ucsd room assignment date

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Room Assignment

For incoming first-time students (per hdh website):.

• Accept the Offer of Admission, activate your Single Sign On and activate your ucsd.edu email by   May 15, 2024  and apply for Housing in the Enrollment Checklist by   May 22, 2024 (date subject to change based on admission deadlines) .
• Housing contract information will be emailed to your UC San Diego email address:  Week of June 17th.
• Signed Housing contract and $450 prepayment due date:   July 1, 2024.
• Must have the signed housing contract by the deadline.
• More information on our Living Learning Communities or Gender Inclusive Housing can be found   here . 
• Priority deadline for OSD approved housing accommodations:  July 8, 2024
• Submit any roommate requests and room type preferences:  due by July 22, 2024
• Room Assignment and Move-in information available:   Late-August*
• Deadline to change Dining Plan:   October 2, 2024

*Incoming first year students admitted from the Admissions Waitlist will receive updated dates for the housing deadlines.  Emails will be sent so please follow them to keep moving forward with the process and required deadlines.

How are residents assigned to a room?

The majority of first year Muir registered students will live at Muir and have been assigned to single, double, or triple rooms in the residence halls. Second-year students and above will live in the apartment spaces in Muir. 

If you are part of a themed/LLC housing opportunity, you will be placed in the same house as others in the community.

How do I get a specific housing accommodation?

Should you need a particular housing accommodation, please contact the Office of Students with Disabilities (osd.ucsd.edu) to discuss your required housing needs. You will need to provide documentation to receive any particular accommodation.

Can I switch rooms?

If you are interested in moving to a different space, you can add yourself to the Room Change Interest List on your Housing Portal. Once a space becomes available, we will reach out to you in regards to the possible offer. The list works on a waitlist type basis so there is no ETA on a possible offer from when you opt in. If the situation is more urgent, please contact us or your House Advisor.

• Fall 2024 Move-In
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Residential Life

Moving in and moving out.

All the information you need to ensure a smooth move-in and move-out.  

Residents will receive an important email containing information about Fall 2022 move-in, in late August.  The email will include your room assignment, roommates information, directions, and a link to choose your move-in date & time, and directions. See our  FAQ  page for additional move-in information or direct questions to Warren Residence Life via email at  [email protected] . More information on moving in will be available during starting August 16th, 2023.

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Room Scheduling

The Health Sciences Room Scheduling office manages the allocation of Health Sciences teaching and conference space for more than 150 rooms on the SOM campus and the La Jolla & Hillcrest Medical Centers.

HS Reservations website

For the latest room schedules or to make a reservation, visit the HS Reservations website. For best results, download the Reservation Help Sheet (PDF) .

Log in to HS Room Scheduling

For additional assistance, contact the scheduling staff: [email protected]

AV Services

AV Services are managed by the UC Health Information Services. Most rooms are equipped with the basic AV equipment (connections for computers, flat panel monitor OR projector with screen and microphones in the larger rooms). Requests for AV equipment should only be necessary for any additional equipment not already available in the room.

Determine if an AV request is needed:

Before, during, or after reserving a room via the HS Room Scheduling website check the AV equipment that exists in the room:

• Click the linked room title — e.g., ACR (Conference Room) — to open the room details window
• Go to the " FEATURES " tab

AV Requests

For AV needs outside of the room's standard equipment and for any additional AV services, call 619-543-4357 or submit a ticket at the UC Health IS Help Desk (login required) .

After logging in, make these selections to request additional AV equipment/support form at bottom of page: " Request Catalog " > " Service Request " > " General Request "

The group that handles these AV requests is named Interactive Media Technology.

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Apartments and Rooms

Learn about apartments and room setups for undergraduate and visiting exchange students in UC San Diego's International House, how the rooms are furnished, and what's included in the rental cost.

Apartment Models & Bedrooms

There are two models of apartments in I-House:

• 4-person flat with 4 single bedrooms
• Two-story townhouse for 5 people (all single bedrooms) or 6 people (4 singles + 1 double room)

Please note: The majority of rooms in I-House are single bedrooms; there are only a limited number of double bedrooms. Placement in these double rooms will be based on the receipt date of your original I-House application, and any extenuating circumstances.

You will be able to access your room assignment, including room / apartment number, and apartment mates' names and contact info, after housing contracts are accepted and finalized. The notification will be sent to your @ucsd.edu email address. To login to the room assignment site, you will need your PID and password.

For any questions regarding housing (i.e., early move in, housing assignments, etc.) please contact the ERC Residence Life Office:

• Email: [email protected]
• Phone: (858) 534-2261

Costs & Dining Plan

Apartment prices vary from year to year, and depending on the room type. To see the latest prices, look for the apartment costs on the HDH (Housing, Dining and Hospitality) website .

In addition to your housing costs, UCSD on-campus residents are required to purchase the dining plan. For more information, visit HDH's dining FAQ page .

Furnishings & Other Essentials

All apartments in I-House are furnished with a couch, coffee table, refrigerator, and stove.

Rooms are furnished with one Twin XL mattress and bed, closet, desk, chair, and dresser.

Communal laundry facilities are located between Kathmandu and Geneva.

Please note that I-House does not provide any pillows, bedding, linens, towels, or kitchen plates or utensils. ISPO usually organizes a shopping trip a couple of days after students arrive. If you plan to shop on your own, the nearest stores that sell these items are Marshalls and Ross located in the La Jolla Village Square shopping center.

We recommend bringing a set of linens and towels with you to use the first few days until you are able to purchase more. The mattress size is Twin XL, which can be purchased in the college section of most retailers (Target, Bed Bath & Beyond, etc.).

I-House Undergrad Housing

I-Walk / apartment exterior

Living room

Townhouse / upper floor

Bathroom / shower

Bathroom / counter and sinks

Bedroom closet

Townhouse / living room

Townhouse / double bedroom

• Apartments & Rooms

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EDS Room Reservations

Policies and procedures .

• At this time, rooms can only be reserved by Social Sciences units for administrative use and research meetings.
• Room usage hours are 8:00 a.m. to 4:30 p.m., Monday through Friday
• Please submit all room request with our online form . All reservations must be made through this form to confirm room availability. The calendar details are updated on a regular basis, but your reservation is not official until you receive an email confirmation. Please allow up to one-two business days for confirmation of booking (up to three days at the beginning of each quarter as that is a heavy reservation period).
• For your convenience, you may access room availability using the links below.
• Rooms are reserved on a first come, first serve basis with priority given to departmental courses.
• Occasionally we may need to reschedule a reservation; in the event this occurs, the original requestor will be emailed.

Meeting Rooms

• Ridge Walk Academic Complex (RWAC)- Public Engagement Building, Room 0401   (Room capacity: 15 seats w/ modular tables)
• Ridge Walk Academic Complex (RWAC)- Public Engagement Building, Room 0416 (Room capacity: 24 seats w/ modular tables)
• Ridge Walk Academic Complex (RWAC)- Public Engagement Building, Room 0519 (Room capacity: 16 seats w/ modular tables)   For Winter and Spring 2023 , rooms can only be reserved by Social Sciences units for administrative use and research meetings due to heavy faculty recruitment activity.Room usage hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.
• Ridge Walk Academic Complex (RWAC)- Public Engagement Building, Room 0521 COMPUTER LAB (Room capacity: 35 seats w/ a computer station, add'l 25 seats surrounding modular tables)
• Ridge Walk Academic Complex (RWAC)- Public Engagement Building, Room 0622 Jerri-Ann and Gary Jacobs Family Teaching Preparation Laboratory  (Room capacity: 60 seats w/ modular tables). Maximum occupancy 114 with no tables and just chairs. 
• Ridge Walk Academic Complex (RWAC)- Public Engagement Building, Room 0715 (Room capacity: 10 seats w/ modular tables) 

Audio Visual (AV) Directions in EDS conference rooms and general spaces with touchscreens

RWAC 0519 

  Computer Lab Room 0521 

Jerri-Ann and Gary Jacobs Family Teaching Preparation Laboratory, Room 0622

RWAC 0521- Computer Lab

Rwac 0622- teaching lab.

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How to Reserve:

Use your campus Single Sign On credentials to reserve a group study room . This usually is your UC San Diego email address (without “@ucsd.edu”) and password.

Reservations:

• Up to 4 hours of reservations, of up to 1 hour each, are permitted per user, per day. Reservations may be consecutive or non-consecutive.
• Reservations for most rooms may be made up to two weeks in advance.
• Reservations for Geisel Service Hub Rooms may be made up to 24 hours in advance. 

Confirmations:

• You will receive a reservation confirmation.
• Retain your confirmation to provide evidence of you reservation, should a conflict with another user arise.
• VOLUME:   Rooms are not soundproof. Keep voices at a moderate level to avoid disturbing those in adjacent rooms and in the wider study space.
• ELIGIBILITY: Group s tudy rooms are intended for simultaneous use by 2 or more people.  Reservations  are  limited to currently-enrolled, regular  and concurrently-enrolled  UC San Diego students, faculty, & staff with  a  UC San Diego email address. Extension students  without  Single Sign On credentials   are ineligible.
• GRAB AND GO WHITEBOARD SUPPLIES: Available in bins near the library’s entrances to use in study rooms and elsewhere. Return supplies to the bins on your way out.
• CLEAN UP AFTER YOURSELF: Self-service cleaning supplies are available in the larger study space, should you need to clean up after yourself.
• AFTER YOUR RESERVATION: Vacate the study room after cleaning it by the end of your reservation time period or when another user arrives with a reservation for the space.
• CREDENTIALS: Using false email addresses, phone numbers, or names, or bots will result in cancellation of reservations and possible referral to the Office of Student Conduct.
• CANCELLATION: Use your reservation confirmation to cancel a reservation. Click "click here to cancel" from the email that confirmed your reservation. 
• PERSONAL PROPERTY: Users are responsible for personal property. Don't leave items unattended. The Library is not liable for loss/damage to personal property. Treat Library materials checked out to your account as personal belongings. You can be assessed overdue/replacement fees for lost/stolen materials.
• LIBRARY CLOSING: Study rooms close 30 minutes before building closing time.
• CHILDREN & SERVICE ANIMALS:  Do not leave children or animals alone at any time. 

Comments or Questions?

Send questions, comments, and suggestions to [email protected] .

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Seminar Room Use Policy

NOTE:  All seminar room usage MUST be officially scheduled. To reserve a time slot, contact the Math Instructional Support Staff  in AP&M 7409 by email or in person.

Do not assume empty time slots in a seminar room schedule indicates that the seminar room is available for unscheduled drop-in use without an official reservation.

During after hours periods (nights, weekends, holidays, etc.), entry doors to seminar rooms and the AP&M building are automatically locked. Contact the Math Instructional Support Staff in AP&M 7409 for after hours entry instructions.

If you have questions about computer labs in the basement of the building (AP&M B349, AP&M B432), please see the ETS Computer Lab Lookup page . The Mathematics Department staff do not manage these rooms.

Other Meeting Spaces

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9500 Gilman Drive, La Jolla, CA 92093-0112

(858) 534-3590

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Living On Campus

2023-2024 move-in & move-out information.

Welcome to the 2023-24 academic year!  The housing contract begins September 23, 2023 and ends on June 15, 2024 .  

Check out our new updates for Move-Out 2024 below!

2024 End Of Year Move-Out

As the end of the academic year approaches, we want to remind everyone of the importance of timely move-out for students living on campus. While housing contracts officially end on June 15, 2024 at 6:00PM , we encourage students to plan their move-out after their last final exam. The earlier they can vacate, the better, especially with commencement events looming. Early departure helps mitigate traffic and parking congestion on campus during this busy time. Stay updated on move-out procedures by checking back frequently for updated information.

Additionally, consult your community Residence Life Offices for specific information regarding move-out for your housing community. 

Preparation For Move-Out

If you are planning to go home this Memorial Day weekend (May 25 – 27), please pack a few extra bags or ship a box or two of your belongings home as well. This will make the move-out process much smoother and easier for you.

• The Trove is centrally located in the northwest corner of the Price Center . They provide on-site parcel processing via US Postal Service and offer discounts on UPS and FedEx compared to carrier direct.
• Note: International packages require a computer-generated USPS customs form .

Consider moving out after June 1 (Recommended if you do NOT have in-person commitments for finals)

• Residents can begin moving out without an approved contract termination as early as June 1, 2024 as the last two weeks of each quarter are not prorated.
• We encourage you to take advantage of this opportunity, especially if you do not have in-person commitments for finals.
• Free boxes will be provided through our Dining facilities and markets beginning June 5th (while supplies last). See details here and further below under “Other Tips for a Successful Move-out”.

Consider moving out during the week of June 10-15 (Recommended for best vehicle access)

• We strongly urge all residents to move out earlier in the week prior to June 15, especially if using multiple vehicles to avoid impacted traffic and parking due to Commencement.
• All this week temporary loading signs will be posted near residence halls or apartments for quick loading access.
• If you need to park longer than the posted loading time, please use nearby pay station parking .
• This voucher will help transportation staff identify which location to best help students and their families. This voucher can be printed out or shown on a phone or tablet for access.
• The college residential area where you live will have a voucher unique to that neighborhood. Here is an example so you know what to look for.

Exceptions to move-out deadlines - LIMITED Exceptions may be approved for a late stay request past the contract move-out deadline of June 15, 2024 at 6:00PM via a required on-line written request. Students are being instructed to submit any Late Stay Request with their Single Sign-On credentials through the Housing Portal beginning today through June 3, 2024 . Note the following:

• Submitting a request does not guarantee an approval to stay later.
• The Residence Life Office where you live will review the request and limited approvals for a late stay will be made if you meet certain criteria. You may be asked to provide documentation following the request for an extension.
• Failing to follow the applicable steps can result in a fee assessed for Improper Checkout.
• Requests for Late Stays will not be available after June 3, 2024 at 11:59PM (PST).

  When All is Packed and Ready to Go : All current residents will do an Express Check-Out when they have completely moved out and are ready to turn in their keys and depart campus.

• The form will be available for access via Single Sign-On credentials in the Housing Portal beginning May 31, 2024. Do not complete this form until are you are ready to move-out and depart campus.
• Additional information will be posted online on the HDH Move-In/Move-Out page and you will receive more detailed move-out information from your RA/HA and Residence Life Office.

Other Tips for a Successful Move-out :

MAKE MOVING EASIER: Just as suggested when you moved in, we encourage that you bring a personal dolly or cart to assist in your move. NOTE: Limited carts will be made available in some living areas.

• Dining Services will offer free boxes to residents for packing purposes starting on June 5th (until supplies last). Markets will also offer some packing supplies for sale.
• Box pick up locations will be provided to students in the coming weeks.

MAIL SERVICES: Student mail will be delivered through Finals Week. After that, mail will be forwarded to the permanent address listed in your record for 60 days (U.S. addresses only). You can check that address or edit a new address via your My TritonLink

• Packages – USPS packages delivered after Finals Week will be forwarded to your permanent U.S. address for 60 days; packages from all other carriers will be returned to sender, so make sure you collect them before moving out!

DONATIONS: We encourage you  to donate what you don’t pack! HDH and the Residence Life Offices have partnered with Disabled American Veterans (DAV) to provide donation bins for any clothes, housewares, or small appliances you don’t want to take home. DAV bins are distributed in convenient locations in all the college neighborhoods.  Connect with your Residence Life Office to find out your nearest bin.

FOOD DONATIONS: HDH is partnering with the Triton Food Pantry to collect non-perishable food items. Food donation bins for non-perishable, unopened items will be set up by Dining Services starting June 5th through 15th at various dining facilities and markets. The donations will go to the Triton Food Pantry locations to serve students through summer and the academic year.

DAMAGE RESPONSIBILITY: As stated in your Housing Contract (Section 10), residents are financially responsible for any damage to their bedroom, apartment, common areas and furnishings (including leaving excess trash or abandoned belongings). Residents assessed for damages will receive notice via their UCSD email by early July. All damage charges will be on your July billing statement and viewable on TritonLink in July.

• All residence halls and apartments will be closed and locked after 6:00 pm on Saturday, June 15, 2024.  By that time, your suite or apartment must be cleaned, vacated, and keys turned in. Students not completely moved out by this time or by an approved late move-out time by requested exception, may be assessed late charges after this deadline. 

Fall 2023 Move-In Information

Move-in weekend is September 23rd & 24th with the first day of classes on September 28th!  Make sure you are watching for information at your UCSD email along with updates here and through your College .

MyRoomAssignment Information

What is MyRoomAssignment? ---- This is launched through the Housing Portal to access your assignment information; view roommates and suite/apartment-mates; and select your move-in and date time to arrive on campus.

UPDATE :  If you have changed your preferred name through the campus Social Identities Tool , please note that Housing receives a weekly update each Tuesday and will process it at that time.

Each housing area/college will have a designated "start date" as the release of assignments go out on a rolling basis.  See the information below to help gauge on what date you can start to login to view your assignment and select your move-in date and time.   The dates below reflect being assigned to a space and the appropriate housing area/college.  It is possible for some students to be housed outside of their college of registration or housing area. Please do not attempt to login before your designated "start date" below.  You will receive a 'no access' page at login. 

An email to all active housing contract holders will go out no later than 4pm on Monday, August 21st to your UCSD email account with your housing area/college designation and access start date as a reminder. We are excited to see you in the Fall!

  Move-In Date & Time Selection

To help make the move-in process as smooth as possible, we have provided the following tips:

• MyRoomAssignment launches based on the schedule above.  Once you are able to login, you can review your assignment information and select your move-in date and time.  All students must select a move-in date and time   by 11:59PM on Thursday, September 7, 2023.  If you do not select a move-in date and time, one will be assigned to you.
• If you are a current summer housing resident who opted in for extended housing --- you will move to your permanent space on September 14. Room charges apply as indicated for those that opt-in to this program.
• We have a few additional programs that may have September 15 move-in date and time options available and you are more than welcome to select it.  
• Early Move-In --- If you would like to arrive early, you can select from available times on September 20, 21, and 22.  The cost is $50/day and will be billed to your student account by October.*
• General Move-In --- Takes place beginning September 23 with dates and times through September 29.  
• Late Move-In --- Students that have a need to arrive later (after September 29), please connect with your housing community's Residence Life Office.
• Plan accordingly.   There are a number of available move-in date and times to select from.  Please be willing to have options as we cannot have everyone move-in at the same time.   There are no after hours move-in available.
• Move-In date and times will vary by housing/area and college and do not affect another area.  For example, a student living at Revelle cannot select date/times available to those at Muir College.  Most housing areas will roughly offer times starting at 8:30am/9:00am through 4:00pm.  Some areas may go a little longer on particular days.  You will be able to choose from what is available and can adjust it as needed before September 7, 2023 at 11:59PM. 

*Students assigned to spaces at Eighth College will not be able to move-in till September 23rd.  Please plan accordingly as we will not be able to approve anyone arriving before September 23rd.

Move-In Maps & Information

Additional move-in map & information related to your arrival to campus from HDH and the Colleges is posted below.  What we have is based on what we received.  Connect with your housing areas Residence Life Office for additional content. "Welcome" emails will be sent by your Residence Life Office to your UCSD email account so look for that information closer to when the MyRoomAssignment launches (see above).

If you are assigned to another housing area, you will receive your "Welcome" email from that housing community and can reach out to them for any question regarding your move-in process.

Warren College - Fall Move-In Information

Marshall College - Move-In 2023 and  Marshall College Move-In Newsletter

Pepper Canyon East Apartments/Matthews - Fall Move-In Map 

Eleanor Roosevelt College (ERC) - ERC Welcome Letter and ERC Move-In Map Fall 2023 

Muir College - Muir Letter 2023 and Muir Check-In Procedures  

Revelle College - Welcome Letter and Revelle College Move-In Map 

Sixth College - Move-In 2023 Information

Seventh College - Fall 2023 Move-In Information

Eighth College - Fall 2023 Move-In Letter & Information  

Important Dates --- Review dates related to housing deadlines.

What To Bring? --- Be prepared on what to bring or leave at home!

Dining Hours ---- Check for updated hours/locations for move-in!

Quarterly Move-Outs

End of Winter Quarter is approaching!  We wish everyone the best on their upcoming finals.  If you have an approved contract termination please make sure to follow all instructions provided from Housing and your community Residence Life Office.  

• Physical keys (bedroom keys) need to be returned upon move-out.  If you fail to return the key, you will be assessed a key charge.
• Take home all belongings if you received an approved contract termination.
• Your access keycard to your suite or apartment needs to be updated.
• Make sure to provide a forwarding address: Student Mail

Questions about move-in?  Please start with your housing community's Residence LIfe Office !