what is difference between essay and letter writing

The Difference between an Essay and a Letter

While your grandmother would probably be happy and proud to read your latest essay, she'd more than likely prefer that you just write her a nice letter. The reason is that the audience and point of a letter are usually more personal. If you really want to impress her with how smart you are, you can also send her a letter using the formal structure.

Structure in letter-writing can be quite specific. For a traditional formal letter, an address is printed at the top of the page, a greeting or salutation to the intended recipient or group of recipients begins the writing portion, the body can be made up of single or multiple paragraphs, and a signature by the writer is expected at the end.

The structure of a traditional essay is also specific, but quite different from a letter. Essays begin with a headline, include a thesis statement, have multiple paragraphs with topic sentences that relate back to and further explain the thesis of the essay, and a concluding paragraph that sums up the body's points come at the end.

Who are You Talking To?

Essays and formal letters usually have different audiences. Letters are written with a recipient or group of recipients in mind and are not required to make sense to anyone but those recipients. For instance, if you write a letter to your grandmother asking for details on the family reunion, you probably won't have to explain the history of your family reunions. She's been to all of them, so she already knows Aunt Marge will be bringing the potato salad and that no one will want to eat it.

An essay should make a point clear to anyone who reads it. An idea must be presented in the form of a thesis statement and then must be fully explained to an intended audience that a writer assumes has no background information on the subject. That audience can be anyone, there is rarely anything too personal in the communication between a writer and an essay reader.

What's Your Point?

Like an essay, some letters are written with the intention to inform its readers. However, many letters are written with no other purpose than communication. This is why the tone of a letter is generally far less formal than an essay and rarely requires that the writer provide backup arguments or sources.

Sending a surprise letter to a family member or friend makes you a good communicator. Sending an essay to anyone who didn't ask for one just makes you look like a show-off.

How Academic Writing Differs from Other Forms of Writing

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Written by  Scribendi

Have you ever wondered how academic writing stacks up against different styles of writing? If you have, then you're in good company, as many curious minds have pondered that same distinction. Let's get to it!

Formal Language versus Informal Language

Academic writing should use formal language that minimizes the use of contractions and colloquialisms and avoids slang terminology whenever possible. Casual language should only be used for emphasis.

Further, academic writing generally does not employ first person pronouns like "I" or "we," but different styles of writing do offer varying degrees of flexibility when it comes to the use of language, with a diverse range of informal elements sanctioned among different styles of writing.  

Check out the image below to further explore the differences between textspeak, informal language, and formal language!

Structure and Form

Style guides like the Publication Manual of the American Psychological Association (APA) and the Chicago Manual of Style are quintessential resources for scholars engaging in academic writing, with different style guides used for different fields of academia. These style guides standardize how references should be presented and how a document should be formatted, considering things like the margins, headings, typeface, and a myriad of other elements; some guides even prescribe the kind of language to be used for various circumstances encountered most frequently within the field.

All forms of academic writing will employ a structure that should allow the information presented to flow logically from one section to the next, regardless of the segments or formatting details used according to different styles of writing. For example, a scientific research article will typically include sections for the abstract, introduction, methods, analysis, results, and conclusions, whereas a paper written for the humanities will use a drastically different framework that can vary between artistic disciplines.

Different styles of writing contain various essential structural elements. This means that some styles, such as creative writing, grant significantly more freedom to the author than other styles, such as the style used for writing engineering documents.

The tone used to communicate ideas will significantly affect how readers interpret those ideas. It's vital that different styles of writing adopt different tones appropriate for the respective target audiences.

It's especially crucial within academic writing to eliminate all personal biases, both explicit and implicit. Academic writing must display objectivity. It's often best that academic writing avoids rhetorical tactics, like sweeping generalizations and emotional arguments, as this will ensure the highest degree of objectivity expected from academic writing.

At its core, academic writing should be clear, succinct, and objective; the exact criteria for these qualities differ among different styles of writing, but without these elements, the credibility of academic writing is often shaky.

The tone, language, and formality of academic writing will all depend on the target audience . As such, the target audience is a crucial consideration for effective academic writing.

In an academic setting, your audience could comprise researchers, professors, and/or experts in the field, but a casual piece might target your family and friends. The way we speak to figures of authority is very different from how we speak to siblings or friends, and communicating with these different groups when writing is no different; the word choices used in academic writing should suit the audience just as much as a person's vocabulary and gestures might shift for face-to-face communication according to these different groups.

For example, when the public is the intended audience for a piece of academic writing, it's probably a good idea to use simple language to explain any tricky terms used in the document. You might even consider substituting the academic jargon for another phrase more easily understood by the masses. This is true for all different styles of writing. The audience needs to understand what has been written!

If you're uncertain whether a particular term might be appropriate for your audience, try consulting a friend who is unfamiliar with the topic. This should clearly indicate how easy it might be for the average person to understand the concept.

The following piece of advice applies to all different styles of writing: leave time to edit! Regardless of the document, your work should be entirely free from errors. Proofreading for things like grammatical mistakes and punctuation errors and editing for elements such as the word choices and sentence structures will ensure that the writing is cohesive and clear. Further revision will ensure that unsightly grammatical errors and embarrassing typos never appear before the unforgiving public eye.

Have a peek at the image below to review the key aspects of academic writing (you can even download the image for reference). Once these elements have been nailed, you will have officially become a master of academic writing.

Image source: AboutImages/elements.envato.com

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Sat / act prep online guides and tips, understanding the 4 writing styles: how to identify and use them.

General Education

A piece’s writing style can help you figure out what kind of writing it is, what its purpose is, and how the author’s voice is unique. With so many different types of writing, you may think it’s difficult to figure out the specific writing style of a piece or you'll need to search through a long list of writing styles.

However, there are actually just four main types of writing styles, and together they cover practically all the writing you see, from textbooks to novels, to billboards and more.  Whether you’re studying writing styles for class or trying to develop your own writing style and looking for information, we’ve got you covered.

In this guide, we explain the four styles of writing, provide examples for each one, go over the one thing you need to know to identify writing style, and give tips to help you develop your own unique style of writing.

The 4 Types of Writing

There are four main different styles of writing. We discuss each of them below, list where you’re likely to see them, and include an example so you can see for yourself what each of the writing styles looks like.

Writers who use the narrative style are telling a story with a plot and characters. It’s the most common writing style for fiction, although nonfiction can also be narrative writing as long as its focus is on characters, what they do, and what happens to them.

Common Places You’d See Narrative Writing

• Biography or autobiography
• Short stories
• Journals or diaries

“We had luncheon in the dining-room, darkened too against the heat, and drank down nervous gayety with the cold ale. ‘What’ll we do with ourselves this afternoon?’ cried Daisy, ‘and the day after that, and the next thirty years?’    ‘Don’t be morbid,’ Jordan said. ‘Life starts all over again when it gets crisp in the fall.’ ‘But it’s so hot,’ insisted Daisy, on the verge of tears, ‘and everything’s so confused. Let’s all go to town!’ - The Great Gatsby by F. Scott Fitzgerald

You can quickly tell that this passage from the novel The Great Gatsby is an example of narrative writing because it has the two key traits: characters and a plot. The group is discussing eating and drinking while trying to decide what to do for the rest of the day.

As in this example, narrative writing often has extended dialogue scenes since the dialogue is used to move the plot along and give readers greater insight into the characters.

Writers use the expository style when they are trying to explain a concept. Expository writing is fact-based and doesn’t include the author’s opinions or background. It’s basically giving facts from the writer to the reader.

Common Places You’d See Expository Writing

• Newspaper articles
• Academic journals
• Business memos
• Manuals for electronics
• How-to books and articles

“The 1995/1996 reintroduction of gray wolves (Canis lupus) into Yellowstone National Park after a 70 year absence has allowed for studies of tri-trophic cascades involving wolves, elk (Cervus elaphus), and plant species such as aspen (Populus tremuloides), cottonwoods (Populus spp.), and willows (Salix spp.). To investigate the status of this cascade, in September of 2010 we repeated an earlier survey of aspen and measured browsing and heights of young aspen in 97 stands along four streams in the Lamar River catchment of the park’s northern winter range. We found that browsing on the five tallest young aspen in each stand decreased from 100% of all measured leaders in 1998 to means of <25% in the uplands and <20% in riparian areas by 2010. Correspondingly, aspen recruitment (i.e., growth of seedlings/sprouts above the browse level of ungulates) increased as browsing decreased over time in these same stands.” -”Trophic cascades in Yellowstone: The first 15 years after wolf reintroduction” by William J. Ripple and Robert L. Beschta

This abstract from an academic journal article is clearly expository because it only focuses on facts. The authors aren’t giving their opinion of wolves of Yellowstone, they’re not telling a story about the wolves, and the only descriptions are number of trees, streams, etc. so readers can understand the study better.

Because expository writing is focused on facts, without any unnecessary details or stories, the writing can sometimes feel dense and dry to read.

Descriptive

Descriptive writing is, as you may guess, when the author describes something. The writer could be describing a place, person, or an object, but descriptive writing will always include lots of details so the reader can get a clear and complete idea of what is being written about.

Common Places You’d See Descriptive Writing

• Fiction passages that describe something

“In a hole in the ground there lived a hobbit. Not a nasty, dirty, wet hole, filled with the ends of worms and an oozy smell, nor yet a dry, bare sandy hole with nothing in it to sit down on or eat: it was a hobbit hole and that means comfort. It had a perfectly round door like a porthole, painted green, with a shiny yellow brass knob in the exact middle. The door opened on to a tube-shaped hall like a tunnel: a very comfortable tunnel without smoke, with panelled walls, and floors tiled and carpeted...” - The Hobbit by J.R.R. Tolkien

This is the opening passage of the novel The Hobbit . While The Hobbit is primarily an example of narrative writing, since it explores the adventures of the hobbit and his companions, this scene is definitely descriptive. There is no plot or action going on in this passage; the point is to explain to readers exactly what the hobbit’s home looks like so they can get a clear picture of it while they read. There are lots of details, including the color of the door and exactly where the doorknob is placed.

You won’t often find long pieces of writing that are purely descriptive writing, since they’d be pretty boring to read (nothing would happen in them), instead many pieces of writing, including The Hobbit , will primarily be one of the other writing styles with some descriptive writing passages scattered throughout.

When you’re trying to persuade the reader to think a certain way or do a certain thing, you’ll use persuasive writing to try to convince them.  Your end goal could be to get the reader to purchase something you’re selling, give you a job, give an acquaintance of yours a job, or simply agree with your opinion on a topic.

Common Places You’d See Persuasive Writing

• Advertisements
• Cover letters
• Opinion articles/letters to the editor
• Letters of recommendation
• Reviews of books/movies/restaurants etc.
• Letter to a politician

“What General Weygand called the Battle of France is over. I expect that the battle of Britain is about to begin. Upon this battle depends the survival of Christian civilization. Upon it depends our own British life, and the long continuity of our institutions and our Empire. The whole fury and might of the enemy must very soon be turned on us. Hitler knows that he will have to break us in this island or lose the war. If we can stand up to him, all Europe may be free and the life of the world may move forward into broad, sunlit uplands. But if we fail, then the whole world, including the United States, including all that we have known and cared for, will sink by the lights of perverted science. Let us therefore brace ourselves to our duties, and so bear ourselves, that if the British Empire and its Commonwealth last for a thousand years, men will still say, ‘This was their finest hour.’ - “This was their finest hour” by Winston Churchill

In this excerpt from his famous “Their finest hour” speech, Prime Minister Winston Churchill is clearing trying to convince his audience to see his viewpoint, and he lays out the actions he thinks they should take. In this case, Churchill is speaking to the House of Commons (knowing many other British people would also hear the speech), and he’s trying to prepare the British for the coming war and convince them how important it is to fight.

He emphasizes how important the fight will be (“Upon this battle depends the survival of the Christian civilization.” and clearly spells out what he thinks his audience should do (“Let us therefore brace ourselves to our duties…”).

Common Writing Styles to Know

Each of the four main types of writing styles has multiple subsets of styles within it. Here are nine of the most common and important types of writing you’ll see.

Narrative Writing

Character voice.

Character voice is a common writing style in novels. Instead of having an unknown narrator, the audience knows who is telling the story. This first-person narrator can help the reader relate more both to the narrator and the storyline since knowing who is telling a story can help the reader feel more connected to it. Sometimes the narrator is completely truthful in telling what happens, while other times they are an unreliable narrator and will mislead or outright lie to readers to make themselves look better. 

To Kill a Mockingbird (Scout is the narrator) and The Hunger Games (Katniss is the narrator) are two examples of this writing style.

Stream-of-Consciousness

This writing style attempts to emulate the thought process of the character. Instead of only writing about what the character says or does, stream-of-consciousness will include all or most of the characters thoughts, even if they jump from one topic to another randomly or include incomplete thoughts.

For example, rather than writing “I decided to take a walk to the ice cream shop,” an author using the stream-of-consciousness writing style could write, “It’s pretty hot out, and I feel like I should eat something, but I’m not really that hungry. I wonder if we have leftovers of the burgers Mom made last night? Is Mom staying late at work tonight? I can’t remember if she said. Ice cream would be a good choice, and not too filling. I can’t drive there though because my car is still in for repairs. Why is the repair shop taking so long? I should have listened when David said to check for reviews online before choosing a place. I should text David later to see how he is. He’ll think I’m mad at him if I don’t. I guess I’ll just have to walk to the shop.”

James Joyce and William Faulkner are two of the most well-known writers to have regularly used the  stream-of-consciousness writing style.

Epistolary writing uses a series of documents, such as letters, diary entries, newspaper articles, or even text messages to tell a story. They don’t have a narrator, there’s just whoever purportedly gathered the documents together. This writing style can provide different points of view because a different person can be the author of each document.

Well-known examples of epistolary writing include the novels Dracula  (written as a series of letters, newspaper articles, and diary entries) and Frankenstein (written as a series of letters).

Expository Writing

You’ll find this style in textbooks or academic journal articles. It’ll focus on teaching a topic or discussing an experiment,  be heavy on facts, and include any sources it cited to get the information. Academic writing often assumes some previous knowledge of the topic and is more focused on providing information than being entertaining, which can make it difficult to read and understand at times.

Business writing refers to the writing done in a workplace. It can include reports, memos, and press releases. Business writing typically has a formal tone and standard formatting rules. Because employees are presumably very busy at work, business writing is very concise and to the point, without any additional flourishes intended to make the writing more interesting.

You’ll see this writing style most commonly in newspaper articles. It focuses on giving the facts in a concise, clear, and easy-to-understand way. Journalists often try to balance covering all the key facts, keeping their articles brief, and making the audience interested in the story.

This writing style is used to give information to people in a specific field, such as an explanation of a new computer programming system to people who work in software, a description of how to install pipes within a house for plumbers, or a guide to new gene modifications for microbiologists.

Technical writing is highly specialized for a certain occupational field. It assumes a high level of knowledge on the topic, and it focuses on sharing large amounts of information with the reader. If you’re not in that field, technical writing can be nearly impossible to understand because of the jargon and references to topics and facts you likely don’t know.

Descriptive Writing

Poetry is one of the most challenging styles of writing to define since it can come in many forms. In general, poems use rhythmic language and careful word choice to express an idea. A poem can be an example of descriptive writing or narrative writing, depending on whether it’s describing something or telling a story. Poetry doesn’t need to rhyme, and it often won’t follow standard grammatical or structural rules. Line breaks can, and often do, occur in the middle of sentences.

Persuasive Writing

Copywriting.

Copywriting is writing that is done for advertising or marketing purposes. It’s attempting to get the reader to buy whatever the writer is trying to sell. Examples of copywriting include catalogs, billboards, ads in newspapers or magazines, and social media ads.

In an attempt to get the reader to spend their money, copywriters may use techniques such as descriptive language (“This vanilla was harvested from the lush and exotic island of Madagascar"), exciting language (Stop what you’re doing and learn about this new product that will transform your life!”) and exaggeration (“This is the best cup of coffee you will ever taste!”).

Opinion 

People write opinion pieces for the purpose of stating their beliefs on a certain topic and to try to get readers to agree with them. You can see opinion pieces in newspaper opinion sections, certain blog posts, and some social media posts. The quality of opinion writing can vary widely. Some papers or sites will only publish opinion pieces if all the facts in them can be backed up by evidence, but other opinion pieces, especially those that are self-published online, don't go through any fact-checking process and can include inaccuracies and misinformation.

What If You’re Unsure of a Work’s Writing Style?

If you’re reading a piece of writing and are unsure of its main writing style, how can you figure which style it is? The best method is to think about what the purpose or main idea of the writing is. Each of the four main writing styles has a specific purpose:

• Descriptive: to describe things
• Expository: to give facts
• Narrative: to tell a story
• Persuasive: to convince the reader of something

Here’s an example of a passage with a somewhat ambiguous writing style:

It can be tricky to determine the writing style of many poems since poetry is so varied and can fit many styles. For this poem, you might at first think it has a narrative writing style, since it begins with a narrator mentioning a walk he took after church. Character + plot = narrative writing style, right?

Before you decide, you need to read the entire passage. Once you do, it’ll become clear that there really isn’t much narrative. There’s a narrator, and he’s taking a walk to get a birch from another man, but that’s about all we have for character development and plot. We don’t know anything about the narrator or his friend’s personality, what’s going to happen next, what his motivations are, etc.

The poem doesn’t devote any space to that, instead, the majority of the lines are spent describing the scene. The narrator mentions the heat, scent of sap, the sound of frogs, what the ground is like, etc. It’s clear that, since the majority of the piece is dedicated to describing the scene, this is an example of descriptive writing.

How Can You Develop Your Own Writing Style?

A distinctive writing style is one of the hallmarks of a good writer, but how can you develop your own? Below are four tips to follow.

Read Many Different Styles of Writing

If you don’t read lots of different kinds of writing, you won’t be able to write in those styles, so before you try to get your own writing style, read different writing styles than what you’re used to.  This doesn’t mean that, if you mostly read novels, you suddenly need to shift to reading computer manuals. Instead, you can try to read novels that use unreliable narrators, stream-of-consciousness writing, etc.

The more you read, the more writing styles you’ll be exposed to, and the easier it’ll be able to combine some of those into your own writing style.

Consider Combining Multiple Types of Writing Styles

There’s no rule that you can only use one style for a piece of writing. In fact, many longer works will include multiple styles. A novel may be primarily narrative, but it can also contain highly descriptive passages as well as expository parts when the author wants the readers to understand a new concept.

However, make sure you don’t jump around too much. A paper or book that goes from dense academic text to impassioned plea for a cause to a story about your childhood and back again will confuse readers and make it difficult for them to understand the point you’re trying to make.

Find a Balance Between Comfort and Boundary-Pushing

You should write in a style that feels natural to you, since that will be what comes most easily and what feels most authentic to the reader. An academic who never ventures outside the city trying to write a book from the perspective of a weathered, unschooled cowboy may end up with writing that seems fake and forced.

A great way to change up your writing and see where it can be improved is to rewrite certain parts in a new writing style.  If you’ve been writing a novel with narrative voice, change a few scenes to stream-of-consciousness, then think about how it felt to be using that style and if you think it improved your writing or gave you any new ideas. If you’re worried that some writing you did is dull and lacking depth, add in a few passages that are purely descriptive and see if they help bring the writing to life.

You don’t always need to do this, and you don’t need to keep the new additions in what you wrote, but trying new things will help you get a better idea of what you want your own style to be like.

The best way to develop your own writing style is to expose yourself to numerous types of writing, both through reading and writing. As you come into contact with more writing styles and try them out for yourself, you’ll naturally begin to develop a writing style that you feel comfortable with.

Summary: The 4 Different Styles of Writing

There are four main writing styles, and each has a different purpose:

If you’re struggling to figure out the writing style of a piece, ask yourself what its purpose is and why the author wants you to read it.

To develop your own writing style, you should:

• Read widely
• Consider mixing styles
• Balance writing what you know and trying new things

What's Next?

Literary devices are also an important part of understanding writing styles. Learn the 24 literary devices you must know by reading our guide on literary devices.

Writing a research paper for school but not sure what to write about?   Our guide to research paper topics has over 100 topics in ten categories so you can be sure to find the perfect topic for you. 

Are you reading  The Great Gatsby for class or even just for fun?  Then you'll definitely want to check out our expert guides on the biggest themes in this classic book, from love and relationships to money and materialism .

Christine graduated from Michigan State University with degrees in Environmental Biology and Geography and received her Master's from Duke University. In high school she scored in the 99th percentile on the SAT and was named a National Merit Finalist. She has taught English and biology in several countries.

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Letter Writing

Before the advent of modern technology made communication so easy, the art of writing a letter was considered an important requirement. Even today a letter is an important means of communication in both the workspace as well as our personal lives. So let us educate ourselves with the nuances of letter writing.

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A letter is a written message that can be handwritten or printed on paper. It is usually sent to the recipient via mail or post in an envelope, although this is not a requirement as such. Any such message that is transferred via post is a letter, a written conversation between two parties.

Now that E-mails ( Advantages and disadvantages ) and texts and other such forms have become the norm for communication, the art of letter writing has taken a backseat. However, even today a lot of our communication, especially the formal kind , is done via letters. Whether it is a cover letter for a job, or the bank sending you a reminder or a college acceptance letter, letters are still an important mode of communication. Which is why it is important that we know the intricacies of letter writing.

(Source: npr)

Types of Letters

Let us first understand that there are broadly two types of letter, namely Formal Letters, and Informal Letters. But then there are also a few types of letters based on their contents, formalities, the purpose of letter writing etc. Let us have a look at the few types of letters .

• Formal Letter : These letters follow a certain pattern and formality. They are strictly kept professional in nature, and directly address the issues concerned. Any type of business letter or letter to authorities falls within this given category.
• Informal Letter : These are personal letters. They need not follow any set pattern or adhere to any formalities. They contain personal information or are a written conversation. Informal letters are generally written to friends, acquaintances, relatives etc.
• Business Letter : This letter is written among business correspondents, generally contains commercial information such as quotations, orders, complaints, claims, letters for collections etc. Such letters are always strictly formal and follow a structure and pattern of formalities.
• Official Letter : This type of letter is written to inform offices, branches, subordinates of official information. It usually relays official information like rules, regulations, procedures, events, or any other such information. Official letters are also formal in nature and follow certain structure and decorum.
• Social Letter : A personal letter written on the occasion of a special event is known as a social letter. Congratulatory letter, condolence letter, invitation letter etc are all social letters.
• Circular Letter : A letter that announces information to a large number of people is a circular letter. The same letter is circulated to a large group of people to correspond some important information like a change of address, change in management, the retirement of a partner etc.
• Employment Letters : Any letters with respect to the employment process , like joining letter, promotion letter, application letter etc.

Browse more Topics under Writing

• Descriptive Essay
• Diary Entry
• Formal Letters
• Informal Letters
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• Story: Characters
• Story: Setting

Letter Writing Tips

Now that we have learned the basics of communicating via letters and the types of letters as well, let us focus on some tips for the actual letter writing.

1] Identify the type of letter

This obviously is the first step of the letter writing process. You must be able to identify the type of letter you are to be writing. This will be dictated by the person the letter is addressed to and the information that will be conveyed through the letter. Suppose you were writing to the principal of your college to ask for leave, this would be a formal letter ( Types of formal letters with samples ). But say you were writing to your old college professor catching up after a long time. Then this would be a personal ( informal ) letter.

2] Make sure you open and close the letter correctly

Opening a letter in the correct manner is of utmost importance. Formal letters open with a particular structure and greeting that is formal in nature. Informal letters can be addressed to the person’s name or any informal greeting as the writer wishes.

Even when closing the letter, it must be kept in mind what type of letter is being written. Formal letters end respectfully and impersonally, whereas informal letters may end with a more personal touch.

3] Establish the main intent of the letter

Once you start writing, make sure to get to the point as soon as possible. Especially in formal letters, it is important to immediately make clear the purpose of the letter.

4] Be careful of the language

A letter is always supposed to be polite and considerate. Even if it is a complaint letter, the point must be made in a careful and courteous manner. So it is necessary to use polite expressions and civil language in all types of letters.

5] Length of the letter

And the other important factor to be considered is the length of the letter you are writing. It should be kept in mind that formal letters are generally to the point, precise and short. Lengthy formal letters tend to not have the desired effect on the reader. The length of an informal letter is determined by the message in the letter and the relation to the recipient.

Solved Example for You

Q: Alex was to write a letter to her class teacher asking permission to remain absent from school for 2 days on account of some personal matter. What type of letter will he be writing?

• Personal Letter
• Business Letter
• Formal Letter
• Any of the above

Ans: The correct option is C. While the teacher is a personal acquaintance of Alex, the situation demands a formal letter and not a personal letter.

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Extended Essay: Formal vs. Informal Writing

• Extended Essay- The Basics
• Step 1. Choose a Subject
• Step 2. Educate yourself!
• Using Brainstorming and Mind Maps
• Identify Keywords
• Do Background Reading
• Define Your Topic
• Conduct Research in a Specific Discipline
• Step 5. Draft a Research Question
• Step 6. Create a Timeline
• Find Articles
• Find Primary Sources
• Get Help from Experts
• Search Engines, Repositories, & Directories
• Databases and Websites by Subject Area
• Create an Annotated Bibliography
• Advice (and Warnings) from the IB
• Chicago Citation Syle
• MLA Works Cited & In-Text Citations
• Step 9. Set Deadlines for Yourself
• Step 10. Plan a structure for your essay
• Evaluate & Select: the CRAAP Test
• Conducting Secondary Research
• Conducting Primary Research
• Formal vs. Informal Writing
• Presentation Requirements
• Evaluating Your Work

Differences Between Informal and Formal Essays

When writing your extended essay you should use language that is formal and academic in tone.  The chart below gives you some idea of the differences between informal and formal essays. See the box below for examples of the differences in tone in informal and formal essays written on identical topics. A PDF of this chart, and the examples below, is in the box to the right , along with a list of tips for avoiding colloquial writing.

Examples of Informal and Formal Tone in Essay Writing

The following examples highlight the differences between formal and informal tone.

Language B - English

• Formal vs. Informal Writing A chart giving the differences between informal and formal essays in seven areas (author's viewpoint; subject/content (sources of evidence); tone; structure; location of the research question; vocabulary; and purpose. Also included are examples comparing informal and formal writing for essays in English, biology, and psychology.
• How to Avoid Colloquial (Informal) Writing While it may be acceptable in friendly e-mails and chat rooms, excessive colloquialism is a major pitfall that lowers the quality of formal written text. Here are some steps/tips that you can follow to help improve your overall writing.
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• Next: Presentation Requirements >>
• Last Updated: May 8, 2024 3:48 PM
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Online Guide to Writing and Research

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• Online Guide to Writing

How Does College Writing Differ from Workplace Writing?

Workplace writing might take many forms, depending on the setting. You might be highly skilled at writing persuasive press releases, police reports in passive voice, or client letters in a friendly but professional tone. Many students begin their college careers with an arsenal of writing skills already. However, not all those skills will transfer to an academic setting. Even highly skilled writers might need to adjust their style and tone so that the writing is suitable for a target audience of academics. Academic writing usually incorporates a formal tone.

Why use a formal tone?

An easy way to adapt to a formal tone is to think of your writing style like a dress code for sentences. Just as you would not wear sweat pants to the prom, you should not use casual writing styles in a formal academic setting. This does not mean that casual writing or sweat pants are inherently bad or wrong, just that they are misplaced in college work. Sweat pants are great for the gym or for lounging at home. And conventions like emojis, texting abbreviations, casual punctuation, slang, and similar details are useful and effective in casual settings, too. 

 Right from the start, the college writing process can be made easier by remembering to use a formal tone and style. 

Formal writing focuses on knowledge

First, the purpose of academic writing is to demonstrate specific knowledge in an organized, cohesive manner. This is different from the way we communicate in other settings where the purpose might be different. In other settings, a chatty, friendly tone will be very effective. In academic writing, the tone leans into facts, knowledge, and the methodical development of ideas and arguments. This accounts for many of the differences in writing styles. 

Formal writing speaks to everyone

Second, the academic community is international and multi-lingual. In college, you are likely to communicate with people from other cultures or those who speak other languages. Even people who are fluent or native English speakers might not be familiar with local slang or pop culture references. Using vocabulary appropriate to the setting minimizes the risk of misunderstanding in these circumstances. 

Formal writing prioritizes clarity and precision

Finally, and crucially important, the rules in academic writing tend to prioritize clarity and precision over other writing aspects such as attention control. This extends beyond big problems like slang and jargon to the smallest details like commas. As you write, ask yourself if the words you choose make the ideas as precise as possible. When deciding how to structure a sentence, ask yourself if the ideas are clearer in one version over another. If you are in doubt about whether or how to use punctuation, ask if the mark enhances clarity (use it) or makes things seem more important or exciting (do not use it).  

Formal Writing Examples

Below are some specific writing habits you can adopt to give your writing a suitable academic tone.  Click on the tabs for examples.

• CONTRACTIONS
• PUNCTUATION
• CAPITALIZATION
• SLANG AND CASUAL EXPRESSIONS
• RHETORICAL QUESTIONS
• CONCISE WRITING
• GRANDIOSE WRITING

During drafting: Use complete spelled words. 

During proofreading: Watch for apostrophes that signal contractions.

That’s should be That is

They’ll should be They will

He’s should be He is

Proofreading tip: Use the Find tool to look for apostrophes. This will allow you to find contractions and double-check possessive apostrophes at the same time.

During drafting: Rely on commas, periods, and parentheses.

During proofreading: Watch for exclamation marks and slashes, which should be revised out of the draft. Check quotation marks carefully to make sure they’re not being used for emphasis.

Hitler invaded Poland! should be Hitler invaded Poland.

Home users/business users can benefit from frequent password changes. should be Home users and business users can benefit from frequent password changes.

Healthcare costs can lead to “bankruptcy.” should be Healthcare costs can lead to bankruptcy.

During drafting: Capitalize the first words of sentences and proper nouns, but not common nouns.

During proofreading: If a word is capitalized in the middle of a sentence, pause to check that it is not being capitalized merely for emphasis. Never use all-caps.

The Chief had to read and file Many Reports should be The chief had to read and file many reports.

A Degree in Statistics can lead to Business Success should be A degree in statistics can lead to business success

Roosevelt NEEDED to end the depression should be Roosevelt needed to end the depression.

During drafting: Use clear, precise words that mean exactly what they say. 

During proofreading: Be alert for chatty, intimate, or clever-sounding expressions. Replace them with language that is clear and precise.

Tons of British soldiers should be Many British soldiers 

The FBI let these phishers slip the hook should be The FBI let the phishers evade prosecution, or , The phishers evaded FBI prosecution 

Putin thought invading Ukraine would be a piece of cake should be Putin thought invading Ukraine would provide little challenge

During drafting: State your ideas in clear, direct ways in body paragraphs. Inform the reader without providing the reader with an opportunity to dispute your ideas.

During proofreading: Look for question marks anywhere except the introduction, and rephrase those questions.

Have you ever wondered how social media companies make money? should be Social Media companies make money in several ways.

What do 97% of climate scientists agree on? should be 97% of climate scientists agree that global warming is occurring.

During drafting: Use third-person pronouns such as he, she, it, and they.

During proofreading: Check for first-person pronouns (such as I and we) and second-person pronouns (such as you) and revise the sentences to third person.

In our modern society should be In modern society

You should check links before clicking should be Users should check links before clicking

I believe the death penalty should be abolished should be The death penalty should be abolished

During drafting: For most sentences, include only one idea and present that idea in a clear, straightforward way.

During proofreading: When you see a long sentence, think about how to make it easy to read. Shorten it, break it apart, and use clear language.

In general, workplace writing conveys information, is predetermined in purpose and form, and tends to be pragmatic or oriented toward understanding and completing tasks, but academic writing shows knowledge and understanding of both content and process,  enables writers to explore new avenues of thought and provides opportunities to exercise cognitive skills. (51 words)

Broken into two sentences:

In general, workplace writing conveys information, is predetermined in purpose and form, and tends to be pragmatic or oriented toward understanding and completing tasks. In contrast, academic writing shows knowledge and understanding of both content and process, enables writers to explore new avenues of thought, and provides opportunities to exercise cognitive skills. (24 + 28 words)

In college, the writing process and product is not the same as the process and product from writing in the workplace.

Shortened, with clearer language:

College writing is different from workplace writing.

During drafting: Choose simple, common language wherever possible, and resist the urge to be dramatic with modifiers

During proofreading: Watch for “fancy” sounding words, including words ending in –tion (nominalizations, which can be wordy), and for words that add drama instead of facts.

The destruction of the treaty happened rapidly.

The treaty was destroyed rapidly.

Tip: Watch for “-tion of the” as a warning sign of possible wordiness.

Voter turnout was shockingly, unbelievably low based on expectations.

Voter turnout was lower than expected.

Key Takeaways

• Both workplace and college writing require specific writing styles, and the type of style you use depends on the expectations of your boss or professor.
• Academic writing is almost always formal in tone unless you are writing a speech or a reflective essay with personal thoughts.
• Formal writing focuses on knowledge, speaks to a diverse audience, and focuses on clarity and precision.

Mailing Address: 3501 University Blvd. East, Adelphi, MD 20783 This work is licensed under a  Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License . © 2022 UMGC. All links to external sites were verified at the time of publication. UMGC is not responsible for the validity or integrity of information located at external sites.

Table of Contents: Online Guide to Writing

Chapter 1: College Writing

What Is College Writing?

Why So Much Emphasis on Writing?

Chapter 2: The Writing Process

Doing Exploratory Research

Getting from Notes to Your Draft

Introduction

Prewriting - Techniques to Get Started - Mining Your Intuition

Prewriting: Targeting Your Audience

Prewriting: Techniques to Get Started

Prewriting: Understanding Your Assignment

Rewriting: Being Your Own Critic

Rewriting: Creating a Revision Strategy

Rewriting: Getting Feedback

Rewriting: The Final Draft

Techniques to Get Started - Outlining

Techniques to Get Started - Using Systematic Techniques

Thesis Statement and Controlling Idea

Writing: Getting from Notes to Your Draft - Freewriting

Writing: Getting from Notes to Your Draft - Summarizing Your Ideas

Writing: Outlining What You Will Write

Chapter 3: Thinking Strategies

A Word About Style, Voice, and Tone

A Word About Style, Voice, and Tone: Style Through Vocabulary and Diction

Critical Strategies and Writing

Critical Strategies and Writing: Analysis

Critical Strategies and Writing: Evaluation

Critical Strategies and Writing: Persuasion

Critical Strategies and Writing: Synthesis

Developing a Paper Using Strategies

Kinds of Assignments You Will Write

Patterns for Presenting Information

Patterns for Presenting Information: Critiques

Patterns for Presenting Information: Discussing Raw Data

Patterns for Presenting Information: General-to-Specific Pattern

Patterns for Presenting Information: Problem-Cause-Solution Pattern

Patterns for Presenting Information: Specific-to-General Pattern

Patterns for Presenting Information: Summaries and Abstracts

Supporting with Research and Examples

Writing Essay Examinations

Writing Essay Examinations: Make Your Answer Relevant and Complete

Writing Essay Examinations: Organize Thinking Before Writing

Writing Essay Examinations: Read and Understand the Question

Chapter 4: The Research Process

Planning and Writing a Research Paper

Planning and Writing a Research Paper: Ask a Research Question

Planning and Writing a Research Paper: Cite Sources

Planning and Writing a Research Paper: Collect Evidence

Planning and Writing a Research Paper: Decide Your Point of View, or Role, for Your Research

Planning and Writing a Research Paper: Draw Conclusions

Planning and Writing a Research Paper: Find a Topic and Get an Overview

Planning and Writing a Research Paper: Manage Your Resources

Planning and Writing a Research Paper: Outline

Planning and Writing a Research Paper: Survey the Literature

Planning and Writing a Research Paper: Work Your Sources into Your Research Writing

Research Resources: Where Are Research Resources Found? - Human Resources

Research Resources: What Are Research Resources?

Research Resources: Where Are Research Resources Found?

Research Resources: Where Are Research Resources Found? - Electronic Resources

Research Resources: Where Are Research Resources Found? - Print Resources

Structuring the Research Paper: Formal Research Structure

Structuring the Research Paper: Informal Research Structure

The Nature of Research

The Research Assignment: How Should Research Sources Be Evaluated?

The Research Assignment: When Is Research Needed?

The Research Assignment: Why Perform Research?

Chapter 5: Academic Integrity

Academic Integrity

Giving Credit to Sources

Giving Credit to Sources: Copyright Laws

Giving Credit to Sources: Documentation

Giving Credit to Sources: Style Guides

Integrating Sources

Practicing Academic Integrity

Practicing Academic Integrity: Keeping Accurate Records

Practicing Academic Integrity: Managing Source Material

Practicing Academic Integrity: Managing Source Material - Paraphrasing Your Source

Practicing Academic Integrity: Managing Source Material - Quoting Your Source

Practicing Academic Integrity: Managing Source Material - Summarizing Your Sources

Types of Documentation

Types of Documentation: Bibliographies and Source Lists

Types of Documentation: Citing World Wide Web Sources

Types of Documentation: In-Text or Parenthetical Citations

Types of Documentation: In-Text or Parenthetical Citations - APA Style

Types of Documentation: In-Text or Parenthetical Citations - CSE/CBE Style

Types of Documentation: In-Text or Parenthetical Citations - Chicago Style

Types of Documentation: In-Text or Parenthetical Citations - MLA Style

Types of Documentation: Note Citations

Chapter 6: Using Library Resources

Finding Library Resources

Chapter 7: Assessing Your Writing

How Is Writing Graded?

How Is Writing Graded?: A General Assessment Tool

The Draft Stage

The Draft Stage: The First Draft

The Draft Stage: The Revision Process and the Final Draft

The Draft Stage: Using Feedback

The Research Stage

Using Assessment to Improve Your Writing

Chapter 8: Other Frequently Assigned Papers

Reviews and Reaction Papers: Article and Book Reviews

Reviews and Reaction Papers: Reaction Papers

Writing Arguments

Writing Arguments: Adapting the Argument Structure

Writing Arguments: Purposes of Argument

Writing Arguments: References to Consult for Writing Arguments

Writing Arguments: Steps to Writing an Argument - Anticipate Active Opposition

Writing Arguments: Steps to Writing an Argument - Determine Your Organization

Writing Arguments: Steps to Writing an Argument - Develop Your Argument

Writing Arguments: Steps to Writing an Argument - Introduce Your Argument

Writing Arguments: Steps to Writing an Argument - State Your Thesis or Proposition

Writing Arguments: Steps to Writing an Argument - Write Your Conclusion

Writing Arguments: Types of Argument

Appendix A: Books to Help Improve Your Writing

Dictionaries

General Style Manuals

Researching on the Internet

Special Style Manuals

Writing Handbooks

Appendix B: Collaborative Writing and Peer Reviewing

Collaborative Writing: Assignments to Accompany the Group Project

Collaborative Writing: Informal Progress Report

Collaborative Writing: Issues to Resolve

Collaborative Writing: Methodology

Collaborative Writing: Peer Evaluation

Collaborative Writing: Tasks of Collaborative Writing Group Members

Collaborative Writing: Writing Plan

General Introduction

Peer Reviewing

Appendix C: Developing an Improvement Plan

Working with Your Instructor’s Comments and Grades

Appendix D: Writing Plan and Project Schedule

Devising a Writing Project Plan and Schedule

Reviewing Your Plan with Others

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• Academic Writing / Online Writing Instruction

Inductive vs. Deductive Writing

by Purdue Global Academic Success Center and Writing Center · Published February 25, 2015 · Updated February 24, 2015

Dr. Tamara Fudge, Kaplan University professor in the School of Business and IT

There are several ways to present information when writing, including those that employ inductive and deductive reasoning . The difference can be stated simply:

• Inductive reasoning presents facts and then wraps them up with a conclusion .
• Deductive reasoning presents a thesis statement and then provides supportive facts or examples.

Which should the writer use? It depends on content, the intended audience , and your overall purpose .

If you want your audience to discover new things with you , then inductive writing might make sense.   Here is n example:

My dog Max wants to chase every non-human living creature he sees, whether it is the cats in the house or rabbits and squirrels in the backyard. Sources indicate that this is a behavior typical of Jack Russell terriers. While Max is a mixed breed dog, he is approximately the same size and has many of the typical markings of a Jack Russell. From these facts along with his behaviors, we surmise that Max is indeed at least part Jack Russell terrier.

Within that short paragraph, you learned about Max’s manners and a little about what he might look like, and then the concluding sentence connected these ideas together. This kind of writing often keeps the reader’s attention, as he or she must read all the pieces of the puzzle before they are connected.

Purposes for this kind of writing include creative writing and perhaps some persuasive essays, although much academic work is done in deductive form.

If your audience is not likely going to read the entire written piece, then deductive reasoning might make more sense, as the reader can look for what he or she wants by quickly scanning first sentences of each paragraph. Here is an example:

My backyard is in dire need of cleaning and new landscaping. The Kentucky bluegrass that was planted there five years ago has been all but replaced by Creeping Charlie, a particularly invasive weed. The stone steps leading to the house are in some disrepair, and there are some slats missing from the fence. Perennials were planted three years ago, but the moles and rabbits destroyed many of the bulbs, so we no longer have flowers in the spring.

The reader knows from the very first sentence that the backyard is a mess! This paragraph could have ended with a clarifying conclusion sentence; while it might be considered redundant to do so, the scientific community tends to work through deductive reasoning by providing (1) a premise or argument – which could also be called a thesis statement, (2) then evidence to support the premise, and (3) finally the conclusion.

Purposes for this kind of writing include business letters and project documents, where the client is more likely to skim the work for generalities or to hunt for only the parts that are important to him or her. Again, scientific writing tends to follow this format as well, and research papers greatly benefit from deductive writing.

Whether one method or another is chosen, there are some other important considerations. First, it is important that the facts/evidence be true. Perform research carefully and from appropriate sources; make sure ideas are cited properly. You might need to avoid absolute words such as “always,” “never,” and “only,” because they exclude any anomalies. Try not to write questions: the writer’s job is to provide answers instead. Lastly, avoid quotes in thesis statements or conclusions, because they are not your own words – and thus undermine your authority as the paper writer.

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Soft Skills

11 minute read

Business Writing vs. Academic Writing: What’s the Difference?

Kat Boogaard

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Regardless of particular style or format, written information has the same goal: to present information to an audience in a clear way. 

So, that must mean good writing is good writing, right?

Not exactly. When you compare business writing to academic writing, for example, there are actually some significant differences that you should be aware of.

Familiarizing yourself with what separates these two distinct writing styles will help you write in a way that’s the most effective for your intended purpose and audience. 

Think about it this way: You wouldn’t give a technical manual to a child and call it a children’s book. The same holds true for business and academic writing—there are key differences in style and structure.

So, what exactly makes business writing different from academic writing? Well, roll up your sleeves, because we’re diving into some of those key differentiators below. 

What is business writing?

There’s a lot of writing that happens in the business world. But, if you think this means you need to be a skilled author capable of stringing together eloquent prose and flowery language, think again.

As this fact sheet from the University of Oregon explains, business writing is transactional. It describes what actions need to be taken to solve problems, achieve company goals, and so on.

From reports to emails to press releases, business writing comes in many shapes and sizes. The recipients of business writing also run the gamut—from board members to colleagues to customers to shareholders.

Because of that, there are tons of smaller details that separate business writing from academic writing. But, the overarching one you should remember is the purpose: Business writing is intended to direct action. 

Want to learn even more about business writing? Check out our business writing course !

What is academic writing?

So, what about academic writing? Take a minute to think about the various writing projects—like research papers and book reports—that you needed to complete during your schooling. You’ll quickly realize that the intention of academic writing is far different from business writing.

Rather than educating and informing others, the goal of academic writing is for students to educate themselves. They write to learn as well as to showcase what they’ve learned—and often earn a grade for doing so.

Some academic writing is then utilized to inform others (like a thesis, research paper, or dissertation). However, the original purpose of that writing work was to have the author learn something through the writing process.

In most cases, students write these academic pieces for one particular audience member: their professor or instructor.  

Business writing vs. academic writing: how they differ

Obviously, the purposes behind business writing and academic writing are quite different. But what about those other details that we mentioned earlier? 

Let’s dig into the numerous other differences that come up when you compare business writing to academic writing. 

1. Tone and style

While both styles of writing can be somewhat formal from time to time, academic writing is typically much more so and is written from a third person perspective . Students often receive a grade on their academic writing, so you can bet there isn’t slang or jargon of any type. 

However, because business writing is more oriented toward action, it leans less on long sentences and a complex vocabulary and instead focuses on short and clear sentences (and frequently, bullet points)—making it seem far less rigid and formal than academic writing. 

With business writing, the audience needs to be able to extrapolate the meaning of the text and the resulting action steps without needing to wade through complicated sentences and lengthy paragraphs. 

Tone and style of academic writing:

Formal, with longer sentences and well-developed paragraphs. Here’s an example:

According to recent research, audiences are far more responsive to advertising messages that portray models and actors within their own demographic. With this reasoning, one can assume that organizations should employ a diverse range of actors and models to appear in their advertising campaigns to ensure that these commercial messages resonate with a large percentage of viewers.  

Tone and style of business writing: 

Emphasis on keeping things short, clear, and as actionable as possible. Here’s an example:

Research shows that audiences connect more with advertising messages that showcase people in their own demographic. We should explore talent firms with diverse pools of models and actors.

2. Document structure

Reflect on most of the writing you did during your education, and this common essay format will probably pop into your head: introduction, body, conclusion. That was the tried and true formula you leaned on to complete most of your academic writing.

However, business writing has far more flexibility—mostly because there are so many different types and styles of business writing.

This means that writing in a business setting offers far more wiggle room to structure the writing to the appropriate purpose and audience. It doesn’t always stick to a specific approach the way most academic writing does. 

Structure of academic writing:

Introduction, body of the written work, and a conclusion. 

Structure of Business Writing: 

Varies greatly depending on what you’re writing. An email will be structured much differently than a performance review, for example. 

3. Audience

We touched on this briefly already, but the intended audience is another major component that separates business and academic writing.

With academic writing, students write for one crucial audience member: their instructor, who will be dishing out a grade on that written assignment. Occasionally other people will review that written work, but it’s almost always someone else who works within academia.

Business writing, in contrast, can be read and reviewed by a huge array of people—from colleagues to customers to board members to shareholders to competitors to regulatory agencies. 

The list goes on and on. This is partly because the aim is to keep business writing simple and straightforward. When you aren’t sure whose eyeballs will eventually land on it, it’s best to make things explicitly clear, so that all parties can comprehend it. 

Audience of academic writing:

Audience of business writing:

Almost anybody! 

4. Document design

This is another area where academic writing is far more rigid than business writing—mostly because the design of these written works is often dictated by the instructor. You remember the good ol’ days of 12-point Times New Roman font, double spacing, and appropriately-sized margins, right?

Again, with business writing, authors have far more flexibility to design their work in a way that’s most suitable to their purpose and intended audience.

Perhaps that’s a highly-visual business report with lots of graphs and charts to illustrate a point. Or, maybe it’s a one-page document with headings, subheadings, and bullet points to allow for easy skimming and scanning.

The design of business writing comes in many shapes and sizes, while academic writing typically falls into a standardized mold.

Design of academic writing:

Highly standardized with requirements for text style, font size, spacing, and margins.

Design of business writing: 

Flexible, depending on the purpose of the document and the audience. 

5. Writing process

If you’d ask me what my writing process looked like for any academic papers, I’d tell you this: It was many late nights spent bleary-eyed alone in front of my computer, with a mug of lukewarm coffee by my side.

Sound familiar? Much of the academic writing process takes place totally alone. The assignment is dished out by the professor, and the student is tasked with cranking out that document by the deadline in order to earn an individual grade.

Things don’t work that way in the business world, where writing is a far more collaborative process. When working on business writing, you’ll likely lean on the insights and expertise of numerous different people both inside and outside your organization to pull together something that makes sense.

Additionally, the process of writing an academic paper typically involved plenty of solo research. But, in a business environment, you usually tackle writing with far more existing context and background information received through meetings, previous projects, and other efforts. Most of the time, you aren’t approaching that subject totally cold. 

Process for academic writing:

Research and writing is done mostly solo.

Process for Business Writing:

A collaborative effort, with plenty of groundwork already laid for the author. 

6. Citations and sources

Sigh, citations. I remember cringing every time I needed to put together that detailed resources page for my academic papers. You remember the ones, right? They included everything from the authors' names, to the published date, to the volume number. The thought alone still sends a chill down my spine. 

With academic writing, students are required to cite their sources using a highly standardized format—often MLA or APA style . 

However, the rules for citing sources are far more lax with business writing and can often vary greatly depending on your company’s norms and regulations for quoting various sources. 

Citations and sources for academic writing:

Highly standardized and regulated. 

Citations and Sources for Business Writing:

Can vary based on the rules set by the individual company. 

7. Legal considerations

While students who produce academic writing absolutely need to avoid plagiarism of any kind, it’s not often that their written work will be used in any sort of court cases, legal proceedings, or anything of the sort.

But, in a business setting? People should be aware that the written work they produce is likely now the property of their employer and thus could be used as evidence in this manner if the need arises—whether it’s something like a wrongful termination lawsuit or even an audit. 

For that reason, ensuring accuracy is crucial whenever you’re writing, but particularly when you’re producing a document for your organization. 

Legal considerations for academic writing:

Avoiding plagiarism is the top legal concern. 

Legal Considerations for business writing:

Operate with the assumption that whatever you write could come back in a variety of legal matters. I won’t say it’s common, but it’s always better to play it safe! 

Over to you

As we’ve highlighted here, there are plenty of differences between academic writing and business writing. In fact, this isn’t even all of them—we’ve barely scratched the surface. 

You can dig into even more elements that separate these two styles with this fact sheet from the University of Oregon . It does a great job of breaking things down in an easily digestible way, and we used it as a resource for many of the differences we outlined here.

If you’re eager to learn even more about business writing in particular and how you can level up your own game at work? Make sure to check out our business writing course to dive into the nitty-gritty of how to be a top-notch writer in a business setting. 

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Kat is a writer specializing in career, self-development, and productivity topics. When she escapes her computer, she enjoys reading, hiking, golfing, and dishing out tips for prospective freelancers on her website.

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IELTS General Training & Academic Writing Differences Explained

Learn about IELTS GT (General Training) exam content and writing tasks. Learn how the IELTS GT writing is different from the academic writing test.  Useful links are provided for GT students below.

Understanding GT IELTS

• The GT listening test is the same as the academic test. Everyone takes the same listening test with the same scoring. You can use my free listening lessons and tips for your preparation. Click here: Free Listening Tips & Lessons
• The GT speaking test is the same for everyone. There is one speaking test only with the same scoring. You can use my free speaking lessons and tips for your preparation. Click here: Speaking Tips & Model Answers
• The GT reading test is slightly different. The question types are 100% the same as the academic test, but the passages have a different content and layout. You can use my free reading lessons and tips for your preparation, but make sure you do full authentic GT reading tests at home. See this page for more GT reading information:  GT Reading Tips.  Click here to use my Free Reading Lessons for All Candidates
• To understand GT writing (both task 1 and task 2), see all the tips and information listed below.

This page will explain both writing task 1 differences and writing task 2 differences.

IELTS GT Differences for Writing Task 1

General training students will need to write a letter for writing task 1 but academic students will need to write a report.

• GT Writing Task 1 = Letters: Formal, informal and semi-formal
• Academic Writing Task 1 = Report: table, pie chart, bar chart, line graph etc.

This means writing task 1 is completely different for GT candidates. GT candidates do NOT get charts, they are given letters only. See the information below:

General Training Writing Task 1 Letter

Use the following 10 tips and links to ensure you understand GT letters properly

• Candidates are required to write a letter which can be formal, semi-formal or informal.
• A list of points is given for the letter as well as the aim. It is your task to make sure your letter covers all points with a clear aim.
• Pay attention to opening lines, closing statements, paragraphs etc.
• You also need to pay attention to style and tone depending on whether the letter is formal or informal.
• Get to know the scoring for task 1 – see below. Remember, task 1 is worth only 33% of your writing marks.
• You must write over 150 words. But it is recommend not to write over 200 words.
• It is recommended to take no more than 20 minutes for this task. It is up to you to manage the one hour given for the whole writing test.
• GT students are NOT asked to write a report on a chart or graph.
• Sample Practice Letters for GT Students
• MUST READ:   Essential Tips for IELTS GT Letters

Academic Task 1 Report

• Students must analyse a chart, graph, table, map or diagram.
• Students must highlight key features and present data or information.
• Students must write over 150 words.
• It is recommended to take no more than 20 minutes for this.
• IELTS Sample Academic Charts

IELTS Writing Task 1 Scoring

There are four marking criteria for IELTS writing task 1.

Only one criterion is different for GT students.

• Task Achievement General Training : This refers to using the appropriate tone and also purpose. It also relates to the word count.
• Task Achievement Academic : This is about presenting key features, having an overview and accurate information. This also relates to the word count.
• Coherence and Cohesion : This is the same for both GT and Academic. It is based on organisation of information, paragraphing and linking devices.
• Lexical Resource (Vocabulary): This is marked using the same band scores for both GT and Academic. This is about using appropriate language, using collocations and the number of errors made.
• Grammar : This is also marked using the same band scores for both GT and Academic. This is about using a range of grammar structures and tenses, punctuation and the number of errors made.

Each criterion is 25% of your total marks for writing task 1. The scoring is the same as the Academic Writing Task 1 test and used the same Band Score Descriptors, which you can find on IELTS.org. However, there is slight differences in aims with Task Achievement and that is shows in the descriptors.

IELTS GT Differences for Writing Task 2

There are only minimal differences between IELTS general training writing task 2 and the academic task 2. GT candidates can use all my free writing task 2 lessons to prepare. Click here: Free Writing Task 2 Tips & Model Essays. You can also benefit from my advanced lessons and e-books which you can find in my online store: Liz’s Store

Below is a list of the minor differences and similarities between the essays.

1. Essay Question Difficulty

One difference is that the essay question for the General Training writing task 2 is often easier. It is written in a way that makes the issues clearly and easier to understand. Here’s a sample of a GT essay question and an academic essay question.

GT Essay Question Sample

Some students travel abroad for one year before starting university. What are the advantages and disadvantages of doing this?

Academic Essay Question Sample

Some people think that space exploration is a waste of money and the funds should be relocated to other more needed areas. To what extent do you agree?

* Please note that it is still possible to get the education essay question in the academic test.

2. Topics for Essays

Another slight difference is that the topic giving for the IELTS general training essay question is a more common topic, such as family, society, TV, schools, communication etc. However, in the academic test, there is a wider range including space exploration. Even so, it is best for GT candidates to prepare all topics because the topic of space exploration could come in the speaking test.

3. Essay types for General Training

The types of essays are the same for both general training and academic IELTS papers. You could get an opinion essay, a discussion essay, an advantage disadvantage essay, a solution essay or a direct question essay. At the bottom of the 100 IELTS essay questions page , you will find some practice essays for each type. And on the writing task 2 page , you will find model essays for each type. All this is suitable for both GT and academic students.

4. Marking & Scoring

The marking criteria and band scores are the same for both GT and academic students in writing 2. Here is a link to learn about the band scores for writing task 2 from band 5 to 8 . There is only one scoring for GT Writing Task 2 and Academic Writing Task 2 with no differences at all.

5. IELTS GT Essay Writing Techniques

Another similarity is the technique for essay writing. It is the same for both GT and academic essays. Students for both the GT test and academic test will study from the same methods, tips and advice for IELTS essay writing.

This means all writing task 2 lessons on this blog are suitable for both GT and academic IELTS students. See here: I ELTS Writing Task 2 Tips, Model Essays and Free Video Lessons

6. Essay Length and Timing

The length of the GT essay is over 250 words which is the same as the academic essay. Likewise, 40 minutes is the recommended length of time for both types of essays.

Using the Official Writing Answer Sheet

Students taking the general training or academic writing test, must select the right box to tick on the official writing answer sheet in the test. Please watch this lesson about filling in the official IELTS writing answer sheet. It explains about selecting the right box for either general training or academic writing.

Recommended IELTS Tips

IELTS GT Writing Task 1 Letter: Essential Tips

IELTS Writing Task 2 Lessons, Tips & Model Essays

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Hi Liz, I hope so hard that you feel better and start making videos again. I couldn’t understand better than your videos. Your videos are old, and I want to know if I write my exam this year:2023, it remain valid? I tried watching other channels, but this is where I get what is needed to become better. But I am not sure if the exam pattern still is the same for computer-based exams, and I can use your videos in 2023 as well. Lots of best wishes to you, and thank you so very much.

If my videos weren’t valid, I won’t allow them to be up. If you check this page, you’ll see any updates to the test as well as useful tips and information: https://ieltsliz.com/ielts-help-faq/

Hi Liz, Thanks for your lesions, ideas and videos. Those are very helpful. First of all when I decided to write IELTS exam my mind was blank. I couldn’t figure out from where to start. Then I found you from the internet. I recently bought one of your E-Book. That looks helpful. All your tips, Videos, lesions are helpful. I am going to write my exam very soon. Thanks for being so much concerned about this field and helping candidates who are writing this exams.

I’m glad my materials have been helpful. Good luck in your test 🙂

I wanted to convey thanks from the bottom of my heart for this blog. I have decent fluency in English and used only your site to learn about IELTS, no practice tests, no other source as I had limited time and still managed to score band 8.5. This would not have been possible without this site. God bless you and wish you good health. World is a better place because of people like you.

My sincerest gratitude, Pragati.

That’s a brilliant score!! Very well done to you 🙂 Thanks for sharing your result with me and with everyone else as well 🙂

Congratulations and I pray this is my testimony too. I just stumbled on this blog and I got all the useful tips I needed. I really wished I saw your blog earlier. Thanks for all you do ma’am

Hello Liz, Thank you for providing in-depth understanding on all the topics. You are amazing and your material is really helpful. I scored Band 8 (LRWS – 8.5, 8.5, 7.5 7.5), in my first attempt and the credit goes to you. Sincerely Shubhangi

Excellent news! Very well done 🙂

Hello Liz, Hope you are doing well, I want to know which is preferred in essay writing in academic( formal or informal), please let me know Thank you so much your time. Shubham

Writing Task 2 for both GT and Academic is formal in style.

Recently cleared my IELTS GT exam. Scored 8.5 in all sections except Writing in which I scored 7. So I’m a little confused about the outcome. I even double-checked my answers. Only thing that comes to mind is that I might have overshot my word count. But does that lead to points deduction? And accordingly, should I get my scores rechecked? Please advise.

When you say you wrote a lot, it really depends how much. If your writing task 2 essay reached about 350 words, that is really too much. Mainly because it means your essay will most likely be less focused and sentences less relevant. IELTS essays are aimed to be between 170-190 words (more or less) which makes each sentence 100% essential to the essay with no extra padding. If you have written a well focused essay, with clear signposting, good linking, relevant ideas which are well connected to the task and you aimed for accuracy in your language rather than to impress, then it is worth considering a remark. Lots of luck with whatever you decide. Let me know how it goes if you do choose a remark.

Hello Liz, I follow your website for a good time now and thank you for all the resources you put up for free, it’s really interesting and useful. I am preparing for ielts general training and I read above that almost all sections are same except the writing task 1 where you have to write a letter in GT and a report in GA and the writing tast 2 the question essay is easier than the one in GA. My question is should I give my opinion in the essay for GT.

The GT essay writing techniques are 100% the same as for Academic writing task 2. All my lessons for task 2 are for everyone. Go to this page: https://ieltsliz.com/ielts-writing-task-2/ and you’ll find all my free tips and lessons – there’s a link which will explain about when to give your opinion.

I am from New Zealand and here I am on visitor visa , I am thinking to give GT ielts test.

I just wanted to ask I am neither working or nor studying so when a examiner ask me a question are you working or studying then what should I reply.

As with all speaking questions, just be honest and answer directly: I don’t work or study at the moment. I’m here on a visitor visa.” There are no trick questions.

Dear Liz, Your info on ielts is helping me alot. I have a query in my mind i wish to ask you. can we write bullet points on question paper during listening module ? is it allowed to write points to remember on question paper ?

You can write all over the question paper in any way you wish. No one will see it. The question paper is destroyed after the test has finished.

I am planning on taking GT of IELTS and I am in USA. I would like to know if I have an option for Computer based test?

Each test center is different and offers different options. Just contact a number of test centers and ask if they do CD IELTS (computer delivered).

Recently I got stuck with a question, I am not able to understand what the statement is talking about.

Question: As well as making money, many people believe that businesses also have responsibilities to society. To what extent do you agree or disagree?

I m not able to understand this question, as well as what to do if I don’t understand questions properly?

Do you think its an academic or general type question?

Thanks Tony

This is a common question in IELTS writing and you can find ideas for that topic in my e-book “Ideas for IELTS Essay Topics”. Part of your preparation is to prepare ideas for topics. If you don’t understand the topic in the writing test, you will get low marks for your ideas (Task Response = 25% of your marks. This is typically from the Academic test, but similar topics can come in the GT test. You can see my e-book and Advanced Writing Task 2 lessons here: https://elizabethferguson.podia.com/

I purchased your tutorials for writing part 2. Now I’m much clear about the approach to be followed. Is there any other courses where you give feedback to students writings?

Sorry I don’t offer that service at the moment. Glad the advanced lessons were useful 🙂

Hi Elizabeth, I want to ask you about computer-based writing task. 1. I heard that the software they’re using for writing task underlines the misspelled words and grammatically incorrect sentences. Is this correct? 2. Does cutting affect our score if we’re attempting it on paper? 3. If someone prepared reading and listening on paper and writing on computer, what should they do? Thank you in anticipation.

1. There is NO language advantage to taking the test on a computer. The computer is not set up to help you with spelling or grammar. 2. Deleting words is fine – just make sure new words are easy to read. 3. The computer based test means you take listening, reading and writing on the computer.

Hi Liz, Based on this topic essay: Prevention is better than cure. Researching and treating diseases is too costly so it would be better to take preventive measures. to what extent do you agree?

Can my introduction and thesis be the following? – Although some people think investing in research and development to find a permanent cure for diseases is the right path to pursue, many prioritize and believe that prevention is better than cure. In my opinion, I disagree and strongly align to treating diseases that is far more superior than taking preventive measures. This essay will explain the reasons by taking an example of tobacco.

Can I write this: This essay will explain the reasons by taking an example of tobacco – is this the correct way of framing?

Does the intro + thesis make sense?

Thanks for your help G

Just a couple of points – 1. Don’t be so wordy. Control the length of your sentences and don’t use unnecessary words: “many prioritize and believe that prevention is better than cure.” = “many prioritize prevention.” 2. Don’t try to use impressive vocab in your thesis statement – get the meaning clear instead: “In my opinion, I disagree and strongly align to treating diseases that is far more superior than taking preventive measures. ” = “However, I disagree and believe that funding treatment is much more important than focusing on prevention.” 3. Keep on topic – this is about funding – it is about where money goes and how it is used. 4. Examples are not for the whole essay – this essay question is not about tobacco – don’t change the essay question. An example is a small point inside a body paragraph 5. You do not need “This essay will explain the reasons…” – that sentence is not actually required in IELTS I hope these tips help.

Hello liz, Thank you very much for all your tips. i am worried about GT task 2 . please can you help clarify my doubts about this? based on my teachers advice, if a question is asked about to what extend do you agree or disagree ? there are two ways to tackle this, first either you choose i totally agree or disagree (hence it becomes a one sided) and give only reasons for such, or you take words like i somewhat agree or disagree making it two sided .here you have to explain why you agree and what you disagree or agree about. but am confuse please can you help clarify me if this the right approach to such essay type?

Those approaches are all possible. You can agree. You can disagree. You can partially agree which means you present a specific view point which agrees in some part but disagrees in others – this means your view is specifically quantified and explained.

Hello madam! Is it true if general and academic exam on same day it makes academic exam easy ??

It makes no difference at all.

Thank you so much madam

Hello liz, I find your website very useful. Can you please let me know how sentence structure affects the band score. I got 7 in writing task and I need point five more. Although I write complex sentences in my essays, someone told me that the structure I use is quite simple and should be more complex. Can you suggest something

Grammar counts for only 25% of your marks. All mistakes will lower your score. Band 5 = frequent errors, Band 6 = some errors Band 7 = few errors. So, your aim is not just to create complex sentences, it is to avoid errors. If you make more errors using complex sentences, you should avoid using them. Aim for accuracy at all times.

Hi Liz, thanks for being a source of help as far as IELTS is concerned. I am not doing well in the writing task. Each time I try to attempt a question, I get stucked on the way. I do not really know how to put the words together even when I have ideas of what is requested of me in the question.

Your English is fine. This means the problem could be: 1. you are not familiar with the essay layout and content. 2. you need to develop more details with your ideas for topics 3. you need to approach this more naturally and just write your ideas clearly avoiding informal language. See my FREE Lessons – writing task 2 page.

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Reports and essays: key differences

Know what to expect

Explore the main differences between reports and essays and how to write for your assignments

You'll complete assignments with different requirements throughout your degree, so it's important to understand what you need to do for each of them. Here we explore the key differences between reports and essays. 

This page describes general features of academic reports and essays. Depending on your subject you may use all of these features, a selection of them, or you may have additional requirements. 

There is no single right way to write a report or essay, but they are different assignments. At a glance: 

• Reports depend heavily on your subject and the type of report.
• Essays usually have specific content and a planned structure with a focus on sense and flow. You subject might need different types of information in your introduction –  some disciplines include a short background and context here, while others begin their discussion, discuss their resources or briefly signpost the topic.

Differences between reports and essays

This table compares reports and essays and provides an outline of the standard structure for each. Your assignment will also depend on your discipline, the purpose of your work, and your audience – so you should check what you need to do in your course and module handbooks, instructions from your lecturer, and your subject conventions.

Table adapted from Cottrell, 2003, p. 209.

The structure of reports

Most reports use an IMRaD structure: Introduction, Methods, Results and Discussion.

Below are some common sections that also appear in reports. Some sections include alternative headings.

1. Table of contents

Your contents shows the number of each report section, its title, page number and any sub-sections. Sub-section numbers and details start under the section title, not the margin or the number.

2. Abstract or Executive summary

This brief summary of the report is usually the last thing you write.

3. Introduction

Your introduction describes the purpose of the report, explains why it necessary or useful, and sets out its precise aims and objectives.

4. Literature review

This describes current research and thinking about the problem or research question, and is often incorporated into the introduction.

5. Methods or Methodology

This describes and justifies the methods or processes used to collect your data.

6. Results or Findings

This section presents the results (or processed data) from the research and may consist of mainly tables, charts and or diagrams.

7. Discussion, or Analysis, or Interpretation

This section analyses the results and evaluates the research carried out.

8. Conclusion

The conclusion summarises the report and usually revisits the aims and objectives.

9. Recommendations

In this section the writer uses the results and conclusions from the report to make practical suggestions about a problem or issue. This may not be required.

10. Appendices

You can include raw data or materials that your report refers to in the appendix, if you need to. The data is often presented as charts, diagrams and tables. Each item should be numbered : for example, write Table 1 and its title; Table 2 and its title, and so on as needed.

Structure of essays

Introduction.

Your essay introduction contextualises and gives background information about the topic or questions being discussed, and sets out what the essay is going to cover.

Your essay body is divided into paragraphs. These paragraphs help make a continuous, flowing text.

The conclusion summarises the main points made in the essay. Avoid introducing new information in your conclusion.

Bibliography or Reference list

This is a list of the resources you've used in your essay. This is usually presented alphabetically by authors’ surname.

Reference for the Table of Distinctions above: 

Cottrell, S. (2003).  The Study Skills Handbook  (2nd ed.). Basingstoke: Palgrave.

Download our report and essay differences revision sheet

Download this page as a PDF for your report and essay revision notes.

Key features of academic reports

Basic essay structure

Writing clear sentences

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Guidance and support

Find out about the guidance and support you'll get if you need a helping hand with academic life – or life in general – when you study with us at Portsmouth.