how to write application letter for fellowship

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Applying for Fellowship: What You Need to Know

By Ole-Petter Hamnvik, MB BCh BAO, MMSc

Published July 21, 2017

Applying for fellowships is a stressful process. It not only involves making major decisions that will impact your life but it also requires creating a competitive application and preparing for high-stakes interviews, all while you are still fulfilling your responsibilities as a resident. NEJM Resident 360 hosted a discussion with a panel of experts on preparing for fellowship to explore many of these issues. In this blog post, I share some personal tips and useful advice from our panel experts on how to be a successful fellowship candidate.

Be the Early Bird

Creating a successful application for fellowship does not start one or two months before applications are due. Starting the process a year before you apply can ensure that you are ahead of the game.

Here are some things to think about during the year before applying: 

Decide on your subspecialty:

You may be someone who knew you wanted to be a cardiologist when you applied to medical school or you may still be undecided about specialties. If you are in the second category, try to find clinical experiences in the subspecialty during your elective period, ambulatory block (for outpatient-focused specialties), or inpatient rotations in specialties that you are considering (for specialties with a heavy inpatient load, such as cardiology and oncology). Talk to fellows and faculty in the specialty to learn what their life is like. Discuss your choices with advisors (e.g., your residency program director) or mentors. You might also find the NEJM Resident 360 blog post Family Medicine, Rad Onc, or OB? How to Choose a Specialty helpful. 

Invest in at least one rotation in your chosen subspecialty:

Most fellowships want at least one letter from a faculty member in the subspecialty that you are applying for. As you set up your schedule for the year, ensure that you have at least one rotation that will give you time with a subspecialty faculty member who can write a letter of recommendation for you.

Take part in research projects to enhance your application :

Depending on your subspecialty and career plans, consider working on a project that either has a research or educational focus or on a case report or case series during the year before you apply. This is particularly important if you plan to have a career that includes nonclinical or nontraditional activities such as research, medical education, health policy, global health, hospital administration, and medical writing. Participating in such activities in addition to patient care will demonstrate your commitment and set you apart from other applicants. 

Take time out of the training path:

Many residents are interested in taking a year off to do research, work as a hospitalist, or act as a chief medical resident. In many cases, this may strengthen your application. However, being away from clinical medicine for too long might elicit concern about your clinical skills when you return to practice. Make sure to address your decision to take time out in your personal statement and be prepared during your interview to explain why you decided to take that path, how you spent this time, and how the experience will help you during fellowship and your career. If you were a hospitalist and practiced independently for an extended period, you may be asked about the challenges of being a trainee again and required to run your plans by someone else. 

Assembling Your Application

As the application submission deadlines loom closer (within 6 months), start collecting all the documents that you need to create your application. Some components depend only on you (e.g., the personal statement and resume) while other parts require input from busy people (e.g., letters of recommendation). The earlier you start, the better! 

Here are the steps required to assemble your application: 

Familiarize yourself with the application requirements:

Most subspecialties use the Electronic Residency Application Service ( ERAS ). Some programs and subspecialties have specific requirements, so you will want to review the ERAS website in detail as well as the relevant fellowship program websites. 

Request letters of recommendation (LoR):

How many? Aim for four letters if the number is not specified. Check program requirements on the ERAS and program websites. 

Who should write the letters? After you review the letter requirements for your programs, think about who can write a meaningful LoR about your abilities as a doctor rather than someone who will rehash your CV. Usually, one of the letters is from your residency program director. Others can be written by clinicians in general medicine or subspecialties with whom you have worked. If you have been involved in research or education projects, get LoRs from your project supervisor. Include at least one letter from a subspecialist in the specialty that you are applying for. 

When should I ask for the letter? Asking for a letter while you are still working with a faculty member is best — and the earlier the better — as this allows them to pay more attention to your performance in real time and perhaps take note of specific strengths or examples. You can provide additional instructions on how to submit the LoR closer to the due date. 

How do I ask for the letter? First, don’t be afraid to ask! All faculty members at institutions with residency programs are accustomed to writing LoRs. You can email your request, but also offer to meet in person to discuss your career plans. Writers based outside of the U.S. may require more guidance. An international faculty member may be brief about your abilities, and this could be perceived more negatively than intended. Providing sample LoRs could be helpful. 

Here are some more helpful tips: 

Ask if they feel they know you well enough to write a positive letter on your behalf

Provide an updated copy of your CV and your personal statement to frame the LoR

Consider noting specific areas on your CV that you would like highlighted

Always remember to thank your letter writers, especially after you match, because they will be curious about the outcome! 

How are the letters submitted? Letters are submitted electronically via ERAS. Make sure you review the ERAS procedure carefully and instruct your letter writers on how to submit their LoRs. 

Write your personal statement:

Your CV and LoR may be prioritized over your personal statement, but programs use your personal statement to learn more about you. The personal statement is the only place in your application where you can add your voice and bring together all of the pieces of your application. Send your personal statement to friends and mentors to ensure that it is error-free. Keep it brief — no more than one page. 

Some questions you may want to ask yourself as you write your personal statement include:

What experiences make you a strong candidate for this program?

What parts of your application suggest that you will have a successful career?

How can you draw the reader’s focus on your unique achievements?

What relevant information is not included elsewhere on the application (e.g., unexplained absences from clinical work or a failed exam)? 

Create your application/CV:

ERAS will prompt you to input all the information that fellowship program directors are looking for, such as education, academic projects, publications, etc. Include all achievements, including ongoing projects. Be prepared to address anything that is on your application during the interview.

Select programs to apply to and submit your application:

Once you have created your application, you will submit it to programs (usually via ERAS). Deciding how many and which programs to apply to will depend on personal preferences, your competitiveness as an applicant, and the type of training you seek. For example, if you are planning a career as a clinician-investigator, focus on academically oriented programs. If you had some struggles during medical school or residency and therefore do not have a very strong application, you may need to apply more broadly. Your residency program director can help you decide how many and what programs to apply to. Look at the fellowship program website to find out the career paths of prior fellows.

Acing the Interview

Fellowship interviews are often a bit more involved than residency interviews. The number of faculty members and trainees is much smaller in the fellowship program, and some fellows may stay on faculty after their fellowship. Therefore, faculty will be considering you as a potential future colleague and want to determine in the interview whether you will be a good fit.

Tips for acing the interview include: 

Be engaged: Show your best side during the interview day. Make sure you are rested. Do not schedule interviews when you are post-call! Be social, put your phone away, and get to know the faculty, fellows, and other applicants.

Practice and prepare : Many residency programs will offer mock interviews with experienced fellowship interviewers. Even if you do not have the opportunity to do a mock interview, prepare answers to commonly asked questions and practice delivering these answers out loud. 

Some interview topics to prepare for include:

talking about yourself

your strengths/weaknesses

describe a challenging patient interaction and how you resolved it

where you want to be in 5 to 10 years (You don’t have to be specific but you should have some sense of what you would like to do and how you will get there.) 

Make sure you know what questions interviewers are not allowed to ask (e.g., what other programs you applied to, age, gender, religion, sexual orientation, and family status). If any of these questions come up, try to make light of it and take the conversation in a different direction. Let your residency program director know if you are concerned about questions asked during your interview. 

Know your interviewers : Many fellowships will give you the interview schedule ahead of time; make sure you read about the interviewers and their interests. If you know the program has a faculty member that might make a good mentor, make sure to contact the program well ahead of time to see if they can schedule an interview with that person. In addition to the division’s website, you can find useful information about interviewers on PubMed, LinkedIn, Doximity, Google, etc. This information will allow you to find some common points for discussion during the interview. 

Ask questions : You should have read the program’s website in detail before the interview. Reviewing the website of the medical school or the medical center might also be helpful. You may find information on a relevant grant or multidisciplinary initiative. Prepare honest questions to help get to the essence of the type of curriculum the program offers (including clinical experiences you would like to learn more about, research mentorship, or non-clinical training opportunities).

Interact with current fellows: They are on the front lines and can tell you more about call schedules, work hours, and other day-to-day questions than any of the faculty members. In addition, current fellows can give you the inside scoop on the program, the program director, and mentorship.

Send thank you notes: Sending a thank-you note (via email or snail mail) is not required and may not be reciprocated. If your post-interview feelings are genuine, you can choose to send a quick note to express your ongoing interest in the program and you can include specific points, but do not cut and paste a generic thank you note. If there are been major updates to your application, let the program know.

Post-interview communication: The official match policy is to discourage any communication from the program to the applicant after the day of the interview. Therefore, if you do not hear from the program, it does not necessarily indicate a lack of interest in you. However, fellowship programs are not prohibited from contacting you so you may get a call or an email, usually just to check if you have any additional questions. Programs cannot ask you how you are going to rank them. If you have concerns about a post-interview communication, discuss it with your residency program director who can help resolve the situation. 

Once you are done with the interview season, you will need to submit your rank list and wait for match day! Good luck!

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Professional Letters to Support a Fellowship Application

Table of Contents

A letter of recommendation is an integral part of any fellowship application. It provides the selection committee insight into an applicant’s character and qualifications. And this can be a deciding factor in whether or not the applicant is awarded the fellowship. Looking at a  sample letter of recommendation for fellowship program  can be very helpful in getting started with your letter.

Lucky for you, we’ve rounded up some great sample letters that you can refer to in this article. We’ll also share some of the key steps to writing a recommendation letter that’s both informative and enjoyable to read.

What Your Recommendation Letter Should Include

A letter of recommendation for a fellowship should be well-written and tailored to the kind of fellowships the candidate is applying to. It should highlight the candidate’s strengths and explain why they would make a good fit for the program.

Some of the main information you should include in your letter are:

• The candidate’s Name, contact information, and academic history.
• What the fellowship program is about, and the reason why they’re interested in it
• Description of the candidate’s educational and professional achievements.
• Details about the candidate’s qualifications.
• Reasons you think the candidate would be a good fit for the fellowship program.

How to Write a Recommendation Letter for a Fellowship Program

Writing a recommendation letter doesn’t have to be all that complicated. Here are some simple steps that you can follow:

• Start by introducing yourself and stating your position or relationship to the applicant. 
• Share what you know about their academic and professional accomplishments, as well as any other information that may be relevant.
• Highlight specific qualities or traits that make them a strong candidate for the fellowship program. 
• Provide detailed examples of how they have demonstrated these qualities in past experiences or projects.
• Finally, offer your endorsement and say why you believe they would be an excellent fit for the fellowship opportunity.

Professional Sample Letter of Recommendation for Fellowship Program

Dear [Name of Program Head],

I am writing to recommend [Name of Applicant] for the [Name of fellowship program]. I have known [Name of Applicant] for many years and can attest to his intelligence and dedication. He has always been a top student in everything he does, and I am confident he would excel in this program. 

[Name of Applicant] is an excellent communicator and possesses strong critical-thinking skills. He also has a great sense of humor, which makes him fun to be around. In addition to all these qualities, [Name of Applicant] is hardworking and responsible; I know he would take advantage of this opportunity fully. 

If you have any questions about [Name of Applicant]’s qualifications, please do not hesitate to contact me at your convenience. Thank you for your time and consideration. 

[Signature]

To Whom It May Concern, 

I am writing to recommend [Name of applicant] for [Name of fellowship program]. I have known [Name of applicant] for many years and have always been impressed by their intelligence and work ethic.

In addition to being an excellent student, [Name of applicant] is also highly well-rounded and has a wide range of interests. I can think of no one who will be better suited for this opportunity than [Name of applicant].

If you need more information, please do not hesitate to contact me at your earliest convenience. Thank you for your time and consideration. 

Sincerely, 

I am writing to recommend Kevin Smith for the XYZ Fellowship. I have worked with John extensively in a leadership capacity and can attest to his leadership strengths.

In our work together, he has consistently shown himself to be competent, innovative, and motivated. For example, during our last project together, John proved himself instrumental in developing an original solution that saved the team time and resources. 

I truly believe that John would excel as a fellow at XYZ organization, and I commend him for your consideration. If you have any questions or need additional information, please do not hesitate to contact me at 555-555-1234. 

Thank you for your time and consideration!

Wrapping Up

A letter of recommendation plays a crucial role in a student’s success in applying for a competitive fellowship. They are one of the most influential elements in an application next to the student’s essays . As such, you shouldn’t take writing your recommendation letter lightly.

The letter should be professional and concise and speak to their qualifications and potential. Hopefully, you’ve gained some ideas on how to better write your letter through the  sample letter of recommendation for fellowship program  in this article.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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A Compelling Cover Letter for a Fellowship Position

Winning a fellowship is a huge accomplishment, whether from your university or from an outside source. Because they are so highly competitive, students can place such an achievement on their resumes/CVs, later on, will always have an edge.

Applying for a fellowship is much like applying for a job. You will need a strong resume that is accompanied by a cover letter. That cover letter for a fellowship is a critical piece of your application packet because it is your personal introduction and encapsulation of your major achievements during your academic career thus far. 

As well, you want to show that you have clear career goals and how this fellowship will help in their achievement. To help with this, we have included a sample letter and some writing tips.

Cover Letter Sample For Fellowship in .docx Format

Here is a sample cover letter from a student who is seeking a fellowship to undertake a special project through an academic department at their university.

Download example (Word version)

Cover Letter Example For Fellowship – Plain Text

Dear Selection Committee Members,

My name is Elaine Ninja and I am writing to apply for a research fellowship from The Social Justice Foundation. I learned about this fellowship opportunity from Dr. Grant Mason, as he and I were discussing my upcoming sabbatical. It is my hope that you will find the project I am planning valuable enough to provide me with the fellowship that I am requesting. 

I am currently taking a sabbatical from my positions as a civil rights attorney and instructor at Wellburgh university in order to pursue a year-long social justice project. During this time, I will be partnering with Dr. Mason to create a legal advocacy program for at-risk populations who are unfairly targeted for punitive civil and other non-criminal legal actions. We will specifically focus on eviction actions and unfair employment actions. 

I am pursuing this, because my final research project as a law student at Wellburgh showed that minorities, members of the LGBTQ community, single parents, and the disabled are often targeted by punitive and retaliatory legal action by employers, landlords, and other entities. These actions are often taken after the target has taken some action to report illegal behavior or protect their rights. This project will establish a legal advocacy program to help those who are impacted respond to such actions.

My intention is to use the funds provided to cover my expenses during this undertaking. However, I will supplement any rewards received with a small monthly stipend I receive for teaching two undergraduate courses.

I have attached my CV, two letters of recommendation, and a more detailed description of this project. Please contact me with any questions. 

Thank you for considering me for this tremendous opportunity.

Regards, Elaine Ninja

Fellowship Cover Letter Writing Tips

It’s no secret that academic jobs and fellowships in particular are highly competitive. Nature Magazine reports that most early-career researchers need to file at least 15 applications to land a single offer. Moreover, job seekers who submit more applications end up getting a higher number of on-site interviews. What this data means for you is that you’d have to get a good dozen of customized cover letters ready. Below are several actionable tips to help you churn out those sample fellowship cover letters with high confidence! 

Review The Requirements

While many grants and scholarships are intended for a wide range of students, that’s not the case with a fellowship. These are often rewarded to students or other academic professionals who are pursuing very specific academic or research goals. In the case of the example above, the applicant is conducting a project with the support of their university and employer. 

The best way to be sure you qualify is to read the materials associated with the fellowship and get to know the purpose of the organization offering the award. This way you only go after options that you have a high chance of receiving.

Be Detailed-Oriented

Your CV and transcripts will only show what you have done so far. You are pursuing the fellowship to achieve future goals. This is your chance to introduce these goals and explain your intentions. Thus your letter should contain enough detail to help the reader fully understand your plans and concrete steps you intend to take to lead the project to successful completion. 

Write as a Colleague, Not a Student

If you are applying for a fellowship, you are a degreed professional. Chances are you work in the field and may be in charge of undergraduate students in your department even if you are just a postdoctoral employee . You have established your competence in your academic discipline and should write your cover letter accordingly. Be confident in the value of your research and academic pursuits. Refer to yourself using proper titles. Show respect and gratitude for consideration, but don’t fawn. Avoid seeming as if you are asking for permission to pursue your planned course of action.

Final Tip: Show a Community Benefit

While there is nothing wrong with pursuing graduate education for career purposes, consider the perspective of the selection committee. In many cases, this group consists of individuals with a stake in your field, the university, and the community at large. They want to know that funding you is something that will be worthwhile to them and their goals. Use your letter to show how your education or research will be helpful to your school, local community, or your colleagues.

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Writing Recommendation Letters

Letters of recommendation are crucial to a student’s success in a prestigious fellowship competition. After the student’s own essays, they are the most influential part of an application. As such, your role as a letter writer is fundamental.

These tips are intended to help you tailor your letter for the scholarship competition at hand; they are based on feedback given directly from members of selection committees for the Rhodes, Marshall, Goldwater, Truman and others in workshops and conferences within the National Association of Fellowship Advisors  (of which KU is an institutional member).

If you have questions or need additional resources, please email the Office of Fellowships at  [email protected] .

Writing Recommendation Letter Tips

Address the criteria.

Each fellowship or scholarship has a specific set of criteria that they want the letters to address. Note that what may be useful in a recommendation for graduate school or a job is not always well regarded by scholarship committees. Most of these awards are interested in much more than what a student did in the classroom.

Familiarize yourself with the mission of the foundation, and find concrete examples of the way that the student meets their expectations.

For some awards, you may need to explicitly address a specific topic in your letter, such as leadership.

Some foundations provide very specific advice (Truman, Marshall, Rhodes), which we encourage you to read.

Be Vivid and Specific

It can help a student stand out for the selection committee if you can relate anecdotes about the student that provide a sense of the student’s character, as well as his or her achievements.  

Prestigious awards often include programs and events for all the recipients, so the committee is interested in the student’s personal qualities that will make them a part of the scholarship community.

It is usually not necessary for letter writers to go into detail about a student’s GPA or other awards, as this information is typically covered elsewhere in the application.

Make Careful Comparisons

It can be very helpful to rank the student in comparison to other groups of students – i.e., among the best undergraduates I’ve ever taught; as good as my graduate students.

However, we recommend that you be careful with comparisons to specific past winners, as several foundation representatives have expressed that this is frowned upon in their committees. One committee member mentioned that she tends to have one of two reactions: “That person was awful; there’s no way I want another one like that!” or “That person was so good; there’s no way this student can compare!” Neither helps the student. The Goldwater Scholarship is one exception to this rule, but if you are ever in doubt, we are happy to provide guidance.

Keep in mind that at the national level, committees see only outstanding students, so they are unmoved to learn, for example, that "Student X was in the top 15% of my class."

Dos and Don'ts

• State how long and in what capacity you’ve known the student.
• Make a declaration early in the letter of your general assessment of the student to frame the rest of your text.
• Take advantage of short paragraphs to create more “white space” on the page. (This may seem trivial, but committee members mention it very frequently!)
• Describe the student’s individual contributions to the classroom, a lab project, community service project, etc.
• Comment on the student’s potential for success in graduate school, in a tutorial setting (at Oxford or Cambridge), as an independent researcher, etc. as appropriate for the scholarship at hand.

Please don’t:

• Give a lengthy description of your course syllabus or your grading policy.
• Write very long letters. Some scholarships have strict limits of 750 or 1000 words. A two-page letter is typical.
• Overly emphasize that the student always came to class on time and did homework, etc. – committee members tend to think two things: Is the student so unremarkable that this is worth mentioning? And, are the rest of the students at your university slackers?
• Mention “grade inflation.” This seems to be a running joke with committee members, who apparently do not take claims of universities or departments “not participating in grade inflation” at all seriously.
• Write letters unless you know the student well and are comfortable doing so.
• Ask students to write their own letters. Students should provide you with the information you need and could perhaps give you a list of things they would like you to highlight, but it is against the  NAFA Code of Ethics  to have students draft their own letters of recommendation. Please contact us with questions. We are happy to advise you through the process of writing your letter.

Submitting Your Letter

Most applications are now submitted electronically, so in most cases we will only need a PDF of your letter on letterhead. The student or the fellowship advisor will contact you to let you know the details of submission.

Some programs (such as the Marshall Scholarship) require you to paste the text of your letter into a textbox in an online form, thus preventing any formatting. While some foundations require that you submit the letter yourself, others (such as Astronaut, Truman and Udall) have you submit the letter to the campus representative.

When students are still at the campus nomination stage of the process, we ask that you submit your letters via the KU campus online letter submission form.

Letter Confidentiality

The Office of Fellowships requires that students waive their right of access for all letters submitted on their behalf and will never share your letter with students. If you wish to share a letter you may do so, but we leave that decision to you. Our policy is in keeping with the wishes of the foundations, many of which will only accept confidential letters.

Keep in mind that letters submitted to the Office of Fellowships will be read by campus nomination committee members. At the campus nomination stage, you may consider your letter a draft to be read by KU colleagues; there is usually plenty of time to make revisions before the national deadline.

Writing Recommendation Letters

Information for referees.

A crucial part of each applicant’s application for fellowship programs is the quality of the supporting recommendation letters.  While each referee has their own style and approach to recommendation letters, the suggestions below synthesize guidance provided by fellowship foundations and faculty advisors who have successfully supported past fellowship recipients. 

What Fellowship Foundations look for in recommendation letters

Fellowship foundations have repeatedly emphasized that  fellowship  recommendation letters should be more than just general recommendation letters.  Individuals who write recommendation letters should pay close attention to  the applicant criteria and recommender guidelines found on each fellowship's website . 

Broadly speaking, fellowship letters should focus on:

• The applicant’s  intellectual and academic strengths  (If a referee knows an applicant well, it is also appropriate to comment on any personal knowledge you may have of an  applicant’s character )
• Specific examples of when the referee   has witnessed the applicant actively demonstrating their abilities  (this is much more important than the applicant’s score in a referee's class exams, although this is worth noting if the applicant was at the very top of their class)
• Why the applicant is  a good fit for the specific academic program  they have chosen to pursue (e.g., the MPhil in Biological Science in Pathology at Cambridge)
• How the applicant  meets the specific criteria for the fellowship  for which they are applying (recommendation writers are asked to pay particular attention to the  Applicant Criteria  and  Recommender Guidelines  found on specific fellowship websites)

Recommendation letter writers should mention how the referee knows the applicant (and for how long) and make certain to write a letter that  adheres to a specific fellowship’s word or character count limits , since some fellowships reject letters that do not adhere to their regulations.

What does not typically impress Fellowship Foundations in recommendation letters

• Generic short letters that do not indicate significant familiarity with the applicant
• Letters that summarize or repeat – without elaboration – information found elsewhere in the application, such as the applicant’s resume
• General praise of the applicant without specific examples
• Comments that focus on activities that are in the distant past
• Letters written by someone who lacks knowledge of the applicant’s accomplishments and goals

Avoiding biases in recommendation letters

• A large body of social science research indicates that even individuals with egalitarian beliefs can unintentionally discriminate in recommendation letters
• Common patterns of bias include describing women as warm (hardworking, collaborative, kind) and men as competent (brilliant, stellar, exceptional)
• Common bias patterns include writing shorter letters for women than men, and unintentionally communicating reservations about candidates in underrepresented groups with faint praise (smart, qualified, articulate, etc.)

Tips on formatting recommendation letters

• Letters should be addressed to the individual who chairs the fellowship committee (if known), or to the committee as a whole (students should provide referees with this information)
• Letters for major fellowships are typically on letterhead, and 1.5 - 2 pages, single spaced

Other considerations

• Referees are encouraged to ask the applicant who else is writing for them, so they can consider what else is being written (students should provide referees with this information)
• Referees are asked to consider other applicants for whom they are writing letters, so referees won’t repeat the same language for all applicants

Potential referees might wish to decline a request

• If the referee does not feel they can be emphatically positive about applicant
• If the referee recalls little more about an applicant than grade the applicant earned in a class
• If the referee does not believe s/he is an appropriate person to write a letter
• If the applicant approaches the referee in an unprofessional manner
• If the applicant does not provide ample time for the referee to craft a substantial letter

Letter of Recommendation for a Fellowship (Template)

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A letter of recommendation for fellowship is a letter written to a fellowship committee on behalf of a candidate. The letter should highlight the candidate's strengths and why they would be a good fit for the fellowship. It is important to tailor the letter to the specific fellowship for which the candidate is applying.

A letter of recommendation for fellowship should include

• The candidate's name, contact information, and academic history.
• Details about the fellowship program and why the candidate is interested in it.
• A description of the candidate's academic and professional achievements.
• Details about the candidate's skills and qualifications.
• Why the candidate would be a good fit for the fellowship program.

A letter of recommendation for a fellowship should be well-written and tailored to the specific fellowship for which the candidate is applying. It should highlight the candidate's strengths and explain why they would be a good fit for the program. The letter should be professional and concise, and it should be signed by someone who knows the candidate well and can speak to their qualifications.

There are many different types of fellowships, and each one requires a different type of recommendation letter. However, most fellowship applications require letters from professors or other professionals who can speak to your academic or professional achievements.

The following are four sample letters of recommendation for a fellowship application. Each letter is tailored to a specific type of fellowship.

Letter for a research fellowship

Dear _________,

It is my great pleasure to recommend ____________ for a research fellowship at your esteemed institution. ____________ is an outstanding young scholar with an impressive record of academic achievement. His/Her work in the field of ____________ has already garnered his/her national recognition, and I do not doubt that she will continue to produce groundbreaking research during his/her fellowship.

I have had the privilege of working with ____________ for several years, and I can attest to his/her passion for her work and her dedication to excellence. He/She is an excellent student and a gifted researcher, and I am confident that she will make significant contributions to the field of ____________ during his/her fellowship.

Please do not hesitate to contact me if you have any questions about ____________'s qualifications or suitability for this fellowship. I am happy to provide additional information.

Thank you for your consideration.

(Your Name)

(Your Email)

Letter for a teaching fellowship

To Whom It May Concern,

I am writing to recommend __________ for the teaching fellowship she has applied for. I have had the pleasure of working with ____________ as his/her teacher during the past school year, and I can say without hesitation that he/she is an outstanding educator.

____________ has a true passion for teaching, and he/she is constantly seeking new ways to engage her students in learning. He/She has a gift for taking complex concepts and making them understandable for students of all ages. His/Her classroom is always lively and engaging, and his/her students are always eager to learn more.

__________would be an excellent addition to any teaching team, and I highly recommend her for the teaching fellowship he/she has applied for. If you have any questions, please do not hesitate to contact me.

Thank you for your time and consideration.

Letter for a grant writing fellowship

Dear (the person you are recommending),

I am very pleased to recommend (name of the person you are recommending) for the grant writing fellowship. (He/She) is an exceptional writer and has a true gift for crafting compelling proposals. I have worked with (him/her) on numerous proposals, and I can attest to (his/her) skills in this area.

Moreover, (name of the person you are recommending) is a motivated and hard-working individual who is always willing to go the extra mile. I am confident that (he/she) will be an asset to any organization that hires (him/her).

If you have any questions, please do not hesitate to contact me. I look forward to hearing from you soon.

Letter for a general fellowship

I am writing in regards to the general fellowship that I saw advertised online. I am extremely interested in the opportunity and would love to learn more about it.

I am a recent graduate of (university name) with a degree in (major). I have experience in (relevant experience) , and I believe that I would be a great candidate for the fellowship.

I am eager to learn more about the program and what is required of me. Can you please send me more information, including the application deadline? I look forward to hearing from you soon.

(Your name)

Final Thoughts

When writing a letter of recommendation for fellowship, it is important to highlight the applicant's qualifications and to express your confidence in their ability to succeed. 

You should also be sure to include any relevant information about your relationship with the applicant, such as how long you have known them and what you have observed of their work ethic and academic ability.

Recommendation Letter Templates

More recommendation letter resources.

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About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes , Glassdoor , American Express , Reader's Digest , LiveCareer , Zety , Yahoo , Recruiter.com , SparkHire , SHRM.org , Process.st , FairyGodBoss , HRCI.org , St. Edwards University , NC State University , IBTimes.com , Thrive Global , TMCnet.com , Work It Daily , Workology , Career Guide , MyPerfectResume , College Career Life , The HR Digest , WorkWise , Career Cast , Elite Staffing , Women in HR , All About Careers , Upstart HR , The Street , Monster , The Ladders , Introvert Whisperer , and many more. Find him on LinkedIn .

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Sample Recommendation Letter for Fellowship Applicant

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A good recommendation letter can help you stand out among other fellowship applicants. You will most likely need at least two letters of recommendation as part of the application process. The best recommendations will come from people who know you well and can offer specific information about you as a student, person, or employee.

The sample recommendation letter shown below has been reprinted (with permission) from EssayEdge.com, which did not write or edit this sample recommendation letter. However, it is a good example of how a business recommendation should be formatted for a fellowship application.

Sample Recommendation Letter for a Fellowship

To Whom It May Concern:

I am proud to recommend a beloved student, Kaya Stone, for your fellowship program . I was asked to write as one who has functioned in the capacity of an employer of Kaya, but I would first like to say a few words about him as a student.

Kaya is a highly intelligent, perceptive young man. He came to our institution committed to capitalizing on the opportunity of his third year of study in Israel, and he left with the satisfaction of having accomplished that goal. Kaya grew in learning, in character, in his depth of understanding. He seeks truth in each area of his life, whether in learning, discussing philosophy, or relating to his fellow students and his teachers. Because of his positive disposition, his reflective way of operating, and all of the character traits that make him so special, Kaya’ s questions never go unanswered, and his searches always bring him to exciting discoveries. As a student , Kaya is outstanding. As an educator, I have watched him grow, seen his talents and abilities not only in the classroom but outside its walls when interacting with all types of people as well.

During his time at our institution, Kaya, who as I’m sure you know is an excellent writer and publicist, also has done a good deal of work for the yeshiva. This has included the text for many public relations brochures and packets, letters to parents, potential donors, and alumni, and essentially any correspondence which I have requested that he compose. The feedback is always overwhelmingly positive, and he has done so much in that way for our yeshiva. Even today, while he studies elsewhere, he continues to do a great deal of this work for our institution, in addition to the recruiting and other services he performs for the yeshiva.

Always, in his work, Kaya is consistent, dedicated and passionate, enthusiastic, cheerful, and a pleasure to work with. He has incredible creative energies and a refreshing idealism tempered only enough to accomplish what needs to be done. I highly recommend him for any position of work, leadership, education, or any other capacity in which he can spread his excitement and share his talents with others. At our institution, we are expecting big things from Kaya in the way of educational and communal leadership in the years to come. And knowing Kaya, he will not disappoint, and probably will exceed our expectations.

Thank you once again for the opportunity to recommend such a special and impressive young man.

Sincerely Yours,

Steven Rudenstein Dean, Yeshiva Lorentzen Chainani

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Florida State University

FSU | Office of Graduate Fellowships and Awards

Office of Graduate Fellowships and Awards

Letters of recommendation.

Your letters of recommendation are an important component of your application and should be taken seriously. Your letters should come from people who know you well and can speak to why you are a good fit for the award you are applying for. Since your application as a whole is painting a picture of who you are, consider how each letter writer can support other components of your application. Help your letter writers write strong letters for you by ensuring that you provide them with information about the fellowship or award you are applying for as well as the details of your project . In doing so, your professors will be able to tailor their letters to the specific fellowship. Avoid submitting general letters of recommendation that could be used for multiple purposes. Most importantly, make sure to allow enough time for your professors to compose and submit the letters before the deadline!

Pro-Tip by a Graduate Student

Bryan Keller, Recipient of over $100,000 in Fellowships and Awards

“Letters of Recommendation are important, and you should not ask someone to write you a letter if they do not know you well. Most reviewers would rather hear from your manager of a couple years vs. a department chair who has only interacted with you a few times. Additionally, the letter of recommendation should directly address the published rubric, so inform your letter writers what you hope their letter will contain. Also, try to diversify who you ask to write a letter. Reviewers like to see these letters highlight different parts of your character and abilities, so having three letters from professors who have interacted with you in the same capacity is not ideal." 

Letters of Recommendation Workshop

This workshop, featuring a panel discussion with Dr. Leushuis (Professor and Chair of the Department of Modern Languages and Linguistics), will provide advice and guidance on requesting strong letters of recommendation to accompany your fellowship and grant applications.

ADDITIONAL RESOURCES FOR APPLICANTS

• Asking for Recommendations | Brown University
• Obtaining Letters of Recommendation | Drexel University
• Advice: How to Ask for a Letter of Recommendation | University of Maryland
• For Candidates: How to Request Recommendation Letters | Amherst College

ADDITIONAL RESOURCES FOR LETTER WRITERS

• How to Write a Recommendation Letter | The Professor Is In
• Writing Letters of Recommendation | Brown University
• Guidelines: Letters of Recommendation for Fellowship Applicants | University of Dayton
• Writing Letters of Recommendation | Yale University

3 Tips for Writing a Stellar Cover Letter for Jobs and Fellowships

By Dawn Angellica Barcelona

Knowing how to write a solid cover letter is an essential part of many application processes, whether for a job, fellowship , grant application, or journal publication. A cover letter should convey to the hiring team or selection committee why you’re a great candidate for the organization or why your project should receive support or funding. Generally, a cover letter will be paired with another piece of an application. For job applications, cover letters are sent with your resume. For journal publication, your cover letter should accompany a writing sample. For a fellowship, your cover letter will be sent with your application materials such as personal statements or project proposals . 

Whereas a resume shows a selection committee or hiring team your skills, accomplishments, and career trajectory, a cover letter is a chance to showcase the story behind your achievements and give the reader a sense of your personality. Think of your cover letter as an introduction to yourself. 

1. Preparing to Write a Cover Letter

Before writing a cover letter, spend time doing the following:

• Find a particular fellowship or job description you’d like to apply to.  Having an end goal will help you write your cover letter. 
• Tailor your resume or CV to the job or fellowship you’re interested in pursuing. 
• Do research on the organization or company you’re looking to join on their website or through blogs/articles about the organization.

Be able to answer the following:

• What does this organization do? What is its mission? 
• What examples of projects and initiatives do they have? 
• Why is this position open? What do they hope they will accomplish by hiring someone in this role or granting someone this fellowship? 
• Who is on the selection or hiring committee? 

2. How to Structure Your Cover Letter

If you’re not sure where to start with your cover letter, this structure can be a good place to start:

Header: This should include your full name, email address, and date of the letter. 

Greeting: Who are you addressing the letter to? Be specific if possible. 

First Paragraph: Use your first paragraph to introduce yourself, the role you’re applying for, and how you first came into contact with the organization or why the role resonates with you. Perhaps you have used the company’s products before or heard about the fellowship from a career fair. This is a good place to show enthusiasm!

Second Paragraph: This second paragraph should include a brief overview of your background as it specifically relates to the position. Include one or two specific details about a key achievement that is uniquely positioned to make you stand out. Choose experiences from your most recent roles when possible. 

Third Paragraph: The third and final body paragraph in your cover letter can include another key achievement or you can relay a story that further illustrates your alignment with the role. 

Sign Off : End your cover letter thanking the selection committee for taking the time to consider your application and choose a simple closing greeting such as “Sincerely” before including your full name again. 

3. Common Mistakes and How to Avoid Them

A good cover letter excites the selection committee, but a cover letter with errors and mistakes can make a negative impression. Try to avoid these common mistakes. 

Not addressing your cover letter to the appropriate person. When I review resumes, I see a common error where candidates will recycle their cover letters for multiple companies but forget to change the addressee. In some job descriptions, you might see details such as “this candidate will report directly to the CEO” that will help you personalize your cover letter. Look up the CEO’s name on the organization’s website and address your cover letter to them – they will likely be involved in your hiring process. You might not have as easy of a time figuring out who will be reviewing your application – in that case, you can write something like “Dear Fulbright Selection Committee” or “Dear (Company Name) Hiring Team” to be safe. 

Not writing succinctly. Hiring and selection committees are often pressed for time and under deadlines and other work responsibilities, so ensure that your cover letter is brief. It should be no more than 3 paragraphs with no more than 3-4 sentences each. A dense-looking letter can cause the reader to skim what you wrote, which in effect makes your cover letter less persuasive. Make it easy on the selection committee and keep things short and simple.

Reiterating your resume verbatim. A resume is an objective list of your work experience, education, accomplishments, and relevant certifications, awards, or patents. A cover letter is a place to explain the value of your achievements and why your experience will make you a successful member of the organization. Avoid writing anything in your cover letter that can be read on a resume. 

Once you are finished with a draft of your cover letter, take extra time to make sure there are no spelling errors or grammatical mistakes. You can ask a friend or an adviser to help you proofread. Reading your letter out loud can also be useful – if you are stumbling over any of your phrasings, this will tell you that you might need to simplify or clarify that sentence. When you feel like your cover letter and resume are ready to go, make sure to save your document as a PDF in order to retain your formatting before submitting your application. 

While you’re waiting to hear back from jobs or fellowships, be sure to balance both self-care and interview preparation ! Best wishes for your next adventure.

If you enjoyed this article, you may want to check out Dawn’s other articles on ProFellow, including Recruiter Tips: How to Write An Effective One-Page Resume .

© 2023 ProFellow, LLC all rights reserved.

Related Posts:

• 3 Things You Need to Maximize Your Hiring Potential Post-Undergrad
• How to Tailor Your Resume and Cover Letter for Any Opportunity 
• #8: Get a Great Recommendation Letter, Part 1
• What Should I Ask to be Included in My Letter of Recommendation?
• #8: Get a Great Recommendation Letter, Part 2

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• Cover Letter for Fellowship

Welcome to our article on writing a cover letter for a fellowship. In this article, we will provide you with tips and examples to help you create a compelling and effective cover letter that will increase your chances of securing a fellowship.

A fellowship is a prestigious opportunity that allows individuals to gain valuable experience and funding in their field of interest. It is important to craft a well-written cover letter that showcases your qualifications, experiences, and enthusiasm for the fellowship. We will guide you through the process of writing a cover letter that highlights your strengths and makes a strong impression on the selection committee.

Letter Example 1:

Letter example 2:, letter example 3:, letter example 4:, suggestions for writing a cover letter for fellowship, faq 1: what should i include in my cover letter for a fellowship, faq 2: how long should my cover letter be, faq 3: how can i make my cover letter stand out, faq 4: should i include my contact information in the cover letter, examples of cover letters for fellowship.

Dear [Fellowship Selection Committee],

I am writing to express my strong interest in the [Name of Fellowship] offered by [Fellowship Organization]. As an aspiring [field/industry], I am excited about the opportunity to contribute to the [specific project or initiative] and further develop my skills in this area.

[Body of the letter]

[Your Name]

As a recent graduate with a [degree/qualification] in [field], I am writing to apply for the [Name of Fellowship]. I am impressed by the [Fellowship Organization]'s commitment to [specific cause or mission], and I believe that my passion for [related cause or mission] aligns perfectly with the goals of this fellowship.

Thank you for considering my application.

Best regards,

I am excited to apply for the [Name of Fellowship] as it presents a unique opportunity for me to combine my passion for [specific field] with my dedication to [related cause or mission]. With my [relevant experience] and strong commitment to [specific area], I am confident that I would be a valuable addition to the fellowship program.

I am writing to express my interest in the [Name of Fellowship]. As a [current occupation or position], I have been actively involved in [relevant projects or initiatives] and have developed a deep understanding and passion for [specific area]. The [Fellowship Organization]'s commitment to [related cause or mission] resonates with my own values, and I am eager to contribute to the success of this fellowship program.

Warm regards,

• Research the fellowship organization and tailor your cover letter to align with their mission and values.
• Highlight your relevant experiences, skills, and achievements that make you a strong candidate for the fellowship.
• Show enthusiasm and passion for the fellowship and explain how it aligns with your long-term goals and aspirations.
• Proofread your cover letter carefully for any errors or typos, and ensure it is well-structured and professional in tone.

Writing a cover letter for a fellowship requires careful thought and attention to detail. By following the tips and examples provided in this article, you can create a compelling cover letter that showcases your qualifications and increases your chances of securing a fellowship. Remember to tailor your letter to the specific fellowship organization and demonstrate your passion and enthusiasm for the opportunity.

In your cover letter for a fellowship, you should include a brief introduction, a body that highlights your qualifications and experiences, and a conclusion expressing your interest and gratitude.

Your cover letter for a fellowship should be concise and to the point, ideally not exceeding one page in length.

To make your cover letter stand out, tailor it to the specific fellowship organization, highlight your relevant experiences and skills, and demonstrate your enthusiasm and passion for the opportunity.

Yes, it is important to include your contact information, such as your phone number and email address, at the end of the cover letter.

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How to write a cover letter for a fellowship.

Graduate and postgraduate students often must pursue a fellowship for financial support to conduct their research or to complete training or internships necessary for school and their career. A cover letter is typically the first thing the recipient reads in your fellowship application, so it needs to be convincing and well-written.

Start a new document on your computer and choose a cover letter template if one is available. Make a header that includes your name (in larger and bolder font), followed by your address, phone number, email address and website (if applicable).

Type a formal salutation that addresses the recipient by name. This may mean you have to do extra research to find out who will be considering your letter and application. It is considered bad form to open a cover letter with a generic salutation, and your goal is to establish a personal connection with the individual who will be deciding on whether or not to grant your fellowship.

Type two to three sentences for the first paragraph to explain who you are, which university or organization you are a student or member of and what type of fellowship you are applying for.

Type five to seven sentences as your middle paragraph. This section should explain the work your or your organization is performing, its purpose and its benefits, and a short history of the work you have accomplished so far. In a polite but direct tone, provide a budget estimate of how much you will need granted in your fellowship to cover program costs as well as living expenses. Also provide information about your living situation, including housing, transportation and location. Explain that a more thorough summary of your project is contained in your fellowship proposal.

Type two to four sentences as your closing paragraph. Indicate that your resume (if required) and fellowship proposal are enclosed, and specify the method with which you would prefer to be contacted to discuss the opportunity further. Thank the recipient for his consideration and time.

• Be clear in explaining your needs, but in a polite tone that cannot be taken as desperate. It is important that your fellowship cover letter convince the recipient of your responsibility and professionalism.

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Kara Page has been a freelance writer and editor since 2007. She maintains several blogs on travel, music, food and more. She is also a contributing writer for Suite101 and has articles published on eHow and Answerbag. Page holds a Bachelor of Music Education degree from the University of North Texas.

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• Writing a Fellowship Proposal

You are here

Writing a proposal for summer fellowships.

Writing Partners give advice and tips about writing fellowship proposals.

Tip: The Poorvu Writing Center offers many great resources that support student writing. Pair with a Writing Partner for one-on-one help in drafting your fellowship application.

What is a fellowship proposal?

The purpose of a fellowship proposal is to:

• explain your proposed project and the motivations behind it.
• introduce yourself to the committee.
• reassure the committee that you are invested in this project and that you are the right person to carry it out.
• demonstrate the preparation you have undertaken so far.

By the time applications are due, you will need to have done a lot of preparation and considered how your proposed experience fits into your “big picture”. However, it is understood that your plans will continue to evolve between the application deadline and your departure, so you may not have everything 100% finalized by the time you submit your proposal.

When selection committees read fellowship proposals, they are looking for evidence that:

• the proposed activity is feasible.
• you have the necessary background and skills to carry out the work that you are proposing.
• you have clear and realistic objectives for the activity.
• you have adequately researched and prepared for your project.
• you will carry something forward from the proposed activity to your experience at Yale or beyond.
• you have considered all the stakeholders, and their needs and expectations.
• you have sought guidance from experts in the field and you have the support you need to successfully and responsibly carry out the work.

Below, you will find a list of questions you should aim to answer in your fellowship proposal. These range from questions about your exact plan to questions about how your proposed activity fits into your longer-term goals.

General advice

• Start early.
• Think of your fellowship proposal as a part of a larger whole that includes the letter(s) from your recommender(s) and other supporting documents (e.g., your resume and transcript).
• Consider your audience; write for an intelligent non-specialist (i.e., make sure the terminology will be understandable to someone outside your field).
• The tone should be neither too academic nor too personal. Aim for economy, enthusiasm, and directness; eloquence is welcome, but not at the expense of substance or honesty.
• Make sure all information is accurate and that you will be prepared to discuss in some detail anything you mention.
• Do not exaggerate your accomplishments, but also do not be falsely modest.
• Do not try to guess what the selection committee might be seeking; they want to know you, not a fabrication.
• All rules of good writing (clarity, conviction, correctness, and academic honesty) apply. Proposals are read as indications of clear and organized thinking and effective communication.
• Ask for feedback. Consult especially your faculty advisers, recommenders, and your Writing Tutor. Ask your readers to tell you what questions your proposal raises that you might not have considered.
• Revise. Plan to experiment and try completely different versions.
• Keep to word limits and all other guidelines.
• Proofread. Errors suggest you lack seriousness of purpose.

To get your pen/keyboard going…

If you can respond to these items clearly and thoroug​hly, you are in a great position to write your fellowship proposal:

• What motivates/inspires you to pursue this project? Why is this project important to you?
• With whom have you developed your proposed idea? Please note that any research projects should be discussed with a faculty mentor, and this person will be expected to write your letter of recommendation.
• Where are you proposing to go, and why is it important that you conduct your project there instead of elsewhere?
• If appropriate, describe your knowledge of the local language and/or the culture of the country to which you are proposing to go.
• What contacts have you made (or do you plan to make) in your proposed destination?
• What other coursework and job/research/extracurricular experience has prepared you to make a success out of your proposed activity? In other words, how are you qualified to carry out your project?
• If conducting research, what theoretical framework will you employ and what methodology will you use? If planning interviews, is this acceptable in your proposed destination and how will you devise a valid interview instrument? If conducting interviews, or if your project involves human subjects in any other way, you must find out if you need IRB approval. If so, you must obtain this approval before you can receive your fellowship check, and you should start this process before you submit your fellowship application. Visit the Human Subjects Committee website for more information.
• If participating in an internship, how will you be contributing to your chosen organization? The committees understand that you might not have all the details or even confirmation that you’ve secured the internship, but you should provide them with as much information as possible.
• Provide a reasonable timeline and general explanation of how you will successfully carry out your project in the proposed timeframe.
• What do you hope to accomplish as you carry out your project?
• What are your longer-term academic and/or professional goals, and how might these benefit from your proposed experience? In addition to developing specific skills or learning more about a specific topic, you may consider how this experience might inform your choice of classes or major and how this experience might shape your career path or other future aspirations.
• What challenges or difficulties do you anticipate to encounter, and how might you overcome these?
• What aspects of your proposed project and/or preparation still need to develop, and how do you plan to address these before/while carrying out your project?

Other writing resources for undergraduates

• Residential College Writing Tutors
• Yale Writing Center
• Yale Global Health Field Experience Guide
• OCS "Telling your Story" guide
• Editing Personal Statements for Style
•     Style for Students, by Joe Schall
•     Elements of Style, by William Strunk, Jr.
•     On Writing Well, by William Zinsser
•     Manual of Style, University of Chicago

Prepare and Apply

• Creating a Budget
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• Writing for External Fellowships
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How to Apply for a Fellowship

Residents & fellows.

Find useful tips and learn more about applying for fellowship positions. View a list of fellowship opportunities on the Fellowship Directory .

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FROM ONE TRAINEE TO ANOTHER: HOW TO APPLY FOR FELLOWSHIP

• Start Early:  Check program websites for vacancies and requirements for the application process. Make contact with programs toward the end of your PGY2 year, and no later than October/November of your PGY3 year. Look on the AAN Fellowships Page, individual program websites, such as FREIDA and other websites. Remember, since fellowship positions and availability are constantly changing, do not rely on information on these sites alone. Always contact the program you are interested in.
• Think About Your Career Goals:  Why a fellowship? What specialty? Is this the right area and/or lifestyle for me? Compare specialties. Speak to people across multiple specialties. Keep your options open. Make time to reflect and decide your priorities.
• Get Informed:  Consider the job market of your specialty, check out geographical areas, talk to other applicants or previous fellows, speak to your mentors (very important!), obtain input from professors. Where is the field going and where will it be when you are done training? In general, the application process varies widely based on the fellowship to which you're applying (e.g., neurocritical care now follows a match system).
• Draft a Timeline:  Create a timeline of when to submit applications and prepare for interviews. The budget for travel. If you are going to need to arrange for time off work or clinical coverage while you are at interviews, do this early.
• Relax:  Don't panic. The vast majority of program graduates have found fellowships that have suited their needs well.
• Organize:  Prepare a list of questions, organize your certificates with all dates, be prepared for the application process in advance, have a portfolio available, use one email address for all applications. (Tip: Use your university address rather than personal email.)
• Draft Your Personal Statement:  Personal statements should be one page or less. Be enthusiastic, communicate through your words. Get help with proofreading (by at least two people), especially if English is not your first language.
• Recommendation Letters:  Obtain strong letters that are well-written. You need to sell yourself and be competitive.
• Research Experience:  Whether publications or presentations, be able to demonstrate the significance of your work, be knowledgeable on your research topic, how your research will make an impact. Get excited about your research and think about how you want to continue research through Fellowship and beyond.
• Application:  List community service projects, write clearly and demonstrate the spectrum of your academic record. List all pertinent accomplishments.
• Interview/Selection Process:  Clinical performance, rotation evaluations, and interpersonal skills are important, as well as the reputation of your program, involvement in research, and medical knowledge (e.g., USMLE). Be prepared for questions (why are you different, why this field, this particular program, your weaknesses, where do you see yourself in 5-10 years?). Be confident. Ask your own questions. Eye contact and professionalism are important. Plan to arrive at least 15 minutes early, plan your route the day before and allow time for travel delays and mishaps.
• Keep in Contact:  Send thank you notes, maintain follow-up, listen for vacancies or announcements, consistently check and re-check websites.
• Maintain Perspective:  Stressful situations can blur your goals and/or perspective. Strategize early - you may have to make difficult decisions to make when the offers start rolling in!

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• Applying for a Fellowship

Many fellowships programs have specific, complicated application procedures. You must follow them carefully. If you have questions, please contact the fellowships tutors (lohofell (at) fas ).

Application Materials Most applications for Harvard competitions are available from the  Undergraduate Research and Fellowships Office  of the Office of Career Services or the  Committee on General Scholarships . Do not rely entirely on applications you find on national fellowship program websites. Some fellowships require University endorsement, and Harvard may use separate application materials for its endorsement process. Once you have found fellowships for which you would like to apply, use the online supplement to  The Harvard College Guide to Grants  to determine if Harvard requires additional materials.

Application Deadlines Please note that fellowship programs will often have detailed submission requirements. Applications may have postmark, receipt, or online submission deadlines; specific submission times; or carrier limitations. If you are mailing applications internationally, it is suggested that you allow additional time and also use a service that will allow you to track your package.

All OCS applications have very strict 12:00 noon deadlines, and the OCS Fellowships Offices notes: Common excuses like computer glitches, printer problems, alarms not working, not knowing about needing to make copies, late recommendation letters, waiting for transcripts, busy course schedules, traffic problems, etc. are simply not viable excuses for missing deadlines. Students should have their applications properly formatted and uploaded at least the night before the deadline, if not earlier. If you have any problems getting your recommendation letters, it is clearly stated on your application forms that you must still submit the rest of your completed application before the time the application is due.

Important: If you are having technical problems uploading your application (or other last minute problems), call or go in person to the OCS fellowships office (or to the appropriate office for that fellowship).

Writing Proposals

Please remember that fellowships are means to pursue important goals, and your primary opportunity to express the importance of this project is in your proposal. A fellowship proposal is not like a college application essay in that you are not writing to communicate all your activities and accomplishments. Rather, your proposal should be focused on the project you want to undertake. A proposal should also describe who you are and why there is a good fit between you and the project. Think of your writing as a story told through both a personal essay and a project proposal. Make a compelling case for you as an applicant, for the location of study or travel, and for the project you hope to pursue.

Additionally, think about the people who will be reading your proposal. Please keep in mind that selection committees for most general scholarships may not be overly familiar with the intricacies of your specific field, so try to keep jargon and technical language to a minimum.

Show your essay to someone before you submit it. The fellowships tutors are happy to review essays and give you feedback during our weekly office hours. We will read primarily for substance and content, not grammar or punctuation.

Personal Statements

It may help to view the personal statement from the perspective of the scholarship committee that will be reading your application. They have seen your list of activities, courses, and desired program of study. What questions will they have?

• What you want to do? (Proposal)
• Why do you want to do what you are proposing to do? (Motivation)
• What experiences do you have that qualify you for this proposal?
• How will the proposal benefit you?
• How will the proposal benefit other? (Should include career plans)

How much time you devote to each of these (and the order) will depend on your proposal. For example, if you are applying for a scholarship to study an obscure subject in the UK, you might devote most of the essay to explaining what it is you do and how it fits the goals of the scholarship (e.g. helping others) and hopefully in the process show your enthusiasm and expertise. While someone else who is applying to study delivery of care to AIDS orphans may not have to say much about why the work is important but rather devote more time to explaining their own motivation, expertise, and how the degree will help them achieve their goals this in the future. All of these questions should be answered using rich detailed examples--not general summary statements!

CV's, resumes, activities lists

Most fellowships require you to submit something that lists and describes each of your jobs, research experiences, and extracurricular activities. Even if the document is called an activity list, you are still expected to describe what you did within each organization, rather than just to provide a list.

Courtney has written a brief (7-page) guide on preparing CV's for fellowships applications. To get a copy, email  lohofell@fas  and request it. Then, once you have updated your CV accordingly, you can email  lohofell@fas  your updated CV for review at our fellowship office hours.

Letters of Recommendations

Almost all programs will require letters of recommendation. Here are a few tips to get you started on requesting letters of recommendation:

• Make sure you give your referees sufficient time to write their letters! Two weeks is a reasonable minimum.
• Don't feel guilty about asking for letters of recommendation. It's part of your professors' job. However, do  ask  them if they would be able to write a strong letter, and be sure to give them enough advance warning (4-6 weeks is ideal).
• If people have already written letters for you, don't be bashful about asking for more letters. Once your professors have written letters, it's not much work to change the addressee and send them out somewhere else.
• If possible, try to figure out what you're going to apply for and request all your letters at once (but don't let that discourage you from applying to other things later on).
• If you need a letter sent somewhere, include a stamped, addressed envelope.
• In the pile of information you give to your recommenders, include a cover sheet that says what thing(s) you're applying for and when the letter(s) is due. Include a copy of your CV and your essays/proposals (or, if you haven't yet finished writing, just include a synopsis of what you're planning to do). Please also send any comments and grades you received on material from their course, if applicable.
• Professors are busy and forgetful. Remind them when the deadlines are approaching. Keep following up until you know the letters have been submitted.
• If you're unsure what someone thinks of you, it's OK to ask whether that person feels she can write you a strong letter of recommendation. You can use her response to gauge whether you want to ask her for a letter.
• Letters should be from people who best know you and your accomplishments. It doesn't matter if the professor has tenure or even whether she's still at Harvard.
• It is OK to get letters from TF's. Letters written by professors tend to be stronger, but you are better off with a letter from a TF who knows you than a professor who doesn't. You can request that a letter from a TF be written jointly with a professor or at least be cosigned by her. More about this  here .
• Write thank you notes when someone writes you a letter of recommendation.
• Whenever you request a letter of recommendation, have a copy sent to your house file (more information in  the FAQ ).
• •Read more about letters of recommendation in the recommendations section of the  fellowships FAQ .

In the recommendations section of the  FAQ , we offer several suggestions about who to ask (and who not to ask) for letters, how to ask, and how to use the House credential file.

Project Budgets

OCS has developed  a brief guide  to preparing project budgets, which are requirements for several research and travel-related programs.

Harvard Travel Policy

Students submitting proposals to support travel or study abroad should be aware that the University will not support or sponsor travel to countries for whom warnings have been issued by the  U.S. Department of State .

Applying for Graduate Study

If you are applying for fellowships that fund graduate study, please note that most of these programs will not also coordinate your admission to the school. It is your responsibility to simultaneously apply for graduate school admission and fellowships; be careful to meet all admission and application deadlines.

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• Cover Letters

10 Cover Letter Tips for Residents and Fellows

Thanks to the digital revolution, the way we search for jobs has changed drastically over the years, and that’s good news for residents and fellows. But one crucial element of job-hunting has not changed, and that’s the need for a well-written, engaging cover letter that grabs the attention of the person reading it.

Whether you’re working with a recruiter or contacting employers directly, your cover letter—electronic or printed—can mean the difference between scoring an interview or being promptly relegated to the “no way” pile.

Here are some of our favorite tips for writing a healthcare cover letter that helps you stand out (in a good way).

1. Address Your Cover Letter to a Real Person

Take the time to find out the name of the healthcare recruiter or hiring manager who will be reading your letter.

You might do this by tapping into your network, searching by the email address (if one is provided), or contacting the organization directly. Never address your letter “To whom it may concern.”

2. Watch the Length

Respect the time of the hiring manager by keeping your cover letter short. A well-written, direct, and concise letter of a few paragraphs is ideal. A cover letter should never be more than a page long.

3. Write a Personalized Cover Letter for Each Job Application

Your cover letter should demonstrate your unique interest in the position, so make sure you craft a personalized letter for each posting.

How has your experience as a medical student, resident, and/or fellow helped prepare you for this specific role? Show how your qualifications align with their job requirements.

4. Do Your Research

Conduct research about the hospital or medical practice by talking to your network, looking in the news or press releases section of their website, and browsing their social media accounts.

Learn about recent developments within the organization and include that in the cover letter if it’s relevant. This is an ideal way to convey to the hiring manager that you’re familiar with their mission, values, and culture.

5. Tell a Story

Your story should be something that makes you stand out. If you’re seeking your first job after your residency or fellowship, you can discuss things like what inspired you to become a doctor or why you’re passionate about your specialty.

You could also share a story about an important challenge or achievement in medical school, your residency, or your fellowship, particularly as it relates to the position you’re applying for.

6. Don’t Mention Salary

Unless the job posting specifically asks you to reveal your salary or benefits requirements in the letter, don’t bring it up at all—yet. With physician unemployment so low and healthcare recruiters struggling to find qualified candidates to fill positions, you’ll want to keep your options open, if possible, and wait until the salary negotiation stage.

7. Market Yourself as a Long-Term Employee

As the healthcare industry begins to shift toward value-based care, employers are looking for team members who are committed to their long-term goals and growth. So unless you’re seeking a locum tenens job, you’ll want to show your desire to stick around.

One way to do this is by highlighting your desire to be in that particular city, state, or region. If you have family nearby or grew up in the area, make sure to mention that—it can help them understand your commitment to the job and the community.

8. Enhance or Clarify Your Resume or CV—Don’t Repeat It

Your cover letter is an opportunity to showcase who you are beyond the details of your CV. It shouldn’t be an exhaustive, play-by-play summary of the information that’s already in that document.

Use your cover letter to highlight skills that you would bring to the role, such as empathy, communication, and leadership. Share details about relevant knowledge you acquired during your residency or fellowship, such as proficiency in billing and coding. And if you have gaps in your education or work history, you can explain those in your cover letter.

9. Proofread … and Proofread Again

Simple typos are unprofessional, so read it over several times, then ask someone you trust to be a second set of eyes. A colleague, mentor, or program director can be an excellent resource for proofreading and providing feedback.

10. Always Include a Cover Letter

Even if it’s not required, always send a cover letter or note with your application materials. It can help set you apart from the mass of other residents or fellows applying for the position. It’s a chance to showcase your communication skills, attention to detail, and enthusiasm for the role.

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10 Strong Scholarship Recommendation Letter Examples

Help make college more affordable for your students.

Paying for college takes a lot of planning. Tuition costs rise every year and graduates are buckling under the weight of debt from loans. For some, the expense of higher education is prohibitive, with many talented students being forced to cut their dreams short. Scholarships can make getting a degree more affordable. Students qualify based on academic performance, special interests, or financial needs. If you’ve been asked to help with the process, we’ve got you covered! Here’s a list of sample recommendation letters for scholarship applications that best meet your students’ needs.

How To Write Scholarship Recommendation Letters

If you’ve been asked to write a recommendation letter for your student’s scholarship, you might feel overwhelmed. You want to help your student, but you’re worried your letter won’t be good enough. In the end, you can only do your best, so lead with your heart and consider the following suggestions:

• Use letterhead and add your personal information (full name, title, school name, etc.) in the top left corner. 
• Fill the whole page (at least 300 words) with an introduction, two or three paragraphs, and a conclusion. 
• In the first paragraph, introduce your student, specify the scholarship for which they are applying, and share details about the nature and length of your relationship. 
• In the body paragraphs, describe the ways your student is suitable and deserving of the scholarship. 
• In your final section, pull everything together and emphasize your student’s strengths as well as the reasons why you are endorsing them. 

Here’s a quick video on how to craft an effective scholarship recommendation letter:

Don’t feel you can honestly provide a positive recommendation? Gently decline their request for a letter. Avoid putting yourself in a position where you will have to be insincere. You don’t want to write something negative because it could cost the student an opportunity to earn a scholarship. 

Sample Recommendation Letters for Scholarship Applications

1. general scholarship recommendation letter.

This is a great sample scholarship letter if you’re trying to offer a rounded view of a student’s performance in high school. You’ll include information about your experience with them as well as your thoughts on their potential success in a higher-education setting.

2. Sample Rhodes Scholarship letter 

If your student is a candidate for a prestigious award such as the Rhodes Scholarship, this sample scholarship letter will give you an idea of what to share with the selection committee. With these types of recommendation letters, you want to provide as much praise and positive information as possible.

3. Scholarship letter for math students

There are many great scholarship opportunities for strong math students. This sample recommendation letter outlines how to share not only your student’s math talents but the other traits that make them a good candidate as well.

4. Leadership scholarship sample letter

This helpful scholarship recommendation letter offers an example for highlighting leadership skills. Back up your endorsement by sharing specific situations as well as participation in any committees, programs, and events where your student excelled.

5. Scholarship letter for international studies

Does your student plan to go abroad? If so, review this sample for writing a strong letter of recommendation for this specific type of scholarship. Be sure to include evidence as to why you believe your student is well rounded and exceptional. 

6. Environmentalist scholarship letter

Has one of your students decided to pursue a degree in environmental sciences and wildlife? If so, this scholarship recommendation letter is a good example because it concisely highlights their strengths and shares why they would make a good candidate.

7. Scholarship letter for students who need financial assistance

No one should miss out on a college education because they can’t afford to pay. You can help them overcome this barrier! This excellent sample letter of recommendation shows the details to include for scholarships based on financial need. 

8. Scholarship recommendation letter for STEM students

There are many scholarships for students who plan to pursue a career in STEM fields. If you’ve been asked to write a letter of recommendation for this type of scholarship, this sample will give you a good idea of what to include. 

9. Greek society scholarship letter sample

Fraternities and sororities can be a great source of financial support for college and university students. Review this sample recommendation letter for scholarship applications for Greek society candidates.

10. Personal endorsement for scholarships

This sample recommendation letter for a scholarship application is best when you can’t vouch for the prospective student’s academic performance but want to share information about their personal character and how it relates to the scholarship program. 

Do you have a great sample recommendation letter for scholarship applications? Please share it in the comments below!

Plus, check out  the ultimate guide to college scholarships, want more articles like this be sure to subscribe to our newsletters ..

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Tips for Writing a Genuine and Powerful College Recommendation Letter

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Applying to Fellowships with the ERAS® System

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The Electronic Residency Application Service® (ERAS®) streamlines the application and document delivery process for U.S. fellowship positions. 

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Learn how to register for the MyERAS® portal for the upcoming application season.

The AAMC is focused on improving the Electronic Residency Application Service® (ERAS®) through research and community feedback to enhance the experience for applicants, programs, and medical school users. Learn more about the 2025 MyERAS® application and how applicants can share more information about their experiences and career goals with residency and fellowship programs. 

ERAS® fellowship application fees are based on the number of programs applied to. The MyERAS® system automatically calculates your fees and you can pay online using Visa, MasterCard, American Express, or Discover.

Registration with the ERAS® system does not register you for any established match.  The ERAS program is a separate entity and does not provide matching services. If you intend to participate in a match, you must contact that organization for registration, eligibility, and participation information.

Applicants that have certified and submitted an application in a prior season (up to seven years prior to the start of the current season) will be able to import their application data and associated LoRs into the current season.

Frequently Asked Questions are updated throughout the 2025 ERAS® season (June 5, 2024-May 31, 2025).

Please contact the AAMC Support Center (ASC) .

Monday - Friday 8 a.m. - 6 p.m. ET

Closed Thursday, 3:30 - 4:45 p.m. ET

Please visit ERAS ®  Fellowships Documents Office (EFDO) website.

Please visit this page to stay up to date on ERAS news and announcements.

The MyERAS User Guide, ERAS timeline, FAQs and more are available to provide helpful information to fellowship applicants about the MyERAS application and ERAS process.

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How To Ask For A Letter Of Recommendation For A School Application

Updated: Jul 13, 2023, 3:18pm

Whether you’re a high school student headed to college or a college undergraduate preparing for grad school, letters of recommendation are often a requirement to advance to the next stage of your academic journey.

However, asking a teacher or professor for a letter of recommendation can be intimidating, whether in-person or via email. But fear not—we’ll walk you through the ins and outs of asking for letters of recommendation to help you gain acceptance to the college or graduate school of your choice.

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What Is a Letter of Recommendation?

A letter of recommendation is a formal letter written by someone in a position of authority, such as a teacher, to provide testimony regarding your abilities, achievements and character.

Colleges and universities ask for letters of recommendation because they give admissions officers a well-rounded picture of you. Recommendation letters can provide more insight into your personality and abilities beyond your transcript and extracurriculars and set you apart from other applicants.

The number of recommendation letters you need can vary, so verifying each school’s requirements is important. One to three letters are typically required, but two to three is the standard. Consider two letters as your minimum and a third letter as a backup or supplementary perspective to offer the admissions committee further insight into your qualities and achievements.

Who Should Write Your Recommendation Letter?

Someone who knows you well academically is best suited to write your recommendation letter. Typically professors and teachers fill this role. However, coaches, counselors and club advisors can be potential candidates, especially if they know you in multiple settings, such as in the classroom or an extracurricular club.

Employers or supervisors at your workplace are possibilities for a secondary letter if they have firsthand experience of your abilities and accomplishments.

Remember to review the school’s application requirements to see if they want recommendation letters from specific people, such as a core subject teacher or a school counselor. Letters of recommendation for graduate school may need to come from undergraduate professors.

How to Ask for a Letter of Recommendation

Give plenty of notice.

Teachers usually have multiple recommendation letters to write, so give them as much advance notice as possible. Giving them a month before the due date is the minimum, but providing six to eight weeks of notice is even better.

For high school seniors, the beginning of the school year is an optimum time to ask for recommendations, particularly if you are considering applying for early decision. The more time your references have, the greater your chance of receiving a sincere, thorough letter.

Ask in Person if Possible

If possible, speak with your prospective recommenders in person before you send them your written request for a letter of recommendation. Before your conversation, rehearse and prepare your “pitch” to clearly and succinctly outline the purpose of your application and why you’re seeking their recommendation.

Also, meeting your recommenders in person can help them recall their experience with you in their class, which can be beneficial when they write your letter.

At first, you may feel shy about requesting such a favor. But remember that teachers and professors receive these requests frequently, and writing letters of recommendation is common practice in this field.

Send a Formal Request

Send a well-written request to each person who agreed to write you a letter by email. Your email subject line should read “Request for Letter of Recommendation” or something similar. Remind them of who you are and the college you’re applying to. Provide a deadline and an option to decline your request.

Supply Helpful Materials

Provide a copy of your current resume to the person writing the letter. Consider including a sheet highlighting key school courses or projects you’ve worked on, relevant work experience, specific character attributes or academic accomplishments and any long-term goals relevant to the recommendation. This information can help jog the writer’s memory and provide them with details that can add a more personal touch to the letter of recommendation.

It’s always a good idea to send your references a short, polite reminder one to two weeks before the due date. Following up is also an opportunity to ask if they need additional information from you.

Say Thank You

Send a thank you in writing to everyone who submitted a letter for you. A handwritten note is the best option. Sending your note by email is the next best option. Do not send a thank you note by text message. Lastly, don’t forget to share the good news of your acceptance to the school with your recommenders.

Tips for the Recommendation Letter Process

Waive your right to view.

We recommend waiving your right to view your recommendation on your application form since letters of recommendation are typically considered confidential. Admissions officers may view them as more trustworthy if they know you haven’t seen them.

Prepare for a “No”

No one is obligated to write you a letter of recommendation. People may decline your request for various reasons. For instance, some teachers decide to only write a certain number of recommendations each year and may have reached their quota.

Also, if someone you ask for a reference hesitates, it’s a sign that they aren’t a good fit. They may not know you well enough to speak to your qualifications.

Be prepared with alternatives. If anyone declines your request, take it graciously, thank the person and reach out to the next person on your list. If you don’t have an alternative, a guidance counselor or academic advisor can help you think of someone.

Update Your References

You should update those who have written your letter of recommendation. Your updates can include informing them of your acceptance to a college and other important achievements. Keeping your references updated is a polite gesture since they are essential to the application process.

Frequently Asked Questions (FAQs) About How to Ask for a Letter of Recommendation

How do you ask for a letter of recommendation via email.

When writing a letter of recommendation via email, keep it short and formal. Include a direct subject line such as “Request for Letter of Recommendation” and a formal salutation and closing. Use the first paragraph to reintroduce yourself to the recommender and your second paragraph to make the request. Ensure that you provide a clear deadline.

How do you politely ask for a recommendation letter from a professor?

Show your appreciation for your recommender’s time by giving plenty of advance notice. Whether approaching the request in writing or in person, maintain a polite and professional demeanor. Clearly, explain why you have chosen them as a recommender, what information you expect the letter to include and details on where to send the letter.

How long before the due date should you ask for a letter of recommendation?

A generous lead time is essential when asking for a letter of recommendation. Give your letter writers at least one month before the due date—and preferably longer. Ensure the date is clear in all your communication with the recommender.

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How Biden’s New Immigration Policy Works

The new policy will give some 500,000 people a pathway to citizenship.

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President Biden’s new immigration policy protects some 500,000 people who are married to U.S. citizens from deportation and gives them a pathway to citizenship.

The election-year move comes just two weeks after Mr. Biden imposed a major crackdown at the U.S.-Mexico border, cutting off access to asylum for people who crossed into the United States illegally.

The policy announced on Tuesday is aimed at people who have been living in the United States for more than a decade and have built their lives and families here.

Here is how it works:

Why do the spouses of American citizens need protection?

Marrying an American citizen generally provides a pathway to U.S. citizenship. But people who crossed the southern border illegally — rather than arriving in the country with a visa — must return to their home countries to complete the process for a green card, something that can take years. The new program allows families to remain in the country while they pursue legal status.

Who is eligible?

There are roughly 1.1 million undocumented immigrants married to U.S. citizens in the United States, according to Fwd.us , an immigration advocacy group, but not all of them are eligible for the program.

The spouses must have lived in the United States for 10 years and have been married to an American citizen as of June 17. They cannot have a criminal record. Officials estimate that the policy will provide legal status and protections for about 500,000 people. The benefits would also extend to the roughly 50,000 children of undocumented spouses who became stepchildren to American citizens.

When will the program take effect?

Biden administration officials said they expected the program to start by the end of the summer. Those eligible will then be able to apply for the benefits.

Why is President Biden doing this now?

Mr. Biden is trying to strike a tricky balance on immigration, which is a serious political vulnerability for him. Polls show Americans want tougher policies. Just two weeks ago, Mr. Biden announced a crackdown on asylum at the southern border.

His new policy, giving hundreds of thousands of immigrants new legal protections, is a way for him to answer the calls from the progressive base of the Democratic Party, which has accused the White House of betraying campaign promises to enact a more humane approach to immigrants.

Hamed Aleaziz covers the Department of Homeland Security and immigration policy. More about Hamed Aleaziz