doctoral dissertation abbreviation

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Understanding Abbreviations – How To Use Abbreviations in PhD Theses

Posted by Rene Tetzner | Nov 9, 2021 | PhD Success | 0 |

6.3 Understanding Abbreviations

Abbreviations are required to some degree in almost all doctoral theses, but most style guides and guidelines will recommend that authors keep their use of abbreviations to a bare minimum or use only standard abbreviations (such as SI units) for weights and measures. Some guidelines will suggest that abbreviations be used predominantly in parenthetical material, footnotes and endnotes, bibliographies and reference lists, and tables, figures and appendices, but in the fields of science and technology, abbreviations tend to be used quite extensively, and many theses use abbreviations of some kind in the running text as well as in ancillary material. Virtually all scholarly guidelines will ask that any but the most common abbreviations (again, SI units are a good example) and those used more frequently and better known than the corresponding full terms (‘CD,’ ‘AIDS’ etc.) be defined (or written out in full) on first use (in the main text as well as the abstract and other ancillary material) to ensure that readers will understand both the abbreviations and what the author is saying about the abbreviated terms and concepts. They also tend to suggest that abbreviations only be used if practical or necessary, that they be employed only for terms and names that are used several times in a chapter or thesis (‘five times or more’ according to the Chicago Manual of Style , 2003, p.558) and that a list of abbreviations and their definitions be provided if many nonstandard abbreviations are used in a document. If you use nonstandard abbreviations in your thesis, you should therefore check university and department guidelines and follow any specific advice provided. In the absence of such advice, the best policy is to define or explain any nonstandard abbreviations briefly but accurately, which can usually be done quite simply by using the full term followed by the abbreviation in parentheses, as in ‘American Psychological Association (APA) style is used in many theses in the social sciences.’ Each abbreviation should then be used with precision and consistency throughout the thesis.

If a list of abbreviations is required for your thesis, the list should observe alphabetical order according to the abbreviations (rather than the full terms) so that readers can easily find specific abbreviations (see also Sections 4.6.2 and 5.5.2). The following, for example, might be the opening items in a list of abbreviations:

ANOVA: Analysis of variance

CG: Control group

CI: Confidence interval

ES: Effect size

G1: Group 1

G2: Group 2

All abbreviated and full versions of terms in the list should correspond exactly to those used in the chapters and other parts of the thesis. The same forms should be used in your abstract if you include (and are allowed to include) abbreviations there (see Section 4.2), and keep in mind that abbreviations used in your abstract should be defined there as well, even if they are also used and defined in the main text of the thesis. In some cases, abbreviations will need to be defined (or redefined) on first use in each chapter, which can be useful because it renders your meaning clear even if a reader consults only a single chapter of your thesis. Abbreviations used in other parts of your thesis, such as tables, figures and appendices, should also be defined in those parts (once again using the same forms and terms as elsewhere in the thesis) so that the tables, figures and appendices can be understood without the reader referring to other parts of the thesis for definitions (see Sections 4.4.1 and 4.6.1). The abbreviations used in bibliographies and reference lists tend to be standardised and thus usually do not require definition, but any that are not standard (abbreviated names of corporate authors, for instance, such as ‘MLA’ or ‘WHO’) should be defined, and any referencing abbreviations that are also used in other parts of the thesis (‘et al.,’ for instance) should take the exact same form in all places (with or without italic font, for instance, in the case of ‘et al.’). As a general rule, abbreviations other than those used more frequently and better known than their full versions (‘AIDS’ and ‘DVD’ are good examples) should be avoided in titles and headings (see Section 6.1); although abbreviations are sometimes allowed in this context (do check your guidelines), the full terms are clearer and should be preferred unless they are unwieldy. The abbreviations can instead be introduced and defined (or simply used if already defined) in the sentences following a heading.

There are several different kinds of abbreviations and not all of them are true abbreviations, though they are commonly grouped under that one term in guidelines and style guides. A true abbreviation is formed when the end of a word is omitted; the full stop that tends to close this sort of abbreviation represents the missing letters (‘assoc.,’ ‘ref.,’ ‘Wed.,’ ‘Nov.’ etc.), but the full stop does not always appear. Frequently referred to as an abbreviation is a contraction in which the middle of the word is missing; because the final letter of the word is included, a full stop is not necessary and often does not appear (‘attn’ ‘Mr,’ ‘Jr,’ ‘St’ etc.), but there are exceptions. An acronym , strictly speaking, is formed from the initial letters of the words that make up a term or name and can be read as a single word (as ‘NASA’ and ‘UNICEF’ can be). When in common use, acronyms are sometimes written as a normal word bearing only a single initial capital (e.g., ‘Nasa’ and ‘Aids’). Also generally referred to as an acronym but not a true acronym is an initialism , which is also formed from the initial letters of the words that make up the term or name, but initialisms are pronounced as single letters (as ‘BBC’ and ‘IQ’ are), not as words. The use of acronyms in sentences differs slightly from that of initialisms, so the distinction between the two is important. As special typographical characters or letters of the alphabet, symbols or signs (such as ‘%,’ ‘£,’ ‘$,’ ‘§,’ ‘+’ and ‘=’) are more abstract representations than the other kinds of abbreviations and they can take a myriad of forms both generally and in different fields of study, but they, too, represent a word or concept in a shortened form.

6.3.1 Lowercase or Uppercase Letters in Abbreviations

Abbreviations of all kinds can be formed with lowercase or uppercase letters or a combination of the two: ‘NASA,’ ‘UNICEF,’ ‘IQ,’ ‘BBC,’ ‘assoc.,’ ‘a.m.,’ ‘kph,’ ‘attn,’ ‘Mr,’ ‘Dr’ and ‘Ph.D.’ As these examples show, acronyms and initialisms tend to use all capitals, while true abbreviations and contractions tend to use all lowercase letters or an initial capital followed by lowercase letters, but there are exceptions: ‘Unicef’ can be written with only an initial capital, for instance, ‘kph’ is technically an initialism and ‘a.m.’ and ‘p.m.’ often appear in capitals in American English (‘A.M.’ and ‘P.M.’), sometimes without the full stops (‘AM’ and ‘PM,’ though the stops should definitely be used if there is any chance of confusion with ‘AM’ meaning Anno Mundi : see the list of Latin abbreviations in Section 6.3.11). The Chicago Manual of Style (2003, p.559) helpfully points out that ‘noun forms are usually uppercase (HIV, VP), adverbial forms lowercase (rpm, mpg).’ Single letters used as symbols can be uppercase (e.g., ‘R’ meaning ‘multiple correlation’ or ‘U,’ the Mann–Whitney test statistic) or lowercase (‘d’ for Cohen’s measure of sample effect size or ‘z’ for a standardised score).

6.3.2 Full Stops with Abbreviations

True abbreviations, as I noted above, generally take one or more full stops (‘Nov.,’ ‘Thurs.’ and ‘Ph.D.,’ with the last lying somewhere between a true abbreviation and an initialism), whereas contractions do not (‘Mr,’ ‘Mrs’ and ‘St’). This is not necessarily predictable, however, and ‘Ph.D.’ (along with other degree titles) can be written without the stops (‘PhD,’ ‘MA’ and ‘MSc’) as well as with them, while ‘St’ without a stop usually means ‘Saint’ and ‘St.’ with a stop means ‘Street.’ Acronyms and initialisms usually do not use full stops (‘UNICEF’ and ‘REM’), though a single capital letter abbreviating a word is generally followed by a stop (in personal names, for instance – ‘S. Taylor’ and ‘S.J.T. Smith’ – but not in all referencing systems, so do check the guidelines you are following); this is not the case with compass points (‘N,’ ‘S,’ ‘E’ and ‘W’), however, or when an entire name is abbreviated (‘JFK’ for ‘John Fitzgerald Kennedy’) or when the letter is actually a symbol (e.g., ‘R’ or ‘U’ in statistics). Acronyms and initialisms are more likely to use full stops if they are written in lowercase letters (m.p.h.), but these, too, are often written without stops (mph); if full stops are used, they should be used after all letters in an acronym or initialism, not just the last one (‘m.p.h.,’ not ‘mph.’). Standard abbreviated forms for weights and measures generally do not take stops (‘m,’ ‘cm,’ ‘kg,’ ‘kph,’ ‘ms’ etc.). As a general rule, full stops are used less frequently in scientific contexts, but American English tends to use full stops more often than British English does, including in contractions (‘Mrs.,’ ‘Mr.’ and ‘Jr.’) and initialisms (‘U.S.A.’ and ‘R.E.M.’). When true abbreviations such as ‘vol.’ and ‘ch.’ are used as plurals with an ‘s’ at the end, they technically become contractions because they include the last letter, so, strictly speaking, they do not require a full stop, but one is generally used in any case for consistency with the singular forms (‘vols.’ and ‘chs.’). In an unusual abbreviation such as ‘c/o’ (for ‘care of’) the slash takes the place of the first full stop and the second stop is omitted (see also Section 5.6.5).

Why PhD Success?

To Graduate Successfully

This article is part of a book called "PhD Success" which focuses on the writing process of a phd thesis, with its aim being to provide sound practices and principles for reporting and formatting in text the methods, results and discussion of even the most innovative and unique research in ways that are clear, correct, professional and persuasive.

The assumption of the book is that the doctoral candidate reading it is both eager to write and more than capable of doing so, but nonetheless requires information and guidance on exactly what he or she should be writing and how best to approach the task. The basic components of a doctoral thesis are outlined and described, as are the elements of complete and accurate scholarly references, and detailed descriptions of writing practices are clarified through the use of numerous examples.

The basic components of a doctoral thesis are outlined and described, as are the elements of complete and accurate scholarly references, and detailed descriptions of writing practices are clarified through the use of numerous examples. PhD Success provides guidance for students familiar with English and the procedures of English universities, but it also acknowledges that many theses in the English language are now written by candidates whose first language is not English, so it carefully explains the scholarly styles, conventions and standards expected of a successful doctoral thesis in the English language.

Individual chapters of this book address reflective and critical writing early in the thesis process; working successfully with thesis supervisors and benefiting from commentary and criticism; drafting and revising effective thesis chapters and developing an academic or scientific argument; writing and formatting a thesis in clear and correct scholarly English; citing, quoting and documenting sources thoroughly and accurately; and preparing for and excelling in thesis meetings and examinations. 

Completing a doctoral thesis successfully requires long and penetrating thought, intellectual rigour and creativity, original research and sound methods (whether established or innovative), precision in recording detail and a wide-ranging thoroughness, as much perseverance and mental toughness as insight and brilliance, and, no matter how many helpful writing guides are consulted, a great deal of hard work over a significant period of time. Writing a thesis can be an enjoyable as well as a challenging experience, however, and even if it is not always so, the personal and professional rewards of achieving such an enormous goal are considerable, as all doctoral candidates no doubt realise, and will last a great deal longer than any problems that may be encountered during the process.

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Rene Tetzner

Rene Tetzner's blog posts dedicated to academic writing. Although the focus is on How To Write a Doctoral Thesis, many other important aspects of research-based writing, editing and publishing are addressed in helpful detail.

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The Main Body of the Thesis

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Thesis and Dissertation Guide

• « Thesis & Dissertation Resources
• The Graduate School Home
• Introduction

Copyright Page

Dedication, acknowledgements, preface (optional), table of contents.

• List of Tables, Figures, and Illustrations

List of Abbreviations

List of symbols.

• Non-Traditional Formats
• Font Type and Size
• Spacing and Indentation
• Tables, Figures, and Illustrations
• Formatting Previously Published Work
• Internet Distribution
• Open Access
• Registering Copyright
• Using Copyrighted Materials
• Use of Your Own Previously Published Materials
• Submission Steps
• Submission Checklist
• Sample Pages

I. Order and Components

Please see the sample thesis or dissertation pages throughout and at the end of this document for illustrations. The following order is required for components of your thesis or dissertation:

• Dedication, Acknowledgements, and Preface (each optional)
• Table of Contents, with page numbers
• List of Tables, List of Figures, or List of Illustrations, with titles and page numbers (if applicable)
• List of Abbreviations (if applicable)
• List of Symbols (if applicable)
• Introduction, if any
• Main body, with consistent subheadings as appropriate
• Appendices (if applicable)
• Endnotes (if applicable)
• References (see section on References for options)

Many of the components following the title and copyright pages have required headings and formatting guidelines, which are described in the following sections.

Please consult the Sample Pages to compare your document to the requirements. A Checklist is provided to assist you in ensuring your thesis or dissertation meets all formatting guidelines.

The title page of a thesis or dissertation must include the following information:

• The title of the thesis or dissertation in all capital letters and centered 2″ below the top of the page.
• Your name, centered 1″ below the title. Do not include titles, degrees, or identifiers. The name you use here does not need to exactly match the name on your university records, but we recommend considering how you will want your name to appear in professional publications in the future.

Notes on this statement:

• When indicating your degree in the second bracketed space, use the full degree name (i.e., Doctor of Philosophy, not Ph.D. or PHD; Master of Public Health, not M.P.H. or MPH; Master of Social Work, not M.S.W. or MSW).
• List your department, school, or curriculum rather than your subject area or specialty discipline in the third bracketed space. You may include your subject area or specialty discipline in parentheses (i.e., Department of Romance Languages (French); School of Pharmacy (Molecular Pharmaceutics); School of Education (School Psychology); or similar official area).
• If you wish to include both your department and school names, list the school at the end of the statement (i.e., Department of Pharmacology in the School of Medicine).
• A dissertation submitted to the faculty at the University of North Carolina at Chapel Hill in partial fulfillment of the requirements for the degree of Doctor of Philosophy in the Department of Public Policy.
• A thesis submitted to the faculty at the University of North Carolina at Chapel Hill in partial fulfillment of the requirements for the degree of Master of Science in the School of Dentistry (Endodontics).
• A thesis submitted to the faculty at the University of North Carolina at Chapel Hill in partial fulfillment of the requirements for the degree of Master of Science in the Department of Nutrition in the Gillings School of Global Public Health.
• A dissertation submitted to the faculty at the University of North Carolina at Chapel Hill in partial fulfillment of the requirements for the degree of Doctor of Philosophy in the School of Education (Cultural Studies and Literacies).
• The words “Chapel Hill” must be centered 1″ below the statement.
• One single-spaced line below that, center the year in which your committee approves the completed thesis or dissertation. This need not be the year you graduate.
• Approximately 2/3 of the way across the page on the right-hand side of the page, 1″ below the year, include the phrase “Approved by:” (with colon) followed by each faculty member's name on subsequent double-spaced lines. Do not include titles such as Professor, Doctor, Dr., PhD, or any identifiers such as “chair” or “advisor” before or after any names. Line up the first letter of each name on the left under the “A” in the “Approved by:” line. If a name is too long to fit on one line, move this entire section of text slightly to the left so that formatting can be maintained.
• No signatures, signature lines, or page numbers should be included on the title page.

Include a copyright page with the following information single-spaced and centered 2″ above the bottom of the page:

© Year Author's Full Name (as it appears on the title page) ALL RIGHTS RESERVED

This page immediately follows the title page. It should be numbered with the lower case Roman numeral ii centered with a 1/2″ margin from the bottom edge.

Inclusion of this page offers you, as the author, additional protection against copyright infringement as it eliminates any question of authorship and copyright ownership. You do not need to file for copyright in order to include this statement in your thesis or dissertation. However, filing for copyright can offer other protections.

See Section IV for more information on copyrighting your thesis or dissertation.

Include an abstract page following these guidelines:

• Include the heading “ABSTRACT” in all capital letters, and center it 2″ below the top of the page.
• One double-spaced line below “ABSTRACT”, center your name, followed by a colon and the title of the thesis or dissertation. Use as many lines as necessary. Be sure that your name and the title exactly match the name and title used on the Title page.
• One single-spaced line below the title, center the phrase “(Under the direction of [advisor's name])”. Include the phrase in parentheses. Include the first and last name(s) of your advisor or formal co-advisors. Do not include the name of other committee members. Use the advisor's name only; do not include any professional titles such as PhD, Professor, or Dr. or any identifiers such as “chair” or “advisor”.
• Skip one double-spaced line and begin the abstract. The text of your abstract must be double-spaced and aligned with the document's left margin with the exception of indenting new paragraphs. Do not center or right-justify the abstract.
• Abstracts cannot exceed 150 words for a thesis or 350 words for a dissertation.
• Number the abstract page with the lower case Roman numeral iii (and iv, if more than one page) centered with a 1/2″ margin from the bottom edge.

Please write and proofread your abstract carefully. When possible, avoid including symbols or foreign words in your abstract, as they cannot be indexed or searched. Avoid mathematical formulas, diagrams, and other illustrative materials in the abstract. Offer a brief description of your thesis or dissertation and a concise summary of its conclusions. Be sure to describe the subject and focus of your work with clear details and avoid including lengthy explanations or opinions.

Your title and abstract will be used by search engines to help potential audiences locate your work, so clarity will help to draw the attention of your targeted readers.

You have an option to include a dedication, acknowledgements, or preface. If you choose to include any or all of these elements, give each its own page(s).

A dedication is a message from the author prefixed to a work in tribute to a person, group, or cause. Most dedications are short statements of tribute beginning with “To…” such as “To my family”.

Acknowledgements are the author's statement of gratitude to and recognition of the people and institutions that helped the author's research and writing.

A preface is a statement of the author's reasons for undertaking the work and other personal comments that are not directly germane to the materials presented in other sections of the thesis or dissertation. These reasons tend to be of a personal nature.

Any of the pages must be prepared following these guidelines:

• Do not place a heading on the dedication page.
• The text of short dedications must be centered and begin 2″ from the top of the page.
• Headings are required for the “ACKNOWLEDGEMENTS” and “PREFACE” pages. Headings must be in all capital letters and centered 2″ below the top of the page.
• The text of the acknowledgements and preface pages must begin one double-spaced line below the heading, be double-spaced, and be aligned with the document's left margin with the exception of indenting new paragraphs.
• Subsequent pages of text return to the 1″ top margin.
• The page(s) must be numbered with consecutive lower case Roman numerals (starting with the page number after the abstract) centered with a 1/2″ margin from the bottom edge.

Include a table of contents following these guidelines:

• Include the heading “TABLE OF CONTENTS” in all capital letters, and center it 2″ below the top of the page.
• Include one double-spaced line between the heading and the first entry.
• The table of contents should not contain listings for the pages that precede it, but it must list all parts of the thesis or dissertation that follow it.
• If relevant, be sure to list all appendices and a references section in your table of contents. Include page numbers for these items but do not assign separate chapter numbers.
• Entries must align with the document's left margin or be indented to the right of the left page margin using consistent tabs.
• Major subheadings within chapters must be included in the table of contents. The subheading(s) should be indented to the right of the left page margin using consistent tabs.
• If an entry takes up more than one line, break up the entry about three-fourths of the way across the page and place the rest of the text on a second line, single-spacing the two lines.
• Include one double-spaced line between each entry.
• Page numbers listed in the table of contents must be located just inside the right page margin with leaders (lines of periods) filling out the space between the end of the entry and the page number. The last digit of each number must line up on the right margin.
• Information included in the table of contents must match the headings, major subheadings, and numbering used in the body of the thesis or dissertation.
• The Table of Contents page(s) must be numbered with consecutive lower case Roman numerals centered with a 1/2″ margin from the bottom edge.

Lists of Tables, Figures, and Illustrations

If applicable, include a list of tables, list of figures, and/or list of illustrations following these guidelines:

• Include the heading(s) in all capital letters, centered 1″ below the top of the page.
• Each entry must include a number, title, and page number.
• Assign each table, figure, or illustration in your thesis or dissertation an Arabic numeral. You may number consecutively throughout the entire work (e.g., Figure 1, Figure 2, etc.), or you may assign a two-part Arabic numeral with the first number designating the chapter in which it appears, separated by a period, followed by a second number to indicate its consecutive placement in the chapter (e.g., Table 3.2 is the second table in Chapter Three).
• Numerals and titles must align with the document's left margin or be indented to the right of the left page margin using consistent tabs.
• Page numbers must be located just inside the right page margin with leaders (lines of periods) filling out the space between the end of the entry and the page number. The last digit of each number must line up on the right margin.
• Numbers, titles, and page numbers must each match the corresponding numbers, titles, and page numbers appearing in the thesis or dissertation.
• All Lists of Tables, Figures, and Illustrations page(s) must be numbered with consecutive lower case Roman numerals centered with a 1/2″ margin from the bottom edge.

If you use abbreviations extensively in your thesis or dissertation, you must include a list of abbreviations and their corresponding definitions following these guidelines:

• Include the heading “LIST OF ABBREVIATIONS” in all capital letters, and center it 1″ below the top of the page.
• Arrange your abbreviations alphabetically.
• Abbreviations must align with the document's left margin or be indented to the right of the left page margin using consistent tabs.
• If an entry takes up more than one line, single-space between the two lines.
• The List of Abbreviations page(s) must be numbered with consecutive lower case Roman numerals centered with a 1/2″ margin from the bottom edge.

If you use symbols in your thesis or dissertation, you may combine them with your abbreviations, titling the section “LIST OF ABBREVIATIONS AND SYMBOLS”, or you may set up a separate list of symbols and their definitions by following the formatting instructions above for abbreviations. The heading you choose must be in all capital letters and centered 1″ below the top of the page.

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• List of Abbreviations | Example, Template & Best Practices

List of Abbreviations | Example, Template & Best Practices

Published on 23 May 2022 by Tegan George . Revised on 25 October 2022.

A list of abbreviations is an alphabetical list of abbreviations that you can add to your thesis or dissertation. If you choose to include it, it should appear at the beginning of your document, just after your table of contents .

Abbreviation lists improve readability, minimising confusion about abbreviations unfamiliar to your reader. This can be a worthwhile addition to your thesis or dissertation if you find that you’ve used a lot of abbreviations in your paper.

If you only use a few abbreviations, you don’t necessarily need to include a list. However, it’s never a bad idea to add one if your abbreviations are numerous, or if you think they will not be known to your audience.

You can download our template below in the format of your choice to help you get started.

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• Table of contents

Example list of abbreviations

Best practices for abbreviations and acronyms, additional lists to include, frequently asked questions.

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There are a few rules to keep in mind about using abbreviations in academic writing. Here are a few tips.

• Acronyms are formed using the first letter of each word in a phrase. The first time you use an acronym, write the phrase in full and place the acronym in parentheses immediately after it. You can then use the acronym throughout the rest of the text.
• The same guidance goes for abbreviations: write the explanation in full the first time you use it, then proceed with the abbreviated version.
• If you’re using very common acronyms or abbreviations, such as UK or DNA, you can abbreviate them from the first use. If you’re in doubt, just write it out in full the first time.

As well as the list of abbreviations, you can also use a list of tables and figures and a glossary for your thesis or dissertation.

Include your lists in the following order:

• List of figures and tables
• List of abbreviations

As a rule of thumb, write the explanation in full the first time you use an acronym or abbreviation. You can then proceed with the shortened version. However, if the abbreviation is very common (like UK or PC), then you can just use the abbreviated version straight away.

Be sure to add each abbreviation in your list of abbreviations !

If you only used a few abbreviations in your thesis or dissertation, you don’t necessarily need to include a list of abbreviations .

If your abbreviations are numerous, or if you think they won’t be known to your audience, it’s never a bad idea to add one. They can also improve readability, minimising confusion about abbreviations unfamiliar to your reader.

A list of abbreviations is a list of all the abbreviations you used in your thesis or dissertation. It should appear at the beginning of your document, immediately after your table of contents . It should always be in alphabetical order.

An abbreviation is a shortened version of an existing word, such as Dr for Doctor. In contrast, an acronym uses the first letter of each word to create a wholly new word, such as UNESCO (an acronym for the United Nations Educational, Scientific and Cultural Organization).

Your dissertation sometimes contains a list of abbreviations .

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You might wonder, "What on earth is a Table of Abbreviations?"

 Well, think of it as a cheat sheet, a trusty map that guides your reader through the acronym-filled wilderness. It's like having a friend who's always there to explain those puzzling abbreviations that seem to pop up everywhere, from textbooks to technical manuals and even in everyday conversations.

Formatting the Table of Content for Dissertation 

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But why is this table so important, you ask? 

So remember this, If your reader is engrossed in an article or a report, excited to absorb all that knowledge, when suddenly, they stumble upon an unfamiliar abbreviation. The reader's brain screeches to a halt, trying to make sense of the jumble of letters you use in your report. That's where the Table of Abbreviations swoops in like a superhero.

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Define A Table of Abbreviations in Dissertation

Abbreviations play a vital role in condensing information and enhancing efficiency. From academic papers or dissertations to technical documents and beyond, abbreviations that significantly streamline complex content. However, with the vast array of abbreviations used in various fields, it's easy for readers to become overwhelmed or confused. This is where a well-structured and comprehensive "List of Abbreviations" comes to the rescue. 

Sample of Abbreviation List 

You do not have to worry about it; try to solve the issue for your readers. Here is a sample that can help you to build your own list of abbreviations thesis by giving you some ideas about what to include. 

Please note that this is just an example, and the specific abbreviations and expansions you use will depend on the topic of your document. It is important to use abbreviations that are commonly used in your field and to define any abbreviations that may be unfamiliar to your readers.

Here are some tips for creating a table of abbreviations:

• List the abbreviations in alphabetical order.
• Use a consistent format for the abbreviations and their expansions.
• Include the page number where the abbreviation is first used.
• Use a table of contents to help your readers find the table of abbreviations.

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Best practices for abbreviations list and acronyms that you must know .

When it comes to using abbreviations and acronyms in academic writing, there are a few important rules to keep in mind. By following these best practices, you can ensure clarity and consistency in your work. So, let's dive into some helpful tips:

• Introduce Acronyms 

Acronyms are formed using the first letter of each word in a phrase. When you first mention an acronym, write out the full phrase and immediately follow it with the acronym in parentheses. After the initial introduction, you can continue using the acronym throughout the rest of your text.

For example: "All participants took part in the Drug Abuse Resistance Education (DARE) program. DARE targets young adults in high-risk neighbourhoods."

• Introduce Abbreviations

Similar to acronyms, abbreviations should be introduced with their full explanation the first time you use them. Afterwards, you can use the abbreviated version.

For example: "The research investigated commonly used acoustic-phonetic measures (ac. phone. measures). This ac. phon. measures were first researched by Strik et al. (2020)."

• Common Acronyms and Abbreviations

 If you're using widely recognized acronyms or abbreviations like USA, PC, or NASA, you can use them from the beginning without providing their full explanation. However, if you're unsure about the familiarity of an acronym or abbreviation, it's always safer to write it out in full the first time.

• APA Style Considerations

 If you are following APA Style guidelines, there are additional specific requirements for the use of abbreviations and acronyms in your dissertation. Be sure to consult the APA Style manual or guidelines to ensure compliance with their rules.

By adhering to these best practices for abbreviations and acronyms, you can maintain clarity and consistency throughout your academic writing. Remember to introduce and explain acronyms and abbreviations appropriately, allowing your readers to follow along with ease.

Always consult the specific style guide recommended by your academic institution or publisher to ensure accuracy and consistency in your writing.

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The table of abbreviations serves as a powerful tool for simplifying the understanding of complex texts. Enhancing comprehension, promoting consistency and accuracy, saving time and effort, and improving accessibility, plays a crucial role in effective communication. Whether in academic papers, technical documents, or any form of written content, the presence of a well-constructed table of abbreviations empowers readers and enhances their overall reading experience. So, let us embrace the value of a table of abbreviations and make the complex more accessible, one abbreviation at a time.

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Glossary in a Dissertation – A Comprehensive Guide

Published by Owen Ingram at August 26th, 2021 , Revised On September 20, 2023

A list of glossary contains all those terms used in your dissertation, but the meanings of which may not be evident to the readers. Here is all you need to know about the glossary in a dissertation.

Basically, any term you use in your dissertation that you know, without a doubt, is not going to be common knowledge to readers outside of your field, is included in a list called glossary. And since every field has its unique, technical jargon, a glossary list can contain many terms some readers might not have even heard of before.

A typical glossary in a dissertation may look something like this:

Do you Even Need Glossary in your Dissertation to Begin with?

You may or may not be required to have a separate list of glossaries in your  dissertation . The decision whether to have a list of glossaries in a dissertation depends on whether it will improve the readability of your paper.

For example , if you are  writing a dissertation  for an engineering degree and have used several technical terms that readers—especially laymen—may not be familiar with, \ it is advised to add a glossary in a dissertation.

Listing Terms in a Glossary

A recommended practice of adding a glossary in a dissertation is to sort the terms alphabetically and provide a definition or explanations for each of those terms. Having the terms listed in alphabetical order will help the readers to easily locate the information they are interested in.

Location of a Glossary List in a Dissertation

The glossary list is generally placed at the beginning of the dissertation paper, just after the  list of tables and figures or the list of abbreviations.  However, if your paper does not have a list of abbreviations or a list of tables and figures, you can place the glossary right after the  table of contents .

This gives readers the opportunity to understand the meanings of key terms they are not familiar with even before they start to read the main content of the paper.

However, if you haven’t used a lot of technical terms in your dissertation, you can choose to provide an explanation and meanings of the few terms that you have used in the form of footnotes .

Difference Between Abbreviations and Glossary

It is important not to confuse the glossary in the dissertation with the abbreviations, which are put in the list of abbreviations.

A list of abbreviations contains all the terms that have abbreviations. For instance, if you have used terms like NASA , UNICEF , UNESCO , UN , NIH , etc., such terms along with what they stand for will come under the list of abbreviations.

Note, however, that only their full forms, and not their meanings, are mentioned in that list. That is what’s mentioned in a glossary list, though: meanings. Definitions of terms, terms that were used in the dissertation. The terms themselves aren’t abbreviation.

For instance, in a linguistics’ dissertation, you might end up creating a glossary list containing terms like phenomenology, code-switching, diglossia, etc. Notice how these are complete terms , not abbreviations.

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Example of a Glossary in Dissertation

If you haven’t created a list of glossaries before then you will find the below example of a glossary in a dissertation particularly useful:

Other Lists you can have in your Dissertation

You might also want to have a list of tables and figures as well as a list of abbreviations in your dissertation particularly if you are writing a master’s or PhD dissertation. However, make sure to keep the following order:

• Table of contents
• Lists of figures and tables
• List of abbreviations

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FAQs About Glossary in a Dissertation

What is a glossary.

It’s a list of special terms—single words, phrases, etc.—that are not commonly known to the ‘average’ reader or to a reader who isn’t an expert in that field.

What is included in a glossary?

Ideally, words are included in a glossary. However, in some cases—depending on the topic— abbreviations , phrases etc. might also be mentioned within the list of glossary in a dissertation. Sometimes, it might also include a brief definition of how to pronounce a certain word/phrase.

What is the best way to create a glossary?

Keep in mind two things while creating a glossary list: keep the language of the definition simple so that every kind of reader can understand it. That’s why a glossary is given, to begin with, to simplify technical jargon and inform laymen. Secondly, arrange the terms inside it alphabetically.

How many times can I include the same term in a glossary list?

No matter how many times a word or a phrase appears in your dissertation , include it and define it only once in your glossary. There should be no duplicate entries in a glossary list.

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Theses and Dissertations

Ieee resources.

• IEEE Citation Guidelines Give information on "How to Cite References: IEEE Documentation Style"
• IEEE Editorial Style Manual This style manual provides general editing guidelines for IEEE Transactions, Journals, and Letters. Updated 2016.
• CAS Source Index (CASSI) Search Tool Another tool to find bibliographic information for journals and abbreviated journal titles.
• The IEEE Communications Society Publications Department Style Guide Updated 2018.

Thank you to the librarians of  Monash  University  and the  American University of  Sharja  for allowing us to reuse and remix content from their IEEE guides.

Citing Theses and Dissertations in IEEE

Theses or dissertations (print)

Example where standard words abbrevate the name of the "Department of Electrical and Computer Systems Engineering" become "Dept. Elect. and Comput. Syst. Eng.,"

See also that  you are using the  standard abbreviations  for theses and dissertations     

Ph.D. dissertation (Australian origin)

Note: City and Country details are needed for theses authored outside of the United States.

Ph.D. dissertation (US origin)

  Note: City only  is required if dissertation or theses is authored within United States.

Online thesis with a DOI

This is the preferred method for referencing an online thesis or dissertation over the online thesis with a URL. You can only use this method if you have a DOI.

As MIT stands for Massachusetts Institute of Technology the location details Cambridge, Massachusetts, is simplified to Cambridge.

Online thesis with a URL

Only use this method if your online thesis does not have a DOI

IEEE has not provided guidelines for theses which have a full text online version with a URL.  Recently published theses may have a print copy as well as an online version.  In most cases, Universities are making recently published theses publicly available online from University repositories.  The elements from the example for "world wide web" publications was followed, so the details were added to the end of the citation: [Type of medium]. Available: http://www.(URL).

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Abbreviations and Titles All College Students Should Know

• Before You Arrive
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• Graduation & Beyond
• Homework Help
• Private School
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• B.A., History, Armstrong State University

Some abbreviations are appropriate in academic writing , while others are not appropriate. Below you'll find a list of abbreviations you are likely to use in your experience as a student.

Abbreviations for College Degrees

Note: The APA doesn't recommend using periods with degrees. Be sure to consult your style guide as recommended styling may vary. 

Associate of Arts: A two-year degree in any specific liberal art or a general degree covering a mix of courses in liberal arts and sciences. It is acceptable to use the A.A. abbreviation in place of the full degree name. For example, Alfred earned an A.A. at the local community college .

Associate of Applied Science: A two-year degree in a technical or science field. Example: Dorothy earned an A.A.S. in culinary arts after she earned her high school degree.

All But Dissertation: This refers to a student who has completed all the requirements for a Ph.D. except for the dissertation. It is used primarily in reference to doctoral candidates whose dissertation is in progress, to state that the candidate is eligible to apply for positions that require a Ph.D. The abbreviation is acceptable in place of the full expression.

Associate of Fine Arts: A two-year degree in a field of creative art such as painting, sculpting, photography, theater, and fashion design . The abbreviation is acceptable in all but very formal writing.

Bachelor of Arts: An undergraduate, four-year degree in liberal arts or sciences. The abbreviation is acceptable in all but very formal writing.

Bachelor of Fine Arts: A four-year, undergraduate degree in a field of creative art. The abbreviation is acceptable in all but very formal writing.

Bachelor of Science: A four-year, undergraduate degree in a science. The abbreviation is acceptable in all but very formal writing.

Note: Students enter college for the first time as undergraduates pursuing either a two-year (associate's) or a four-year (bachelor's) degree. Many universities have a separate college within called a graduate school, where students may choose to continue their education to pursue a higher degree.

Master of Arts: The master's degree is a degree earned in graduate school. The M.A. is a master's degree in one of the liberal arts awarded to students who study one or two years after earning a bachelor's degree.

Master of Education: The master's degree awarded to a student pursuing an advanced degree in the field of education.

Master of Science: The master's degree awarded to a student pursuing an advanced degree in science or technology.

Abbreviations for Titles

Doctor: When referring to a college professor, the title usually refers to a Doctor of Philosophy, the highest degree in many fields. (In some fields of study the master's degree is the highest possible degree.) It is generally acceptable (preferable) to abbreviate this title when addressing professors in writing and when conducting academic and non-academic writing.

Esquire: Historically, the abbreviation Esq. has been used as a title of courtesy and respect. In the United States, the title is generally used as a title for lawyers, after the full name.

• Example: John Hendrik, Esq.

It is appropriate to use the abbreviation Esq. in formal and academic writing.

Professor: When referring to a professor in nonacademic and informal writing, it is acceptable to abbreviate when you use the full name. It is best to use the full title before a surname alone. Example:

• I'll invite Prof. Johnson to appear as a speaker at our next meeting.
• Professor Mark Johnson is speaking at our next meeting.

Mr. and Mrs.

The abbreviations Mr. and Mrs. are shortened versions of mister and mistress. Both terms, when spelled out, are considered antiquated and outdated when it comes to academic writing. However, the term mister is still used in very formal writing (formal invitations) and military writing. Do not use mister or mistress when addressing a teacher, a professor, or a potential employer.

Doctor of Philosophy: As a title, the Ph.D . comes after the name of a professor who has earned the highest degree awarded by a graduate school. The degree may be called a doctoral degree or a doctorate.

• Example: Sara Edwards, Ph.D.

You would address a person who signs correspondence as "Sara Edwards, Ph.D." as Dr. Edwards.

• A Doctor of Philosophy or Doctorate
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• Should I Earn a Doctorate Degree?
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• The Most Common Business Degree Abbreviations

What is a PhD?

• Types of Doctorates
• A Doctor of Philosophy (PhD) is the highest globally recognized postgraduate degree that higher education institutions can award.
• PhDs are awarded to candidates who undertake original and extensive research in a particular field of study.
• Full time PhD programmes typically last three to four years, whilst part time PhD programmes typically last six to seven years.
• A PhD can lead to an academia teaching role or a career in research. A PhD can also equip you with skills suitable for a wide range of jobs unrelated to your research topic or academia.

Definition of a PhD – A Doctor of Philosophy (commonly abbreviated to PhD , Ph.D or a DPhil ) is a university research degree awarded from across a broad range of academic disciplines; in most countries, it is a terminal degree, i.e. the highest academic degree possible.

PhDs differ from undergraduate and master’s degrees in that PhDs are entirely research-based rather than involving taught modules (although doctoral training centres (DTCs) offer programmes that start with a year of lecture-based teaching to help develop your research skills prior to starting your project).

In most English-speaking countries, those that complete a PhD use the title “Doctor” (typically abbreviated to Dr) in front of their names and are referred to as such within academic and/or research settings. Those that work in fields outside of academia may decide not to use the formal doctor title but use post-nominal letters (e.g. John Smith PhD); it’s unusual though for someone to use both the Doctor title and post-nominal letters in their name.

PhD vs Doctorate

A PhD and a professional doctorate are both research-based terminal degrees.

However, where a PhD focuses on original research mostly around theoretical concepts, a professional doctorate focuses on examining existing knowledge to solve real-life, practical problems.

While there is much crossover between the two, a PhD is generally better suited for an individual to wants to advance the knowledge and understanding in their field, and a professional doctorate degree is better suited to a working professional who wants to better be able to apply knowledge and understanding to their field.

What Are the Entry Requirements for a PhD?

To be accepted on to a PhD programme, students usually need to hold at least a high ( 2:1 and above ) undergraduate degree that is related to the field of research that they want to pursue. A PhD candidate may also be expected to hold a Master’s degree , however, this does not mean you must have one, as it is still possible to enrol into a PhD without a Master’s .

Self-funded courses may sometimes be more relaxed in relation to entry requirements. It may be possible to be accepted onto a self-funded PhD programme with lower grades, though these students typically demonstrate their suitability for the role through professional work experience.

Whilst a distance learning project is possible , most PhD candidates will carry out their research over at least three years based at their university, with regular contact with two academic supervisors (primary and secondary). This is particularly the case for lab-based projects, however, some PhD projects require spending time on-site away from university (e.g. at a specialist research lab or at a collaborating institution abroad).

How Long Does a PhD Take?

Typically, full-time PhDs last 3-4 years and part-time PhDs last 6-7 years. However, at the discretion of the university, the thesis writing-up period can be extended by up to four years.

Although most doctoral programmes start in September or October, they are generally much more flexible than taught-courses and can start at any time of the year.

How Much Does a PhD Cost?

Tuition fees for UK and EU students vary between £3,000 and £6,000 per year, with the average tuition fee of £4,712 per year for 2023/24 programmes.

Tuition fees increase considerably for international students, varying between £16,000 to £25,000 per year, with an average tuition fee of £19,600 per year .

Nonetheless, most students will secure PhD funding in the form of studentships, scholarships and bursaries to help pay for these fees. These funding opportunities can either be partial, which cover tuition fees only, or full, which cover both tuition fees and living expenses.

UK national students can also apply for Doctoral Loans from Student Finance England if they are unable to secure funding.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

What Does a PhD Involve?

To be awarded a PhD, a doctoral student is required to produce a substantial body of work that adds new knowledge to their chosen field.

A PhD programme will typically involve four key stages:

Stage 1: Literature Review

The first year of a PhD involves attending regular meetings with your supervisors and carrying out a search on previously published work in your subject area. This search will be used to produce a literature review which should set the context of the project by explaining the foundation of what is currently known within the field of research, what recent developments have occurred, and where the gaps in knowledge are. In most cases, this will be an extension of your research proposal should you have produced one as part of your application. The literature review should conclude by outlining the overarching aims and objectives of the research project. This stage of setting achievable goals which are original and contribute to the field of research is an essential first step in a successful PhD.

The supervisor is the main point of contact through the duration of a PhD – but remember: they are there to mentor, not to teach, or do it for you . It will be your responsibility to plan, execute and monitor your own work as well as to identify gaps in your own knowledge and address them.

Stage 2: Research

The second year (and prehapse some of your third year) is when you work on your research. Having identified novel research questions from your review of the literature, this is where you collect your data to help answer these questions. How you do this will depend on the nature of your doctoral research: for example, you may design and run experiments in a lab alongside other PhD students or visit excavation sites in remote regions of the world. You should check in regularly with your supervisors to update them and run any ideas or issues past them.

Have the structure and chapters of your thesis in mind as you develop and tackle your research questions. Working with a view of publishing your work will be very valuable later on.

Stage 3: Write up of Thesis

The next key stage of a PhD is writing a doctoral thesis , which typically takes from anywhere between three months to one year. A thesis is a substantial body of work that describes the work and outcomes of the research over the previous two to three years. It should tell a detailed story of the PhD project – focusing on:

• The motivations for the research questions identified from the literature review.
• The methodologies used, results obtained, and a comprehensive analysis and discussion of the findings.
• A detailed discussion of the key findings with an emphasis on the original contributions made to your field of research and how this has been impactful.

There is no universal rule for the length of a PhD thesis, but general guidelines set the word count between 80,000 to 100,000 words.

For your thesis to be successful, it needs to adequately defend your argument and provide a unique or increased insight into your field that was not previously available.

Stage 4: Attending the Viva

A viva voce , most commonly referred to as just a ‘ viva ‘, is an interview-style examination where the PhD student is required to engage in a critical appraisal of their work and defend their thesis against at least two examiners. The examiners will ask questions to check the PhD student has an in-depth understanding of the ideas and theories proposed in their thesis, and whether they have developed the research skills that would be expected of them.

The viva is one of the final steps in achieving a PhD, and typically lasts at least two hours, but this duration can vary depending on the examiners, the university and the PhD project itself.

Once you have done the viva – you’re on the home stretch. You will typically be asked to make some amendments to your thesis based on the examiner’s feedback. You are then ready to submit your final thesis for either:

• PhD – If you pass the requirements you will be awarded a PhD degree (most common outcome),
• MPhil – If you failed to meet requirements for a PhD, you may be downgraded to an MPhil degree (uncommon outcome),
• Fail – No award is given, typically for cases of plagiarism (extremely uncommon outcome).

What Is It Like to Undertake a PhD?

We’re often asked what it is like to undertake a PhD study. Unfortunately, this isn’t a simple answer to this question as every research project is different.

To help give insight into the life of a PhD student, we’ve interviewed PhD students at various stages of their programmes and put together a series of PhD Student Interviews . Check out the link to find out what a PhD is like and what advice they have to offer you.

What Are the Benefits of A PhD?

A PhD is the highest globally recognised postgraduate degree that higher education institutions can award. The degree, which is awarded to candidates who demonstrate original and independent research in a particular field of study, is not only invaluable in itself, but sets you up with invaluable skills and traits.

Career Opportunities

First, a PhD prepares you for a career in academia if you wish to continue in this area. This takes form as a career in the Higher Education sector, typically as a lecturer working their way to becoming a professor leading research on the subject you’ve studied and trained in.

Second, a PhD also enables the opportunity for landing a job in a research & development role outside of the academic environment. Examples of this include laboratory work for a private or third sector company, a governmental role and research for commercial and industrial applications.

Transferable Skills

Finally, in possessing a PhD degree, you can show to employers that you have vital skills that make you an asset to any company. Three examples of the transferable skills that you gain through a PhD are effective communication, time management, and report writing.

• Communication – presenting your work in written and oral forms using journal papers and podium presentations, shows your ability to share complex ideas effectively and to those with less background knowledge than you. Communication is key in the professional environment, regardless of the job.
• Time management – The ability to prioritise and organise tasks is a tremendous asset in the professional industry. A PhD holder can use their qualification to demonstrate that they are able to manage their time, arrange and follow a plan, and stick to deadlines.
• Report writing – Condensing three years of work into a thesis demonstrates your ability to filter through massive amounts of information, identify the key points, and get these points across to the reader. The ability to ‘cut out the waffle’ or ‘get to the point’ is a huge asset in the professional industry.

Aside from the above, you also get to refer to yourself as a Doctor and add fancy initials after your name!

What Can I Do After a PhD?

One of the most desirable postdoctoral fields is working within independent Research and Development (R&D) labs and new emerging companies. Both industries, especially R&D labs, have dedicated groups of PhD graduates who lead research activities, design new products and take part in crucial strategic meetings. Not only is this a stimulating line of work, but the average salaries in R&D labs and emerging start-ups are lucrative. In comparison, an undergraduate with five years of experience within their given field will, on average, likely earn less than a new PhD graduate taking on a R&D position.

It’s a common misunderstanding that PhDs only opens the door for an academic career such as university lecturers and training providers. Although obtaining a PhD opens these doors, the opportunities extend far beyond educational roles. In fact, recent data from the UK’s Higher Education Statistics Agency (HESA) indicates only 23% of PhD graduates take a position in educational roles . This low percentage is primarily because PhD graduates have a wide range of skills that make them suitable for a broad spectrum of roles. This is being seen first hand by the increasing number of PhD graduates who are entering alternative roles such as research, writing, law and investment banking.

How Do I Find a PhD?

We appreciate that finding a PhD programme to undertake can be a relatively daunting process. According to Higher Education Student Statistics , over 22,000 PhDs were awarded in 2016/17 within the United Kingdom alone. Clearly there are a huge number of PhD programmes available. This can sometimes be confusing for prospective doctorates, particularly when different programmes are advertised in different places. Often, it is difficult to know where to look or where to even start. We’ve put together a list of useful sources to find the latest PhD programmes:

• A great place to start is with our comprehensive and up-to-date database of available PhD positions .
• Assuming you are still at university, speak to an existing PhD supervisor within your department.
• Attend as many postgraduate open days as you can. Whilst there, speak to current PhD students and career advisors to get an awareness of what PhDs are on offer.
• Visit the postgraduate section of university websites and the PhD Research Council section of the UKRI website.

Browse PhDs Now

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Setting The Record Straight: ABD (All But Dissertation) Degree Status

Doctorate degrees are a lifetime achievement that few individuals pursue and complete. In fact, according to leading labor market analytics firm EMSI, only 3.6% of degrees completed in 2020 were doctoral degrees.

It’s not surprising that doctorates are completed by fewer individuals. Doctorate degrees are intensive, requiring the highest levels of scholarly research and writing. For many people, the dissertation is the most challenging part of getting a doctorate degree. That’s why “ABD,” or “all but dissertation,” has entered the mainstream terminology of doctorate degrees. However, the term leaves many confused if ABD is a type of degree or not. 

We’re here to help clarify what ABD means and how it relates to earning your doctorate degree.

Is ABD A Form Of A Doctorate Degree? 

No . High-quality doctorate programs require the completion of a dissertation to earn your doctoral degree (with the exception of professional and clinical doctorates in areas like law and nursing). ABD simply means you have completed all required doctorate coursework, but have not written and defended your dissertation.

While ABD brings you one step closer to completing your doctorate, achieving ABD status doesn't mean you can take your foot off the gas. ABD doesn’t hold academic weight and you can’t be called a doctor until you finish your dissertation. 

Unfortunately, many doctorate students stop at ABD. Let’s look at the reasons why.

Why So Many Doctorate Students Stop at ABD

There are a host of reasons doctoral students may dropout or take a break at the ABD stage of their doctorate program. Let’s look at some of the most common reasons students stop at ABD so you can navigate these pitfalls:

• Self doubt: Some students struggle with imposter syndrome and wonder if they’re really qualified to get their doctoral degree. Lack of confidence can leave students feeling unmotivated, causing them to put their degree on pause or dropout all together.
• Time Management: Once you get to the dissertation stage, you no longer have the structure of a typical course with weekly deadlines. Some students struggle with managing their time and fall behind. If procrastination gets the best of them, it may feel easier to quit than get back on track.
• Finances: Getting a doctorate degree is a significant financial investment. If students don’t properly budget, or face new financial challenges, they may pause their degree at ABD.
• Personal Circumstances: Whether students have family or professional changes, some situations that lead to ABD are unavoidable. If students need to take a break, they should put a plan in place for picking up where they eft off.
• Dissertation Intimidation: Starting a dissertation can feel like a stark departure from the familiarity of taking coursework. At this stage, students are put into the driver’s seat and are responsible for their own progression, which can feel daunting.
• Difficulty Writing: The dissertation is extremely research and writing intensive. Most dissertations are over 100 pages. If students struggle with focused and scholarly writing, it can be a detriment to finishing a doctoral degree.
• Lack of Support: Some students feel isolated when they move into the dissertation phase of their doctorate degree. If you don’t choose a program with support services or create a strong peer network, the solitary nature of a dissertation can deter students from finishing.

Earning a doctorate is challenging and rewarding, but do you know what to really expect? Download this free guide for tips and insights to help you prepare for success.

If you started but haven’t completed a doctoral program you aren’t alone. According to the Council of Graduate Schools, almost 50% of students who start a Ph.D. program don’t complete their degree. However, Ph.D. programs only represent one type of doctoral degree. Completion stats vary widely between universities and doctoral degree programs. The biggest difference in successful completion of a doctoral degree is often the university and program a student chooses. If you’re ABD, you need to find a student-centered program designed to meet the needs of ABD students.

Measuring Doctoral Student Success: Average Doctoral Program vs. Student-Centered Doctoral Programs at Franklin University

*Source: First Cohort Data January 2017-August 2021

Are you still feeling stuck at ABD? Let’s look at ways you can set yourself up to successfully complete your doctoral degree.

6 Tips to Complete Your Doctorate—from ABD to Dr.

No matter how long you've been ABD, you can regain your motivation and finish strong. Here are 6 tips that can help you graduate from your doctorate degree program:

• Get inspired early and start thinking about the topic of your dissertation at the beginning of your doctorate program. If you’re ABD, pick a topic you’re passionate about before restarting your doctorate.
• Create a plan that maps out steps and milestones to complete your dissertation in your desired timeframe. Being proactive and setting your own deadlines will help you stay on track.
• Get into a routine so that researching and writing your dissertation just feels like a normal part of your schedule. 
• Develop a support system —both at home and in your program. Your family and friends can help you stay motivated, while faculty advisors, committee members and peers can make writing your dissertation feel more manageable.
• Practice self care , because a dissertation isn’t a sprint, it’s a marathon. Most students take anywhere from 1 to 2 years to complete the dissertation, but it can take longer based on the amount of time you commit.
• Find a student-centered universit y that offers dedicated support, including personal faculty advisors and a student support network, that make it easier to complete your doctorate.

Don’t Stop at ABD—Find The Right Program and Complete Your Doctorate Degree

Remember, ABD is not a recognized credential and there are ways to overcome the barriers that prevent many from finishing the work. A doctorate is the academic achievement of a lifetime and is attainable if you stay organized, motivated and dedicated. 

Choosing the right doctorate program is the first way to set yourself up for success. Whether you’re starting from the beginning or picking up where you left off, you need a doctorate designed for your unique needs.

Franklin University offers transfer-friendly online doctorate degrees that help working adults achieve their goals. From start to finish, you can complete your doctorate degree in as few as 3 years, including your dissertation. Franklin doctorate programs accept up to 24 hours of transfer credit, so if you have completed coursework, but not your dissertation, Franklin can help you get over the finish line.

Explore the doctoral programs offered at Franklin to see if there is a program that will help you take your career to the next level.

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Center for Digital Scholarship

University-Wide Requirements for the Ph.D. Dissertation

Dissertations must comply with the specifications set by the Library, by the author's department, and by the University. Departments, divisions, and schools may have requirements in addition to those described in this booklet. Students are responsible for informing themselves of these additional requirements.

The Dissertation Office provides information on the University’s dissertation policies. We help doctoral students understand dissertation formatting and submission requirements, and we assist with the submission process. Students are welcome to contact us with questions.

Contact the Dissertation Office

Web: phd.lib.uchicago.edu Email: [email protected] Phone: 773-702-7404 Visit: Suite 104D, Center for Digital Scholarship, Regenstein Library

Routine Hours: Monday-Friday, 9:00 a.m. to 12:00 p.m. and 1:30 p.m. to 4:30 p.m. Actual hours vary to accommodate meetings, workshops, and training. The office will close during the interim between quarters.

Dissertation Requirements

Doctoral dissertations are original contributions to scholarship. As a condition for receipt of the doctorate, all students are required to submit their dissertations to Knowledge@UChicago, the University’s open access repository. If a dissertation includes copyrighted material beyond fair use, the author must obtain permission from the holder of the copyright.

The public sharing of original dissertation research is a principle to which the University is deeply committed, and dissertations should be made available to the scholarly community at the University of Chicago and elsewhere in a timely manner. If dissertation authors are concerned that making their research publicly available might endanger research subjects or themselves, jeopardize a pending patent, complicate publication of a revised dissertation, or otherwise be unadvisable, they may, in consultation with faculty in their field (and as appropriate, research collaborators), restrict access to their dissertation for a limited period of time according to the guidelines outlined by the Dissertation Office. If a dissertation author needs to renew an embargo at the end of its term or initiate an embargo after graduation, the author must contact the Dissertation Office with the embargo request. Embargo renewals may be approved only in rare instances, and in general no more than one renewal will be allowed.

All dissertations must follow the formatting and submission requirements stated in the University-Wide Requirements for the Ph.D. Dissertation , available from the Dissertation Office on the first floor of the Joseph Regenstein Library in the Center for Digital Scholarship.

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A Chicago teen entered college at 10. At 17, she earned a doctorate from Arizona State

Dorothy Jean Tillman II participates in Arizona State University’s commencement, May 6, 2024, in Tempe, Ariz. Tillman, 18, earned her doctoral degree in integrated behavioral health in December at age 17 from the school. Tillman, of Chicago, began taking college courses at age 10. She earned her associate’s, bachelor’s and master’s degrees before she turned 17. (Tillman Family via AP)

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CHICAGO (AP) — Dorothy Jean Tillman II’s participation in Arizona State University’s May 6 commencement was the latest step on a higher-education journey the Chicago teen started when she took her first college course at age 10.

In between came associate’s, bachelor’s and master’s degrees.

When Tillman successfully defended her dissertation in December, she became the youngest person — at age 17 — to earn a doctoral degree in integrated behavioral health at Arizona State, associate professor Leslie Manson told ABC’s “Good Morning America” for a story Monday.

“It’s a wonderful celebration, and we hope ... that Dorothy Jean inspires more students,” Manson said. “But this is still something so rare and unique.”

Tillman, called “Dorothy Jeanius” by family and friends, is the granddaughter of former Chicago Alderwoman Dorothy Tillman.

When most students are just learning to navigate middle school, her mother enrolled Tillman in classes through the College of Lake County in northern Illinois, where she majored in psychology and completed her associate’s degree in 2016, according to her biography.

Tillman earned a bachelor’s in humanities from New York’s Excelsior College in 2018. About two years later, she earned her master’s of science from Unity College in Maine before being accepted in 2021 into Arizona State’s Behavioral Health Management Program.

Most of her classwork was done remotely and online. Tillman did attend her Arizona State commencement in person and addressed the graduating class during the ceremony.

Tillman told The Associated Press on Tuesday that she credits her grandmother and trusting in her mother’s guidance for her educational pursuits and successes.

“Everything that we were doing didn’t seem abnormal to me or out of the ordinary until it started getting all of the attention,” said Tillman, now 18.

There have been sacrifices, though.

“I didn’t have the everyday school things like homecoming dances or spirit weeks or just school pictures and things like that ... that kind of create unity with my peers,” she said.

She has found time to dance and do choreography. Tillman also is founder and chief executive of the Dorothyjeanius STEAM Leadership Institute. The program includes summer camps designed to help young people in the arts and STEM subjects.

She said her plans include public speaking engagements and fundraising for the camp, which Tillman said she hopes to franchise one day.

Tillman is motivated and has innovative ideas, said Manson, adding, “And truly, I think what is inspiring is that she embodies that meaning of being a true leader.”

Jimalita Tillman said she is most impressed with her daughter’s ability to show herself and her successes with grace, but to also understand when to “put her foot down” when choosing between social outings and her education.

Associated Press researcher Jennifer Farrar in New York contributed to this report.

RIT graduate pursues Ph.D. across time zones

Nastaran Nagshineh, center, defended her Ph.D. thesis at RIT in April. Faculty from RIT’s Rochester and Dubai campuses served on her thesis committee and include, from left to right, Kathleen Lamkin-Kennard, Steven Weinstein, Nathaniel Barlow, and David Kofke (a professor at the University at Buffalo). Mohamed Samaha participated remotely and appears on the video screen behind the group and alongside Nagshineh’s picture.

Nastaran Nagshineh is one of the first Ph.D. candidates to bridge RIT’s Rochester and Dubai campuses. Her accomplishment creates a path for future students at the university’s international campuses.

Nagshineh completed her Ph.D. in mathematical modeling while working full time as a mathematics lecturer at RIT Dubai in the United Arab Emirates, teaching as many as five classes a semester. She described her Ph.D. journey as “an exercise in perseverance” due to competing demands and long days. Rochester is eight hours behind Dubai, and the time difference meant many late-night classes and meetings.

“I saw this collaboration as an opportunity, rather than as a challenge, because my primary adviser, Dr. Steven Weinstein (RIT professor of chemical engineering), and my co-adviser, Dr. Mohamed Samaha (RIT Dubai associate professor of mechanical engineering), both have the same area of research interest,” she said. “They both worked toward my success.”

Nagshineh is one of 67 RIT Ph.D. students who defended their thesis this academic year and who will earn their doctorate. RIT awarded 63 Ph.D. degrees in 2023.

In 2020-2021, RIT’s Graduate School met and surpassed the university’s goal of conferring 50 Ph.D. degrees during an academic year. That number will continue to grow as students cycle through the seven new Ph.D. programs that RIT has added since 2017, said Diane Slusarski , dean of RIT’s Graduate School.

Meeting these goals puts RIT on a path toward achieving an “R1,” or research-intensive designation, from the Carnegie Classification of Institutions of Higher Learning. RIT is currently ranked as an R2 institution . Many factors go into changing a university’s status, including research investment and maintaining a three-year average of 70 Ph.D. degrees awarded per year, according to Slusarski.

“We have met the goals of the strategic plan, and now we look forward to contributing to the research innovation in the future,” Slusarski said. “We want to help the new programs thrive and win national research awards.”

RIT’s emphasis on high-level research is seen in Nagshineh’s Ph.D. work. She applies mathematical modeling to the field of fluid dynamics. Her research has been published in top-tier journals and has gained notice, said Weinstein, her thesis adviser.

Weinstein describes Nagshineh’s accomplishments as “a testament to a fantastic work ethic and commitment” and is inspirational to younger students at Rochester and Dubai.

“The collaboration between RIT Dubai/Rochester has continued,” he said. “Another paper was submitted a few weeks ago with Mohamed Samaha and Nate Barlow (RIT associate professor in the School of Mathematics and Statistics) as co-authors, as well as Cade Reinberger, a younger Ph.D. student in my research group.”

Mathematical modeling is one of RIT’s newer Ph.D. degree programs, and Nagshineh is among its earliest graduates. The program has doubled in size since it began accepting students in 2017, Slusarski said. This past fall, the mathematical modeling program had 35 students, with two graduating this year.

Altogether, RIT has 13 Ph.D. degree programs currently enrolling 438 students, with computing and information sciences accounting for the largest with 117 students. RIT’s other Ph.D. programs include astrophysical sciences and technology , biomedical and chemical engineering , business administration , color science , electrical and computer engineering, imaging science , mechanical and industrial engineering , microsystems engineering , and sustainability .

New programs in cognitive science and physics will launch in the fall.

The growth in RIT graduate education—with more than 3,000 master’s and doctoral students—reflects a demographic change in the student population, Slusarski said. “We have a higher percentage of women in the graduate programs than we have for RIT undergraduate programs.”

RIT’s graduate programs enroll 42 percent women, according to Christie Leone , assistant dean for the Graduate School.

Nagshineh, who also holds an MS in electrical engineering from RIT Dubai, welcomes her role as a mentor to other women students on both campuses.

“As a young woman in an Arabic country, the power of women is often underestimated and undervalued, and I hope to serve as a role model to female students, especially those that question their path,” Nagshineh said.

She plans to continue in her career as a professor and a researcher. “I would like to pursue a research program where I can advise my own students and teach them more deeply.”

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2024 Best Doctoral Dissertation Advances Geotechnical Earthquake Engineering, Seismic Design

• by Molly Bechtel
• May 21, 2024

Sumeet Kumar Sinha is this year's recipient of the University of California, Davis, College of Engineering Zuhair A. Munir Award for Best Doctoral Dissertation. The award recognizes the methods, findings and significance of Sinha's research, which featured several first-of-its-kind approaches and analyses in the field of geotechnical earthquake engineering and is actively informing seismic design practices.   

The college established the annual award in 1999 in honor of Zuhair A. Munir, the former dean of engineering who led the college from 2000 to 2002 and acted as associate dean for graduate studies for 20 years. The award recognizes a doctoral student, their exemplary research and the mentorship of their major professor.  

A two-time Aggie alum, Sinha received his master's degree in 2017 and Ph.D. in 2022 from the Department of Civil and Environmental Engineering, where he was mentored by Associate Professor Katerina Ziotopoulou and Professor Emeritus Bruce Kutter . He is now an assistant professor in the Department of Civil Engineering at the Indian Institute of Technology Delhi and co-founder of BrahmaSens, a startup that specializes in the development of sensing technologies and solutions for application in various sectors including health-monitoring of civil infrastructures.  

"It's really a special honor to get this [award]," said Sinha. "It acknowledges both the depth and significance of the research I conducted during my Ph.D."   

Sinha's dissertation is of notable significance in California, where agencies like the Department of Transportation, or Caltrans, which funded his research, are eager to identify improved design methods in seismically active regions of the state.  

In " Liquefaction-Induced Downdrag on Piles: Centrifuge and Numerical Modeling, and Design Procedures ," Sinha focuses on the effects of earthquakes on deep foundations, like piles, in soils that can liquefy. Liquefaction occurs when wet sand-like soils lose their strength due to increased pore water pressure during earthquake shaking. This causes the soil to behave like a liquid, leading to significant ground deformations.   

After the shaking stops, the soil slowly regains its strength as the water drains out, but this settling and densifying process, called reconsolidation, can drag down piles downward. Additional downdrag loads have not always been properly accounted for in conventional design.   

Through centrifuge model tests at the UC Davis Center for Geotechnical Modeling , Sinha developed numerical models to evaluate scenarios. His findings include procedures for accurately estimating downdrag loads and the corresponding demands on pile foundations, as well as practical methods to design bridges in a more efficient and economical way.  

"Dr. Sinha's methods, approaches, documentation, results and overall findings have been, by any standards, novel and meticulous," said Ziotopoulou in her nomination letter. "His research represents a significant and original contribution to the field of geotechnical earthquake engineering, and his findings have already been implemented into practice by major design firms."  

Sinha's research was recognized with a DesignSafe Dataset Award , an Editor's Choice in his field's top journal and the Michael Condon Scholarship from the Deep Foundations Institute. He has published seven papers in peer-reviewed journals.  

Of perhaps greater meaning to Sinha is making improvements in the design codes to make them more informed, feasible, economical, resilient and sustainable through the complete understanding of the mechanism obtained through his findings from experiments, developed numerical models and design procedures, which are available publicly via platforms such as GitHub and DesignSafe.   

"My philosophy has always been to convert whatever I'm doing into a product, a tool which has a wider impact," explained Sinha. "During my Ph.D., I tried to go beyond the deliverables so that I maximize the impact of [my research]."  

Sinha is grateful for his mentors' and peers' influence and support during the five-year Ph.D. program at UC Davis.  

"I have learned a lot from [Professors Katerina Ziotopoulou and Bruce Kutter] academically as well as professionally," said Sinha. "The Geotechnical Graduate Student Society also had a very important role in my overall experience at UC Davis."  

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Joseph Wakim PhD Thesis Defense

Physical models of chromatin organization and epigenetic domain stability, event details:, this event is open to:.

Joseph Wakim PhD Candidate Chemical Engineering Academic advisor: Professor Andrew Spakowitz

Abstract: Physical Models of Chromatin Organization and Epigenetic Domain Stability

Although there are about 200 distinct cell types in the human body, all somatic cells in an individual share the same genetic code. The spatial organization of DNA plays an important role in regulating gene expression, enabling broad cellular diversity. In each cell, approximately two meters of DNA is organized into a cell nucleus only about 10 microns in diameter. This high degree of compaction is achieved by wrapping DNA tightly around histone octamers to form units called nucleosomes. These nucleosomes are arranged into tight chains called chromatin. Chemical modifications along the chromatin fiber, known as epigenetic marks, cause chromatin to phase separate into loose “euchromatin” and dense “heterochromatin.” Genes in euchromatin are accessible to transcriptional machinery and are more likely to be expressed, while those in heterochromatin are inaccessible and tend to be suppressed. Dysregulation of 3D chromatin architecture has been implicated in several age-related disorders, including Alzheimer’s disease and cancer.

During this presentation, I will explore how patterns of epigenetic marks and conditions in the nuclear environment dictate chromatin organization. I will begin by focusing on the transcriptionally active euchromatic phase. Despite its overall accessibility, euchromatin is characterized by isolated clusters of nucleosomes, which can affect local transcription levels. I will introduce a model that explains how nucleosome geometry and positioning are affected by trace levels of epigenetic marks in euchromatin, causing clusters to form along the chromatin fiber. Using this model, I will evaluate the physical factors dictating cluster sizes.

I will then introduce a model that explains how interacting “reader proteins,” which preferentially bind specific epigenetic marks, affect large-scale chromatin organization and contribute to the segregation of euchromatic and heterochromatic phases. I will demonstrate that direct interactions between different reader proteins are not required to facilitate their crosstalk. Rather, due to the shared scaffold to which reader proteins bind, chromatin condensation by one reader protein may indirectly support the binding of another. According to our model, if different reader proteins compete for binding sites along the chromatin fiber, large-scale chromatin organization can be remodeled in response to changes in reader protein concentrations. By characterizing modes of epigenetic crosstalk, I will demonstrate the interdependence of multiple epigenetic marks on the spatial organization of DNA.

Overall, my presentation will leverage principles from polymer theory, statistical mechanics, and molecular biology to identify factors contributing to the physical regulation of gene expression. The projects I will discuss offer a framework for evaluating how changes in epigenetic patterning and the nuclear environment affect local chromatin accessibility, which is implicated in cell differentiation and age-related diseases.

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