is cover letter and letter of intent the same

IR Research Publication

Letter of Intent vs Cover Letter: Differences and Similarities

• Pharma Blog

Are you applying for the internship or job and got stuck in between Letter of Intent vs Cover Letter? Not sure which one to write? Perplexed by differences and similarities.

No Problem! We are here to answer every question you have.

In this blog post, we’ll explore the differences and similarities between a letter of intent and a cover letter, and how to determine which one is most appropriate for your needs.

Read the full article as we have a surprise for you. We have incorporated templates for both Letter of Intent and Cover Letter, that will help you write them easily.

When it comes to applying for jobs or pursuing business opportunities, two common documents that are often used are the letter of intent and the cover letter. While both documents serve similar purposes in terms of introducing oneself and highlighting relevant qualifications, there are some important differences between the two. In this blog post, we’ll explore the differences and similarities between a letter of intent and a cover letter, and how to determine which one is most appropriate for your needs.

Table of Contents

Letter of Intent

A letter of intent is a document that outlines the basic terms and conditions of a proposed transaction or agreement. It is used to express an individual or organization’s interest in pursuing a particular opportunity, such as a business partnership, acquisition, or investment. A letter of intent typically includes the following information:

• The parties involved in the proposed transaction or agreement
• The scope of the opportunity, including any specific terms or conditions
• The expected outcomes or goals of the proposed transaction or agreement

A letter of intent is often used as a preliminary agreement or a statement of interest before entering into more detailed negotiations or formal agreements. It helps to clarify the intentions of the parties involved and can serve as a basis for further discussions and negotiations.

In the context of applying for academic programs or research grants, a letter of intent serves as a formal declaration of the applicant’s interest in pursuing a particular course of study or research project. It may include details such as the applicant’s qualifications, research interests, and career goals.

To learn about how to write a letter of intent in 8 simple steps, click here

Cover Letter

A cover letter is a document that accompanies a job application, typically including a resume or CV. It serves as an introduction to the job applicant and provides additional information about their qualifications and suitability for the position they are applying for. A cover letter typically includes the following information:

• An introduction explaining why the applicant is interested in the position
• A brief summary of the applicant’s relevant skills and experience
• Examples of specific accomplishments or projects that demonstrate the applicant’s qualifications
• A closing statement expressing enthusiasm for the opportunity and thanking the employer for considering the application

A cover letter should be tailored to the specific job and employer, and should demonstrate the applicant’s enthusiasm for the opportunity. It should also highlight the applicant’s key strengths and achievements, and explain how these would be valuable in the position.

To learn about how to write a cover letter in 6 simple steps, click here

Differences Between Letter of Intent and Cover Letter

While both the letter of intent and cover letter serve similar purposes in terms of introducing oneself and highlighting relevant qualifications, there are some key differences between the two. These include:

• Purpose : A letter of intent is used to express interest in pursuing a particular opportunity, while a cover letter is used to introduce oneself and highlight qualifications for a specific job opening.
• Format : A cover letter is typically shorter and more focused than a letter of intent. It should be tailored to the specific job opening and highlight relevant skills and experience. A letter of intent is generally longer and more detailed, and should provide a comprehensive overview of one’s background, goals, and qualifications.
• Audience : A cover letter is typically addressed to a specific individual, such as a hiring manager or recruiter, while a letter of intent is usually addressed to a broader audience, such as a company or organization.

Similarities Between Letter of Intent and Cover Letter

• Introduction : Both documents typically begin with an introduction that expresses your interest in the opportunity and provides some background information about yourself.
• Professional tone : Both documents should be written in a professional tone and should avoid using overly casual or informal language.
• Emphasis on qualifications : Both documents should highlight your relevant qualifications and experience, and demonstrate why you are a good fit for the opportunity.

Determining Which Document to Use

Determining which document to use depends on the specific situation and purpose. If you are applying for a job, a cover letter is the appropriate document to use. It should be tailored to the specific job and employer, and should highlight your relevant skills and experience.

If you are expressing interest in pursuing a business opportunity, such as a partnership or investment, a letter of intent is the appropriate document to use. It should outline the basic terms and conditions of the proposed transaction or agreement, including the parties involved, the scope of the opportunity, and the expected outcomes.

Template for Letter of Intent

Here is a template for a letter of intent that can be used for various purposes, such as job applications, business proposals, or academic applications. Fore more letter of intent templates you can visit template.net

Template for Cover Letter

Here is a template for a cover letter that you can use as a starting point for your own letter. Fore more cover letter templates you can visit template.net

In summary , both a letter of intent and a cover letter are important documents that can help you stand out from the competition and demonstrate your qualifications and suitability for a particular opportunity. However, they differ in their purpose, format, and audience, and should be tailored to the specific opportunity you are pursuing. By understanding the differences between these two documents, you can make the most of your job or business opportunities and increase your chances of success.

About Publisher

IR Research Publication  is publisher, editorial, and profile building service provider and assists the scholars with resume, curriculum vitae, cover letter, and statement of purpose building.

If you like this article, then visit our  Pharma Blog page for more such articles.

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What is a letter of intent? Examples on how to write one

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What’s a letter of intent?

How to write a letter of intent , letter of intent example templates, letter of intent versus cover letter versus letter of interest , letter of intent for business partnerships, write with intention.

Putting together the perfect job application can feel impossible. 

Regardless of where you’re applying, you want to convince the hiring manager that you’re the best candidate. 

Learning to effectively communicate your talents during the application process can be the difference between getting a follow-up response or having your application passed by. 

But there are lots of ways to introduce yourself, and choosing between a letter of intent versus letter of interest versus cover letter can be confusing. They all serve different purposes, and each suits a different type of position. 

Learning how to use each one will help you catch people’s attention and land the opportunities that propel your career forward.

A letter of intent does just what the name suggests: it expresses the intentions behind your application. This type of letter emphasizes the skills, values, and motivations you'll contribute more than your experience in the field. It should also include what you hope to achieve in the position you’re seeking.

These letters usually accompany applications to:

Jobs, especially senior level

Graduate or professional school programs

Grants 

Scholarships 

For example, if you're applying to grad school, a letter of intent explains what you intend to research in that timeframe and why you’re the best fit to conduct that research.

It might list the resources that the school offers that draw you to the program, like a particular archive or lab, and how you’ll use them to your advantage.

Similar to a cover letter or letter of interest, a letter of intent lets the reader know why you're a unique candidate that stands out from other applicants. Likewise, it clearly demonstrates how your goals and values align with the organization's mission, program, or funding opportunity.

Here are a few tips for crafting a letter of intent that stands out:

1. Do your due diligence

Learning about the organization or program is essential to every stage of the application process — from resume building to the interview. But the letter of interest is your first chance to attach a unique voice to your application and flaunt your knowledge about the opportunity. 

A letter of interest is about showing how your goals and intentions will benefit the organization. Hook your reader. They have to see themselves reflected in your intentions. Root your research in the following:

What’s the organization's vision?

What are the organization's mission and long-term goals?

What gives the organization a sense of meaning and purpose?

What initiatives has the organization taken to reach its goals?

Pay careful attention to the organization's language to describe itself and incorporate buzzwords and company vernacular into your letter. If their focus is sustainability, for example, make sure you communicate your passion for sustainability to show your compatibility. 

2. Keep it brief

When hiring managers, benefactors, and universities open applications, they're flooded with responses. Keep it short and sweet: don't tell them everything. Offer the highlights and leave them asking for more.

Similar to a cover letter or letter of interest, a letter of intent follows a business letter format. It should be a few paragraphs that introduce you as a candidate, outline your intentions, and encourage the reader to follow up. 

Your letter of intent is also an important first impression that establishes your communication skills. Brevity and efficient communication give the reader an understanding of what it'll be like to communicate in the future.

3. Show your sense of purpose

The goal of this letter is to clearly define your intentions and, if you can, explain how you'll carry them out. Show off your most valuable skills and experiences and how your work and purpose align with the organization's mission and goals. 

For example, if you’re applying to be a research fellow at a university in the medical sciences, explain why you’re the best fit for the department.

That might mean explaining your past research experience and how you’ll build on it, which faculty members do similar research to you, and how your work represents the university’s goals.

The following letter of intent templates for a professional email or formal letter can be edited to meet your needs, whether you’re applying to a job, graduate school , funding, or proposing a business partnership.

Any letter of intent examples should follow the same format and include the following:

A professional salutation

An introduction

A body that clearly states your purpose

An appropriate closing

Contact information

1. Letter of intent for a job application

Dear [name of hiring manager],

Thank you for taking the time to consider my application for the role of Editorial Assistant at the Virginia Gazette.

When I was in journalism school, I used the Gazette's coverage of the Appalachian coal miner's strikes as a guide to developing my writing ethos about working-class issues with humanity and reverence. I have followed the paper closely and have built my career around amplifying human-interest stories about politics at the community level.

I would be thrilled to interview and share my ideas for developing meaningful local coverage for the paper. You can reach me at [phone number] or [email address]. I look forward to hearing from you.

Respectfully,

2. Letter of intent for a graduate program

Dear [name of recipient],

It's with pleasure that I submit my application for a doctorate in environmental science at the University of Washington. I'm particularly interested in the opportunity to work under Dr. Jones and learn from her extensive research in environmental justice.

While completing my master's degree at the University of Oregon, I had the opportunity to do a six-month fellowship with the Mayan communities across Guatemala to learn about developing legal systems to protect their sovereignty over oil and mining resources, inspired in part by the work that Dr. Jones has done with water rights with indigenous communities across the American Northwest. 

During my fellowship, I was able to build an initial legal framework with local indigenous leaders and lawyers to present to the national government, and I am still actively counseling local scientists on information gathering, recording, and grant writing. These experiences have prepared me to fit into the environmental justice program at the university, and the doctorate program and mentorship opportunities will help me make a larger impact in other communities.

Thank you for your time and consideration. Please don't hesitate to contact me for further information. My email address is [email address], and my phone number is [phone number].

Thank you again,

3. Letter of intent for a business proposal

I'm writing to outline the proposed business transaction you and I discussed on [date]. This isn't a binding agreement, and I’m open to continued negotiation.

We've agreed to enter a design partnership. My responsibility will be business development, client sourcing, and project management. Your roles will be handling creativity, design, and developing other deliverables. All profits will be split 50-50 after expenses. We have agreed to hire an assistant to aid in administrative work, an account, and sign up for a small business loan for [sum] to cover initial overhead expenses, to be outlined formally in a partnership agreement.

We have agreed to meet on [date] to discuss financial details with [name of accountant], open a joint business account on [date] at [bank], sign an office rental agreement with [name of real estate broker] on [date], and sign a formal partnership agreement on [date] with [name of lawyer].

I look forward to firming up the details and getting started on this new venture together.

Although they all aim to secure you a new position, a letter of intent, letter of interest, and cover letter all serve different purposes. Let's break down their commonalities, differences, and when to use which.

Letter of intent

When applying for funding, graduate school, or jobs at start-ups and other small businesses, a letter of intent explains your motivations for applying. Here are three characteristics of a letter of intent:

Skill-specific: It demonstrates the specific skills and values that you will bring rather than emphasizing your previous experiences.

Emphasizes purpose: These letters should clearly indicate your intentions, the purpose of your work , and what you’ll do if chosen.

Storytelling: It tells a story that shows motivation to apply your skills in a way that benefits the organization or institution.

Cover letter

When applying for a specific job, a cover letter is an opportunity to encourage your potential employer to consider your resume and elaborate on key skills. Here are three characteristics of a cover letter:

Job-specific: It accompanies your job application, resume, or CV when applying for a specific position. Applications for a management position might focus on leadership experience over relevant technical skills, for example. 

Emphasizes experience: It highlights career highs, skills, and professional experiences you have relevant to the job. 

Convincing: It convinces the potential employer that you'll match the company culture and add value to the organization.

Letter of interest

If you're interested in working for a specific company that isn't currently advertising a job posting you'd like to apply for, a letter of interest lets you express your desire to work there in the future. Here are three characteristics of a letter of interest:

Organization-specific: It lets an organization know that you admire their company and want to be part of their staff.

Emphasizes initiative: It’s a way to demonstrate sought-after professional skills, like resourcefulness, independence, decision-making, goal setting, and follow-through. 

Positioning: It can be a great networking opportunity, setting you up to hear about job openings or internships , potentially before they're announced to other external candidates. 

A letter of intent is also used to outline and align business relationships, mergers, joint ventures, and partnerships. It's a non-binding agreement written before negotiating definitive agreements, like legally binding contracts, purchase agreements, or non-disclosure agreements.

These letters establish the terms of a prospective proposal between multiple businesses, freelancers, or organizations.

Anyone involved in the potential business transaction can write one, as they aren’t legally binding. They act as a good faith document or disclaimer to clarify expectations and details of a potential business deal before anyone commits.

This way, everyone involved can come to negotiations on the same page.

Now that you know the difference between a letter of intent versus letter of interest versus cover letter, it’s time to share your purpose with the world — and potential employers. 

You’ve spent your education or career developing a mission and finding your purpose. It’s worth sharing that passion with potential employers, academic advisors, and benefactors.

If you do it right, with as much intention as you’ve built your career, you’ll connect with your reader and set yourself to keep moving along your desired life path.

Invest in your career

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

Tips and tricks for writing a letter of interest (with examples)

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Cover Letter vs Letter of Intent – What’s the Difference?

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December 7, 2023

Understanding the nuances between a “cover letter vs letter of intent” is crucial for job seekers aiming to make a strong impression on potential employers. While both documents play pivotal roles in the job application process, they serve distinct purposes and cater to different scenarios. A cover letter often accompanies a job application, directly responding to a job posting. In contrast, a letter of intent is more versatile, used to express interest in a company even when no specific job opening is advertised. Grasping these differences can greatly influence the effectiveness of your job search, ensuring that you not only present your qualifications effectively but also demonstrate your understanding of professional application protocols. This knowledge can be the key to unlocking opportunities, making you a great fit for your dream company.

What is a Cover Letter?

A cover letter is a document sent with your resume to provide additional information on your skills and experience. Its purpose is to introduce you to the hiring manager, explain your reason for applying, and highlight your key qualifications. It’s your first chance to impress a potential employer.

Firstly, addressing the hiring manager directly shows that you’ve done your homework. It personalizes your application and sets a professional tone. A generic greeting, like “Dear Sir/Madam,” might seem less engaging.

Secondly, your cover letter should highlight your relevant skills. This means tailoring your letter to match the job description. If the job requires strong communication skills, provide a specific example of how you’ve used these skills effectively in the past.

Lastly, aligning your cover letter with the job listing is crucial. This shows the hiring manager that you understand what they’re looking for. You should mention how your experience and skills make you a good fit for the role. This connection is key to making your application stand out.

In summary, a cover letter is more than just an introduction. It’s a chance to show that you’re the ideal candidate for the job. By addressing the hiring manager, showcasing relevant skills, and aligning with the job listing, your cover letter can make a strong impact .

What is a Letter of Intent?

A letter of intent is a type of letter you send to a company to express your interest in working with them, even when they haven’t listed a specific job opening. It’s a proactive approach to your job search. This letter allows you to outline your career goals and show why you’re a good fit for the company.

Unlike a cover letter, a letter of intent isn’t tied to a particular job listing. Instead, it focuses on the specific company and why you want to work there. It’s about showing your enthusiasm for the company’s values and how your skills can contribute to their goals.

When writing a letter of intent, it’s important to be clear about your career goals. Explain why you’re interested in that company and how you see yourself fitting in. This is your chance to convey your passion for the industry or the company’s mission.

Also, the letter of intent should highlight your relevant skills and experiences. It’s about making a case for why you would be a valuable addition to the team, even if there’s no current opening. This requires research into the company’s needs and how your background aligns with those needs.

In conclusion, a letter of intent is a powerful tool for job seekers. It shows initiative and a strong interest in a specific company. It’s a great way to connect with potential employers, especially when you’re aiming for a career aligned with your long-term goals.

Key Differences Between Cover Letter and Letter of Intent

Understanding the differences between a cover letter and a letter of intent is vital for job seekers. While they may seem similar, their purposes, content, and usage vary significantly.

Intent and Purpose:

A cover letter is specific. It’s written for a specific job opening, responding directly to a job posting. Its main purpose is to show how your skills and experiences match the job requirements. On the other hand, a letter of intent is broader. It’s not for a particular job listing. Instead, it expresses your general interest in working for a company, often used when no job has been advertised.

In a cover letter, you tailor your skills and experiences to the job description. You directly address the requirements listed in the job ad, showing how you’re a perfect match. A letter of intent, however, focuses more on your career goals and why you’re interested in the company. It’s less about a specific role and more about your potential fit within the company as a whole.

When a job opening is advertised, a cover letter is your best bet. It shows you’ve read the job listing and understand what the role entails. A letter of intent is used when you want to get on a company’s radar for future opportunities. It’s ideal for reaching out to companies you admire, regardless of whether they’re actively hiring.

Addressing Future Opportunities vs. Specific Openings:

A cover letter directly addresses the needs of a specific job opening. It’s a response to an existing opportunity. A letter of intent, in contrast, is about opening doors for future opportunities. It’s a proactive approach to your career, showing interest in a company even when they’re not actively seeking new hires.

In summary, while both documents are important in job searches, they serve different purposes and are used in different scenarios. A cover letter is tailored to a specific job, whereas a letter of intent is a more general expression of interest in a company and its future opportunities.

When to Use a Cover Letter

Knowing when to use a cover letter can significantly impact your job application’s success. A cover letter is most appropriate in several key scenarios, particularly when responding to specific job postings.

Responding to Job Postings:

When a company lists a job opening, they are looking for candidates who can meet specific requirements. This is where a cover letter comes in. Use it to respond directly to the job’s needs as outlined in the posting. It’s your chance to show how your skills and experiences make you the ideal candidate for that particular role.

Tailoring to Job Descriptions:

A good cover letter always aligns with the job description. If the job emphasizes a need for strong project management skills, your cover letter should highlight your experience and successes in project management. This tailored approach shows that you understand the role and are capable of fulfilling the job’s demands.

Specific Job Applications:

Whenever you apply for a specific job, a cover letter is essential. It complements your resume by providing more context about your qualifications. It also offers a narrative that connects your background directly to the role you’re applying for.

Showing Company Research:

A cover letter also allows you to show that you’ve done your research about the company. Use it to demonstrate your knowledge about the company’s values and how they resonate with your professional ethos. This shows that you’re not just interested in any job, but you’re particularly interested in this job at this company.

In conclusion, a cover letter is vital when you’re applying for a specific position. It’s your tool to respond to a job ad, align your skills with the job requirements, and demonstrate your enthusiasm for the role and the company. A well-crafted cover letter can make a significant difference in capturing the attention of your potential employer.

When to Use a Letter of Intent

A letter of intent is a strategic tool in your job search toolkit, used in different situations compared to a cover letter. It’s especially valuable when you’re targeting companies rather than specific job openings.

Targeting Companies, Not Job Listings:

Use a letter of intent when you have a strong interest in a company, but they haven’t advertised any job openings. This proactive approach shows your enthusiasm and initiative. It’s about expressing your interest in the company and your desire to be part of their team in the future.

Aligning with Career Goals:

When your career goals align with a company’s vision or values, a letter of intent can be a powerful way to express this alignment. It allows you to discuss your career aspirations and how these goals intersect with what the company stands for. This is particularly effective if you’re looking to shift industries or roles and want to explain why you’re making this change.

Initiating Informational Interviews:

A letter of intent can be a great way to request informational interviews. This isn’t about asking for a job but rather seeking advice and insights about the industry or the company. It’s an opportunity to learn and network, which can open doors down the line.

Reaching Out to Potential Employers:

Use a letter of intent when you want to introduce yourself to potential employers who might not be hiring now but could have opportunities in the future. It’s a way to get on their radar and make a memorable impression, so they think of you when a suitable role arises.

In summary, a letter of intent is useful when you’re focusing on long-term career goals and company fit, rather than applying for a specific position. It’s about building relationships and presenting yourself as a future asset to companies you admire, even if they’re not currently hiring.

Best Practices for Writing a Cover Letter

Crafting an effective cover letter is key to standing out in your job applications . Here are some best practices to help you write a good cover letter:

1. Stick to a Clear Structure:

Start with a strong opening that grabs attention. Then, in the body, explain why you’re the right fit for the role. Conclude with a call to action, like expressing your eagerness to discuss the role in an interview.

2. Tailor Each Letter :

Customize your cover letter for each job application. Show how your skills and experiences align with the specific role and company needs. Avoid generic letters; they rarely make an impact.

3. Showcase Your Professional Experience:

Use your professional experiences to demonstrate your skills. Provide examples where you’ve applied these skills successfully. This shows potential employers what you can bring to the table.

4. Keep It Concise and Focused:

Your cover letter should be brief yet informative. Ideally, keep it to one page. Make every word count and stay on topic.

5. Align with the Company Culture:

Research the company’s culture and values. Reflect these in your cover letter to show that you’re not just a good fit for the role but also for the company as a whole.

6. Proofread and Edit:

Always proofread your cover letter. Typos and grammatical errors can make a bad impression. If possible, have someone else review it too.

7. Use a Professional Tone:

Maintain a professional yet approachable tone. Avoid overly casual language, but don’t be too stiff or formal either.

In conclusion, a good cover letter is tailored, concise, and reflective of both your professional experience and the company’s culture. By following these best practices, you can create a cover letter that captures your attention and presents you as a strong candidate for the job.

Best Practices for Writing a Letter of Intent

Writing an effective letter of intent is an art. It requires a balance of personalization and professionalism. Here are some guidelines to help you craft a compelling letter of intent:

1. Clarify Your Career Goals:

Start by clearly stating your career objectives. Explain how these align with the company’s mission and values. This shows that you’ve thought about your long-term career path and how it intersects with the company’s goals.

2. Research the Company Thoroughly:

Understanding the company’s culture, values, and needs is crucial. Tailor your letter to reflect this knowledge. Show that you’re not just looking for any job, but specifically interested in what this company offers.

3. Highlight Relevant Skills and Experiences:

Discuss your skills and experiences that relate to the company’s field or industry. Focus on what you can bring to the company. Give examples of how you’ve applied these skills in the past.

4. Personalize Your Letter:

Include personal details that connect you to the company or its mission. This could be a personal story or a professional experience that demonstrates your interest and commitment.

5. Keep It Professional and Concise:

While it’s important to show personality, maintain a professional tone. Keep your letter concise and to the point. Aim for no more than one page.

6. Demonstrate Enthusiasm and Initiative:

Express your enthusiasm for the company and the industry. Show that you’re proactive and interested in being part of the company’s future.

7. Provide Contact Information:

End with a polite closing, and make sure to include your contact details. Invite the reader to contact you for further discussion.

In summary, an effective letter of intent should convey your career goals, demonstrate how you fit with the company’s culture, and include relevant personal information. By following these best practices, you can write a letter that makes a lasting impression and paves the way for future opportunities.

Additional Tips for Job Seekers

For job seekers, customizing your application materials is crucial for making a strong impression. Here are some additional tips to enhance your job search:

1. Customize Each Letter:

Whether it’s a cover letter or a letter of intent, customization is key. Show that you have put thought into each application. Tailor your letter to the specific job or company, reflecting your understanding of the role or the company’s mission.

2. Showcase Consistent Communication Skills:

Ensure consistency in the communication style and professionalism across all your application documents. Your cover letter, CV, and even your email correspondence should reflect the same level of professionalism and tone.

3. Highlight Professional Skills:

In both your CV and letters, emphasize your professional skills that are relevant to the job or company. Be specific about how you’ve used these skills and how they can add value to the potential employer.

4. Prepare for Follow-Up:

Be ready for any follow-up communication. Keep notes on what you’ve written in each application so you can refer to them in interviews or further discussions.

5. Use Social Media Wisely:

Employers often check social media profiles. Ensure your online presence is professional and consistent with your application materials. Here’s how to optimize your social media for job searching .

6. Practice Good Email Etiquette:

When corresponding with potential employers, use professional email etiquette. This includes a clear subject line, a formal greeting, and a concise message.

Remember, every part of your application, from your cover letter to your social media profiles, contributes to the impression you make. Consistency and customization are your allies in presenting yourself as the best candidate for the job.

Wrapping It Up: Your Path to Success

In summary, understanding the differences between a cover letter and a letter of intent is crucial in your job search journey. A cover letter is your response to a specific job opening, highlighting how your skills and experiences make you the ideal candidate. On the other hand, a letter of intent is broader, showcasing your interest in a company and aligning your career goals with their mission, regardless of immediate job openings.

Remember, the right letter can open doors and create a memorable first impression. Tailor each letter to either address a specific job opportunity or express your enthusiasm for a prospective employer. By doing so, you increase your chances of standing out in a crowded job market.

As you embark on your job hunt, carry this motivation with you: each application is a step closer to finding your ideal role. With carefully crafted cover letters and letters of intent, you are not just searching for a job; you are paving the path to your career success. Stay focused, be persistent, and most importantly, believe in your potential to find the right opportunity. Your dream job awaits, and these letters are powerful tools to help you reach it.

Cover Letter vs. Letter of Interest vs. Letter of Intent

By Status.net Editorial Team on October 1, 2023 — 12 minutes to read

So, you’re job hunting and wondering about the difference between a letter of interest and a cover letter. Don’t worry; you’re not alone. Many people are often confused about these two seemingly similar yet distinct job application tools. In this article, we will delve into the definitions, tips, and examples of each, providing you with the know-how to confidently use them in your job search.

 Cover Letter vs. Letter of Interest vs. Letter of Intent

• A cover letter is a document that you submit alongside your resume when applying for a specific job. This letter allows you to describe your skills, experiences, and enthusiasm for the position. It’s a chance to tailor your application to the requirements of the job.
• Learn more: How To Write a Cover Letter [Best Templates]
• A letter of interest (sometimes called an inquiry letter or prospecting letter) is a document expressing your interest in working for a company, even if there isn’t a specific job opening. This letter serves as an introduction to who you are, your expertise, and how you could be a valuable asset to the organization if an opportunity arises. In academic contexts, a letter of interest may be used when contacting potential research advisors or expressing interest in a particular research project.
• Learn more: Letter of Interest: Best Templates and Tips
• A letter of intent (LOI) is a document that expresses an individual’s or organization’s serious intention to engage in a particular activity or formal agreement. It is often used in legal and business contexts. In the context of academic applications or research proposals, an LOI may outline the applicant’s intention to apply for a specific program or funding opportunity, providing an overview of their plans and qualifications.
• Learn more: How to Write a Letter of Intent (Best Templates)

Letter of Interest vs. Cover Letter: Real Life Examples and Tips

When you’re on the job hunt, it’s essential to understand the difference between a letter of interest and a cover letter. Here are some real-life examples and tips to help you navigate these two valuable tools in your search for employment:

• You come across a job posting that catches your eye. Before you apply, you’ll need to prepare a cover letter tailored to the specific requirements mentioned in the job listing.
• However, when researching companies you’d like to work for, you might not always find an active job posting fitting your skills or interests. In this case, you’ll want to craft a letter of interest to communicate your desire to work for the company in the future.
• For example, imagine you are interested in working for a newly expanding company but are unaware of current job openings. In this situation, you would send a letter of interest highlighting your desire to be a part of their growth, offering your value and what you can bring to the table. This could potentially lead to an informational interview or being considered for future opportunities not yet advertised.
• On the contrary, if you come across an open job listing that fits your skills and experience, you will create a cover letter tailored to that specific position. In this case, your cover letter should discuss why you are the ideal candidate and how your experience aligns with the requirements of the listed job opening.
• While both tools are essential for your job search, remember to adjust your approach based on the situation. If you’re responding to a specific job posting, write a detailed cover letter that highlights your relevant skills and experience. Alternatively, when reaching out to a company that may not have any openings, focus on crafting a compelling letter of interest to signal your genuine desire to work for them.
• Related: Get More Interviews: Follow Up on Job Applications (Templates)

Key Elements of a Cover Letter

Introduction segment in a cover letter.

Start your cover letter with a strong intro that grabs the reader’s attention. Introduce yourself and briefly mention the job opening you’re applying for. This is your chance to make a strong first impression, so be concise and engaging. You can also establish a connection with the organization by stating how you found out about the job application or any previous encounters you had with them.

Job Tailored Statement in a Cover Letter

In this section, focus on the specific job opening and explain why you are the right fit for it. Highlight your relevant professional experience by discussing your achievements and how they align with the role you’re applying for. Don’t simply repeat your resume – instead, provide context and connect the dots for the reader. Show your enthusiasm for the role and your knowledge of the organization’s values and objectives.

Qualifications Showcase in a Cover Letter

Now it’s time to showcase your qualifications. Go beyond listing degrees and certifications by detailing the relevant skills and experiences that make you uniquely suited for this role. Relate your qualifications to the job requirements and provide examples of how you’ve applied them in your previous experiences. This will strengthen your case and give the reader a better understanding of your capabilities.

Closing Remarks in a Cover Letter

End your cover letter on a confident and positive note. Reiterate your interest in the role and briefly summarize your main points. Include a call to action, such as expressing your desire to discuss your candidacy further in an interview. This can solidify your proactive attitude and showcase your enthusiasm for the opportunity. Finally, thank the reader for considering your application and sign off with a professional closing like “Sincerely” or “Best regards.”

Key Elements of a Letter of Interest

The passionate beginning.

When composing your letter of interest, start confidently and make sure to show your enthusiasm right from the beginning. Focus on conveying your genuine passion for the company’s mission and your interest in the role. A compelling opening sets the stage for the reader to engage with the rest of your letter.

For example:

As a long-time admirer of X Corporation’s commitment to sustainability, I couldn’t resist the opportunity to express my interest in joining the environmental team and contributing to your company’s expanding eco-initiatives.

Desire for the Role within the Company

Discuss your dedication to the industry and highlight your relevant work experience which demonstrates your commitment. By displaying your knowledge about the company, you showcase your investment in becoming a valuable team member. Align your skills with the company’s goals and reflect on how you can contribute to its growth.

Your mission of reducing waste and promoting environmental awareness aligns perfectly with my own career aspirations. With five years of experience as a sustainability coordinator, I believe my expertise in waste reduction programs could bring significant value to X Corporation.

Why You Stand Out

Now’s the time to sell yourself by emphasizing your unique qualities and achievements. Highlight relevant work experiences, educational accomplishments, and significant contributions you’ve made in previous roles. Make sure to connect the dots between your experiences and the job or company.

During my tenure at GreenTech, I was awarded the 2022 Eco-Innovator award due to my successful implementation of a recycling program which increased waste diversion by 75%. I desire to bring my innovative mindset and dedication to sustainability to X Corporation as we work together towards a greener future.

The Strategic Conclusion

In the final section of your letter of interest, reiterate your excitement about the role and the company’s mission. Leave an impression that you are a great fit for future opportunities and maintain a forward-looking approach. Include a call-to-action inviting a meeting or further discussion.

Thank you for considering my interest in X Corporation. I am eager to discuss further how my skills and experiences align with your environmental objectives. Please find my resume attached for your review, and I look forward to the possibility of contributing to your team in the future.

Key Elements for Every Professional Written Document

When crafting a professional document, whether it’s a Letter of Interest or a Cover Letter, there are several critical components to consider. These elements will help you present your skill set and experience effectively, showcasing the best version of yourself to potential employers.

• Clarity is crucial in written communication. Make sure your document is easy to understand and well-structured. Use concise sentences and avoid jargon whenever possible. Address your letter to the appropriate person, title, and department so that it reaches the right hands.
• Next, highlight your skills and experience as they relate to the position you’re applying for. When listing your accomplishments, try to focus on specific instances where you achieved measurable results. This will give hiring managers a clear picture of your capabilities and demonstrate your potential for success in their organization. Present your work history and educational background in a manner that showcases your growth and progress.
• Then, focus on customization . Tailor each document to the particular company or role you’re applying to, instead of using generic templates. Research the company’s culture, values, and mission, and incorporate them into your writing. This will show genuine interest and demonstrate how your skills align with their specific needs.
• Lastly, consider using formatting options like bullet points, bold text, or tables. This can help emphasize important information and provide visual relief within the document, making it easier to read and understand.

Pitstops: Review and Follow Up

As you craft your letter of interest or cover letter, it’s essential to review your work to ensure it speaks to the recruiter, hiring manager, or potential employer. Double-check for any errors in grammar or formatting and that you effectively communicate your qualities and suitability for the position or company.

Make sure to address the letter to the appropriate person. Use the hiring manager’s name when possible rather than resorting to “To whom it may concern.” If you’re unsure of the correct name, try researching online or tapping into your professional network for details.

Tailoring your letter to the specific company and position is key. Research the organization’s values, mission, and goals to align your content with the employer’s expectations. Demonstrate how you can benefit the organization and express enthusiasm for the potential opportunity.

A strong call to action at the end of your letter provides an opportunity for further conversation. Don’t be hesitant to express your interest in an interview or follow-up conversation. This shows initiative and helps you stand out as an active and motivated job seeker.

Once you’ve sent your letter, be patient but proactive. If you do not receive a response within a reasonable time frame, it’s acceptable to follow up with a polite email or phone call. This demonstrates your continued interest and persistence, both qualities that are likely to be appreciated by employers.

Remember, the key is to be confident, knowledgeable, neutral, and clear. Your professionalism and attention to detail will be noticed, and your efforts may pave the way to new opportunities in your professional journey.

Final Thoughts on Crafting a Solid Letter of Interest and Cover Letter

When it comes to showcasing your career aspirations and abilities, creating a great letter of interest and cover letter is essential. By understanding the differences and strategically using them, you can stand out and make a lasting impression on potential employers.

In your letter of interest, focus on the company’s mission statement, culture and values. Researching their social media presence and website will help you align your own career goals with the company’s mission. Highlight your education, portfolio and any skills that might be relevant to their job description. Be sure to include specific numbers and examples that showcase your expertise to make your letter stand out.

For the cover letter, make sure you tailor it specifically to the job description and the company you are applying to. Emphasize how your professional background and hard skills make you an ideal candidate for the position. Remember to incorporate relevant achievements from your resume to add weight to your application.

Properly formatting both your letter of interest and cover letter is crucial. Employ various formatting techniques like tables, bullet points, and bold text to make it easy for the reader to understand and grasp the information you’re presenting. Be succinct and to the point; clarity is vital when explaining your career goals and professional expertise.

By keeping these tips in mind, you’ll be well on your way to crafting engaging, professional letters that will enhance your career search and open doors to new opportunities.

Related: How To Write a Cover Letter [Best Templates]

Letter of Interest (Best Templates and Tips)

Frequently Asked Questions

1. what are the key elements to include in a letter of interest.

When writing a letter of interest, make sure to include these key elements:

• Your contact information: name, phone number, email, and address.
• Salutation: address the recipient with their formal title, such as “Dear Mr. Smith”.
• Opening paragraph: grab the reader’s attention and state the purpose of your letter.
• Qualifications: mention your relevant background, experience and skills.
• Connection to the company: express your enthusiasm and knowledge about the company.
• Closing paragraph: reiterate your interest and provide a call to action, such as requesting an informational interview.
• Complimentary close and signature: use professional terms like “Sincerely” and sign your full name.

2. How does a cover letter differ from a letter of intent?

A cover letter is typically written in response to a specific job opening, where you highlight your qualifications and tailor your experiences to the job requirements. Meanwhile, a letter of interest (also known as a letter of intent) is written when there isn’t a specific job advertisement, but you’re interested in a particular company or field. A letter of interest reveals your passion for the company/industry and explores potential opportunities.

3. Can you provide examples of effective cover letters?

You can find examples and templates here: How To Write a Cover Letter [Best Templates]

4. What are some essential tips for writing a letter of interest for a teaching position?

To write an effective letter of interest for a teaching position, follow these tips:

• Research the school: gather information about the school’s mission, goals, and programs to tailor your letter.
• Emphasize relevant experiences: describe your teaching background, classroom management skills, and student-centered approach.
• Showcase your passion: express your enthusiasm for teaching and relate it to the school’s objectives.
• Provide specific examples: use anecdotes to demonstrate how you’ve made a positive impact in students’ lives.
• Proofread carefully: ensure your letter is free from errors and professionally written.

5. How do you tailor a letter of interest for an internship or promotion?

To tailor your letter of interest for an internship or promotion, consider these steps:

• Address the recipient appropriately: find out the name and role of the person responsible for internships or promotions.
• Include relevant experiences: mention previous accomplishments or projects you’ve taken part in that align with the internship/promotion.
• Showcase your motivation: display your eagerness to grow and learn from the opportunity.
• Highlight company-specific knowledge or skills: show that you’ve done your research and understand the company’s culture or industry.

6. Are there any helpful templates for creating a letter of interest in Word?

Yes, there are several useful templates for creating a letter of interest in Microsoft Word. To access these templates, follow these steps:

• Open Microsoft Word and click on “File”.
• Select “New” from the menu on the left.
• In the Search bar, type “Letter of Interest” or similar keywords.
• Browse the available templates and choose one that suits your needs.
• 5 Effective Examples: How to Write a Letter of Intent
• 12 Effective Examples of Letter of Interest (and Tips)
• How To Write a Cover Letter [Inspiring Examples]
• Impactful Teacher Cover Letter (Inspiring Examples)
• How to Write a Letter of Employment (Templates, Examples)
• A Perfect Letter of Recommendation [8 Templates]

Letter of Intent vs. Cover Letter: Is There a Difference?

Navigating the job search is tough. There’s so much strategy and mental gymnastics involved. 

You have to be on your A game with the documents you submit and your interview presence. 

Almost every job you apply for needs a cover letter.

 It is your chance to be creative and give employers a unique perspective about who you are before the interview. 

Have you heard of a letter of intent? Are a cover letter and letter of intent the same? 

A letter of intent and cover letter need to clearly state desired objectives.  

Read on to learn more about a letter of intent vs. cover letter. 

Letter of Intent vs. Cover Letter

Whether you decide to use a letter of intent or cover letter depends on the situation. 

A letter of intent (LOI) is an initial, non-binding agreement between two parties engaged In a business deal. 

It clearly states what aspects both parties agree on, shows a desire by both parties for a final deal, and sets the table later for a definitive agreement that is binding.

It serves as a starting point for negotiating business deals such as a sale or purchase, merger, joint venture, or creative projects. 

The letter must provide clarity about both parties’ intentions for the deal and the major provisions that need to be negotiated.

Some aspects of the letter may be binding, but the entire letter isn’t intended to be for both parties.

There should be verbiage in the letter that states it is not a definitive agreement. 

One party may be responsible for damages to the other if a binding part is not fulfilled. 

At any point, either party can walk away due to new information or a lack of agreement on any point in the letter. 

The components of the LOI include :

• Introduction : Statement of purpose, document effect date.
• Introduction of Parties : Each member’s role is clearly stated here.
• Transaction and Timing : Transaction description, financials, and deadlines
• Contingencies : Things that must happen before the next step is initiated 
• Due Diligence : Checking records, verifying tax and legal documents, searching for unknown liabilities or pending litigation
• Covenants and Other Binding Agreements : putting in place restrictive covenants, non-compete agreements, confidentiality agreements, or non-solicitation agreements. 

Letter of Intent vs. Cover Letter Difference 

When it comes to the difference between cover letter and letter of intent, it comes down to the letter of intent being a document that initiates business deals and the cover letter is a document used to sell oneself to an employer. 

The best cover letters tell a story about your connection to the company in addition to more insight into the resume you uploaded. 

 Be aware, however, that a recruiter may not read it . Unfortunately, that does happen.

What your cover letter must have :

• Contact information
• A professional greeting
• Attention-grabbing Introduction 
• Body with the essential information
• A conclusion stating why you’re the right fit 
• A suitable sign-off

Check out these cover letter examples from Jobs and Career Tips for even more guidance. 

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What Actually Is a Letter of Intent (and How Is it Different From a Cover Letter)?

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You scan a job posting and everything looks normal (responsibilities and requirements, check, lots of jargon related to your field, check), until you come across the following: Please submit a resume and letter of intent.

Huh. That’s a phrase you’ve never seen before: “letter of intent.” Do they mean like a cover letter , but in a different, slightly confusing way?

Well, yes and no. There are plenty of similarities between the two, and also several differences. Here’s what you need to know about letters of intent.

What Is a Letter of Intent?

To play off the name, a letter of intent is about stating your intentions to work for a particular company. There may be a specific role you (or the employer) has in mind, but more often you’re interested in tossing your name into the hat for any opportunities an organization may offer.

“In my experience, I’ve seen an intent letter used usually when there’s not a specific job that a candidate is interested in applying for,” says Kaila Kea , a career coach on The Muse. So you’d probably write one if you’re submitting a general application to an organization you’re a major fan of that isn’t necessarily hiring for your dream job just yet.

How Does a Letter of Intent Differ From a Cover Letter?

It can be easy to confuse a cover letter with a letter of intent. In her experience working with job seekers, Kea differentiates them this way: “Intent letters tend to be a bit more company focused—you’re talking a little more about the employer than the specific job.” They’re also more general in terms of how you talk about your skill set.

“On the flip side of that, the cover letter can be more job-focused, a little more position-oriented, because there’s a specific job that’s posted that you want to speak to,” she adds.

As a result, each type of letter requires a different approach.

For example, says Kea, with a cover letter you might say, “I’m highly interested in a product manager role at [Company] for the following reasons,” while with a letter of intent you’re more likely to say something along the lines of, “I’m highly interested in a managerial role at [Company] for the following reasons.”

Going broader “gives you more wiggle room into what the employer may align you with in terms of roles,” says Kea. Rather than pigeonhole yourself into one path, you allow the hiring manager to slot you into the best-fit scenario.

Letters of intent can also present themselves in situations outside the application process—for example, if you want to follow up after a job fair or a networking event. “Again, there may not be a specific role listed that you’re interested in or that you can apply for at that time,” Kea says, but emailing a letter of intent is a great way to express interest in working for their organization one day.

Why Do Companies Ask for Letters of Intent?

Companies ask for letters of intent mainly when they’re as torn about what they’re looking for as you might be.

“In some cases, employers might have several jobs posted at once for one department or for one specific project,” says Kea. They may ask for a letter of intent because they’re not entirely sure what kind of person they need to fill the gaps in those departments. Maybe they’ll end up hiring two senior-level managers, or they may be just as satisfied with one mid-level exec and one entry-level employee—depending on which people wow them in the application process.

Letters of intent are also frequently used to hire for contractors or freelancers who aren’t your standard W2 employees, because if, for example, a contract falls through, companies can easily line up the next qualified candidate for the job.

Put simply, a hiring manager most likely wants to widen their candidate pool, so they’re looking for anyone and everyone who shows an eagerness and passion for the company.

The type of letter can also vary across sectors. “In my experience, the more established organizations [and] private companies typically go with a cover letter,” says Kea, while letters of intent might present themselves at startups or nonprofits that are more mission-focused and growing at a greater rate.

“So from a candidate perspective, if you’re asked to submit a letter of intent, that may mean that the company is newer, that they’re trying to source talent in a different way, whereas the cover letter [is] more of a classic go-to,” she explains.

How Do You Go About Writing a Letter of Intent?

First off, you want to express plenty of interest in the company itself. “A lot of people get really wrapped up [in saying] ‘I’m the perfect person for this job, I want this job, I’m great for this job, hire me for this job,’” says Kea. “And there’s nothing wrong with that…but one of the things that makes an intent letter so successful is really showing that you identify with the company’s mission, their values, their goals.”

Letters of intent can also be more current. For example, rather than talk broadly about the company, you may mention something about them in the news or a recent update to their product. You want to include “anything that would grab the attention of the employer and also show that you’re keeping up with what’s happening with that organization or in your industry,” she says. (Of course, you could also reference something current in a cover letter, too, if that’s how you want to grab the reader’s attention to start off.)

And, as with a great opening line to a cover letter , “it helps to capture their interest and encourage them to keep reading; that’s of course the goal,” she adds.

If you’re struggling to come up with something specific about the company to discuss, then talk about something that’s engaging about yourself, says Kea. What makes you stand out? What unique skills, experiences, or passions do you bring to the table? And how do these align with what the company needs, given what you know about them?

Overall, you want to make it general enough that you’re showing interest in the company as a whole, “but also specific enough so that the employer walks away with at least one key takeaway from you and your skill set and what you can bring to this organization,” she says.

Let’s go back to the product manager versus managerial role explanation above. If you were to write a cover letter , says Kea, you’d probably try to speak to a particular product manager position. So you would focus your letter on why you’d be good at that job—the experiences you have working on a product’s lifecycle, managing vendor relationships, and collaborating across teams, to name a few examples. You’d also want to make sure you’re addressing specific points in the job description.

But if you were writing a letter of intent, you’d instead want to focus on how you’d be great for a managerial role—whether it’s as a product manager or something else entirely. In this case, rather than mention your product manager experience, you might talk about how you led a team, managed expectations, or coordinated logistics for meetings. You’re referencing specific skills, sure—and your resume is highlighting both sets of skills—but you’re tailoring your letter to what the hiring manager may be looking for.

A Sample Letter of Intent

Let’s say you’re an experienced designer and product manager looking to join a startup in some capacity. You do some digging to figure out who to address your letter to (please, please don’t use “ To Whom It May Concern ”), and discover that the head of the product department is named Caroline Coffman.

You might send her the following:

Dear Caroline Coffman,

When I was 10, my brother fainted while waiting to ride a rollercoaster at Six Flags. It was an incredibly hot day, and we’d been in line for an hour.

I don’t remember anything else about that day—what other rides we took, what we ate, even who exactly we were with—but I distinctly remember the feeling of wanting to know why . Why did this happen? Why did we have to wait in such long lines? Why hasn’t anyone come up with a solution to the problem of overcrowded amusement parks?

It’s for this reason that I’m thrilled to apply to work on the product and design team at Rydes. Not only does your mission of revolutionizing and adding efficiency to theme parks spark my curiosity and eagerness to fix things, it also reminds me of the bigger picture: that you should leave an amusement park, or any family outing for that matter, with fonder memories than your sibling passing out. Your latest product update featured in Forbes around waiting times on lines especially spoke to me and further encouraged me to write this letter.

A little bit about me: I majored in design and applied arts because I wanted to be self-sufficient in how I solved problems, and because I enjoyed working with my hands as well as my mind. I took on a role as associate UX designer at a small startup because I was fascinated with making websites that were seamless and free of obstacles, then shifted to a product manager position at a larger company because I realized how much I liked collaborating across departments and working with various experts to brainstorm ideas and solutions. To me, the most rewarding part of my day is helping my team members be productive, feel motivated, and achieve their goals. With this experience and skill set, I’m ready to leap back into the startup world and work for a company whose ambitions align with my own.

I want to thank you for considering me to join this fantastic team of innovators and creatives, and I look forward to hearing from you.

Sincerely, Jack Williams

Now that you know the difference between a cover letter and a letter of intent, go tell your friends this new fun fact! And maybe consider this new form of applying the next time you set your eyes on your dream company.

• Resumes and Cover Letters

What Is a Letter of Intent & How to Write One (with Examples)

Table of Contents

Learning how to draft a Letter of Intent (LOI) and outline your terms is essential to developing a business mindset. These letters are common for new graduates and job seekers alike, but how do you summarize your intentions accurately and concisely in an LOI? 

We’ll help you understand the most important rules for crafting an LOI to outline your experiences and express interest in the company.

What Is a Letter of Intent?

Letters of Intent are helpful in business dealings to outline each party’s intentions, the transaction’s goal, and any provisions in place before a deal is officially confirmed. 

An LOI is not just used in the business sector, though. Parents could write one to outline their expectations for their children should they both pass away unexpectedly. While not legally binding, family court judges will consider LOIs of this sort when making decisions regarding those children.

For a lot of people, an LOI is used to express interest in a job, much like a cover letter, to outline their skills and expertise and their interest in working for the employer. These types of letters are also known as letters of interest.

Letters of intent are helpful for job applicants who are applying for a job that doesn’t have a glaring “Now Hiring” sign outside their front door and is a good idea for new graduates to start drawing interest in their capabilities. 

“Ask, and you shall receive” is the motto of the business world. If you advertise your skills and experience and build a business network , you set yourself up to find the best job. Don’t be deterred if a company is not hiring and realize you may need to send out dozens of LOIs before you get a nibble; this is just part of the game.

After all, if a company currently has no vacancies, it takes the hiring manager two minutes to respond courteously, “Thank you for your application, but we are not accepting new candidates at this time.” In other words, don’t feel anxious that you may be wasting a company’s time with your LOI inquiry.

The more LOIs you write, the more likely you are to strike a chord with a company whose interests align with your own and who is willing to follow up with the interview process.

The Key to Writing a Quality Letter of Intent

Letters of intent are useful when submitting resumes at a job fair, researching suitable employers for your skillset, or applying for a job when no job posts are listed. The goal is to outline your skills, express your interest in working for the company, and submit a call to action. 

Remember, depending on your skill set, you may need to send out dozens, if not hundreds, of LOIs before you get a response. However, crafting a solid LOI with all the right components will likely land you an interview.

The Greeting

Always include a greeting in your LOI. A standard greeting like “Dear hiring manager” or “Hello” works well. If you know the name of the individual responsible for hiring, addressing them by name is a good marker of respect and showcases your professionalism.

Introduction

After your precursory greeting, your next goal is to introduce yourself. When preparing for this crucial beginning, consider the following questions:

• Why are you writing to this employer? 
• How does your skill set align with their company goals?

Ensure that you provide the hiring manager with a good understanding of who you are, why you’re writing the letter, and your intention. This is your first impression, so take the time to make it a good one.

Here is an example of a suitable introduction for a letter of intent: 

“Dear hiring manager,

My name is John Davis, and I’m a technical writer who recently graduated from the University of California with my bachelor’s degree in English. WordSmith Inc. has a wide range of impacts on the world with an admirable sense of ethics. Please consider my application for employment in your technical writing department.”

Body Paragraphs

Now that you have a solid intro outlining your intentions, it’s time to move on to the body paragraph, which should include all your relevant achievements, experience, and values. 

Consider the following example:

“While attending the University of California, I participated in numerous opportunities that helped develop my craft, such as serving as a staff writer for the university’s technical department. As part of my responsibilities, I conveyed complex topics into digestible articles using my computer electronics expertise. In addition, I have taken several courses on content marketing and am familiar with SEO mechanics and practices.”

Feel free to outline any extracurricular activities related to your skill set and briefly touch on your academic achievements; your primary goal is to sell yourself to the hiring manager.

Call to Action

Finally, include a robust call to action to give the hiring manager a reason to call back. Convey your interest in the company once more and reiterate the assets you bring to the table:

“Given WordSmith’s excellent reputation for high-quality technical writing, my skill set would make me a valuable part of the team. If you need entry-level technical writers, please consider me for any available positions.”

Closing Line and Signature

Wrap up your email with a brief closing line and your signature. Something as simple as “Sincerely” or “Thank you” is acceptable, but you could also use “Thank you for your time” or “Thank you for your consideration.” 

On the following line, type your name as a digital signature. Provide your contact information below, including your phone number and email address, or include it as part of your closing paragraph. It is also a good idea to attach your resume to an LOI so that a hiring manager can review your achievements, education, and other qualifications.

Once you’ve completed your email, review it carefully for errors. Sometimes reading your letter out loud can help you detect problems in your writing, so doing so can help you make appropriate revisions to ensure your letter is as effective as possible.

Letter of Intent Template

Dear Mr. Reginald Davis,  My name is Michael Fields, an art teacher with three years of experience at the secondary education level. I have recently moved into the area and am interested in working for Manatee Heights School District. Please consider my employment application.  From my background in education and experience teaching seventh grade at Aloysius Junior High, I understand the value art has for students, giving them an outlet to express their creativity while teaching them how to work independently and with others. I have excellent classroom management skills and easily build rapport with students, providing instructional and fun lessons. As I have three children, I understand the importance of a solid educational foundation.  Your school system embodies the same qualities I hold dear, so I believe we would make an excellent match. I would love to further discuss my qualifications with you. You may reach me at [email protected] or by phone at 555-5555.  I appreciate your time and consideration! Regards, Michael Fields

The Bottom Line

Sending out a letter of intent is a great way to put out a few feelers for jobs in your area. Following this template, you are much more likely to get a callback from a candidate employer and give yourself the best chance to land the job you seek. 

Remember, if the company does not currently have an opening for a position that fits your talents, they may store your letter in their candidate file if they like what they see in you. If so, you may hear from them when an opening becomes available. The key to success is to remain patient, keep an open mind, and stay vigilant.  

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Cover Letter Outline (With Examples)

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Cover Letter Tips For First Time Job Applicants

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The Difference Between a Cover Letter and a Letter of Interest

According to Zety , a service that creates professional communication templates, you use a cover letter to accompany your resume when you’re applying to a specific job, and use a letter of interest to put yourself forward for a job that isn’t advertised. Essentially, you’re pitching yourself to a company of interest, telling them your qualifications, and hoping they’ll identify a spot for you instead of waiting around for them to post an opening that aligns with your skills and experience.

Letters of interest are also helpful when someone has tipped you off to an opening that hasn’t yet been made public, according to Indeed . The goal is to introduce yourself to hiring managers and get your talents on their radar, even if it means they only keep you in mind for future opportunities.

A cover letter is reserved for when a specific job is available, so it might get you more immediate results. A letter of interest, on the other hand, could take months for results—but will help those in charge of hiring find a job that’s just right for you, should one become available.

What to include in a letter of interest

Your letter of interest should be full of background information highlighting why you’d be a great fit for the company. Unlike with cover letters, you won’t have a clear job posting or description of what the company wants right now, so you should first research the organization and identify what they do well, what they could use help with, and how your specific talents fit in somewhere. During your research, be sure to identify the most likely hiring manager, recruiter, or the manager of the team you want to be on, and address the letter to them.

Introduce yourself briefly by sharing your name and a one- or two-sentence description of your background. Then explain why you’re writing to that specific company. Share specific things about the organization that appeal to you, and then explain how you fit into what you described, sharing your experience, skills, training, and interests. If your research turned up anything about the company culture, describe how you’ll fit in and what benefits you’ll add. Finally, end your letter with a request for an informal interview. Having a chat with the hiring managers or recruiters will help them get to know you and better ensure you stick in their memory in case a job opens up in the future.

Like a cover letter, it shouldn’t exceed one page and should include your contact details. Also like a cover letter, you should try to make it as specific to the company as possible and not use a boilerplate template. In fact, in this instance, you should be even more specific about your interest in the company. Make sure you point out the details about the organization that interest and excite you, so they know you did your research.

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