added a unique design that incorporates a two-color composition that makes the font contrast with the background.

Below, we have another impressive presentation template using Dosis in a similar fashion. It’s paired here with sans serif font Source Sans Pro, providing a modern combination fit for a tech startup pitch deck.

Similarly, we see that Dosis works well in all caps and can be used in a variety of designs in order to make the text stand out that much more.

Presentation Font #9: Libre-Baskerville

Another quality PowerPoint font to consider using in your presentations is Libre-Baskerville. This is a Google font that you can use for free inside many presentation software , Visme included!

Libre-Baskerville is a serif font style that can be paired with a variety of other fonts and color schemes, creating a more traditional look and feel for your presentation.

We use Libre-Baskerville in all caps as headings in our Modern presentation theme. This theme has over 800 different slide designs so you can pick and choose the ones that work best for your presentation needs.

However, this font can also be used in body paragraphs just as easily, as it’s clear and legible and easy to read.

In the presentation template below, we’ve paired Libre-Baskerville with Josefin Sans in the header, creating a classic look and feel for any presentation deck .

Libre Baskerville is a timeless font choice that never goes out of style and adds a sleek touch to any presentation you need to create.

Presentation Font #10: Muli

Muli is a versatile font that looks professional in both headings and body copy. As a sans-serif font, it’s bottom-heavy, so it sits well on the line, giving a sense of control. Its roundness makes it friendly and easy to read.

This presentation uses Muli for the titles in a medium size and a lower size for small headings. The pairing of Muli with Lato works well with the colors and shapes in the rest of the design.

Presentation Font #11: Abril Fatface

If you’re looking for a bolder font that grabs attention, a slab serif like Abril Fatface might be just the font you’re looking for. This could pair nicely with a standard font like Helvetica or Verdana or a thinner serif like Georgia or Palatino.

Check out how we’ve incorporated this bold font into the headings of the below annual report presentation design.

Abril Fatface is a great font for creating eye-catching headlines on your slides, but should only be used with short headings or pieces of text. A bold font like this can be hard to read in paragraphs or longer sentences.

Look at how good this Abril Fatface looks on the 3rd slide of this presentation.

The presentation below also uses Abril Fatface for the headings on each slide. The font has so much personality that it looks beautiful on its own and placed over bold colors.

If you’re looking for a slab serif font alternative, use fonts like Rockwell or a bolded Trocchi in your next Visme or PowerPoint presentation .

You could even look into custom fonts from sites like DaFont and import them into your Visme brand kit .

Presentation Font #12:  KoHo

The next font on our list is KoHo, a unique sans serif font that can be used in more playful presentations. 

Whether you’re creating a presentation for school , a video presentation to play in your office or something else entirely, KoHo can be one of the best fonts to utilize.

We incorporated KoHo into our Creative presentation theme in the various headings of each slide.

This is another one of our massive presentation themes, offering hundreds of slide designs for you to choose from. However, as the name suggests, this one has a more creative and playful feel to it.

If you need to create a pitch deck for investors or a sales presentation for new clients, KoHo and the Creative theme might not be for you. 

However, if you’re embedding a slideshow onto your blog or sharing an informational presentation on SlideShare, KoHo could be a better suited choice to engage your audience.

Presentation Font #13: Helvetica 

Helvetica is a classic sans serif font that has a very loyal fanbase, and for good reason.

As seen most clearly in capitalized texts, the upper half of the texts are quite large when compared to other san serifs fonts. 

This allows the Helvetica fonts to have near-symmetrical proportionality when measuring the upper and lower portions of a text. These proportions make the identification of letters easier at a distance, like in the template example above. 

This fact makes Helvetica a great font to use for headers and titles in live presentations where there may be people “sitting in the back row ” and viewing your presentation from a distance. 

To clearly communicate your main points, be sure to use Helvetica as a bold text on headings and titles.

Presentation Font #14: Cormorant

Cormorant is a sleek and modern serif font.

We like to think of Cormorant as a good alternative for Times New Roman but with a moderate and tasteful change.

With a dynamic range of varying thicknesses, Cormorant appears to have a calligraphic feel and look while still maintaining a sense of professionalism.

While artistic and expressive, Cormorant is still fully legible and usable in a professional environment, as you can see in this presentation template.

Our recommendation is that you choose a font color that is a complementary color to the background. This helps separate the thin portions of the font from the background.

Should the variations in thickness prove too much for your taste, consider dialing back that expression by using Cormorant in its bold format. By thickening up the thinner lines, the variations are less noticeable and may be more suitable for a given context. 

Cormorant is a modern serif font that works well in titles, headings, subtitles for subpoints or paragraphs.

Presentation Font #15: Prompt

Prompt is a geometric sans serif font designed for Latin and Thai languages. Its geometric quality gives it a solid and stable feel that will give your presentation a unique look.

In this modern presentation example, Prompt appears in all titles and subheadings. It’s paired with Montserrat, another san serif with personality. These fonts together do look a bit similar to each other but balance each other out in terms of weight and thickness.

Choose this font specifically if you’re creating a presentation in Thai and need the words to be legible and well-balanced.

Presentation Font #16: League Spartan

League Spartan is a simple sans serif font, that is bold, uniform and minimalistic by nature and is great for headings and titles.

Because it's hefty even with the bold setting turned off, you may want to take extra precautions when using League Spartan for paragraphs or letter bodies. 

League Spartan works great as a header for infographics or cartoon-style presentations, like in the template above. 

The purpose of an infographic is to take difficult or complex information and turn it into easy-to-remember points. The reason that League Spartan works so well with infographics is its simplicity. 

To help set the overall tone of an infographic, you can use a simplified san serif font like League Spartan. A font like this will simplify an important or complex data point and make it feel easy to understand. 

Presentation Font #17: Poppins

Poppins is a versatile and linear san serif font. 

Poppins is linear because of its strong vertical terminals, which are the end of a stroke that is not a serif. This gives the font a sense of weight and vertical authority, making it great for strong, stand-out titles and headers.

Not only is Poppins a wonderful choice for titles and headers, but it also works well for titles, text bodies and subtitles, as you can see in our presentation template below. 

The linear and versatile aspects of Poppins has made this font a favorite in the business and professional world. It feels casual, yet is still very professional.

Presentation Font #18: Playfair Display

What can we say about Playfair Display, other than it’s an incredibly chic and fashionable serif font. 

This font has a strong box feel as most of the characters stay between the baseline and X-height. This means that most of the letters do not dip far below the line, nor do they rise above most of the other letters.

This makes Playfair Display an excellent choice for strong titles and headers, as you can see in our presentation template below.

Many fonts that go after the “box look” fail at being legible from a distance. 

To avoid this problem and make the letters more pronounced, Playfair Display uses a variety of thicknesses in the stem of their letters when compared to the arms and other extensions. 

Playfair display is a classy and elegant font designed to be used as headers or titles. While it can still be used in paragraphs, you may want to limit its usage to shorter portions of your text.

Similarly sized and spaced words written in this style can be disorienting for some readers. So instead, consider using Playfair Display as a font for titles, quotes or various subtitles in your presentation.

Presentation Font #19: Raleway

Raleway is a modern sans serif font that was originally designed to be used as a lightweight font. But after its release and by popular demand, Raleway was given heavier and italicized versions for its fans to use. 

The bold and light versions of this font are extremely versatile and can be used anywhere from bold headers to lighter parts of the body in your presentations, as you can see in our presentation template below.

The italicized version of Raleway has slightly off-centered bowls and shoulders in certain letters. This means that the markings that are not the stem are purposefully written higher or lower than normal. 

This is a subtle artistic flair that does not influence readability. Some people find that swashes actually help increase legibility with these off-centered markings. 

Presentation Font #20: Otama

This type of font pairs well with a solid sans serif like Lato Light. In this presentation example, Otama and Lato Light in all caps work together to create a professional design that stands out and makes a statement.

Presentation Font #21: Lora

Lora is a unique serif font that was made in a contemporary style. 

Drawing its inspiration from calligraphy and traditional fonts, Lora is an excellent balance between an artistic and professional font. 

Lora has very pronounced arches leaping away from the stem of each letter. This gives the font family a more “bubbly” feel to it, while still maintaining a sense of clean professionalism.

To unleash Lora’s true artistic nature, you’ll want to turn on the italics. When italics mode is activated, each letter receives additional swashes, giving it a more hand-written feel.

If you add weight to its default thickness, Lora works well for both titles and headers and when set to its default settings, Lora truly shines as a font in paragraphs and bodies, as you can see in our presentation template below.

Presentation Font #22: Inter

You can use Inter in different weights throughout a presentation or pair it with a versatile font like Lato Light to give the composition a bit of visual variety. The presentation example below uses Inter in mixed-case and Lato Light in all-caps for headings and mixed-case for body text.

Presentation Font #23: Noto Sans

Noto Sans is a basic sans serif font that makes for a great presentation font. Clean and easy to read, it can be used in a variety of different ways from slide to slide.

Take a look at this presentation template below. The main font used throughout the headers and content is Noto Sans, creating a clean and cohesive presentation design.

The above presentation template also uses a script font for the author name on the first slide as well as another sans serif font (Poppins) for some body content.

Having a nice mixture between the two ensures the presentation isn't boring—but it's still clean and uncluttered. Poppins is another font on this list. Try mixing 2-3 different fonts from our recommended fonts to create a stunning presentation design.

Presentation Font #24: Heebo

Heebo is one of the more unique sans serif fonts on our list, but it works perfectly for presentation slide headers. As a thin, tall font, it works better in a larger size than it would for content.

Take a look at how we've used Heebo in this presentation template below. It remains in an all-caps format, typically for headers from slide to slide.

We've also creatively used the font by juxtaposing it atop purple squares, helping to create a design element out of text. Consider how you can do the same thing in your presentations.

Presentation Font #25: DM Serif Display

Our next top font is a beautifully bold serif font. DM Serif Display is a perfect header font for a more traditional presentation design. Serifs tend to seem more old-fashioned, so keep that in mind when creating your next presentation. Maybe a serif will best fit with your audience.

Take a look at this template below to see DM Serif Display in action.

In the above presentation, we've paired this bold serif font with a nice thin sans serif to pull the design together. Sometimes opposites attract and help you to create a beautiful presentation design that your audience will love.

Presentation Font #26: Dela Gothic One

Dela Gothic One is a thick and chunky font with a strong feel. It’s ideal for headings on posters, packaging and in titles on presentations. This font has a lot of power and is best paired with a simple sans serif font or even a classic serif like Garamond for body copy.

For a bolder outcome, use Dela Gothic One in all caps, like we did in the presentation example below. Each slide includes a strong title in Dela Gothic One in a color that contrasts with the background.

Ready to Create Your Next Presentation?

When it comes to fonts for PowerPoint (or any other presentation platform), there are so many options to choose from that it can get overwhelming. But selecting fonts doesn't need to stress you out. Stick to the ones in this list and you’re sure to have a winner.

Whether you use Microsoft PowerPoint , Apple Keynote or Visme, each of these presentation fonts can really bring the best out of your presentation. 

If you want to get even more out of your presentation design and have access to top notch animation, transition and interactivity capabilities, sign up for Visme's free presentation maker today .

If you're racing against the clock, take advantage of Visme’s AI features, like the AI Presentation Maker which takes a text prompt and turns it into a fully designed presentation draft.

Create beautiful presentations faster with Visme.

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About the Author

Chloe West is the content marketing manager at Visme. Her experience in digital marketing includes everything from social media, blogging, email marketing to graphic design, strategy creation and implementation, and more. During her spare time, she enjoys exploring her home city of Charleston with her son.

Font sizes: Design for the last row!

How large should texts in presentations be so that they can also be read in the back rows here is the answer.

For the correct PowerPoint font size, Guy Kawasaki’s rule of thumb is: “The smallest font size you should use is the age of the oldest viewer divided by two. Therefore, it is better not to use references and footnotes in the presentation, both belong in the handouts and are no longer recognizable from row 2 anyway. From our experience, font sizes below 14 points are not suitable for a presentation that is held. For headlines you should use at least 26 points when creating your slide master .

You should also avoid too small font sizes for charts and diagrams. Especially if you are presenting to a larger audience.

PowerPoint font size for reading presentations:

If you create a PowerPoint presentation to be sent by e-mail and then read on the monitor or printed (reading presentation = all information is on the slides), then slightly different rules apply: at least 10-12 points for continuous text and 16 points for headlines.

Line spacing is also important!

For the line spacing (ZAB) you should set approx. 120%-130% of the font size. If the line spacing corresponds to the point size of the font, the text is uncomfortable to read. The line spacing (ZAB) is too BIG if it is >150% of the font size.

Very long lines are harder to read and should be softly wrapped with SHIFT + ENTER! Maximum 40 to 60 characters per line.

The size of the slides also plays an important role: the smaller the slide, the larger the font size.

16:9 widescreen film 33,87 x 14,29 cm and 4:3 film 25,4 x 19,05 cm

Hold presentation Heading: approx. 26. point // Continuous text: 14 – 16 point.

Reading presentation Heading: from 16 points // Continuous text: 10 – 12 points.

16:9 wide screen slide in the format 25,4 x 19,05 cm (old 16:9 format)

Hold presentation Heading: approx. 33 points // Continuous text: 18 – 21 points.

Reading presentation Heading: from 21 points // Continuous text: 13 – 13 points.

The optimal line spacing (ZAB): Rule of thumb: factor approx. 120%-130% of the font size. Alternatively, select “Simple” in PowerPoint line spacing.

We optimize your presentations!

Donald Völker Managing Director, Creative Director

Fon +49 (0) 4108-419 888 E-Mail d.voelker@v2-powerpoint.de

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How to Change Font Size in PowerPoint? [A Complete Guide!]

By: Author Shrot Katewa

Using the correct font size in your PowerPoint presentation is critical in making it legible! After all, you don’t want your audience squinting at the screen when you are presenting at an auditorium or even when reading it over an email. Thus, it is important to know how to change the font size in PowerPoint.

To change font size in PowerPoint, first, select the text. Then, click on the “Font Size Dropdown” option from the “Font” group on the “Home” tab in PowerPoint. Choose font size 16 or 18 for desktop presentations, and size 30 if your presentation will be seen on a big screen in an auditorium.

In this article, we shall understand how to change the font size in PowerPoint and what font size should you use. Plus, we will also learn how to change the font size of text across all slides within PowerPoint in one go. That, and much more!

So, let’s get started!

1. How to Change the Font Size in PowerPoint?

In Microsoft PowerPoint, you can add text to content placeholders on a slide or to an inserted text box. Once you select the text box or the placeholder, you can change the size of the text.

Besides, you can also change the font size of the slide layouts and the master slide that affects the entire presentation. You can do so by using the “Font” group in the “Home” tab in PowerPoint .

1a. Method 1 – Using the Font Size Dropdown

To change the font size, you have to first click on the text box in the slide. Then click on the “Font Size” box in the “Font” group of the “Home” menu.

You can click on your preferred font size from the dropdown list. You can also enter the font size directly in the “Font Size” box using your keyboard.

1b. Method 2 – Using the Increase or Decrease Font Size Buttons

You can also change the font size in PowerPoint slides by using the “Increase Font Size” and the “Decrease Font Size” buttons located at the right of the “Font Size” box.

“Increase Font Size”

The “Increase Font Size” icon looks like the letter A with an upward arrow. Clicking on the button will increase the font size by 2 points.

Alternatively, you can press the “Ctrl+Shift+>” keys on your keyboard. You can repeatedly click on the button until the text reaches the preferred font size.

“Decrease Font Size”

The “Decrease Font Size” icon looks like the letter A with a downward arrow. The font size of the selected text will decrease by 2 points when you click on the icon.

Alternatively, you can press the “Ctrl+Shift+<” keys on your keyboard. You can repeat the process until the text decreases to your preferred font size.

2. How to Change the Font Size on All Slides in PowerPoint?

Changing the font size on a single slide is what you most need. However, sometimes, you also need to change the size of fonts across the complete presentation. In such a scenario, changing the font size on each slide can become really monotonous and time-consuming.

In order to change the font size on all slides in PowerPoint, you will need to use the “Slide Master” in PowerPoint .

Here are the steps that you need to follow in order to change the fonts on all slides of your presentation.

Step-1: Click on the “Slide Master” option

The first step is to open the “Slide Master” view. To do so, click on the “View” tab in the ribbon menu located at the top of the screen.

Then click on the “Slide Master” option in the “Master Views” group of the “View” menu.

Step-2: Click on the master slide

In the “Slide Master” view, click on the master slide. It is the top slide in the slide layout pane located on the left side of the screen.

In the master slide, highlight a bullet level or the entire text to change its font size.

Step-3: Click on the “Font Size” box

Now you have to click on the “Home” tab in the menu ribbon. In the “Font” group of the “Home” menu, click on the “Font Size” box to type in your preferred font size.

You can also select a font size from the dropdown list.

Step-4: Click on the “Close Master View” option

Now all you have to do is click on the “Slide Master” tab in the menu ribbon of the “Slide Master” view.

Then click on the “Close Master View” button to automatically save the changed font size for all texts in the presentation and return to the normal view.

3. How to Change the Default Font Size in PowerPoint?

Microsoft PowerPoint allows you to change the default font size for a presentation. This will affect all the texts in the open presentation file.

3a. Change Default Font Size of All Text in PowerPoint

In PowerPoint, you can add text to either a text box or a placeholder. To change the default font size of all the texts, you have to change the default font size of the placeholder and the text box separately.

To change the default font size of all the placeholders in a presentation, you have to access the “Slide Master” view. Refer to section 2 for the detailed steps of the process.

To change the default font size of all textboxes in the presentation, refer to the steps mentioned in the subsequent section 4.

3b. Change Font Size of Selected Text in PowerPoint

To change the font size of a selected text in PowerPoint, you have to first click on the “Home” tab in the menu ribbon. Then click on the “Font Size” box to select the preferred font size from the dropdown menu, or type in the number inside the box.

You can alternatively press the “Ctrl+Shift+>” keys on your keyboard to increase the font size and the “Ctrl+Shift+<” keys to decrease the font size.

4. How to Change Default Font Size of Text Box in PowerPoint?

In Microsoft PowerPoint, the default font size is 18 points for all text boxes. To change this default font size of the text box, follow the 2 quick steps.

Step-1: Click on the “Font Size” box

The first step is to click on any text box in the presentation. Then click on the “Font Size” box in the “Font” group of the “Home” tab. You can now select a font size from the dropdown list or type in the preferred font size inside the “Font Size” box.

Consider making any other changes to the text or formatting the text as per your requirement before moving on to the next step.

Step-2: Click on the “Set as Default Text Box” option

Now all you have to do is “Right-click” on the text box with the changed font size. In the right-click menu, click on the “Set as Default Text Box” option.

Now all new textboxes will have the changed font size as default.

One thing to note here is that the font size of the text in any existing text boxes will not change in your presentation. However, the changes will be visible the next time you add a text box on your slides in PowerPoint.

5. How to Change Font Size Automatically in a Text Box?

Microsoft PowerPoint offers the “Shrink text on overflow” feature using the autofit text options that automatically decreases the size of the text with the size of the text box. However, there is no feature to automatically increase the font size with the text box.

To enable the “Shrink text on overflow” feature, follow the 3 easy steps mentioned below

Step-1: Click on the “Format Shape” option

The first step is to “Right Click” on the text box. Then click on the “Format Shape” option from the right-click menu. This will open the “Format Shape” options in PowerPoint on the right side of the screen.

Step-2: Click on the “Text Options” tab

In the “Format Shape” sidebar, click on the “Text Options” tab. Under the “Text Options” tab, click on the “Text Box” option which is the last icon and looks like the letter A in a paragraph.

Step-3: Click on the “Shrink text on overflow” option

Now all you have to do is click on the “Shrink text on overflow” option in the “Format Shape” sidebar to enable the feature.

5a. How to Prevent Font Size From Changing Automatically?

You can also stop the font size from changing automatically with the size of the text box. All you have to do is click on the “Do not Autofit” option in the “Format Shape” sidebar on the right side of the screen.

6. How to Change Font Size of Notes in PowerPoint?

The notes in Microsoft PowerPoint can be used as speaker notes, or even printed out for your audience. Using the “Notes Master” in PowerPoint , you can change the font size of the notes.

Here’s a quick overview of what you need to do –

Step-1: Click on the “Notes Master” option

The first step is to click on the “View” tab to open the “View Options in PowerPoint” . Then click on the “Notes Master” option in the “Master Views” group of the “View” menu.

Step-2: Click on the “Home” tab

In the “Notes Master” screen, you have to now select the entire text or a bullet level in the placeholder to change its font size. Then click on the “Home” tab in the menu ribbon located at the top of the screen.

In the “Font” group of the “Home” tab, click on the “Font Size” box. Then select a font size option from the dropdown menu or type a font size in the box (as shown in the image in step 2).

You can also click on the “Increase Font Size” button next to the “Font Size” box to increase the font size. Click on the “Decrease Font Size” button to decrease the font size of the notes.

Step-4: Click on the “Close Master View” button

The final step is to click on the “Notes Master” tab in the ribbon menu located at the top of the screen.

Then click on the “Close Master View” button which is the last option in the “Notes Master” tab to save the changed font size for the presentation notes.

7. How to Change Font Size of Footer in PowerPoint?

In Microsoft PowerPoint, the footer present at the bottom of all slides in a presentation is editable in the master slide.

You can change the font size or even edit the footer in PowerPoint using the “Slide Master” view. Here’s what you need to do –

In the menu ribbon located at the top of the screen, you have to first click on the “View” tab. Then click on the “Slide Master” option in the “Master Views” group of the “View” menu. This will open the “Slide Master” view.

Step-2: Click on the footer

In the “Slide Master” view, click on the master slide which is the top slide in the slide layout pane on the left side of the screen.

Now you have to highlight the text in the footer section located at the bottom of the master slide.

The next step is to click on the “Home” tab in the menu ribbon. In the “Font” group of the “Home” menu, click on the “Font Size” box.

You can now select a font size for the footer from the dropdown menu or type in your preferred number in the “Font Size” box (as shown in the image in step 2).

Finally, you have to click on the “Slide Master” tab in the menu ribbon of the “Slide Master” view. In the “Slide Master” tab, click on the “Close Master View” button to save changes to the font size of the footer and return to normal view.

8. Change Font Size of Data Label of a Chart in PowerPoint?

Sometimes, you also want to change the font size of data labels on a chart in PowerPoint. Well, you can do that too. You can change the font size of each label separately or for the entire chart at once. Here’s how –

8a. Change Font Size of a Single Label

To change the font size of a single label in a PowerPoint chart, click on the label to select it separately. Then click on the “Font Size” box in the “Font” group of the “Home” menu to enter your preferred font size.

You can alternatively click on the “Increase Font Size” icon or the “Decrease Font Size” icon next to the “Font Size” box repeatedly until the label reaches your preferred font size.

8b. Change Font Size of All Labels

To change the font size of all the labels in a chart at once, click on an empty space inside the chart. This will select the entire chart on a slide.

Now all you have to do is enter your preferred font size in the “Font Size” box in the “Font” group of the “Home” tab in the menu ribbon. You can also select a font size from the dropdown list under the “Font Size” box.

9. What is the Minimum Possible Font Size in PowerPoint?

In Microsoft PowerPoint, the lowest possible font size is 1 point. You can click on the “Font Size” box in the “Font” section of the “Home” menu, and enter any number between 1 to 3600. However, the least possible font size available in the dropdown list under the “Font Size” box is 8 points.

10. Can’t Change Font Size in PowerPoint? Here’s What to Do!

If you cannot change the font size of a text box in PowerPoint, it is likely that the text box is inserted into the master slide or the slide layout.

In the “Slide Master” view, any inserted object except the placeholders is not editable in the normal view.

To be able to change the font size, you have to open the specific slide layout in the slide master view, select the text box, and change the font size of the text.

Step-1: Click on the “View” tab

The first step is to click on the “View” tab in the menu ribbon located at the top of the screen. In the “View” menu, click on the “Slide Master” option.

Step-2: Click on the text box

In the slide layout pane of the “Slide Master” view, click on the slide layout containing the uneditable text box. Then highlight the text inside the text box.

The next step is to click on the “Home” tab in the menu ribbon of the “Slide Master” view. In the “Font” group of the “Home” menu, click on the “Font Size” box. Now all you have to do is type in your preferred font size for the text.

Finally, you can click on the “Slide Master” tab in the menu ribbon. In the “Slide Master” menu, click on the “Close Master View” option to save the changes to the font size of the text box.

Credit to pressahotkey (on Freepik) for the featured image of this article (further edited)

What Font Size Should You Use for Your PowerPoint?

Unfortunately, there isn't a simple answer to this common question. The best choice for font size should depend on the size and ratio of the monitor you are presenting with and its distance from the viewer. There are many factors that impact readability. Focus, attention, and visual acuity are all elements that either aid in or detract from sending the desired message. This is the inquiry plaguing many presenters.

While the answer can vary from project to project, here are some thoughts from DeckRobot to guide you.

The Formula

A quick search of the Internet will tell you that the minimum size is from 18 to 36 pt. Admit it - that's quite a range!#nbsp; Figuring that out is more complicated. Dave Paradi created a formula for font size based on the standard for US road signs, which allows for average eyesight to see what’s written. Here are the tables that he created based on this purpose.

4:3 ratio screen distance for viewing font size

16:9 ratio screen distance for viewing font size

But let's be real. How often do we know these variables or have the time to measure them? Without knowing the exact size and ratio of the screen or the layout of the court/mediation location you easily can mess up your presentation with the wrong size choice.

Always consider your audience. Try to visit the place where you will be presenting beforehand. Check the space in which you will be presenting your deck. If presenting in person, how deep is the room, and how far back might the farthest person be? Will your screen be viewed on a computer or a smartphone potentially? Take the time to view your presentation from the farthest seats. While 20/20 vision is perfect, not everyone in your audience will be able to see what’s written on your slides. A good place to start is crafting your slides so that anyone can see each word clearly.

The Contrast

If you want your audience to be able to see what you have on the slide, there needs to be a lot of contrast between the text color and the background color. Dark background with light text is the best option. Some prefer a light background and dark letters, which will also work well - which you choose will depend on personal preference. Don’t think that just because the text looks fine on your computer screen that it will look fine when projected. Most projectors make colors duller than they appear on a screen, and you should check how your colors look when projected to make sure there is still enough contrast.

Visuals VS Text

The latest survey confirms that audiences are more fed up than ever with the overload of text on slides (see the latest survey results here ). Instead of using slides that only contain text, use visuals such as graphs, diagrams, photos and media clips to engage the audience.

More Advice

What should you be thinking of after you select the correct font size for your slides?

What font-face should you use? Read our article about “8 Best Fonts to Use for PowerPoint Presentations in 2021”

Make sure that the message of your presentation is clear for your audience.

Why you should select visuals instead of slides full of text or spreadsheets? Read our article about “Why Presentation Visuals Are So Important”

Simply stated, if you are wondering if the text size is too small—it probably is. But more importantly, keep the text on each slide to a minimum! Find a way to balance the weight of the other visual elements of your slide to increase the text size. Better yet, find a way to visually show what you are talking about instead of relying on text.

• PowerPoint Notes

Smallest Font Size for PowerPoint Slides

Most PowerPoint designers love to have white space on their slides, but there will always be demands from clients to include more and more content. Now, this is not a great idea because slides need to be aesthetic and focused–and adding so much more textual or any other content negates the very idea of well-designed slides. Adding extra content is, therefore, a compromise that you should avoid.

In the real world, there will be many reasons to cram this content, and the immediate result is that designers have to use a font size that’s smaller than what they started with. But really speaking, what is the smallest font size that you can use?

There is no definite answer to this question, and as a rule of the thumb, you will want the minimum font size to be 24 points .

However, by declaring 24 points as the minimum font size, I may have opened a can of worms. There are so many other factors in play here that I cannot recommend any rules. You may, however, like to understand some guidelines:

1. Start With the Largest Font Size

Let’s start with the largest point size — this can be 44 points for slide titles. Most PowerPoint templates built within the program use the largest point size as anywhere between 36 and 54, but don’t believe that PowerPoint templates that Microsoft built inside the program are design landmarks set in stone: ) 44 points, though is a good rule of the thumb for slide titles.

2. Explore Largest Non-Title Text Size

I would then look at the largest text size for the rest of the slide, such as body text. Around 32  points (anything between 28 to 36 points) is a good size.

3. Now Decide the Smallest Font Size

For sub-bullets or text in the lower hierarchy, you can go down two levels and make them 28 and 24 point size respectively. This is exactly how I arrived at the minimum font size suggested at the beginning of this post.

4. Go With Smaller Font Sizes for Less Iimportant Stuff

But what about disclaimers, warnings, etc. that you must add to your slide just because your legal team asks you to do so? There is no reason to make them 24 points. Even something as low as 8 to 10 points will do for them. If your audience has to squint their eyes to read them, you might as well make sure they can’t read them at all! After all, no one needs to read that stuff. And if they need to, you can always email a PDF copy of the presentation to them.

5. Not All Fonts Are the Same

Do remember that these point size recommendations are faulted! Why? That’s because 24 point Arial is much larger than 24 point Times New Roman or even Calibri. You remember that I told you these were guidelines and not rules!

6. Make Exceptions

Yes, you can go down a wee bit lower than 24 points if needed. But limit these changes for a few slides, and only when absolutely essential. Remember that the slides were created for the audience. The audience was not created for the slides. You must, therefore, make sure that the last person in the room can read the slides.

7. Use Less Text

It is amazing how this guideline automatically lets you use larger-point sizes because you don’t have too much text to cram on a slide anymore!

8. Use More Pictures

That will again help you create slides with larger and lesser text.

9. Text Exists Beyond Text Boxes

Remember that text size is not limited to the text in boxes and placeholders. Text size is also important in charts, SmartArt, tables, etc. Most companies use slides with teeny-weeny text in these slide objects. At times, this will need a company-wide overhaul in design ethics. Maybe, it’s time you made a start in the right direction.

10. Learn to Break the Rules

So follow all guidelines, but there will still be times you will have to act against these guidelines. Maintain a philosophical attitude and try your best.

For many of you who have visited an ophthalmologist to check your vision, you must have seen a chart where the text diminishes in size in each subsequent line. In some ways, you have to treat your audience as someone who is visiting an ophthalmologist, but you cannot show them the smallest font size they cannot read! You have to make sure that every person in your audience can read all the text you want them to read. In other words, your alphabet chart should never contain font sizes that someone may fail to read. Of course, this alphabet chart is your slide!

This question about the smallest font size for PowerPoint slides or slides in any program was originally sent to me as an answer request on Quora . I expand my answer above.

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Filed Under: Guidelines Tagged as: Font Size , Fonts , Guidelines , PowerPoint , Slide Design , Text

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Find and Replace Fonts in PowerPoint: A Step-by-Step Guide

Navigating through a PowerPoint presentation and realizing that the fonts are inconsistent can be a real headache. We’ve been there too. The good news is, it’s easier than you think to replace fonts on all your slides using PowerPoint’s built-in tools . This small step can make a huge difference in the overall cohesiveness and professionalism of your presentation.

Using the “Replace Fonts” feature in the Home tab , you can swiftly change all instances of one font to another. No more scrolling through each slide. This helps you maintain a consistent look without the hassle of manual adjustments. Whether you’re working on a single slide master or multiple master views, this tool is a lifesaver.

Opening your presentation, head over to the Home tab , look for the Replace option in the Editing group, and select Replace Fonts. In the dialog box, simply choose the font you want to replace and the new font you want to use. Click Replace, and you’re done! This straightforward method ensures your presentation is not only visually appealing but also easy on the eyes for your audience.

• 1.1 Utilizing the Replace Fonts Feature
• 1.2 Finding Fonts with the Search Function
• 1.3 Customizing Slide Masters for Consistent Styling
• 2.1 Selecting the Right Font Style and Size
• 2.2 Incorporating Visuals and Charts
• 2.3 Design Considerations for Different Platforms
• 3.1 Using Find and Replace Text Across Slides
• 3.2 Working with Multiple Slide Masters
• 3.3 Applying Formatting and Style Uniformly

Optimizing Font Usage in PowerPoint Presentations

Effective use of fonts can significantly enhance the readability and visual appeal of a PowerPoint presentation. Streamlining font selections involves using specific features and customizing templates to ensure consistency across slides.

Utilizing the Replace Fonts Feature

One quick way to streamline your presentation is by using the Replace Fonts feature. This allows us to swap out fonts across all slides without manually updating each one. Start by navigating to the Home tab and selecting the arrow next to the Replace button.

Select Replace Fonts from the drop-down menu. In the Replace Fonts dialog box, choose the current font from the Replace field and the new font from the With field. Click Replace to update the font throughout the presentation. This method ensures all text reflects your desired style efficiently.

Finding Fonts with the Search Function

Identifying where specific fonts are used can be a time-consuming process; here, the search function simplifies the task. By pressing Ctrl + F or using the search box, we can locate instances of any font. This is particularly useful if stubborn embedded fonts are causing inconsistencies.

Once locate, use the Replace feature to substitute the troublesome fonts. This ensures that every piece of text adheres to the selected design guidelines, maintaining uniformity and enhancing the presentation’s professional appearance.

Customizing Slide Masters for Consistent Styling

Consistency is key in professional presentations, and customizing Slide Masters is a strategic way to achieve it. Access the Slide Master View from the View tab to make global changes to the presentation’s layout, style, and font. Modify the Slide Master and the layout masters to reflect the desired font and styling choices.

This ensures that any new slides you add will automatically adhere to the preset styles, saving time and maintaining consistency. Customizing Slide Masters can also help in quickly adapting corporate templates to fit specific needs, ensuring every detail aligns with brand guidelines.

Enhancing Presentation Readability and Design

Choosing the right font style and size, incorporating visuals, and considering different platforms can greatly enhance the readability and design of your PowerPoint presentation.

Selecting the Right Font Style and Size

The selection of font style and size is the backbone of a well-designed presentation. Arial and other sans-serif fonts are often preferred for their clean look. They’re easy to read, especially on screens.

It’s crucial to ensure that the font size is large enough to be legible, even from the back of the room. Typically, a minimum of 24 points for body text and 36-44 points for titles is recommended. We should avoid overly decorative fonts which can be distracting and hard to read.

Using bold or italic sparingly can emphasize key points without overwhelming the audience. Mixing different fonts can work, but it’s best to stick to two complementary fonts. Lastly, replacing fonts consistently across slides using the Replace Fonts feature ensures uniformity and professionalism.

Incorporating Visuals and Charts

Visuals and charts not only make the presentation aesthetically pleasing but also aid in conveying information more effectively. Bar charts, pie charts, and graphs can illustrate complex data succinctly.

We should always align visuals with the presentation theme , ensuring they complement rather than clash with the text and background color. High-quality images from reliable sources or third-party vendors can significantly enhance the visual appeal.

It’s essential to maintain a balance – too many visuals can be overwhelming, while too few can make the presentation dull. Captions and labels in charts should also be clear and legible, with a contrasting font color to stand out.

Design Considerations for Different Platforms

Different platforms and devices can display presentations differently, so it’s vital to test your slides on multiple devices. PowerPoint on Windows might not render fonts the same way as it does on a Mac. Using standard fonts like Arial can mitigate compatibility issues.

We should be mindful of the aspect ratio—whether 4:3 or 16:9. The latter is preferred for most modern screens and projectors. When embedding multimedia, such as videos or audio, it’s prudent to consider the platform’s compatibility and ensure files are linked correctly.

Lastly, third-party vendors often provide templates that are optimized for various platforms, ensuring that your design remains consistent and professional, no matter where it’s viewed.

Attention to these details will significantly improve the readability and design of your PowerPoint presentations.

Efficient Editing Techniques for Large Presentations

Handling large presentations can be time-consuming, but leveraging PowerPoint’s built-in tools can make this task more manageable. Below, we’ll explore methods to simplify the editing process for those hefty slide decks.

Using Find and Replace Text Across Slides

Finding and replacing text throughout multiple slides is a useful skill. In the Home tab, PowerPoint offers a Find and Replace option by clicking the arrow next to Replace .

First, select Replace Fonts . This dialogue box lets us replace a specific font across all slides. It saves a lot of time compared to changing fonts on individual slides. We input the font we want to replace in the Find what field and the new font in the Replace with field, then hit Replace All . Once done, close the window.

With this method, we can also locate specific phrases or words. For longer documents, this is a game changer. Just type the term you need in the Find what field and its replacement in the corresponding box.

Working with Multiple Slide Masters

Slide Masters control formatting for slides, including layouts, colors, and fonts. Using multiple Slide Masters can help maintain consistency without manually adjusting each individual slide.

Navigate to View > Slide Master . Here, we can edit the master slide and its layouts. Changes reflect on all slides using that master. To handle different sections with distinct styles, use multiple masters. For instance, one for the intro and another for detailed sections or closing slides.

Editing Slide Masters means changes apply immediately. Updating the footer, font, or paragraph settings on the master affects all linked slides. This tool especially comes in handy when dealing with presentations from various sources needing uniformity.

Applying Formatting and Style Uniformly

Uniform formatting ensures a professional look. In the Design tab, we find styling options under Variants . Choosing a Font Theme standardizes body text, headings, and footers across slides.

Consistent formatting includes aligning text boxes and images. Use the Align tool in the Home tab for precise placement. Adjusting a single slide layout can then be applied to all slides using the same format by clicking Apply to All .

For those who need to frequently update slides, the Format Painter , also found on the Home tab, allows copying the style from one paragraph or text box to another. It’s a significant time saver, allowing edits across multiple slides rapidly.

Example Table for Quick Reference:

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• How to Embed a YouTube Video in PowerPoint: Step-by-Step Guide
• How to Add a Video to PowerPoint: Step-by-Step Tutorial
• How to Add Speaker Notes in PowerPoint for Effective Presentations
• How to Add Music to PowerPoint: A Step-by-Step Guide for Seamless Presentations
• How to Curve Text in PowerPoint: Step-by-Step Guide
• How to Record a PowerPoint Presentation: Step-by-Step Guide for Professionals
• How to Crop a Picture into a Circle in PowerPoint: A Step-by-Step Guide
• How to Copy a Slide from One PowerPoint to Another: A Step-by-Step Guide
• How to Save PowerPoint as Video: Step-by-Step Guide for Beginners
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• How to Print Notes in PowerPoint: A Step-by-Step Guide

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60 Effective PowerPoint Presentation Tips & Tricks (Giant List)

Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.

The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.

Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.

You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.

This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.

These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.

Guide to Making Great Presentations (Free eBook Download)

Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.

This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.

Master PowerPoint (Free Course): 15 Essential Tips

This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:

To learn even more about how to make a PowerPoint look good, review the huge list of tips below.

What Makes a PowerPoint Presentation Effective?

Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:

• Prepared to Win . Research, plan, and prepare your presentation professionally. It helps you deliver an effective message to your target audience.
• Designed Correctly . Your visual points should stand out without overwhelming your audience. A good PowerPoint visual shouldn’t complicate your message.
• Practiced to Perfection . Rehearse your timing and delivery so that your points land as practiced with a live audience.
• Delivered With Poise . Present with a relaxed inner calm and confident outward projection. Give your audience warmth, excitement, and energy.
• Free From Mistakes . Avoid typos, cheesy clip art, and mistakes like reading directly from your slides.

Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.

We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.

Killer Presentation Preparation Tips to Get Started Right

Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:

1. Know Your Stuff

Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.

2. Write It Out

Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .

3. Highlight What’s Most Important

A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.

4. Know Your Audience

How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.

Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.

5. Rehearse! (Yes, Already)

It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.

6. Rewrite After You Rehearse

As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.

“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl

The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.

7. Share With a Friend

If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.

Simple Tips to Design Your PowerPoint Presentation Better

Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:

8. Keep Your Slides Simple

This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?

A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:

Minimalist slide templates like Nook can help you resist the urge to clutter your slides.

9. Limit Words on Your Slides

Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.

10. Use High-Quality Photos and Graphics

One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.

Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .

People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.

11. Use Accurate and Relevant Charts and Graphs

Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .

12. Use High-Quality, Fresh Templates

Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.

Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.

The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.

On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.

Templates like Galaxi are impressively designed and waiting for your slide specifics.

The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.

13. Choose Appropriate Fonts

Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.

14. Choose Color Well

Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.

Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:

The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.

15. Clean + Simple Formatting Makes All the Difference!

We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.

16. Make Sure All Objects Are Aligned

A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .

17. Limit Punctuation

This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)

18. Avoid Over-Formatting Your Points

This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!

Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.

19. Combine Information With Graphics in PowerPoint

One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.

Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.

Practice Presentation Tips: Rehearse, Rehearse, Rehearse!

Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:

20. I’ll Say It Again, Rehearse!

Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.

21. Practice With a Timer

Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.

22. Slow It Down

Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.

23. Pause More Often

Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.

24. Record Yourself

Use your phone’s voice recorder. Assess and critique yourself. Consider:

• Are your pauses too short or too long?
• Are you speaking slowly enough? Too slow?
• When you’re nervous, does your voice get high like the mice in Cinderella?

It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.

25. Choose Three Focal Points in the Room

If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.

Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.

26. Vary Your Sentence Length

This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.

27. Modulate!

Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.

28. Practice in Front of a Mirror

What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)

29. Use “Present Mode” When Rehearsing

When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!

30. Practice With New Audiences

If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.

31. Engage the Audience by Asking Questions

There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?

To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.

Helpful Tips to Step Up and Deliver Come Presentation Time

When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:

32. Take a Deep Breath

Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.

33. Lighten Up Your Mood

Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.

34. Remind Yourself to Take It Slow

When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!

35. Read the Room

Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.

Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.

Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.

The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.

Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:

“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”

36. Fake It ‘Til You Make It!

Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).

PowerPoint Presentation Tips and Tricks to Help Avoid Mistakes (What Not to Do)

Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.

37. Stop With the Sound Effects

Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.

38. Don’t Use Flashy Slide Transitions

Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .

39. Beware of Clip Art

This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.

40. Don’t Be Afraid to Be Afraid

The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.

Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:

“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”

If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!

41. Don’t Read Directly During Your PowerPoint Presentation

If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.

Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.

42. Don’t Miss Out on PowerPoint Customizations

Many new PowerPoint users often make significant mistakes when using Envato Elements designs.

The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!

Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.

To see more presentation tips that show you what not to do, make sure to check out our guide .

Work in PowerPoint More Effectively (Tips & Tricks to Level Up Your PPT Skills)

These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.

43. Use the Visual Guides

When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.

44. Use a Few Animations (Tastefully)

Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.

But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.

45. Stage Key Content With Animations

You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.

Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.

Take it from presentation pro Suzannah Baum :

“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”

For more animation presentation tips and tricks, follow our guide .

46. Add a Video to Your PowerPoint

When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.

47. Add Charts & Graphs

Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.

instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.

48. Build Your Own Infographics With SmartArt

Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.

Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.

You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.

49. Use Presenter View

Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.

That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.

50. Track Your PowerPoint Changes

One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.

As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.

10 More Advanced PowerPoint Tips & Tricks

Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:

51. Engage With an Interactive Quiz

A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.

By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a  good PowerPoint presentation  with quiz slides.

52. Illustrate With Custom Image Masks

One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.

The Burte template is full of  PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.

53. Print Handouts With Extra Notes

Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.

PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.

54. Make Bulk Edits With Master Slides

When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.

That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.

55. Shrink File Sizes for Sharing

Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.

You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.

56. Map Processes With Flowcharts

As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.

The  Flowcharts in Infographics  template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.

57. Use Brand-Specific Colors

Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.

PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.

58. Build Social Media Posts in PPT

A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.

A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.

Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.

59. Be Industry-Specific

One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.

This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.

The Medical and Health template is a good PowerPoint presentation with a set theme.

60. Design for Online (Virtual) Sharing

Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.

Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.

More Great PowerPoint Tutorial Resources

We’ve built a resource for Microsoft PowerPoint that you’re sure to want to try. It includes countless PowerPoint tips and tricks. It’s called How to Use PowerPoint (Ultimate Tutorial Guide) and has all the PowerPoint design tips you need.

Discover More Top PowerPoint Template Designs From Envato Elements for 2024

You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .

Here are five of the best PowerPoint templates that you can use to create your best presentation yet:

1. Galaxi PowerPoint Template

Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.

2. Masmax PowerPoint Template

We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.

3. STYLE Multipurpose PowerPoint Template V50

Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.

4. Peachme Creative PowerPoint Template

Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.

5. Buizi Office Building Rent PowerPoint Template

Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.

We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:

How to Build a Good PowerPoint Presentation Quickly (In 2024)

You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.

For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.

Let’s get started:

1. Choose Your Slides

As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.

One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.

In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.

2. Add Text

Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.

One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.

To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.

3. Customize Fonts

With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.

Another of our top tips for presentation tricks is to use a custom font setting in your template.

Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.

Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.

4. Insert Images

Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.

Add images to your PPTX template for more visually interesting slides.

To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.

5. Change Colors

One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.

With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.

Start Putting These PowerPoint Presentation Tips & Tricks Into Use Today!

Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.

Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.

Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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