powerpoint presentation on second monitor

Present on multiple monitors (and view speaker notes privately)

You can present with two monitors: Using Presenter View is a great way to view your presentation with speaker notes on one monitor (your laptop, for example), while your audience views the notes-free presentation on a different monitor (like a larger screen you're projecting to).

Note:  Make sure the device you're using for your presentation supports the use of multiple monitors. Check with your manufacturer for up-to-date information about multiple monitor support.

To do this procedure and split the view between projectors in this way, you must be connected to the second screen.

Set up PowerPoint to use Presenter view with two monitors

On the Slide Show tab, in the Monitors group, select Use Presenter View .

Windows Display Settings should open.

In the Display Settings dialog box, on the Monitor tab, select the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor.

Select the monitor icon for the second monitor—the one the audience will watch, and then select the Extend my Windows Desktop onto this monitor check box.

Notes:  If the Windows Display Settings don't open, do the following:

Windows 10: Click Start > Settings > System > Display . At the top, under Customize your display , is a diagram of the screens connected to your computer, with each screen numbered. If you are connected to a project, typically it will be represented in the diagram as screen 2. Select screen 1 in the diagram, then scroll downward. Ensure that the check box named Make this my main display is selected. Above that check box, in the Multiple displays list, select Extend these displays .

Windows 8: Right-click the Windows Start button, click Control Panel > Display > Adjust resolution . In the Multiple displays list, click Extend these displays . Select the monitor on which you want to view your speaker notes, and click Make this my main display .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Deliver your presentation on two monitors

On the Slide Show tab, in the Set Up group, click Set Up Slide Show .

In the Set Up Show dialog box, choose the options that you want, and then click OK . If you choose Automatic , PowerPoint will display speaker notes on the laptop monitor, if available. Otherwise, PowerPoint will display speaker notes on the main display identified in your Display settings ( Settings > Display ).

Extend vs. Duplicate: What happens after the slide show ends

PowerPoint does something behind the scenes to make the process of starting a slide show on a second monitor as smooth and quick as possible. When you enter Slide Show, PowerPoint automatically changes your display settings (also known as your display topology) to Extend .

What can be confusing is what happens after your slide show concludes:

In newer versions of PowerPoint , when your slide show ends,, PowerPoint reverts to your default setting, returning to Duplicate , if that's what you have chosen.

Video: Use Presenter view

View your speaker notes as you deliver your slide show

Video: Rehearse timings for a slide show

Zoom in to part of a slide in Slide Show view

Print your PowerPoint slides, handouts, and notes

Create a self-running presentation

Start the presentation and see your notes in Presenter view

PowerPoint videos not playing on secondary monitor

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How to deliver your PowerPoint Presentation on Two separate monitors

Deliver powerpoint presentation on two monitors, 1] set up powerpoint to use presenter view with two monitors, 2] deliver your presentation on two monitors, how do i present powerpoint on two monitors, how do i present a powerpoint presentation in a separate window, hemants@twc.

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With dual-monitors, how can I set up one screen so it won't affect the other?

At work, we have a dual monitor to check-in at. One screen displays a PowerPoint, while the other displays the check-in. Every time a person clicks on the right hand screen to check in, the PowerPoint stops.

How can I set it up so that the PowerPoint continues to play even after somebody clicks on the right screen?

• multiple-monitors
• microsoft-powerpoint

• 1 The details you've provided aren't enough to answer. What operating system do you use? What program is running in the other screen? ... –  Máté Juhász Commented Mar 18, 2016 at 12:02
• I'm sorry - I am not that great with computers. The other screen has Google Chrome up on it for check in. As for the operating system, Microsoft Windows I believe. –  Haley Commented Mar 18, 2016 at 12:09
• For us to be able to help, we need to know what version of PowerPoint and what the slideshow settings are. Without more details, we will only be guessing. Go Blue! –  CharlieRB Commented Mar 18, 2016 at 12:56
• @CharlieRB, it's PowerPoint 2010. Everything listed below is checked off. Each slide changes automatically, but once you even click on the secondary monitor, the powerpoint stops, as if you're clicking on both screens. Love that, go Blue!!! –  Haley Commented Mar 18, 2016 at 13:52
• I'm sorry I am so unclear by the way -- I don't really know how to use anything but a Mac –  Haley Commented Mar 18, 2016 at 13:54

4 Answers 4

Adjust your slideshow settings to run in a window. To do this, go to Setup Slideshow .

Set it to loop until you press Esc . If you have the choice under multiple monitors to uncheck Show Presenter View and select the monitor you want it shown on (I only have one monitor, so mine is greyed out in the image) . If you do not have a choice for monitor, you will need to drag the window to the monitor you want it showing on.

Click OK , then save your presentation. Now when you run the slideshow, it will be in a window. Maximize the window and open your browser on the other monitor.

Since I only have one monitor resized the window and the presentation played while I am typing this.

On the slide show tab, on monitors, set your monitor to primary monitor, and untick the box underneath it that says use presenter view.

• Can you give specific instructions with one or more screenshots? How is your answer an improvement on the answer given years ago? –  Charles Kenyon Commented Mar 4, 2021 at 20:17

Go to slide show menu and select "Set Up Slide Show" under Set Up group.

A Set Up Show window appear, there deselect the check box "Use Presenter View" under Multiple monitors section.

As far as I am concerned...after following all this advice on countless forums I can state categorically that if you have two monitors you cannot stop powerpoint operating on two monitors.

It is a curse

I can only work on a single monitor system as a consequence.

Powerpoint on two monitors is cumbersome, ineffective, confusing and unnecessary.

I have lectured for over 40 years and I do not see the need for it.

• Your answer could be improved with additional supporting information. Please edit to add further details, such as citations or documentation, so that others can confirm that your answer is correct. You can find more information on how to write good answers in the help center . –  Community Bot Commented Oct 20, 2022 at 7:04

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How to Deliver Your PowerPoint Presentation on Two Monitors

Using two monitors to deliver a PowerPoint presentation can be very effective for engaging your audience. One monitor displays the slides to the audience, while the other monitor shows presenter notes or other content to help you deliver the presentation.

1. Connect the Second Monitor

The first step is to connect a second monitor to your laptop or desktop computer. Most modern laptops can support an external monitor via HDMI, DisplayPort, USB-C, or other ports.

2. Configure Display Settings

You can also set the resolution and orientation for each monitor as needed. Make sure fonts and icons aren’t too small or too large on either display.

3. Design Your PowerPoint Slides

Be sure to use slide sizes and aspect ratios that take advantage of the combined monitor resolution. Consider using widescreen 16:9 slides.

4. Set Up Slide Show Display

5. connect with the audience.

When delivering your presentation, make sure to connect with your audience on the monitor that is displaying the slides. Point to slides, use a laser pointer, and engage the audience on that screen.

6. Advance Slides and End Show

Use your laptop in presenter view or a remote clicker to easily advance through slides during your presentation. Press the arrow keys or click to go to the next slide.

When finished, press the Esc key or click the “End Show” button in PowerPoint to exit the slide show and return to edit mode.

Using a second monitor for PowerPoint presentations helps you deliver key information to your audience while retaining control with presenter view. With some planning and practice, you can flawlessly present from two monitors.

About The Author

Vegaslide staff, related posts.

How to Fix the PowerPoint Can’t Save File Error

How to convert a powerpoint to word, how to add timer to a powerpoint slide, how to create a word cloud in microsoft powerpoint.

Home » Adoption » Using Dual monitors for presentations

Using Dual monitors for presentations

• June 14, 2020
• Adoption , Microsoft Teams

Due to COVID, I conducted many Dual Monitor Teams Presentations, meetings and live events. Here are the best practices you should know. This will minimize mistakes and eliminate trial and error. Reading time 12 min.

Why Dual Monitor Teams presentations

If you are just going to present a single presentation and do not need any other interaction, you do not need dual monitors.

In simple terms, if you want to share whole desktop and work on other applications without showing them on the shared screen you need a dual monitor.

If you want to jump slides, you need the PowerPoint Presenter View. This view needs a dual monitor. Otherwise it does not make sense.

During long, detailed meetings or sessions, you need to do many things at once…

• Display the desktop, along with a presentation
• Choose the correct slides using the presenter view
• Interact with the meeting participants using the chat window
• Take notes using the meeting app or OneNote or some other tool
• Look at the attendee list and mute participants, admit them if in lobby, remove unwanted participants, stop or enable incoming video
• Switch presentations – in case you have multiple presentations to show. This is a tricky things – see below for details.
• Check bandwidth, upload sample files, create surveys on the fly and so on
• Change slides, open apps and move them between two monitors

All this is possible only with dual monitors. Trying to do all this in a single monitor will show unwanted activities to participants and will distract as well as confuse them.

Dual Monitor Teams Presentations setup

• After attaching the second monitor, press Windows P.
• Choose Extend.
• Choose Identify to see the numbers 1 and 2. Do not assume. Try it. 1 is the primary monitor and 2 is the secondary monitor.
• Decide which is your primary display. By default the laptop screen or the base display is the primary one. But you can change it if required. Click on screen 2 and then choose Make this my primary display. What is the impact of this? Read ahead…

Set Resolution in dual screen

To avoid confusion, set resolution of both monitors to same setting. If bandwidth is limited and if your content can fit, I have found 1600 x 900 to be adequate. Else, use the lowest possible setting for your needs. This way you can optimize bandwidth.

Also remember if your audience has a lower resolution screen or a mobile phone, they cannot see very small font. So it is always better to use a lower resolution to maximize clarity and visibility – especially if you are going to show live demos and not just presentations.

Adjust position of dual screens in Windows Display settings

This is a very important step which is often missed leading to confusion of cursor movement. You have two physical monitors. Usually one laptop screen and one external monitor. Or you may have two monitors as well. In either case, you must tell windows how these two displays are located next to each other – side by side, one on top and one below or whatever is the layout. How do you tell this to Windows? You actually drag the monitor box (1 or 2) in Windows Display settings and move it where it actually is in the real world. Then choose the Apply button.

Suppose you have set it with monitor 2 is above monitor 1 as shown below. Now, when you move the mouse cursor to the top edge of monitor 1, it will appear from the bottom of the monitor 2 and vice versa.

If you do not understand this and set it correctly, you will get confused about how to move the mouse cursor between monitors. If there is mismatch in resolutions – as show below, the mouse cursor will NOT move to monitor 2 if you are in the top right corner of monitor 1. Why? Because the resolution of monitor 1 is more than that of monitor 2. So the mouse cursor will get stuck in top right corner of screen 1 and you will get thoroughly frustrated.

Where to show the taskbar

In Windows – Settings – Taskbar, there are some very important options about Taskbar. If you only want to display a presentation on the second monitor then make sure the taskbar is shown only on the primary screen. Secondary screen does not need a taskbar.

If you want to show some applications other than the presentation on the secondary display, it is better to display the taskbar on the secondary display itself. That way you do not get confused about which application is running where. To enable the taskbar on secondary display, enable the above setting. And then, choose additional settings…

Moving windows from one monitor to another

This should NOT be done by dragging the title bar of windows. That is clumsy and irritates the audience. There is a much simpler and faster way. Remember the shortcut Windows Shift Right arrow or Left arrow . Works instantly.

Presenting on the secondary monitor

First choose PowerPoint – Slide Show tab (menu) – Secondary monitor (monitor name). Also choose the Presenter View option. Now start the presentation.

The presentation will be shown full screen on monitor 2. You will also see the Presenter View on the primary monitor. The presenter view will also occupy the whole screen of monitor 1. This is not ideal because you want to see other windows (Teams for example) on the primary monitor.

I find it useful to split the screen into two parts. Right side is the presenter view and left side is the Teams app where I am conducting the meeting. Here is how to do this… Click on the restore button of the presenter view.

Now press Windows Right arrow. The presenter view will now occupy the right half of the screen. Other open applications will be shown has thumbnails. Choose the one you want on the left side of the screen. Here is Teams on left and presenter view on right.

Now you can use the presenter view to skip slides, change topics and jump to a specific slide without stopping the presentation. Also, while presenting you can chat with participants, open related files or do anything else you need to do – without the audience seeing any of this. Here is how to use the presenter view effectively in dual monitor Teams presentations. To learn more about using Teams watch my 15 minute video .

Switching between two presentations in presenter view

Presenter view is designed for displaying ONE presentation at a time. However, I often need to jump between multiple presentations. This can get very tricky. So here is the correct way to do it.

You start one presentation and the presenter view starts along with it. When you start a second presentation, the presenter view is now shows the second presentation. So far so good.

Now if you want to show another slide from the first presentation.. how do you do it? Logically, you will try one of these two things and unfortunately, both of them don’t work.

• You try to find some way to switch the presentation inside the presenter view itself. This feature does not exist.
• You go to the other presentation, go to the first presentation in edit mode on the primary monitor, find the desired slide and press Shift F5 – present from current slide. This also does not work. It will now show the first presentation on the second monitor but it will show the earlier slide which was being shown when you switched to the second presentation.

The solution

• Go to the main (primary) monitor.
• Look at the taskbar. You should see PowerPoint icon there. Hover the mouse cursor on top of it.
• Assuming you have two presentations open, you should see five thumbnails there. Two presentations, two running presentations and fifth is the Presenter View window.
• Currently the second presentation is loaded into presenter view and it is being presented in the secondary monitor.
• Now, carefully, click on the window which is showing the current slide in the first presentation. This will load the first presentation into the presenter view and show the current slide of the first presentation on second monitor.
• Now using the presenter view, go to whichever slide you want in the first presentation.
• I know this is cumbersome and tricky. But this is the only method which works. Practice it few times and then you can manage it easily.

Using laser pointer inside PowerPoint

While presenting, press the Ctrl L makes the cursor a laser pointer while Esc gets rid of the laser pointer. Simple and effective. Try it out.

How to come back to single monitor view after the presentation is finished

This one should be simple. Just switch off, or disconnect the other monitor and you are back to single monitor (the base PC / Laptop Display).

That is correct. But there is another situation. You want the second monitor to be connected and you want to use only on the second monitor. I use this all the time because my second monitor is big and high resolution and my laptop screen is very small (Surface Pro). In this case, we have to choose Windows P and choose Second Screen Only option.

In this case, there is a problem. If there is a presentation running, and you change to Second Screen only, it will display on the second monitor as expected. But at some point you will stop the presentation – right? At that point, it just comes back to dual monitor mode. And you have to switch it back to Second Screen only again. This you have to do for EACH presentation that is running.

So what is the best practice? First, close all presentations and then switch to the Second Screen Only mode.

Using dual monitor Teams presentations (or for any other tool for that matter) is serious work. Getting used to this is very important. With practice it becomes second nature. But initially, follow the best practices shown here and you will be up and running very quickly.

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• Teams Live Events Best Practices
• meetings , Online Presentation , online training , PowerPoint , Presentation , Presentation control , Teams

4 Responses

PowerPoint Live should be a big help when it comes to presenting AND seeing the chat/reactions. How do you see PPT Live enhancing your 2020 experiences?

Hi Gaelyn PowerPoint Live is very useful. However, if you have dual monitor set up, you do not need PowerPoint Live. Why? Because you can see presenter view and the Teams meeting window on the other monitor. More importantly, PowerPoint Live is useful if you are going to use only ONE presentation. In my case, I have multiple presentations open and I need the ability to go to any slide in any presentation.

Of course, PowerPoint Live is great for presenting from a single screen. Apart from the benefits for the presenter, it also helps individual attendees see the slide in high contrast mode and translate it in their language.

can the presentation automatically switch to second display after it is shared (wothout dragging or pressing anything on keyboard)

Yes. Go to Slide Show menu (tab) and choose the monitor from dropdown.

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PowerPoint: Presenter View on Dual Monitors

To disable the presenter view:

• Within PowerPoint, click the [Slide Show] tab.
• Locate the "Monitors" group > Uncheck "Use Presenter View."
• Within the "Monitors" group, click the "Monitor" dropdown menu > Select the specific monitor on which the slideshow should display. (The default option reads "Automatic.")

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Prevent Powerpoint 2020 from presenting on both monitors

Hi. I am using Powerpoint 2020 on an iMac with a second monitor running OS High Sierra (10.13.6). During Teams meetings I show Powerpoint slides using the Teams screen sharing functionality. I would like to keep Teams and Powerpoint presentation on separate screens. However, the Powerpoint presentation always appears on both screens.

Changing the Powerpoint settings in "Slide Show" ribbon > "Set Up Slide Show" > "Monitors" to either 'Automatic', 'Primary monitor' or 'Monitor 2' makes no difference.

Powerpoint will use just one screen if the "Set Up Slide Show" settings are changed to "Browsed by and individual (window)" or "Browsed at a kiosk (full screen)"; however, in these modes the presenter tools (pen, laser, etc) are not available, and they are essential during my presentations.

In System Preferences > Displays > Arrangement "Mirror Displays" is unchecked. In System Preferences > Mission Control "Displays have separate Spaces" is checked (doesn't make a difference).

Please advise. Many thanks.

Can you minimize the screen that has the PowerPoint visual that the audience will see? At times, for some reason, my meeting controls opened on that screen (behind) the presentation, and thus I did know how to open?

Hi @Axel Nohturfft ,

Hope the information is helpful.

If the response is helpful, please click "Accept Answer" and upvote it. Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Fantastic - thanks a lot @Emi Zhang-MSFT !

This does not work. I have tried all the options and PowerPoint continues using my two monitors. I want PowerPoint to use only one monitor to be able to follow the Zoom meeting on the other monitor. I am using a Mac.

This worked for me. Only one PPT window shows and I put it on my monitor, then see Zoom on my laptop. I have MS Office 2016.

1) Open PowerPoint 2011 2) Choose the Slide Show tab on the ribbon 3) Select Set Up Show 4) Under Show type, choose Browsed by an individual (window) 5) Click OK

Taken from: https://answers.microsoft.com/en-us/msoffice/forum/all/office-mac-2011-power-point-have-dual-monitors-but/26909367-cc08-4952-adf7-57e80e1c65b2

YET, I'd like to use Presenter View and be able to NOT have the two PPT displays completely cover my Monitor and Laptop. It seems we should be able to "re-size" the two displays so they aren't full screen.

1 additional answer

Not sure about Mac, but on Windows 11, you've option to permanently disable it by going "Slide Show" ribbon > "Monitors" , uncheck 'Use Presenter View'.

Or during presentation, right click and select 'Hide Presenter View'

Hope that helps!

Powerpoint Presentation on a second monitor

So, recently we have been doing powerpoint presentations at my school, and no matter what, whenever we drag the presentation from the main computer monitor at the teachers desk, to the second “monitor” (a Projector/Smartboard combo) and hit start, it goes into presentation mode on the teacher’s monitor and stays in editing mode on the projector/smartboard combo.

I have messed around with it a fair amount but can’t get it to go into presentation mode on the 2nd “monitor”, any help?

There should be an option for what monitor you want to present on.

and welcome to the community

did this sort it out, got beat to the punch here!

Ok I’ll try that, I don’t know how I could have missed it.

Let us know how it goes.

For added clarity, it helps to add Windows version and MS Office version.

It worked, thanks again, I still don’t know how I missed that…

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Presentation mode messed up my external monitor setup.

I have an odd problem and have looked all over without a solution. I have a windows 10 laptop hooked up to a Dell WD-15 dock connected to two Dell 22" monitors. For several years, I have used all three screens, laptop and both monitors, however yesterday I had a presentation I was giving. After I exited presentation mode, my external monitors now no longer work unless I close the laptop lid. Has anyone come across this before?

Thank you for your time.

More From Forbes

The only good reason to add busy, cluttered slides to your presentation.

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The 2022 Apple Worldwide Developers Conference at the Apple Park in Cupertino, California. (Photo by ... [+] Wu Xiaoling/Xinhua via Getty Images)

We’ve all seen cringe-worthy PowerPoint slides so cluttered with information that they’re nearly impossible to read. You know the ones. The text is reduced to 9-point or 12-point font to squeeze everything in.

Busy slides frustrate the audience because of a concept called ‘cognitive load.’ Too much text, too many numbers, and too many graphs overwhelm our ability to process and retain information.

Effective presenters avoid text-heavy slides. Instead, they favor clean, minimalist designs that are attractive and easy to read. However, there is one reason—and one reason only—to include a busy slide in a persuasive presentation:

Add a busy slide to a presentation only when you intend to overwhelm your audience.

In other words, a slide could contain a mountain of information because it is not meant to be read, consumed, and digested. It’s there to stress a point.

For example, in March, the National Association of Realtors agreed to a massive $418 million settlement over commissions that home buyers and sellers pay to real estate agents in the U.S. Since the settlement might convince prospective home buyers to negotiate lower commissions, real estate agents have had to turn up their persuasive skills to articulate the value they provide.

Recently, Realtor.com launched a digital and print campaign to demonstrate the value agents bring to the transaction. One ad fills the entire length of a standard newspaper. The headline reads:

So, you’re ready to buy a home. Here’s the next 111 to-dos.

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Realtor.com advertisement

Good luck reading the remaining text (on left). It is purposely written in tiny font to squeeze in the dizzying number of details that buyer’s agents navigate to facilitate a home buying transaction

The point of the ad is that home buyers need support. The implication is that you can try to accomplish all the tasks yourself—researching, preparing financial documents, making offers, and considering legal protections. Or you can make just one decision: find a buyer’s agent.

Realtors making presentations to win over clients would be well served to include such a slide—one that's so dense it's almost illegible without a magnifying glass.

There are times when the intentional use of busy slides supports the argument.

Take Apple, for example. The company’s product launches are notable for minimalist and visually appealing slides that contain more photos and images than text.

However, in June, when Apple unveiled new products, features and plans to put artificial intelligence in every corner of its iPhone, the company's speakers intentionally broke the mold by including strategically cluttered slides.

For example, after one speaker highlighted notable updates in macOS Sonoma, the Mac's latest operating system, he projected a slide filled with boxes highlighting dozens of other features: updates to Apple’s browser, Safari, new gaming titles, iPhone mirroring on the desktop, and much more.

The slide only stayed up for 20 seconds. It was far too little time to read everything, but that’s the point—it was intentionally cluttered to put an exclamation point on the product announcement.

The intentional use of clutter is as much of an art as the deliberate use of white space. So get busy, but only when the time is right.

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How to View Notes in PowerPoint While Presenting With One Monitor

Presenting a PowerPoint is a great way to engage and inform an audience, but it can be challenging to keep track of your notes while you’re presenting. Fortunately, PowerPoint includes a feature that allows you to view your speaker notes on one monitor while your audience sees the presentation on another. This makes it much easier to stay on track and deliver your message effectively. In this guide, we’ll take a detailed look at how to view notes in PowerPoint while presenting with one monitor, as well as some tips for getting the most out of this feature.

Table of Contents

Why Viewing Notes While Presenting is Important

When giving a presentation, it’s important to have access to your notes to stay on track and avoid missing important points. Viewing your notes while presenting can also help you remember key details and ensure that you’re delivering the information in an organized and effective manner. This can be especially important if you’re presenting complex or technical information. By having access to your notes, you can make sure you’re covering all the necessary points and answering any questions that might come up.

Another benefit of viewing your notes while presenting is that it can help you feel more confident and prepared. Knowing that you have your notes to refer to can alleviate any anxiety or nervousness you may feel about presenting. It can also give you a sense of security, knowing that you have all the information you need at your fingertips. By feeling more confident and prepared, you’re more likely to deliver a successful presentation that engages your audience and effectively conveys your message.

Understanding the Need for One Monitor

Using Presenter View in PowerPoint allows you to view your notes on your laptop or primary monitor while the audience sees only the presentation on the projected screen, even if you only have one monitor. This feature is particularly useful when you don’t have a dual-monitor setup. Presenter View provides a separate interface for the presenter that includes the current slide, speaker notes, and upcoming slides, ensuring that you can deliver your presentation smoothly without revealing your notes to the audience.

How to Access Notes in PowerPoint

Accessing your notes in PowerPoint while presenting on a single monitor is straightforward with Presenter View. To use Presenter View, start your PowerPoint presentation and go to the “Slide Show” tab in the ribbon menu. Then, check the “Use Presenter View” box. When you start the slideshow, your presentation will appear on the projected screen, while your notes and controls appear on your primary monitor. This allows you to reference your notes discreetly during the presentation.

Step-by-Step Guide to Viewing Notes in PowerPoint

Here’s a step-by-step guide to viewing your notes in PowerPoint using Presenter View:

• Open your PowerPoint presentation.
• Navigate to the slide on which you wish to start presenting.
• Select the “Slide Show” tab in the ribbon menu.
• Check the “Use Presenter View” box.
• Start your presentation by clicking on “From Beginning” or “From Current Slide.”
• Your notes will appear on your primary monitor, while the audience will see only the slides on the presentation screen.

Remember, your audience will not see your notes, allowing you to discreetly reference them during your presentation.

Tips for Presenting With One Monitor

Here are some tips for presenting with one monitor:

• Practice your presentation beforehand to make sure you’re comfortable with the software and know how to access Presenter View.
• Use the Presenter View to keep track of key points and ensure that you’re covering all the necessary information.
• Put your notes in bullet-point format to make them easy to follow and read while presenting.
• Use concise language and avoid excessive text on your slides.
• Maintain eye contact with your audience as much as possible, even when referencing your notes.

How to Customize Your Notes View in PowerPoint

PowerPoint allows you to customize your notes view to suit your preferences. To do so, enter Presenter View and hover over the notes section. You can then adjust the font size and formatting to make your notes easier to read. Additionally, you can rearrange the on-screen elements in Presenter View to suit your presenting style.

Shortcut Keys for Easy Navigation Through Notes

PowerPoint includes a number of keyboard shortcuts that can help you navigate through your presentation easily. Here are some of the most useful ones:

• Use the “N” key or the right arrow to move forward one slide at a time.
• Use the “P” key or the left arrow to move backward one slide at a time.
• Press “Ctrl” + “S” to access the “All Slides” view, where you can select a specific slide to jump to.

Troubleshooting Common Issues When Viewing Notes

If you’re having trouble viewing your notes in PowerPoint using Presenter View, ensure that Presenter View is enabled in the “Slide Show” tab. If the notes are not appearing, try restarting PowerPoint or your computer to resolve any temporary glitches. Additionally, check that your screen resolution and display settings are correctly configured to support Presenter View.

Alternative Methods for Viewing Notes While Presenting

If you prefer not to use Presenter View or encounter difficulties, you can print out your notes and refer to them as needed. Another option is to split your screen, displaying the presentation in a window on one half and a document with your notes on the other half. This method requires you to manually scroll your notes, but it can be a useful alternative.

Best Practices for Using Notes During a Presentation

Here are some best practices for using notes during a presentation:

• Don’t rely too heavily on your notes–practice your presentation beforehand and aim to deliver your message in a natural, conversational tone.
• Use your notes as a guide rather than a script.
• Keep your notes organized and easy to follow.
• Make sure to address any questions or concerns that come up during the presentation.
• Try to engage with your audience and create a rapport with them.

Benefits of Using One Monitor While Presenting

Using one monitor while presenting with Presenter View has several benefits. It allows you to reference your notes discreetly, helps you stay organized and on track, and enables you to maintain better eye contact with your audience. This setup can also simplify your presentation space and reduce the risk of technical issues.

Advanced Techniques for Managing Your Presentation and Notes on One Monitor

As you become more comfortable with Presenter View, you can explore additional features such as the thumbnail strip to preview upcoming slides, the timer to keep track of your speaking duration, and the ability to zoom into a particular slide detail during your presentation.

How to Switch Between Different Views During Presentation Mode

To switch between different views during presentation mode, you can use the following methods:

• To access Presenter View, start your slideshow and press the “Alt” + “F5” keys.
• To exit Presenter View and return to the normal view, press the “Esc” key.
• To black out the screen during the presentation, press the “B” or period key.

How to Control Slides, Animations and Media During the Presentation with One Monitor

During your presentation, you can control slides, animations, and media with the following actions:

• To advance to the next slide or animation, press the right arrow key or click the left mouse button.
• To return to the previous slide or animation, press the left arrow key.
• To play a video or audio file, click on it directly or use the media controls in Presenter View.
• To pause or stop the media, use the media controls in Presenter View.

With these tips and techniques in mind, you should now be well-equipped to view your notes in PowerPoint while presenting with one monitor. Remember to practice beforehand and experiment with different techniques to find the ones that work best for you. With a little bit of preparation and practice, you can deliver a confident and effective presentation that engages and informs your audience.

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