how to save a powerpoint presentation to pdf

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• Save PowerPoint presentations as PDF files Article

Save PowerPoint presentations as PDF files

When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.

Select File > Export .

Click Create PDF/XPS Document , then click Create PDF/XPS .

In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.

Optionally, if you want to change what the final PDF file is like, do any of the following:

At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).

Click Options to set how the presentation will appear as a PDF. Here are some of the available options:

To save the current slide only as a PDF, under Range , select Current slide .

To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.

If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).

You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Click Publish .

There are two ways to make your PowerPoint for macOS presentation a PDF.

You can save your presentation as a PDF in File > Save As .

You can export your presentation as a PDF file by going to File > Export .

Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.

Method 1: Save your presentation as a PDF

Select File > Save As .

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.

Method 2: Export your presentation as a PDF

In the File Format menu, choose PDF.

Note:  If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See  How do I give feedback on Microsoft Office? for more information.

Set the print quality of the PDF

Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.

Tip:  PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.

You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:

Click the PowerPoint menu > Preferences .

In the PowerPoint Preferences dialog box, click General .

Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.

Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.) 

Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

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How-To Geek

How to save microsoft powerpoint presentations as pdf files.

If your client can't view your presentation because they don't have PowerPoint, send it to them as a PDF.

Quick Links

Save powerpoint files as pdfs.

If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

• Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
• Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

• Range: Export all slides, the current slide, or a selection of slides from your presentation.
• Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
• Include Non-printing Information: Include document properties or structure tags.
• PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

How to save a PowerPoint presentation as a PDF to lock in formatting and allow anyone to view it

• You can save a PowerPoint presentation as a PDF to lock its content and formatting in place, so that other people can view the file but can't make changes.
• Converting a PowerPoint deck into a PDF allows people who don't have PowerPoint to view the slides.
• You can save a PowerPoint as a PDF whether you are using PowerPoint on a Mac or a PC, or if you want to download it as a PDF from the web.
• Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint presentations remain one of the best ways to share information in a manner that's visually clear and digestible. 

That is, so long as no one alters the formatting and content of that deck you worked on for hours, ruining the slides critical for helping you communicate your Q3 initiative or messing up that interactive family photo album.

When you save a PowerPoint as a PDF , you lock the document so no further changes can be made. This is ideal for ensuring the content remains as you wanted it. And as PDFs can be viewed almost universally regardless of what software or operating system someone has, a PowerPoint presentation saved as a PDF can be viewed even by someone who doesn't have PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at microsoft), apple macbook pro (from $1,299.00 at apple), windows 10 (from $139.99 at best buy), how to save a powerpoint as a pdf on mac.

1. Open the PowerPoint to be converted, then click "File."

2. Select "Export" from the dropdown menu.

3. Then choose the file name, destination, and change the file format to PDF. Then click "Export."

On a Mac, you can also choose to "Save As…" and then set the File Format as a PDF to get the same result.

How to save a PowerPoint as a PDF on Windows

1. With the PowerPoint deck to be converted open, click "File" then "Export." You can also opt to save only select slides from a deck as PDFs.

2. Click "Create PDF/XPS" on the menu, then hit that again on the window that pops up.

3. Choose the destination for the PDF and change the name if you wish, then hit "Enter."

How to save a PowerPoint as a PDF from the web

Saving a PowerPoint as a PDF from the web is simple. Just click the "File" tab, then choose "Download As" from the dropdown and select "Download as PDF." The language of the "Save As" or "Download As" option differs slightly depending on your OS.

Related coverage from  Tech Reference :

How to convert a jpg file to a pdf on a windows 10 computer using the default photos app, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to convert a jpg image to a pdf document on your mac computer using the preview app.

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How to Export Your PowerPoint Presentation as a PDF File

After you’re done creating a presentation, you might want to open it in other computers, but perhaps your presentation is not compatible with the software included in them. For this reason, having a PDF version is useful. In this tutorial, you’ll learn how to export your presentation as a PDF file in a few steps. 

Exporting without Speaker Notes, One Slide per Page

Exporting with speaker notes or with multiple slides per page.

• Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save.

If you have Adobe Acrobat PDF, there are two more options available for you:

• Click File → Save as Adobe PDF.
• On the Home tab, click Create and Share Adobe PDF.
• Click File → Save As. Choose the PDF option from the drop-down menu.
• Now you can optimize the size of the document for online publication, and add data such as tags, the author or a short title. Depending on your PowerPoint version, you may need to click More Options… to access these settings.
• To choose what will appear in the PDF document, click Options…

• Now you can choose the slides range, the publish options, the non-printing information and other settings. To change the number of slides per page or the orientation, choose Notes pages from the Publish what drop-down menu.

If you’re using a Mac and you can’t find these options, follow these steps:

• Click File → Print… or press Cmd + P.
• Now you can choose the slides range, the format and the orientation, the number of pages, whether you want to print it in color or in black & white, and whether to include a frame, headers, footers and speaker notes. If you decide to include speaker notes, you’ll only be able to choose one slide per page.
• To save, click the PDF button in the lower-right corner and select Save as PDF.

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How to Convert PowerPoint to PDF (Step-by-Step)

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In this article, you will learn how to convert PowerPoint into the PDF file format using Microsoft Office.

You DO NOT need any 3rd party software programs, websites, or add-ins to get the job done.

If you have Microsoft Office (I’m using the Office 365 Subscription), there are three ways to convert PowerPoint into the PDF file format.

• Full page slides
• Handouts (with comments, notes, and/or multiple pages per slide)
• An editable Word document (then convert Word to PDF)

Table of Contents

Why bother converting into the pdf file format.

There are two main benefits for converting PowerPoint into the PDF file format:

Benefit #1: It reduces your file size by as much as one-third, making it easier to share and email your file with your colleagues, bosses, and clients.

Benefit #2: It locks down your PowerPoint presentation and protects your content. That way someone can’t just copy and paste the content of your presentation.

If you want to further protect your PowerPoint presentation, you can alternatively add a password to open your presentation. This forces someone to enter the correct password to be able to view and edit your presentation. To see how to password protect a PowerPoint presentation, read our guide here .

Convert PowerPoint to PDF as full page slides

The fastest (and simplest) way to convert your .ppt or .pptx files into the .pdf format, is through the  Save As dialog box. While you will learn how to print your slides in a variety of different formats as a PDF later in this tutorial, saving your presentation as a PDF is the fastest way to do it.

That said, you can only use this method to save your presentation as full-page slides. If you want to print multiple slides per page or include your speaker notes in your PDF, then you will need to use one of the following methods listed below.

1. Open the Save As dialog box

The fastest way to open the Save As dialog box in PowerPoint is by hitting F12 or Ctrl + Shift + S on your keyboard.

The Save As dialog box gives you a variety of different ways you can save your presentation, including converting it into the PDF file format.

2. Open the Save As Type dropdown

Inside the Save As dialog box, open the Save as type dropdown. By default, your PowerPoint presentation will start as the PowerPoint Presentation file type as you can see in the picture below.

3. Select the PDF file format

Inside the Save As Type dropdown you will see all of the different file types you can save your PowerPoint presentation as. including a PowerPoint template, older versions of PowerPoint, PNG, etc.

Scan through the list and find the PDF file format and select it as pictured below.

One of the options worth noting in the Save As Type dropdown is the PowerPoint Template option. 

Creating a PowerPoint template is a great way to save time by creating the custom layouts you and your team specifically want to use for your pitches and presentation.

That said, before you choose this file type, make sure you set up your PowerPoint slide master correctly, so you have a template worth saving. To see how to create a PowerPoint template from scratch like this, read our guide here .

4. Choose a location and/or rename your PDF

Choose a location on your computer to save your PowerPoint presentation as a PDF. You can also rename the file if you choose.

It is important to note that because the PowerPoint and PDF file types are different, you do not need to worry about overwriting your original PowerPoint presentation with the PDF version of your presentation that you are creating.

If you make no selection, your converted PDF file will save to the last place you saved your presentation with its existing name.

5. Click Save

Once you have made all of the selections above, simply click Save to start the PowerPoint to PDF conversion process.

Once the conversion process is complete, the PDF version of your presentation will open for you to review. This is a great time to look through your PDF to make sure you didn’t lose any of your content.

6 Types of PowerPoint Content That Will Not Convert to a PDF

Because the PDF file format is meant for printing (not presenting graphics), there are six different types of PowerPoint content you will lose in the PDF conversion process.

Below I’ve listed the type of content you will lose, and any workarounds if they exist.

1. PowerPoint Animations

So there is a NEW workaround you can use to get your animations into the PDF file format using some VBA code.

On his blog, Neil Mitchell has written a macro you can install to convert your PowerPoint animations into the PDF file format.  See details on Neil’s blog here .

On the flip side, if you don’t install that macro, all of your PowerPoint animations will be removed when you convert PowerPoint to PDF.

This means that all your animated objects will be left where they are on your slide. It doesn’t matter what type of animation you had applied to them either (appear, disappear or motion path effect).

For example, if you have a list of bullet points with the Appear Animation effect applied to them, your bullets will just appear (as they are) without the animations applied to them.

Thankfully, you will not lose your bullet points.

2. Off-slide content

All off-slide content including your speaker notes, comments, formatting guides and/or graphics outside of your slide space are removed when you save your presentation as a PDF. For example, all of the content to the right of slide in the picture below counts as off-slide content as it is not on the slide itself. As such, it will be removed.

If you have off-slide content that you don’t want removed, make sure to sweep through your presentation and move it onto your slide before you save your presentation as a PDF.

3. Slide transitions and special effects

All slide transitions and timings are removed in the PDF file format.

If you need to keep your transitions and other other effects, you will want to use a different method for protecting your presentation.

4. Zoom transitions

The PDF file format does support hyperlinks, and because Zoom Transitions are a fancy form of hyperlinks, the links between your slides will properly convert to the PDF file format.

That said, the Zoom Transition effect will not convert to the PDF file format. Only the hyperlink between the slides you are Zooming between.

To learn all about hyperlinking in PowerPoint (including zoom transition),  see our guide here .

5. Zoom Transitions

If you have the Microsoft Office 365 Subscription, any 3D models will automatically be converted into a static picture.

As a side note, this is a great way to reduce your PowerPoint file size. Simply swap out any 3D models with static photos. To learn 6 different ways to compress your PowerPoint presentations,  read our article here .

6. Videos, audio and other media file types

All media files in your presentation will be converted into static pictures. The static image will either be the first frame of your video or the the poster frame you set for your video.

On top of that, any audio files, narrations and other media files will be removed from your presentation. The PDF file format is not a media rich format.

Converting Speaker Notes and Multiple Slides per Page into the PDF file format

To convert your speaker notes into the PDF file format or print your presentation with multiple slides per page, you’ll need to use the Microsoft Print to PDF printer and adjust your print layout.

The following steps assume that you have already added speaker notes to your presentation and have properly set up your Notes Master and/or your Handout Master . To learn all about how to add and format your speaker notes in PowerPoint, read our guide here .

To expand your knowledge and learn more about printing multiple slides per page in PowerPoint, read our guide here .

1. Open the Print dialog box

The fastest way to open the Print dialog box is using the Ctrl + P keyboard shortcut.

If you don’t like keyboard shortcuts, you can alternatively:

• Click the File tab
• Select Print in the backstage view

If you want to expand your knowledge and learn the top 25 PowerPoint shortcuts that will save you time, read our guide here .

2. Select the Microsoft Print to PDF printer

Inside the Print dialog box, open the Printer dropdown and select the Microsoft Print to PDF printer.

The Microsoft Office Suite includes this Microsoft Print to PDF printer so that you can quickly and easily turn any Microsoft Office document into the PDF file format. You do not need to buy any third-party software or applications to do this.

3. Select the correct Notes Page or Handout layout

Next make the proper layout selection based on how you want your PDF presentation to look.

If you want your Speaker Notes below your slide, you will want to select the Notes Pages layout (picture on the left). If you want to print multiple slides per page, select the appropriate Handouts layout (picture on the right).

4. Click Print

After making any other final printing adjustments or customizations, click Print .

5. Choose a location and name for your PDF

Inside the  Save As Print Output dialog box, select a location on your computer to save your PDF and name the file.

While you can just print to your desktop, I recommend saving the PDF in the appropriate client or project folder so you do not forget where it is. You also do not need to worry about your PDF overwriting your original PowerPoint presentation as the PowerPoint and PDF file types are different.

6. Click Save

Although we are printing your presentation as a PDF with speaker notes or multiple slides per page, the final step is to click Save (not print).

This saves your presentation in the PDF file format with your speaker notes below your slides.

Final Thoughts

So those are the two different ways you can convert PowerPoint into the PDF file format, natively within the Microsoft Office program.

If you plan on converitng your presentation into the PDF file format, remember that not all types of PowerPoint content will properly convert. In this case, make sure you build your presentation with the conversion process in mind, avoiding things like animations, videos or special effects that cannot be translated into the PDF file format.

You can use these same techniques to convert your other office documents into the PDF file format too.

If you enjoyed this tutorial, you can learn more about our free PowerPoint training courses and other helpful presentation resources here .

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Home Blog PowerPoint Tutorials How to Save a PowerPoint Presentation as a PDF

How to Save a PowerPoint Presentation as a PDF

Saving a PowerPoint file as a PDF document can make sharing easier since it removes heavy elements such as transitions, animations, and embedded videos to make the document lightweight and print-friendly. If you have been wondering how to save a PowerPoint as a PDF, there are multiple ways to convert PowerPoint to PDF using your Windows or Mac computer, Android or iOS devices, and an Internet-connected browser with PowerPoint for the web. Saving your presentations to PDF can help in a variety of business situations, for example to generate PDF handouts, or presentation-ready PDF reports. In this article, we explore some of these ways.

How to Save PowerPoint as PDF on Mac and Windows

The desktop version of the PowerPoint app for Windows or Mac computers has various similar options for saving a PowerPoint to PDF. If you want to convert PowerPoint to PDF in Windows, follow the steps below:

Save File as PDF to a Specified Location

The easiest method to convert your PowerPoint presentation a PDF on Windows or Mac is via File > Save As .

This will provide you with a list of destinations in your computer and the cloud to save your file. This includes your computer, OneDrive account, or a location you can specify, such as your Box account or at Egnyte.

Once you have picked a location to save your file, select PDF from the Save as type drop-down menu and select Save .

Print PowerPoint to PDF

Another method to save a PowerPoint such as a .pptx or .ppt file to PDF is to go to File > Print and select Microsoft Print to PDF instead of a printer from the Printer drop-down menu.

Once you have selected Microsoft Print to PDF instead of a printer device, click Print to generate your PDF file and save it to your specified location on your computer.

Export PowerPoint as PDF and with Accessibility Features

You can export a PowerPoint file as a PDF with accessibility features via File > Export > Create PDF/XPS . There is also an option to Investigate Accessibility which can be used to check if the document is user-friendly for persons with disabilities.

Save PowerPoint File as PDF as Email Attachment

To instantly share your PowerPoint presentation via email as a PDF attachment, go to File > Share and select PDF .

How to Save PowerPoint as PDF on PowerPoint for the Web

PowerPoint for the web enables users to use an Internet browser to view, create, and edit PowerPoint files online. To save your PowerPoint slide deck as a PDF file, you can download or print your file as a PDF.

Download the PowerPoint File as a PDF

By going to File > Save As and selecting Download as PDF , you can download a copy of your slide deck as a PDF file using PowerPoint for the web.

Your file should instantly start downloading once you select the option mentioned above. In case the download does not start, use the onscreen Download button.

Print PowerPoint File as PDF

To print a PowerPoint file as PDF, go to File > Print and select Print Full Page Slides .

Select Save as PDF instead of a printing device and click Print to save your document.

How to Save PowerPoint as PDF on Android, iPhone, and iPad

If you’re wondering how to turn a PowerPoint into a PDF document on a mobile device, such as by using the Android or iOS app for PowerPoint, below are a few easy conversion methods.

Share PowerPoint as PDF Document

You can save your presentation as a PDF file by tapping on Share and selecting Full Document from the PowerPoint mobile app.

Print PowerPoint as PDF

Like the desktop version and PowerPoint for the web, you can also print your slides as a PDF file by tapping the three dots from the top of the PowerPoint mobile app, followed by Print . Select Save as PDF and select a location on your mobile device to save your PDF file.

How to Save PowerPoint as PDF using Third-Party Apps

With the help of third-party mobile, desktop, and web apps, you can easily convert PowerPoint presentations to PDF format.

Google Slides

If you don’t have PowerPoint and want to save a PPT to PDF, upload it to Google Slides via File > Download PDF Document. Alternatively, you can learn how to convert a PowerPoint presentation into Google Slides .

PowerPoint to PDF Conversion Apps

Numerous third-party tools can convert PowerPoint to PDF, including online PPT to PDF converters like CloudConvert, ZamZar, SmallPDF, and iLovePDF. Similarly, various apps can be used for this purpose: Adobe Acrobat, Win2PDF, SmallPDF, Wondershare PDF Element, PDF Converter by Readdle for iOS, PDF Creator – PowerPoint edition for iOS by Cometdocs, PowerPoint to PDF for Android by Cometdocs, etc. Many of these apps also come with additional features, such as the ability to lock, compress, password protect, and merge PDF files, as well as to fetch a file via Dropbox, Google Drive, OneDrive, and other cloud storage services.

PowerPoint’s native app can help you easily convert your presentation files using Windows, Mac, Android, iPhone, or an iPad device. However, if you don’t have PowerPoint installed on your device, using Google Slides, online converters, and third-party apps can be a convenient way to convert your PowerPoint Templates to PDF files.

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How to Save PowerPoint Presentations as PDF Files

Generate a PowerPoint PDF for sharing or printing

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What to Know

• PowerPoint 2013, 2016, and 2019, Microsoft 365, and PowerPoint for Mac: Select File > Save As > PDF .
• PowerPoint 2010: Choose File > Save & Send > Create PDF/XPS Document , choose a file name and destination, select Publish .
• Optimize PDFs from PowerPoint on PCs: Select File > Save As > Options .

Saving your PowerPoint document as a PDF file is a quick way to produce a PowerPoint presentation that is ready for printing, reviewing, or emailing. The PDF retains all the formatting you apply, whether or not the recipient has those fonts, styles, or themes installed on their computer. Also, PDF files are a secure way to forward your presentation to someone because the files cannot be edited or modified.

Save a PowerPoint Presentation as a PDF File

Saving your PowerPoint presentation as PDF file is as easy as accessing the standard Save As file menu. Follow these instructions to export your presentation as a PDF for easy sharing.

This section applies to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365, and PowerPoint for Mac.

Open the PowerPoint presentation.

Select File .

Select Save As .

Select a location and name for the file.

Select the File Format down arrow and choose PDF (*pdf) .

Selct Save to create your PDF. In PowerPoint for Mac, select Export .

Create a PDF file of your PowerPoint presentation when you want to print the file or email it for review. Animations , transitions , and sounds are not activated in a PDF document . PDF files can only be edited with special additional software.

Save a PowerPoint 2010 Presentation as a PDF File

If you're running Office 2010, the instructions for saving your PowerPoint as a PDF are slightly different. Follow these steps to get the job done:

This section applies to PowerPoint 2010.

Select Save & Send .

Select Create PDF/XPS Document .

Select Publish to create your PDF.

If you are using PowerPoint Online, select File > Download As > Download as PDF .

Optimize Your PDF File on Creation (PC)

If you want to change the slides and other content that are contained in the PDF file, select Options from the Save As dialog box. This opens the Options dialog box where you can choose the range of slides to convert to PDF, as well as publishing options for notes, handouts, and outlines.

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How to Save a PowerPoint Presentation? [PPT & Other Formats!]

By: Author Shrot Katewa

Saving a PowerPoint presentation is one of the most important things that you need to do when you are creating a presentation using PowerPoint. Unlike some of the modern web-based presentation applications, you need to make sure that you save a PowerPoint presentation when you are using an offline version!

To save a PowerPoint presentation, click on the “File” tab. Then, from the backstage view, click on the “Save” option from the left panel. Choose the location or the folder where you want to save the presentation on your computer, and click on “Save”.

In this article, we shall not only understand how to save a standard PPT or PPTx file, but we shall also take a look at how to save a PowerPoint presentation in different file formats such as a PDF, video or an image!

So, let’s get started!

1. How to Save a PowerPoint Presentation?

Once you have saved a PowerPoint presentation, you can easily save it again with just one click. Furthermore, you can also save a PowerPoint presentation in other formats. However, the process of saving a PowerPoint presentation is slightly different on Windows and on Mac.

Let’s understand the process in further detail.

1a. Saving a PowerPoint Presentation on Windows

To save a PowerPoint Presentation on Windows PC, you can follow either of the 2 simple methods.

Method-1: Using the “Save” button on Quick Access Toolbar

In the Quick Access Toolbar located at the very top of the screen, click on the “Save” icon.

The “Save” icon is located on the left side in the Quick Access Toolbar and looks like a floppy disk. Clicking on the “Save” button will immediately save the PowerPoint presentation in its current location as a “.pptx” file.

If you have opened a new presentation and you are saving it for the first time, clicking on the “Save” button will open a new explorer window. Simply navigate to the folder where you wish to save the new presentation on your computer, and click on “ Save “.

Method-2: Using the “File” tab

Another, more common method is to use the “File” tab in PowerPoint to save your PowerPoint presentation.

Here’s what you need to do –

Step 1 – Click on the “File” Tab

Another way to save a PowerPoint presentation is to use the “File” menu. You have to first click on the “File” tab located at the left corner of the menu ribbon at the top of the screen.

Step 2 – Click on the “Save” option

This will open the backstage view in PowerPoint. Now, click on the “Save” option from the sidebar on the left side of the screen. This will save the Microsoft PowerPoint as a “.pptx” file in the current location.

1b. Saving a PowerPoint Presentation on Mac

On a Mac computer, you can use the “File” menu as well to save the PowerPoint presentation.

The first step is to click on the “File” menu in the menu bar located at the top of the screen (above the PowerPoint window). This will open a dropdown menu. Click on the “Save” option from the dropdown menu to save the presentation as a “.pptx” file which is the standard format for presentations.

1c. Shortcut Keys to Save a PowerPoint Presentation

Microsoft PowerPoint also allows you to save a presentation with keyboard shortcuts. All you have to do is press the “Ctrl+S” keys on your keyboard in an open PowerPoint file. This will save the PowerPoint presentation.

1d. Best Format to Save a PowerPoint Presentation?

PowerPoint allows you to save a presentation in various different file formats! For instance, you can use the .ppt format if you wish to open the presentation file using PowerPoint 2007 or earlier. You can use .ppsx to open presentation directly as a PowerPoint Show file that opens it in the presentation mode.

In fact, there are several other formats you can save a presentation in. We shall explore how to save a PowerPoint presentation in several different formats later in the article.

However, the best format to save a PowerPoint Presentation is a “.pptx” file. This type can support all the latest as well as the older features of the PowerPoint presentation.

If you will be opening the presentation using a different software other than Microsoft PowerPoint, “.odp” is the best format. For printing, make sure to save the PowerPoint presentation as a PDF. That said, .pptx file format can help serve these purposes too.

2. How to Save a PowerPoint Presentation as PDF

Saving a PowerPoint presentation in PDF format is the suitable method for printing out your presentation. To save the PowerPoint presentation as a PDF file, follow the 4 easy steps.

Step-1: Click on the “File” Tab

First, click on the “ File ” tab in PowerPoint to open the back stage view of PowerPoint.

Step 2 – Click on the “Save As” option

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, click on the “Save As” option from the sidebar on the left side of the screen.

Step-3: Click on the “PDF (*.pdf)” option

In the “Save As” screen, click on the box that shows “PowerPoint Presentation (*.pptx)” . This will open a dropdown menu. Click on the “PDF (*.pdf)” option from the dropdown menu.

Step-4: Click on the “Save” button

Now all you have to do is click on the “Save” button beside the box to save the PowerPoint presentation as a PDF file (as shown in the image in step 2).

3. How to Save a PowerPoint Presentation as a Video?

In Microsoft PowerPoint, you can also save a presentation as a video. This allows you to play the presentation slides as a video rather than a slide show.

3a. On Windows

To save a PowerPoint presentation as a video on a Windows PC, follow the 3 easy steps.

Step-1: Click on the “File” tab

The first step is to open the “Save As” screen. To do so, click on the “File” tab in the menu ribbon. In the “File” menu, click on the “Save As” option.

Step-2: Choose the “.mp4” file format from the “Save As” tab

The next step is to click on the “Save As Options” box. It is the second box on the right side of the “Save As” screen. In the dropdown menu, click on either the “MPEG-4 Video (*.mp4)” option or the “Windows Media Video (*.wmv)” option.

Step-3: Click on the “Save” button

The final step is to click on the “Save” button (as indicated in step 2 above). It is located on the right side of the “Save As Options” box. This will save your PowerPoint presentation as a video.

To save a PowerPoint presentation as a video on a Mac device, follow the 3 simple steps.

Step-1: Click on the “Export” option

In the menu bar at the top of the screen, click on the “File” option. In the “File” dropdown menu, click on the “Export” option. This will open a dialog box.

Step-2: Click on the “File Format” box

In the dialog box, click on the “File Format” box. This will open a dropdown menu. You can click on either the “MP4” option or the “MOV” option as you prefer.

Step-3: Click on the “Export” button

In the dialog box, you can also click on the “Quality” option to select the quality of the video. Once you are satisfied with the selections in the dialog box, click on the “Export” button at the bottom (as shown in the image in the previous step). This will save the presentation as a video.

4. How to Save a PowerPoint Presentation to Open in Slideshow Mode?

Microsoft PowerPoint allows you to save the PowerPoint presentation as a “PowerPoint Show” file. This opens directly as a slideshow. To save a PowerPoint presentation to open in slideshow mode, follow the 2 easy steps.

In the open PowerPoint file, click on the “File” tab from the menu ribbon which is located at the top of the screen. In the “File” menu, click on the “Save As” option.

Step-2: Click on the “PowerPoint Show (*.ppsx)” option

In the “Save As” screen, click on the “Save As Options” box which shows “PowerPoint Presentation (*.pptx)” . This will open a dropdown menu. Click on the “PowerPoint Show (*.ppsx)” option.

Now all you have to do is click on the “Save” button to save the PowerPoint presentation to open as a slideshow.

5. How to Save a PowerPoint Presentation as an Image?

In Microsoft PowerPoint, you can save the presentation as an image in five different formats: “Animated GIF Format (*.gif)” , “JPEG File Interchange Format (*.jpeg)” , “PNG Portable Network Graphics Format (*.png)” , “TIFF Tag Image File Format (*.tif)”, and “Scalable Vector Graphics Format (*.svg)” .

To save your presentation as an image, follow the 3 simple steps.

Step-1: Click on the “Save As” option from the “File” tab

The first step is to click on the “File” tab in the menu ribbon. Then click on the “Save As” option from the “File” menu.

Step-2: Select your preferred image format

In the “Save As” screen, click on the “Save As Type” box which is the second box in the right column. From the dropdown menu, click on your preferred image format from the five available formats.

Now all you have to do is click on the “Save” button (as shown in the image in step 2) beside the “Save As Type” box. This will save your presentation in a folder containing each slide as a separate image file.

6. How to Save a PowerPoint Presentation as a Template?

A PowerPoint template is a predesigned presentation that you can edit to add your own content. To save a presentation as a template, follow the 3 easy steps.

The first step is to click on the “File” tab in the menu ribbon. Then click on the “Export” option from the sidebar in the “File” menu.

Step-2: Click on “Change File Type”

Now you have to click on the “Change File Type” option. Under the “Presentation File Types” group in the right column, click on the “Templates” option. Then click on the “Save As” button at the bottom of the screen.

In the “Save As” dialog box, you will see that the “Save as type” box shows the “PowerPoint Template” format. Now all you have to do is click on the “Save” button.

7. How to Save PowerPoint Presentation as Google Slides?

Microsoft PowerPoint does not offer any feature to upload a presentation to Google Slides directly. However, Google Slides does offer you an option to upload your PowerPoint presentation and save it in Google Slides!

Step-1: Save Your PowerPoint Presentation

The first step is to save your PowerPoint presentation using any method described in the section 1 of this article.

Make sure that you note down the location of the folder in which you have save the PowerPoint file.

Step-2: Click on the “Open file picker” option in Google Slides

Now, the next thing you need to do is open your Google Slides account by visiting slides.google.com . If you aren’t logged in, make sure you sign in with your account credentials.

Next, you will be presented with Google Slides home screen (as shown in the image above). In Google Slides, click on the “Open file picker” icon which looks like a folder. This will open the “Open a file” dialog box.

Step-2: Click on “Upload”

In the “Open a file” dialog box, click on the “Upload” tab.

From your “File Explorer” window, drag and drop the PowerPoint presentation in the dialog box. Now the presentation will automatically open in Google Slides.

Also Read – How to “ Make a Copy of a Google Slides Presentation ” and how to “ Share a Google Slides Presentation Correctly ” with others!

You can also click on the “ Select a file from your device ” button (blue button in the center of the screen). This will open the file explorer window. Navigate to the folder in which you have saved your PowerPoint presentation, and click on “OK”. This will open and save the presentation file in Google Slides.

8. How to Save a PowerPoint Presentation to a Flash Drive?

To save a PowerPoint presentation on a flash drive or any external device, follow the 3 simple steps.

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, click on the “Save As” option.

Step-2: Click on “Browse”

In the “Save As” screen, click on the “Browse” option which is the last option in the left column. This will open the “Save As” dialog box. In the sidebar on the left of the dialog box, click on the external disc.

Now all you have to do is click on the “Save” button at the bottom of the dialog box to save the PowerPoint presentation on the flash drive (as shown in the image in step 2).

9. How to Save a Copy of a PowerPoint Presentation?

The “Save A Copy” feature of Microsoft PowerPoint allows you to save changes in your presentation in a copied file without changing the original file.

Check out my article to learn detailed steps on how to save a copy of a PowerPoint presentation .

10. How to Save a Read-Only PowerPoint Presentation?

The “Read-Only” feature of Microsoft PowerPoint allows you to protect your PowerPoint presentation .

Using this feature, you can share your presentation with others without giving them the access to change your presentation. To save a read-only PowerPoint presentation, follow the steps mentioned below –

The first step is to click on the “File” tab in the menu ribbon. From the sidebar in the “File” menu, click on the “Info” option.

Step-2: Click on the “Protect Presentation” button

The next step is to click on the “Protect Presentation” option in the “Info” screen. This will open a dropdown menu. Click on the “Always Open Read-Only” option from the dropdown menu.

Step-3: Click on the “Save” option

Now all you have to do is save the presentation. To do so, click on the “Save” option in the sidebar right under the “Info” option. Alternatively, you can press the “Ctrl+S” keys on your keyboard.

If you have received a presentation that opens only in the read-only mode, but you don’t know how to work with it, check out my other article on “ How to Edit a Presentation in Read-Only Mode “.

11. How to Save a PowerPoint Presentation Without Notes?

When saving a PowerPoint presentation, you might want to remove the speaker notes. To do so, all you have to do is follow the 5 quick steps.

In the menu ribbon, click on the “File” tab. Then click on the “Info” option from the “File” menu.

Step-2: Click on “Check for Issues” on the “Info” tab

In the “Info” option, click on the “Check for Issues” button. Then click on the “Inspect Document” option from the dropdown menu. This will prompt a dialog box.

Step-3: Click on the “Inspect” option

In the “Document Inspector” dialog box, scroll all the way to the bottom and make sure the “Presentation Notes” option is selected. Then click on the “Inspect” button at the bottom of the dialog box.

Step-4: Click on the “Remove All” option

Once the inspection results are shown in the “Document Inspector” dialog, scroll to the bottom again to find the “Presentation Notes” option. Then click on the “Remove All” button at the right side of the “Presentation Notes” option.

Now all you have to do is click on the “Close” button at the bottom of the dialog box to finish the process.

Step-5: Click on the “Save” option

The final step is to click on the “ Save ” option in the sidebar of the “File” menu to save the presentation without notes. You can alternatively press the “Ctrl+S” keys on your keyboard.

12. How to Save PowerPoint Presentation Directly in Microsoft Teams?

If you are delivering a PowerPoint presentation to an audience using Microsoft teams, you can easily share a PowerPoint deck with your audience in the following steps –

• First, open the Microsoft Teams application and login to the meeting.

• On the “ Meeting Controls ” menu available in the top part of your meeting screen, locate the “ Share Content ” option.
• Click on the share content button. This will show the most recent PowerPoint files that you opened. You can either choose to click on one of the files visible. Alternatively, scroll down on the right panel and click on the “ Browse my computer ” option.

• This will open a new file browser window. Navigate to the respective location where your PowerPoint presentation is saved, click on it to select it. Then, click on “Open” to open the presentation in Microsoft Teams.
• The presentation will open by default in the presenter mode and shared with the audience of the meeting.

13. How to Enable Autosave in PowerPoint Presentation?

The autosave option is only available if you are using the Microsoft Office 365 version of PowerPoint . Other than that, you will have to manually save the PowerPoint file in all other versions.

You can autosave the PowerPoint presentation to the OneDrive cloud, and also autosave recovery files. To enable autosave in PowerPoint presentation, follow the 4 simple steps.

Step-1: Click on the “AutoSave” button

To simply turn on autosave in the OneDrive cloud for the PowerPoint presentation, all you have to do is click on the slider beside the “Autosave” option.

It is located in the left corner of the Quick Access Toolbar at the top of the screen.

Step-2: Click on “Options”

To access more autosave options, click on the “File” tab in the menu ribbon. Then click on the “Options” option which is the last option in the sidebar in the “File” menu. It will open a dialog box.

In the “PowerPoint Options” dialog, click on the “Save” option from the sidebar located on the left side. Now you can enable your preferred autosave options in the “Save presentations” section.

Click on the “Autosave OneDrive and SharePoint Online files by default on PowerPoint” for auto-saving on the cloud. You can also select how often the auto-recovery copy is saved by clicking on the box at the right side of the “Save Autorecover information” option.

Step-4: Click on the “OK” button

Now all you have to do is click on the “OK” button at the bottom of the “PowerPoint Options” dialog box to enable your autosave preference (as shown in the image in step 2).

Credit to Cookie_studio (on Freepik) for the featured image of this article (further edited).

How to Save Powerpoint as PDF with Notes: A Step-by-Step Guide

Saving your PowerPoint presentation as a PDF with notes included is relatively straightforward. Just go to “File,” click “Save As,” choose “PDF” from the file format options, and select “Options.” From there, you can choose to include your speaker notes alongside your slides in the PDF document.

After completing this action, you’ll have a PDF document that includes both your PowerPoint slides and any speaker notes you’ve added. This is particularly useful for sharing presentations with others who may need more context or for keeping a record of your presentation with your comments and reminders intact.

Introduction

Have you ever needed to share your PowerPoint presentation but wanted to make sure your audience could see your notes too? Maybe you’re a teacher providing a lecture’s slides to your students, or perhaps you’re a business professional sending a pitch to a client with additional commentary. Whatever the case may be, turning your PowerPoint into a PDF with notes is a handy trick that can enhance communication and preserve the integrity of your presentation.

Saving a PowerPoint as a PDF with notes is crucial because it allows you to share not just the visual aspect of your presentation but also the context and insights that your notes provide. It’s like giving your audience a peek behind the curtain, showing them the thought processes and additional information that support each slide. This capability is particularly relevant for educators, business professionals, and anyone who needs to provide thorough explanations or detailed content alongside their presentations. It’s about making your information accessible and understandable, which, let’s face it, is the whole point of a good presentation, isn’t it?

Step by Step Tutorial: How to Save PowerPoint as PDF with Notes

Before we dive into the steps, it’s good to know that by following these instructions, you’ll create a PDF version of your PowerPoint presentation with your notes visible. This allows for easy sharing and printing, ensuring that your audience can follow along with the same insights and annotations you see during your presentation.

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation that you want to save as a PDF.

Opening your presentation is the first step. Make sure you’ve completed your slides and notes to your satisfaction before proceeding.

Step 2: Click on “File”

Go to the top left corner of your screen and click on the “File” tab to open the file menu.

Clicking on “File” will bring up a list of options related to saving, opening, and managing your PowerPoint files.

Step 3: Choose “Save As”

In the file menu, select “Save As” to open the save dialog box.

Choosing “Save As” rather than just “Save” allows you to create a new file in a different format without altering your original PowerPoint file.

Step 4: Select “PDF” as the file format

In the save dialog box, click on the drop-down menu for file format and choose “PDF.”

Selecting “PDF” as your file format will ensure that your presentation is saved in a format that is easily accessible and widely used.

Step 5: Click on “Options”

Once you’ve selected “PDF,” click on “Options” to customize your save settings.

Clicking on “Options” will allow you to make sure that your notes are included in the PDF version of your presentation.

Step 6: Select “Notes Pages”

In the options dialog box, choose “Notes Pages” under “Publish what.”

Selecting “Notes Pages” will include your notes beneath each slide in the PDF document, so your audience can see them.

Step 7: Save your PDF

After selecting “Notes Pages,” click “OK” and then “Save” to save your PowerPoint presentation as a PDF with notes.

After clicking “Save,” choose a location for your PDF file and give it a name. Then, your presentation—complete with notes—will be saved as a PDF.

Additional Information

When saving your PowerPoint as a PDF with notes, there are a few additional things to keep in mind. The notes will appear as text boxes beneath each slide in the PDF, so make sure your notes are concise and relevant. Also, consider the readability of your notes—use a straightforward font and a size that’s easy to read even when printed.

Another tip is to review your notes for any confidential information before saving and sharing the PDF. Since these notes were likely meant for your eyes only, it’s easy to forget that they might contain sensitive data.

Lastly, think about how this PDF will be used. If it’s for a presentation, make sure the slides and notes are clear and informative. If it’s for personal study or reference, you might want the notes to be more detailed. Either way, saving your PowerPoint as a PDF with notes is a versatile tool that can make your information more accessible and comprehensive.

• Open your PowerPoint presentation.
• Click on “File.”
• Choose “Save As.”
• Select “PDF” as the file format.
• Click on “Options.”
• Select “Notes Pages.”
• Save your PDF.

Frequently Asked Questions

Can i save only specific slides as a pdf with notes.

Yes, you can choose to save specific slides by selecting the “Custom Range” option in the “Publish what” section of the options dialog box.

Will my hyperlinks still work in the PDF?

Most hyperlinks should be preserved in the PDF, but it’s always a good idea to test them after saving to make sure.

Can I edit my notes after saving the PowerPoint as a PDF?

Once saved as a PDF, you cannot edit the notes within the PDF file. You would need to go back to the original PowerPoint file, make your edits, and then save it as a PDF again.

How can I ensure my notes are readable in the PDF?

Use a clear and simple font, and make sure the font size is large enough to be easily read when printed or viewed on a screen.

Can I include my notes without showing the slide images?

To include only your notes without the slide images, you would need to copy and paste your notes into a separate document and save that as a PDF.

Saving your PowerPoint as a PDF with notes is more than just a neat trick—it’s a way to enhance the effectiveness of your communication. Whether you’re sharing detailed explanations, providing context, or adding commentary, this method ensures that your audience receives a complete package of information.

Remember, the key to a successful presentation is not just what’s on the slides, but also what’s between the lines. So, go ahead and give your presentations the depth they deserve by saving them as PDFs with notes. And remember, a well-informed audience is an engaged audience.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Save Powerpoint as PDF with Notes

While presentations and slideshows are much easier for people to view now with the popularity of online presentation software such as Google Slides and Powerpoint Online, situations can arise where you need a different format.

You might have already tried printing a Powerpoint slideshow as a PDF, but it’s possible that you need to include the speaker notes as well.

Fortunately, you can do this by changing a setting in Powerpoint. Our guide below will show you how to save Powerpoint as PDF with notes.

How to Save PPT as PDF With Notes

• Open your Powerpoint file.
• Select the File tab at the top-left.
• Choose the Save As option and select where to save the PDF.
• Give the file a name, then click the File type dropdown and choose PDF .
• Click More options .
• Click the Options button.
• Select the Publish what dropdown and click Notes pages , then click OK .
• Click Save .

Our article continues below with additional information on how to convert PPT files to a PDF document and pictures for these steps.

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When you create a Powerpoint file you have the ability to add speaker notes to your slides. These notes can be useful to you when you are presenting your slideshow, or they can be beneficial to others with whom you share a copy of the presentation file.

Powerpoint has a couple of different ways that you can save or print your presentation. Among these options is the ability to save it as a PDF.

But when you elect to save as a PDF, the default option won’t include any speaker notes that you have added to your slides.

Fortunately you can make some changes to the settings for the PDF, and one of those changes will let you save the PDF as “Notes pages,” which will include your speaker notes under the slide.

Our guide below shows you how to save a Powerpoint as a PDF with notes.

Do you have a Powerpoint file that you would like to edit with Slides? Our tutorial on how to convert Powerpoint to Google Slides can show you how to do this.

How to Save a Powerpoint Slideshow as a PDF with Notes (Guide with Pictures)

The steps in this article were performed in the Microsoft Powerpoint for Office 365 version of the application.

Note that when you create PDF files of your Powerpoint presentations it won’t affect the original Powerpoint file. It will just convert PDF files that are copies of the slideshow.

Step 1: Open your Powerpoint presentation.

Step 2: click file at the top-left of the window..

Step 3: Choose the Save As tab at the left side of the window.

Step 4:Click inside the File name field and enter a name for the PDF, then click the drop down menu below it and choose PDF .

Step 5: Select the More options link under the file type.

Step 6: Click Options at the bottom of the save window.

Step 7: Choose the Publish what dropdown menu and select Notes pages , then click OK .

Step 8: Click the Save button.

Our tutorial continues below with additional discussion about how to convert a PPT file to the PDF format.

Related: How to Upload a PDF to Google Drive

More Information on How to Create an Adobe PDF Version of a Microsoft Office Powerpoint File

Powerpoint will then generate the PDF and save it to the location you previously selected. You can then open that file and see that each page has one slide from the presentation, and any notes for that slide are included below it.

Google Slides is another option for creating, editing, or giving a presentation . It’s also a free application, so it’s worth looking into if you have a Google Account and want to try another alternative to slideshow creation aside from the Microsoft option.

Note that you will need an application that can edit PDFs if you want to make changes to that file. Otherwise you will need to make the changes in Powerpoint then regenerate another PDF.

The Options dialog box that opens when you select Save to crate PDFs of your presentations includes a number of different non printing information and publish options that you may need for other formats of your slideshow.

This includes things like:

• Document properties
• Document structure tags for accessibility
• PDF/A compliance
• Bitmap text when fonts may not be embedded

Our tutorial continues below with questions that you may have about how to save Powerpoint as PDF with notes.

Frequently Asked Questions

How do i save a powerpoint presentation with contents.

When you save your Powerpoint presentation in any of the default Powerpoint (with the .ppt or the .ppts file extension) file types, it will automatically include all of the slide contents.

How do you save a PowerPoint with notes and audio?

If you have added audio files or recordings to your Powerpoint slides, then it’s probably pretty important that you include those audio files when you save the file. Fortunately, when you save to the Powerpoint file type, that will happen automatically. Note that Powerpoint files that include media files like this can be larger than other Powerpoint files, so you may not be able to share them through email as easily.

How do I put PowerPoint in presentation mode with notes?

You will need to click the Slide Show tab at the top of the window, then check the box to the left of Use Presenter View. You can then specify the correct monitor if you have more than one, then you can start playing the presentation by clicking the From Beginning button or pressing the F5 button on your keyboard.

How do you download PowerPoint with speaker notes in Google Slides?

You can download a Google Slides files in the Powerpoint file type by clicking the File tab at the top-left of the window, choosing the Download option, then clicking the Powerpoint option. If you have added speaker notes to your Google Slides slides, then it will include those notes by default.

How do I view PowerPoint with speaker notes?

If you don’t see your speaker notes at the bottom of the screen when you are in the Normal view in Powerpoint then you just need to click the Notes button in the status bar at the bottom of the Powerpoint window.

Can you download slides with speaker notes?

When you go to File > Download > and choose the Powerpoint option then Google Slides will include your speaker notes. If you are trying to print Google Slides with notes then you will need to go to File > Print settings and preview > then click the 1 slide with notes option.

Can you save a PPT as a PDF with notes?

Yes, the steps above provide instructions for saving a Powerpoint file as a PDF with notes. You just need to go to File > Save As > choose the PDF option, click Options, then click Options again, then choose the Notes Pages option under Publish what.

How do I export a presentation with notes?

as long as you are saving your Powerpoint or Google Slides presentation as a Powerpoint file then it will include the notes by default. If you are trying to export it as a different file type then you will need to adjust the options in Powerpoint to include Notes Pages, or you will need to change the print settings in Google Slides to a page with notes.

How do I save speaker notes?

Speaker notes are saved with Powerpoint slides by default. If you are trying to print speaker notes in Powerpoint then you need to go to File > Print > then click the Full Page Slides button and choose Notes Pages instead.

Can you print speaker notes from PowerPoint?

Yes, you can print speaker notes along with your slides. Simply go to the Print menu (either by pressing Ctrl + P or by going to File > Print) then click the Full Page Slides button and select the “Notes Pages” option under Print Layout.

Continue Reading

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Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

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How To Save Powerpoint as PDF With Notes

May 1, 2023 by Hung Nguyen

A reliable method to save a PowerPoint presentation as a PDF document with all its notes attached.

When you convert a PowerPoint file to PDF format, only the slides will be exported. However, if you want to include any notes you’ve added onto each slide, you’ll need to “Print” the PowerPoint file as a PDF. This way, all your added notes will be included below each corresponding slide.

How To Save Powerpoint as PDF With Notes Included

Open your PowerPoint presentation.

Click “File,” then “Print.”

Go to the “Show Details” section.

Choose “Notes” from the “Layout” dropdown.

Choose “Save as PDF” from the “PDF” dropdown, and click “Save.”

How to print and save a PPT as a PDF, with all its notes attached

Including your notes will still allow you to adjust the paper size, slide range to save, and all the standard options included within Microsoft PowerPoint. Watch out for the size and number of slides each page will display and use the preview tool to make sure all your notes are visible.

How To Save Powerpoint as PDF Without Notes

If you don’t have any notes or don’t need them, you can simply convert the PowerPoint file to a PDF document. Microsoft Office allows this directly from the file itself. If you don’t have access to costly software, Smallpdf offers the most popular online tool to convert PPT to PDF without the need for Adobe Acrobat and such.

• Go to the PPT to PDF tool to get started.
• Drag your PowerPoint in to create a PDF.
• The tool should process the file instantly.
• Download your new PDF file.

Saving PPT to PDF, hassle free

Our platform can do a lot more than convert to PDF. After saving the document to PDF format, you can also use our service to convert all the slides per page to other formats, such as JPG, Excel, or Word. If your file is particularly large, you can use our compression tool to reduce the size of your file.

When we turn PowerPoints into PDFs, each PDF page will contain identical data and formatting to each original slide. To top it off, you can even present each of these PDF files as if it were a presentation by going full screen. Check out our guide on how to Present a PDF like a PPT to find out more.

How To Save a Powerpoint With Notes To Other Formats

You can combine the two processes described above to do this. First, use Microsoft PowerPoint to open your file and print it as a PDF document with all the notes included. Then, go to Smallpdf’s PDF Converter and convert the slides saved in PDF format to Word or Excel. If you need to convert to JPG, try our PDF to JPG converter.

Need to make more changes to your PDF? Make sure to check out our 20+ PDF tools that will help you perfect your documents:

• Compress - Shrink your PDFs to an email-ready size
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Hope you found this article helpful and good luck with your presentations!

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Full Guide: How to Save PowerPoint as PDF with Notes

Microsoft PowerPoint is helpful presentation software that is mainly used to create, edit, view, or share slideshow presentations. However, when you share your PowerPoint presentation with others, PowerPoint may cause formatting errors due to compatibility. To avoid these errors, you’d better save or convert PowerPoint as a PDF before sharing.

PDF, short for Portable Document Format, is high-compatibility and can preserve the original formatting of a file on different devices. Many tools support converting PowerPoint to PDF easily but some of them won’t keep the notes you add. So, if you have some notes in the PowerPoint slides, how to save PowerPoint as PDF with notes?

Below, we summarize how to save a PowerPoint as a PDF with notes by using Microsoft PowerPoint or other online tools. You can check them and apply a suitable one according to your preference.

While reading a PDF file, you may want to add comments to stand the specific content out. How to add comments to PDF?

Way 1: Save PowerPoint as PDF with Notes Using Microsoft PowerPoint

PowerPoint itself provides two options to help you easily save your presentation as a PDF without losing notes. Keep reading to get details about how to save PowerPoint with notes as PDF with Microsoft PowerPoint.

#1. Via the Save As Option

In this part, you can learn how to save PowerPoint as PDF with notes through the Save As option.

Step 1 : Open PowerPoint and upload the presentation you want to save as PDF.

Step 2 : Click the File option from the top toolbar and then select Save As from the context menu.

Step 3 : Choose a location to save the document.

Step 4 : In the pop-up Save As window, select PDF from the Save as type drop-down menu.

Step 5 : After that, click the Options button to continue.

Step 6 : In the Publish what section, choose Notes pages . Then check the Include comments option. If necessary, you can modify other settings.

Step 7 : Once done, click OK to save the changes and then click Save to save PowerPoint as PDF with notes.

#2. Via the Export Option

Using the Export option in Microsoft PowerPoint is also a great way how to save a PowerPoint as a PDF with notes. Here’s how to do this.

Step 1 : Open the target presentation in Microsoft PowerPoint.

Step 2 : Go to File > Export > Create PDF/XPS Document . Then click Create PDF/XPS from the rightmost side.

Step 3 : In the Publish as PDF or XPS window, choose PDF in the Save as type field and click Options.

Step 4 : In the prompted window, select Publish Notes pages , check Include comments , and customize other publish settings.

Step 5 : After you set everything properly, click OK > Publish to save the presentation as PDF with notes.

Further reading:

After you save PowerPoint as PDF with notes, there might be a need to make some changes to the PDF document. As for this, we’d like to recommend you use MiniTool PDF Editor. It’s a professional PDF editing tool that allows you to create/edit/share PDFs, encrypt/ decrypt PDFs , convert PDFs to other formats, crop/ resize PDFs , etc.

MiniTool PDF Editor Click to Download 100% Clean & Safe

Way 2: Save PowerPoint as PDF with Notes Using Google Slides

Google Slides is a free, web-based presentation program that enables you to save PowerPoint as PDF with speaker notes. If you don’t know how to save PowerPoint as PDF with notes online via this tool, you can refer to the following steps.

Step 1 : Open the target PowerPoint presentation in Google Slides.

• Open Google Slides in your browser.
• Click the Folder icon and then go to the Upload tab.
• Click Browser and select the file you want to save as PDF. Also, you can drop and drag the file here directly.

Step 2 : Click the File option and then select Print preview .

Step 3 : In the next window, select 1 slide with notes . Then click Download as PDF to save this presentation as PDF with notes.

Bottom Line

How to save PowerPoint as PDF with notes? This post shows 2 ways how to save PowerPoint with notes as PDF. Hope you can get what you want to know from the above content.

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How to Open PPT in Mobile

Last updated on May 16th, 2024

If you need to open your PowerPoint presentation on any Android device then there are multiple ways to do it. Here we will see a few alternatives to open presentations on Android devices such as smartphones or tablets.

1. Install Office Mobile for Android or PowerPoint for Tablet

By installing the Office Mobile application by Microsoft from Google Play you can easily open your presentations on any Android device. It is available for smartphones and tablets and it is the official MS Office application by Microsoft Corporation. Go to Google Play to learn more.

There is another application provided by Microsoft Corporation that is oriented to PowerPoint presentations. You can find it on Google Play and its name is PowerPoint for Tablet. The main advantage of installing it is that you can also edit the presentations (not only view it) and this is a very powerful tool for distributed collaboration.

Google Slides is another great alternative to open presentations. It also let you open PDF and PowerPoint on any Android device and it is available via Google Play for free.

2. Save PowerPoint as PDF

Another way to open your slides on Android is by saving the PowerPoint presentation as PDF. You can save the PowerPoint deck as a PDF file (Portable-Document Format) and this is a format supported by many different devices and there are lot of available free software and apps that are capable of previewing and opening PDF files.

In Google Play you can also find free tools to open PDF. Adobe Reader is one of these tools quickly open PDF documents from email, the web, or any app that supports sharing.

Other tools supporting PDF on Android are Google Docs, Microsoft Office Mobile or even Foxit Mobile PDF.

3. Open PowerPoint in Dropbox

Some cloud platforms like Dropbox allow you to preview PowerPoint files. Dropbox app installed in your mobile can be used to how to open ppt files. You can use Dropbox to open and preview your presentations in Android or any other smartphone.

4. Save PowerPoint Slides as Images

If none of the previous options is an alternative for you, then you can consider to save the slides as images.

From PowerPoint go to File menu and then click Save As and in the save as type combo box choose JPG or PNG for maximum quality.

5. Convert PowerPoint to Video

Another option is that you convert your PowerPoint presentation to a video (MP4). This way, you can then save the presentation on any Android device and play the video using the built-in video player or any free video player such as VLC or BS Player.

Moreover, you can upload the presentation to Youtube and then use the Youtube application in your Android device to play the slideshow. The benefit of saving the PPT as a video is that you can preserve any transition or animation that was created in PowerPoint.

6. Use an Online PowerPoint Viewer

You can use presentation platforms and upload your presentation in PowerPoint or a PDF, then you can get a link to directly play the presentation or see the presentation slides in your favorite Android browser like Chrome. SlideShare is an example of these platforms, although since Microsoft acquired SlideShare they ruined the usability with a lot of advertising and paywalls.

Definitely opening PowerPoint on Android is possible and here we covered a few options that can let you open presentations in your smartphone or tablet with Android OS. If you have any other great productivity tip while working with presentations let us know and let’s open discussion.

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