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How to Get a Business Cooperative Started

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A business cooperative is an enticing alternative to the standard capitalism model, offering a democratic management style, lower risk of debt, and other social and economic benefits. Cooperatives also give small-business owners more control over their organization and come with certain tax advantages.

In this article, we’ll define a cooperative business, offer examples of worker cooperatives, and discuss how to get a business cooperative started.

• What is a business cooperative?

Business cooperative examples

• Steps to starting a business cooperative

The takeaway

Business cooperative faq.

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What is a cooperative business?

A business cooperative (co-op), is an organization or enterprise owned by its members. While a traditional business serves the interests of investors, founders, or board members, a co-op services the interest of its customers or workers. Most co-ops are established to fulfill an economic need, such as providing products, services, or bargaining power that is otherwise unavailable to a certain group of people.

Business cooperatives come in many forms, such as housing co-ops, food co-ops, credit unions, and agricultural co-ops. However, many large corporations are also cooperatives, including Ace Hardware, REI, and Land O’Lakes dairy.

Here are some other well-known cooperatives in the US.

• Navy Federal Credit Union: The largest credit union in the US, serving military servicemen and government employees
• Alliant Credit Union: A credit union based in Chicago, Illinois, originally founded by employees of United Airlines
• Dairy Farmers of America: A marketing cooperative owned and operated by dairy farmers across the US
• Associated Wholesale Grocers: The nation’s largest food co-op, which supplies independent grocery stores across the country
• People’s Food Co-op: A Portland, Oregon-based food co-op with a focus on sustainability
• Berkeley Student Cooperative: A housing co-op for students of UC Berkeley

How to start a business cooperative

Since co-op founders usually organize cooperatives based on a specific need or problem, the first step in starting one is to identify that need. Once this is done, the group should take the following actions to officially establish the co-op:

1. Establish a steering committee.

A steering committee is a group of people that represents the members of the organization. This committee should create a timeline for coordinating the logistics of the co-op. They should also establish the co-op’s values and mission, as well as gauge the overall level of interest in the co-op.

2. Conduct a feasibility study.

Once the steering committee is established, the group should conduct a study to consider all possible challenges and obstacles the co-op might face. This study should look closely at opportunities for financing, operating costs, and other factors that influence the market.

3. Create articles of incorporation.

Every cooperative must have articles of incorporation and bylaws that govern the organization. These bylaws should be made by a legal counsel and can be changed and enhanced over time.

4. Draft a business plan.

Like a traditional business, a co-op should have a detailed business plan that guides the company as it grows. The plan should include a market analysis, a marketing plan, product research, and a description of the co-ops goals and objectives.

5. Get financing.

Most co-ops need cash flow for day-to-day operations. This cash often comes from member investments, but some co-ops use a business loan to finance their organization in the early stages.

6. Begin operations

At this point, the co-op can hire a manager and employees, secure a facility, and open its doors. It’s important for members to remain committed to and aligned with the goals of the organization to ensure long-term success.

A worker cooperative offers a number of benefits to small-business owners, including a democratic management style, less debt risk, and member dividends. To set up a business cooperative, a setting committee must conduct a feasibility study, establish articles of incorporation, create a business plan, and secure financing.

Would you like to learn more about starting a business cooperative? Check out Business.org for How to Start a Small Business: Must-Have Checklist to Spark Success .

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Some cooperatives are not designed to make a profit and instead operate at cost. If a cooperative does make a profit, the members who purchase goods or services generate that money. Those profits are typically returned to the members as a refund or put back into the organization.

Safety stock is a term used to describe the excess inventory business owners choose to keep in hand in the event of an increase in demand or supplier delay.

Here are the steps to starting a worker cooperative:

• Establish a steering committee.
• Conduct a feasibility study.
• Create articles of incorporation.
• Draft a business plan.
• Get financing.
• Begin operations.

A cooperative (co-op) is a type of business organization that exists to benefit its members rather than outside investors. The co-op is owned and run by the members, and any profits are divided among those members. Most cooperatives are organized to reduce costs, fulfill an unmet need, improve the quality of a product or service, or improve bargaining power.

What are some cooperative business examples?

There are many types of cooperative business organizations, including mutual insurance groups, credit unions, electrical power co-ops, housing co-ops, and retail co-ops, such as Ace Hardware or REI.

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Table of Contents

How to start a co-op: how co-ops differ from grocery stores, 1. develop your idea and choose your community, 2. study your community and gather information, 3. recruit members and hold an informational meeting, 4. create a business plan, 5. identify farmers and suppliers, 6. obtain capital, 7. invest in technology and tools, 8. launch your co-op, how to start a co-op and manage it with ease, how to start a co-op market in 8 simple steps.

Have you ever dreamed of starting a community-owned grocery store that puts people before profits? A  co-op market  can be a fantastic way to bring fresh, local, and ethically sourced products to your neighborhoo d… 

But where do you begin?

Starting a co-op market may seem daunting, but with the right guidance and resources, you can confidently move forward. Many communities and  grocers nationwide  have successfully launched thriving co-op markets, proving that creating a sustainable and socially responsible business is possible.

This post walks you through the eight steps  for how to start  a co-op in your community. 

Food co-ops are member-owned and democratically controlled businesses prioritizing local, organic, and ethically sourced products while encouraging community involvement and education. 

Unlike  traditional corner stores , co-ops distribute profits among the members so the entire community shares the benefits. This unique structure allows co-ops to focus on providing high-quality, sustainably sourced products rather than maximizing profits for shareholders.

Starting a food co-op can bring numerous benefits to your neighborhood, including increased access to fresh, healthy food, support for local farmers and producers, and a stronger sense of community. Co-ops often offer member discounts and unique pricing structures that make shopping more affordable and accessible for everyone.

Related Read:  6 Best POS for Farmers Markets: Make Life Easy for You and Your Customers

With this information in mind,  let’s  explore eight simple steps for how to start a co-op market so you can move forward with confidence.

The first step in starting a food co-op is to develop your idea and choose your community. Start by identifying the need for a co-op in your area and determining the type of co-op that would best serve that space, whether it’s  a full-service grocery store, specialty store, or buying club. 

Next, define your  co-op's  mission, values, and goals to create a clear vision for your business. Finally, choose a location that aligns with your target community and provides easy access for potential members. 

By carefully considering these factors,  you'll  lay a strong foundation for your food  co-op's  success.

The next step in bringing your food co-op to life is to study your community and gather essential information about the people who would be your customers. 

Dive deep into a feasibility study and  market analysis  to uncover the potential for your co-op to thrive. Reach out to prospective members and survey them to gauge their interests and preferences  to  make sure that your co-op will meet their needs and expectations.

Pro tip:  As you learn how to start a co-op, remember to research the local zoning laws, regulations, and permits required to open a store in your area.

Once you've  laid the groundwork for your co-op market,  it's  time to start building your membership base. Develop a compelling membership structure and benefits package to attract potential members and encourage them to invest in the co-op through member shares.

Create marketing materials that showcase the unique advantages of joining your co-op, like access to locally sourced, organic products and a voice in the decision-making process. 

Hold informational meetings to educate the community about the co-op model and how it can benefit individuals and the neighborhood. As you engage with potential members, make sure you get their information so you can keep them informed about your  co-op’s  progress.

With your community on board, it's  time to create a  comprehensive business plan . Outline your  co-op's  organizational structure and governance model, making sure it reflects the cooperative values you identified early on. 

Create a marketing and outreach plan to grow membership and drive sales, including strategies for engaging with local media, partnering with community organizations, and hosting events. 

Don’t  forget to add financial projections for start-up costs, operating expenses, and revenue streams to determine feasibility. 

Finally, set long-term goals and plan for future expansion and improvements to make sure your food co-op can be a vibrant part of the community for years to come.

Identifying the right farmers and suppliers and establishing efficient inventory management  processes makes sure your food co-op always has a diverse selection of fresh, locally sourced products to offer your members. 

Research farmers, producers, and suppliers in your area who share your  co-op's  values, and reach out to these potential partners to build relationships with them. Negotiate contracts that ensure a steady supply of high-quality products at fair prices for both your co-op and the suppliers.

To keep your co-op running smoothly, develop a system for ordering, receiving, and storing inventory from these partners. Consider investing in a  point of sale (POS) system with built-in inventory management  features, which will allow you to easily track supplier information, place orders, and monitor stock levels.

Securing the necessary capital is critical in bringing your food co-op to life. Start by determining the funds needed to cover start-up costs and initial operating expenses. This step will help you set clear financial goals and figure out how to get the capital you need to get started. 

Explore a variety of funding sources, including member investments, loans, grants, and donations. Encourage community members to invest in the co-op through member shares, emphasizing the benefits of ownership and the potential for patronage refunds.

Develop a plan for managing member equity and distributing patronage refunds based on each  member's  level of investment and patronage. Create a transparent system for tracking and managing member capital accounts, ensuring all investments are properly recorded and accounted for.

As you prepare to open your food co-op, investing in the right technology and tools will streamline operations and provide excellent service to your members. 

Research and invest in a robust  point of sale (POS) system that can handle a  co-op’s  needs . Look for a POS system that explicitly offers features designed for co-ops, like tracking member purchases, managing member equity accounts, and generating patronage refund reports.  Markt POS , for example, provides an all-in-one solution tailored to the needs of co-ops and markets.

Once  you've  selected a POS system, train your staff and members to use it. Comprehensive training will ensure a smooth transition and help everyone feel confident navigating the new technology. 

Leverage the data generated by your POS system to make informed decisions about product mix, pricing, and promotions. By analyzing sales trends and member preferences, you can optimize your offerings and drive growth for your co-op.

Finally, consider  integrating your POS system  with other essential tools like accounting or inventory software and member communication platforms. This will help you streamline your operations, reduce manual data entry, and keep your members engaged and informed.

As you prepare to open, hire and train a passionate, dedicated staff that embodies your co-op's  values and prioritizes exceptional customer service. Ensure that your team is well-versed in using your POS system, which should be thoroughly tested before launch to ensure smooth operations from day one.

Stock your co-op market with a carefully curated selection of high-quality, locally sourced products that reflect your  community's  needs and preferences. Celebrate your grand opening with a festive event that engages your members and attracts new ones, showcasing the unique benefits of being part of a food co-op.

Once your doors are open, use the data generated by your POS system to closely monitor sales, member participation, and overall co-op performance. By staying attuned to these key metrics, you can make informed decisions, adapt to changing needs, and ensure the long-term success of your community-owned grocery store.

Starting a food co-op is an exciting and rewarding venture that can bring immense value to your community. Following the eight steps outlined in this post gives you a solid foundation for successfully planning and launching your co-op.

Each step is crucial in bringing your vision to life, from developing your initial idea and studying your community to recruiting members, creating a business plan, and securing funding. When it comes to managing your  co-op's  day-to-day operations, minimizing costs, and driving growth, one of the most important tools  you'll  need is a robust  point of sale  system.

That's  where Markt POS comes in. 

Designed specifically for markets and co-ops, Markt POS is a user-friendly,  cloud-based solution  that streamlines your business processes. With features like inventory management, member tracking, and financial reporting, Markt POS empowers you to make data-driven decisions and keep your co-op running smoothly.

Don't  wait to take your co-op to the next level.  Schedule a demo  of Markt POS today.

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Starting a Business | What is

What Is a Cooperative? And How Do You Start One?

Published January 18, 2024

Published Jan 18, 2024

WRITTEN BY: Mary King

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This article is part of a larger series on Starting a Business .

Starting A Business?

• 1 How Does a Cooperative Work?
• 2 Types of Cooperatives
• 3 How to Start & Legally Form a Cooperative
• 4 Advantages of a Cooperative
• 5 Disadvantages of a Cooperative
• 7 Bottom Line

A cooperative, or co-op, is an organization owned and controlled by the people who use the products or services the business produces. Cooperatives differ from other forms of businesses because they operate more for the benefit of members, rather than to earn profits for investors.

Co-ops are organized to provide competition, improve bargaining power, reduce costs, expand new and existing market opportunities, improve product or service quality, and obtain unavailable products or services (products or services that profit-driven companies don’t offer because they see them as unprofitable).

Cooperatives present lots of opportunities for small business owners and aspiring entrepreneurs. In this post, I’ll go over how cooperatives work, why you should form one, and how you can start one for your business.

How Does a Cooperative Work: Ownership & Control

Unlike in business ownership, which is based on the percentage of the business a person owns, ownership in a cooperative is based on equity contribution or how much of the products or services the member purchases. This is the primary characteristic that distinguishes a cooperative business form from other organizational structures.

For instance, in traditional business ownership, you don’t need to invest in Apple, Inc. just to buy an iPhone or iPad. Similarly, you could invest in Apple by purchasing stock without having to buy their products. But with a cooperative, only those who are currently using the products or services or have used them in the past own it and have access to their products and services.

In terms of control, traditional corporations allot one vote for each share, which allows investors to purchase as many shares as they want to gain a certain number of votes. In a cooperative, each member is given only one vote, providing each member with equal voting rights. All members are expected to participate and share the responsibility of running the organization.

Types of Cooperatives

Cooperative businesses can be as small as a community buying club or as large as a Fortune 500 company. They can take many different forms, including:

Producer Cooperatives

Members are producers or workers who come together to market and sell their products. This type of cooperative is common in agriculture, where farmers collectively market their produce.

Co-Op Farmers Market is a great example of a producer collective. The farmers, or producers, formed a group to sell their products together at regular markets in the local community of Scranton, PA.

Consumer Cooperatives

Consumers who seek lower prices might form a cooperative, meaning they join together to purchase goods and services in bulk, sometimes at a discount. Examples include food cooperatives and retail cooperatives.

Deep Roots Market , for example, is a consumer cooperative in Greensboro, NC. The organic grocery store essentially sells “memberships” for its customers to become “owners.” This allows the retailer to serve its local market with high-quality, organic grocery products.

Housing Cooperatives

Members collectively own and manage residential properties. Housing cooperatives are common in real estate, where residents jointly own and govern the housing units. The Boulder Housing Coalition in Colorado is an excellent example of this type of cooperative.

Credit Unions

Members pool their money to provide financial services to each other. Credit unions offer banking services, such as savings accounts and loans, and are owned and controlled by their members. The Aguadilla Coop in Puerto Rico is an example of a credit union co-op.

Artisan Cooperatives

Craftsmen or artisans come together to collectively produce, market, and sell their handmade products. This type of cooperative is common in the arts and crafts industry. Artisans’ Co-op , for example, is an art gallery in Bodega, California, that sells products from its members, a group of more than 50 artists and makers.

Worker-owned Co-op

In a worker-owned cooperative, all workers have the opportunity to become owners. Not all co-ops are worker-owned and not all worker-owned companies are co-ops. But the two models often go hand in hand, especially in the food service industry. San Francisco market Rainbow Grocery is a perfect example of a worker-owned cooperative, as is Portland, OR’s Sri Lankan restaurant Mirisata .

How to Start & Legally Form a Cooperative

When starting a business as a cooperative, it’s important to have an understanding of the big picture. Here are the basic steps to help you develop a realistic idea of what starting a cooperative takes as well as how to keep the development process running smoothly.

Step 1: Establish a Steering Committee

You need to have a group of people who represent the cooperative’s potential members. Identify your mission and core values . Develop a plan and a timetable for researching and developing the organization. Coordinate a meeting of potential members to test out the level of interest in the co-op idea.

Step 2: Carry Out a Feasibility Study

Examine critical opportunities and obstacles that might make or break the formation of the organization. Consider the usual challenges like market issues, operating costs and availability of financing. In some cases, local or state governments may provide financial and technical assistance in conducting a feasibility study.

Step 3: Incorporate Your Co-op

Draft Articles of Incorporation and bylaws—all cooperatives have to be incorporated under the appropriate state statute . Select a legal counsel to draft or review the articles of incorporation and bylaws. Make sure to specifically describe the kind and scope of the organization’s business. Your cooperative can start out with very basic bylaws and just refine them after developing the business plan. You’ll also want to officially register your business as a co-op.

Step 4: Create a Business Plan & Recruit More Members

Prepare a detailed business plan that will serve as a blueprint for the development and initial operation of the organization and as supporting documentation for members, financial institutions, and investors.

A typical business plan includes an executive summary, description of the company, market analysis , product research and development, marketing and sales plan, organizational structure, and financial data.

Step 5: Secure Financing

Whatever your cooperative aims to do and whoever the members are, it’s likely to require money to allow the business to function and grow. This cash injection can come from a variety of sources. Most of the time members invest some of their own money. Many cooperatives apply for a business loan while some may be eligible for start-up grants . You can also tap into alternative sources of funding .

The amount of capital needed to get up and running varies. You should also include the amount and type of financing needed by the co-op and the means to get it in the business plan.

Step 6: Launch

Set up an office and hire staff if applicable. Then, open the doors and start providing goods and services in response to member needs. At this stage, you should have a viable business up and running.

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Advantages of a Cooperative

People typically join a cooperative business to enjoy the benefits of group purchasing, pooled risk, and the empowerment of owning and controlling the company. If these considerations align with your business concept , the cooperative model may be an ideal fit:

1. Equal Status

One of the greatest benefits of having a cooperative model in business is the democratic style of management. All the needs of members can be met without a single person dominating the decision-making process.

This kind of structure typically makes the organization more stable. Members can come and go without having serious implications in the business. And because of the ‘one-member-one-vote’ policy, all the members stand on equal footing regardless of the number of shares they own.

2. Lower Debt Risk

Shareholders, directors, and employees have no responsibility for the debts of the cooperative unless those debts are caused by negligence or fraudulent activities. The liability of the members is limited to the extent of their investment in the cooperative.

3. Economic Benefits

Generally, each type of cooperative comes with its own set of economic advantages. For consumer cooperatives , members are entitled to receive patronage dividends, which are determined by the amount the members spend on their products. Members who work within the cooperative are also qualified to get significant merchandise discounts.

4. More Control

Since cooperatives are member owned and controlled, they enjoy more autonomy compared to businesses controlled by investors. Plus, all members and shareholders have to be active in the organization so the load of work can be divided almost equally.

5. Tax Advantage & State Assistance

Unlike other forms of business ownership, a co­operative society is exempt from income tax up to a certain limit. Members are taxed once on their income from the cooperative itself, and not separately on an individual and corporate level.

For-profit cooperatives are generally taxed as normal companies but they can reduce tax exposure by issuing patronage dividends (refunds issued to people purchasing their goods or services). The government also offers grants, loans and financial assistance to the cooperative societies.

6. Social Benefit

The basic philosophy of cooperatives is mutual help. Basically, cooperatives help instill moral values among members for a better living. It promotes the spirit of tolerance, cooperation, and self-help.

Disadvantages of a Cooperative

Cooperatives can be great in many situations, but the model has some weaknesses you’ll also want to consider.

1. Financing

Since cooperatives have less capital incentives, they don’t appeal to big investors. While it’s attractive for smaller investors, big players won’t be interested when they know a greater contribution doesn’t lead to greater shares.

Plus, a cooperative usually has trouble getting loans from well-established financial institutions, such as banks. This makes the cooperative business model a better fit for businesses with lower start-up costs.

2. Longer Decision-making Process

Traditional businesses can quickly respond to issues as they grow because of the centralization of power. But under a cooperative model, members need to be involved in the decision-making process, making it more time-consuming.

In cases where decisions must be made fast, cooperatives might not be effective. Many people have control and authority so resolutions often take time.

3. Lack of Business Acumen

Most cooperative societies can’t employ professional managers because of their limited resources. Cooperatives tend to not attract specialized skills to run affairs simply because they can’t afford to pay higher salaries. Ultimately, some co-op firms fail due to ineffective organization and management.

4. Lack of Interest

Business success requires sustained efforts over a period of time. This can be quite a challenge in many cooperatives due to the absence of profit motivation. As a result, some cooperatives become inactive.

Frequently Asked Questions (FAQs)

These are some of the baseline questions I hear about starting and running a cooperative business:

What are cooperatives?

Cooperatives are organizations owned and controlled by the people who utilize the products or services the business produces. Unlike traditional businesses driven solely by profit, cooperatives prioritize the well-being and benefits of their members. Members, who can be consumers, producers, or workers, actively participate in decision-making and share in the rewards of the cooperative’s success.

What is a cooperative in simple terms?

In simple terms, a cooperative, or co-op, is a business model where individuals come together to collectively own and manage a business. Whether it’s a group of consumers joining forces for bulk purchasing, farmers collaborating to market their produce, or workers owning and running a company, cooperatives operate based on principles of shared ownership, democratic control, and mutual benefit.

What is the cooperative business?

The cooperative business definition refers to enterprises structured around the cooperative model. These businesses are characterized by member ownership, democratic governance, and a focus on meeting the needs of their members. The cooperative business can take various forms, including consumer cooperatives, producer cooperatives, and worker cooperatives, each tailored to the specific interests of its members.

What is an example of a cooperative?

An example of a cooperative is a consumer cooperative like a food cooperative or retail cooperative. For instance, Deep Roots Market operates as a consumer cooperative, where customers become “owners” by purchasing memberships. This model allows the cooperative to provide high-quality, organic grocery products to its local market while ensuring the members have a say in the business’s decisions.

Bottom Line

A cooperative offers a flexible model for new businesses. It can be set up by employees, consumers, local residents and organizations. There are plenty of different models for this process, so you should explore your options to determine what best suits your group’s needs.

Unsure if this is the right business model for your company? Check out our guide for more information on the best business structure options for small businesses.

About the Author

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Mary King is an expert restaurant and small business contributor at Fit Small Business. With more than a decade of small business experience, Mary has worked with some of the best restaurants in the world, and some of the most forward-thinking hospitality programs in the country. Mary’s firsthand operational experience ranges from independent food trucks to the grand scale of Michelin-starred restaurants, from small trades-based businesses to cutting-edge co-working spaces.

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How to start a co-operative: a step-by-step guide.

Starting a co-op? This article provides a step by step guide on how to start a co-operative. There’s a lot to do, and a lot to learn — but we have tons of supports, resources, and tools are available. This article provides a map to many of them.

A short note before we get started

Starting a business is exciting and rewarding, but it can also be frustrating.

At Co-operatives First, our job is to de-mystify the process of starting a co-operative business . That’s why we built this site. The Co-op Creator provides a variety of guides, tips, templates, and links. We’ve also developed an online course full of helpful videos to help you learn about this process — you can take that for free here . 

For the DIYers out there, this is ideal. But sometimes folks need more hands-on support. If that’s you, our knowledgeable staff is a phone call or email away .

Okay, let’s get started.

Step 1: Decide if a co-op is the right choice for your business

What do you want to do.

Agree on the purpose of the business. Maybe your community doesn’t have enough daycare options. Maybe you’re a professional with your own firm who wants to share the cost of office space and administration. Perhaps you’re a producer who needs help packaging, marketing, and distributing your vegetables. Whatever the case, everyone needs to agree to and buy into the purpose of the co-op. A good place to start is by asking the question: what problem are you trying to solve and how does working as a group help solve that problem? This resource can help you focus ideas and engage potential members and markets in the process .

Who will do it?

A co-op is a business run by a group of people who share its benefits. You might already have a group that wants to work together. That’s great! You might also have an idea and need to get more people on board. To get the word out, you could organize a meeting to discuss how a co-op could work and see who wants to get involved. 

Is a co-op the best fit?

If you’re thinking about starting a co-op, consider these two questions: What is the purpose of the business and who should benefit from it? If the answer is ‘provide a service for those who benefit from it,’ then a co-op is probably a good choice. The model works best when member interests are aligned and working as a group brings value beyond what can be achieved alone.

To learn more, here’s how co-ops compare to other business models . Or try our questionnaire .

Step 2: Get organized

Decided a co-op is the way to go? Time to organize your co-op’s structure, plan of action, and finances. 

Create a steering committee

Co-ops need people to start and support them. So, if you haven’t already, find like-minded people to join you. But make sure these people have a personal interest in starting the co-op.

Also, keep in mind BC, Alberta, and Manitoba require three people to incorporate a co-op — in Saskatchewan you need six.

Develop an action plan

Sit down with your committee. Come up with a plan for starting your co-op. Decide what needs to get done, and who is going to do each task. Write it down and hold people accountable.

Do a PESTLE analysis

To assess the external factors that could impact your new business, try completing a PESTLE analysis . Also consider doing a business model canvas to better understand how the business will work.

Create a preliminary budget

How much money do you need to start the co-op? Where will it come from? Get a clear financial picture of your start-up before getting too far into it.

Create a governance structure

Who will make the decisions in your co-op? Figure out who’s in charge, and how the decision-making process will work in your business. 

Step 3: Incorporate your co-op

Now you’re ready to incorporate your co-op, which means you’ll file documents with the government that legally create your business. You probably do this with your provincial government — but if your co-op will operate in more than one province, you can incorporate with the federal government.

We’ve created work plans that you can follow to incorporate your co-op in:

• Saskatchewan
• Canada (federal incorporation)

Incorporating your business will include the following tasks: 

Select and reserve a name 

The next step in starting your co-op is to pick a name — here are some tips on choosing a name for your co-op . You can find more specific information about registering a name in your province’s work plan (above). Or try our guide to naming your co-op .

Complete and submit the Articles of Incorporation

Your Articles of Incorporation (also known as “Memorandum of Association” if you’re in BC) are the documents you submit to the government to start your co-op. Once you’ve filed these and they’ve been accepted, your co-op will be a legal entity . This means it has rights, and can do things like open a bank account, take out loans, etc.

You’ll find more detailed info about incorporation both in the above work plans, and here:

We know you’re busy. We can incorporate your co-op for you. Curious why you should incorporate? Check out this video .

Write your bylaws

Bylaws (known as “Rules of Association” if you’re in BC) are the rules you write for your co-op. The government requires that you include certain things in bylaws, while other rules are up to you.  Requirements change depending on whether you’re in BC , Alberta , Saskatchewan , Manitoba , or are incorporating federally .

Step 4: Build your membership

Attract and admit new members.

Once you’ve started a co-op, it needs members! You’ll need to identify who your members should be , get the word out to them about joining your co-op, and create a process for them to join . 

Keep track of your members

To better manage members’ data, co-operatives keep membership registries . These registries are just places where you store information. For co-ops with more complex interactions with members, you might want an accounting software to track member accounts, issue dividends, and generate reports. For smaller and/or newer co-ops, you could just use an Excel spreadsheet.

Hold an Annual General Meeting

Every year, your co-op will have to hold an AGM . At this first one, you’ll elect your first board of directors . Often, the steering committee that’s been working to start the co-op becomes the first board, but you may also need to recruit members . 

Step 5: Formalize and expand your plans

Write a business plan.

A business plan is a great tool not only to guide you as you build the business, but to attract investors, show lenders that your business idea is sound enough to deserve a loan, or get new members to join. You should do this as a group.

We’ve created this handy Business Plan Creator to lead you through the process. You can also apply to Co-operatives First to have a professional consultant create a plan for you. 

Finance your business

Figure out how you’re going to get the money to start the co-op: from loans? Members? Selling shares? Fundraising? Usually it’s a combination of these. Write a financial plan , a budget , and think about how to finance the business going forward .  

Step 6: Govern your co-op

Train your board.

It’s important for all board members to understand their role and what’s expected of them. Co-operatives First can provide training to get your board started on the right foot. 

Develop policy

New boards have a lot to do to guide the co-op. Here are some just a few things a new board will do in the first year:

• Create a strategic plan
• Write a Human Resources policy
• Write a Conflict of Interest policy  
• Recruit members
• Evaluate itself

 If starting a co-op is your goal, Co-operatives First can be there every step of the way. Contact us to get started.

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How a Cooperative Business Works in the 21st Century

Learn about types of co-ops, advantages, problems, and taxation

• What is a Cooperative Business?

Types of Cooperative Businesses

Pros and cons of co-ops, how to start a cooperative business, cooperative businesses and taxes, for more information in your state.

 Mike Harrington/Getty Images

When you think of the word “co-operative,” you might think of a local food co-op, but there are many more types of cooperative businesses operating in the U.S. today. As some business owners and consumers look beyond traditional, capitalist ways of doing business, co-ops may provide one alternative. 

What is a Cooperative Business? 

A cooperative (co-op) is a business or organization owned by and operated for the benefit of its members. Profits or earnings are distributed among its members.The co-op can be a for-profit business or a non-profit organization.The co-op runs similarly to a corporation, because members purchase shares and elect a board of directors and officers. It differs from a corporation because typically each member gets one vote.   Members of a co-op can be individuals, families, businesses, farmers/ranchers, or manufacturers.   

The International Co-operative Alliance and National Cooperative Business Association  define a cooperative as a group of people with a specific need who work together to create a company to meet that need.

The cooperative movement dates back to the mid-19th century, but the concept goes back even further, to craft guilds, farmer organizations, and mutual insurance companies. The 21st-century cooperative movement has taken off with the growing emphasis on equality and concern about people and planet, in addition to profits (these three are sometimes called “the triple bottom line”).  

These are some of the many types of co-ops, formal and informal, in operation today: 

• Mutual insurance companies (most with the word “mutual” in their names) are owned by policyholders, rather than stockholders. 
• Credit unions are not-for-profit organizations that serve their members. 
• Rural electric power co-ops are private, not-for-profit organizations incorporated in 48 states to provide at-cost electric service to customers. 
• Consumer-goods co-ops , like REI Co-op (yes, that’s part of its name). The company, an outdoor outfitter, says that “more than 70 percent of our annual profits are invested back into the outdoor community.” 
• Producer co-ops , like Sunkist, owned by and operated for their member-growers. 
• Cooperative buying clubs, in which a group of households gets together to buy foodstuffs in bulk and divide the orders among the members. 
• Retail co-ops like Ace Hardware, which was formed in 1924. The company is still owned “solely and exclusively by the local Ace retail entrepreneurs.” 
• Community-owned businesses , such as the Nebraska Cooperative Development Center, which has helped communities in small rural towns start cooperative grocery stores. 
• Housing cooperatives are formed when people join to own or control housing and/or related community facilities. These co-ops are different from condo associations, in which each unit is privately owned and there is a common area owned jointly. 
• Youth co-ops are businesses incorporated and run by young people to give them experience with one type of real-life work model. They can be set up in a school or community center or another organization that supports youth. 
• Worker cooperatives are formed and owned by employee groups that generate profits for the company and its workers.

As demonstrated by the descriptions of several types of cooperative businesses above, organizing a group with a common business purpose in this way can pay off. Positives and negatives can include:

Lower costs by buying in bulk

Common protection from loss (mutual insurance companies)

More price power for sellers when joining together (like Sunkist)

Equal say in the business for members

Shared values. Many co-ops (like REI) value more than just making a profit

Tax advantages for co-ops organized as non-profit businesses

Less opportunity for outside investors because they can’t gain control

Lack of interest by members over time

A co-op can be as simple or complex as you want. You can decide to start a co-op like a food buying club just by getting together with other families to order and distribute food. As you grow beyond this small group, you should form a cooperative business in your state.   

Business Type. You’ll need to decide on a business type (corporation, partnership, or LLC) and register your business with a state .  

Some states have regulations specifically for cooperatives ( New Mexico,  for example.) In some states, you must be formed under co-op status to use the word “cooperative” in your name. 

You’ll need to do all the other tasks involved in forming a corporation , partnership,  or LLC, including electing a board of directors to oversee the operations. 

If you want to be non-profit (exempt from income tax), you first form the business, then apply for tax-exempt status. See IRS Publication 557,  “Tax-Exempt Status for Your Organization,” for details. 

The overall philosophy of cooperatives is that they are intended to operate at cost, so there’s no “profit,” and the patrons (those doing business with the co-op) receive net earnings on an equitable basis.   

The IRS allows several different federal income tax options for cooperative businesses. One variation is exempt from tax and another is subject to tax. 

The federal tax agency considers cooperatives exempt from federal income taxes if they meet certain qualifications. To qualify for and maintain exemption (Internal Revenue Code 501(c)(12)), the cooperative must:  

• Be organized and operated as a cooperative
• Conduct business as set by the tax code and IRS regulations

It must receive 85% or more of its income each year from its members and use the income solely to meet the cooperatives’ losses and expenses. 

Taxes for cooperative businesses are complicated and getting non-profit status from the IRS is not for amateurs. Get help from a tax attorney if you want to form a cooperative business. 

A Subchapter T cooperative is subject to tax. This co-op type may conduct any kind of business. Members or patrons (those doing business with the co-op) can be individuals or organizations. The co-op returns margins (net earnings) each year to users as patronage refunds, based on the amount of business each user does with the co-op. The tax is paid by the cooperative on a temporary basis; it receives a deduction when the money is passed on to the patrons.  

The National Agricultural Law Center has a state-by-state list of Business Organization Forms and Filing Instructions that could be helpful. Also, the National Cooperative Business Association has a spreadsheet (Excel download) showing the cooperative business regulations in each state.  

Small Business Administration. " Choose a Business Structure ." Accessed March 24, 2020.

Cornell Legal Information Institute. " Cooperative ." Accessed March 24, 2020.

Cooperative Directory Service. " Coop Directory Service ." Accessed March 24, 2020.

U.S. Department of Agriculture. " Income Tax Treatment of Cooperatives ." Page 2. Accessed March 24, 2020.

IRS. " General Survey of IRS 501(c)(12 Cooperatives and Examination of Current Issues ." Page 177. Accessed March 24, 2020.

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Starting a co-op? Do a business model canvas

A successful business doesn’t just happen. Like a garden, a healthy business requires planning, nurturing, and a hospitable environment. It also requires experimentation, adaptation, and research.

And, while a business plan is a great way for an entrepreneur to capture and communicate their vision – especially to potential lenders, investors, and shareholders – it generally comes later in the development process and is often created with the help of a third party .

For us, developing a business plan with outside help is healthy and provides a more holistic view of the co-op. And working with a third party, like a business consultant, can bring important insights you might otherwise miss.

Turning ideas into actions

Because a business plan comes later in the development phase, many of the ideas in it have usually been fleshed out or tested in some way.

So, how does a group of entrepreneurs – especially those starting a co-op – get through that first ‘ideas’ stage and prepare to start a business? By using a Business Model Canvas .

Origins of the Business Model Canvas

Initially proposed by entrepreneur and business theorist Alexander Osterwalder, the Business Model Canvas is best captured in the book Business Model Generation: A Handbook for Visionaries, Game Changers, and Challengers.

In it, the authors describe a canvas that entrepreneurs can use to explore ideas, and then those ideas into a reality. They tested this canvas through a crowdsourcing effort with 470 different ‘practitioner co-authors’ in 45 countries.

Definition of a business model

The book defines a business model as ‘the rationale and infrastructure of how an organization creates, delivers and captures value.’ So, it’s really about being able to think through, articulate, and map what you’re trying to do, why you want to do it, and how you will do it well. This process will help you define your value proposition .

For groups forming co-ops, this blend of creative and practical thinking is essential.

In “The Case for a Socially Oriented Business Model Canvas: The Social Enterprise Model Canvas,” Sergio Sparviero notes, “business models are simplifications of real systems that are used for explaining performance and competitive advantage or for rethinking and redesigning an organization’s strategy in order to benefit from innovations and other opportunities”.

In other words, a business model is a testing grounds and thought experiment, and a tool for educating and communicating with potential shareholders. And a good business model often plays “an important role in coordinating and facilitating social action within the organization and with external stakeholders”.

How the business model canvas fosters innovation

Co-op entrepreneurs are no strangers to innovating on traditional business models. If you’ve chosen the co-op model, there’s a good chance you need to innovate. This could mean scaling your independent business, bringing an important asset to your community, or creating a service no one else will provide. The business model canvas can help you innovate.

Prototyping your business adds perspective

In an interview with Institute Management Development, Osterwalder talks about how entrepreneurs should design their business model, much like architects do for buildings.

“It needs to work like an architect drawing table to put your business model together and experiment,” he says.

In short, the canvas provides an opportunity to prototype a business model. It also provides a way to test theories, map out processes, and understand the business environment before putting a lot of effort into developing the business.

For co-ops, this also provides an opportunity to bring diverse perspectives into the conversation and make the model more robust.

How co-ops can benefit from the business model canvas

Because co-ops are a group effort, they require a great deal of agreement and communication to get off the ground. An exercise like the Business Model Canvas can help align everyone behind the work that needs to be done. You “create a shared language” to cooperate, says Osterwalder .

The canvas exercise also helps support all three pillars of good co-op governance . It helps form a vision everyone can get behind, and helps create a map for making legitimate decisions.

How we fit in

With a solid understanding of your business model and strong governance practices, you can create a board and membership that supports, understands, and promotes your co-op. To get started, try our Business Model Canvas tool or contact us for support . Or take the Introduction to Co-ops course to learn everything you need to know about co-ops and the canvas!

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Weyburn Theatre

“Co-operatives First made the process of establishing our Artisan Co-operative a very clear and easy process. The expanse of available tools and resources provided by Co-operatives First answers many questions and lightens the workload. Greatly appreciate having the connections made with Trista and Kyle, they keep the co-operative moving forward.”

Nehiyawaskiy Indigenous Peoples Art Co-op

“Our experience working with the Co-operatives First team was absolutely fabulous. The staff was accommodating, knowledgeable and patient. It was truly a breath of fresh air to have such a wealth of skill and resources available to a non-profit. They were invaluable to our successful launch!”

Heart Linked Community Services Cooperative

“Working with Co-operatives First was fantastic! We are still new to the cooperative world, and we relied heavily on their advice and expertise when drafting our rules/bylaws, and our memorandum of association. The team has experience with many different cooperative models, so they provided advice on what has and hasn’t worked for other cooperatives. We wouldn’t have been able to incorporate without their help!”

Ananda Cooperative

“We have had a very positive experience with everyone at Co-operatives First. They have helped us in multiple ways. Right from the first step in knowing how to incorporate, how to set our business and offering ideas for us to help steer us in the right direction plus allowing us to really make our own decisions. If our decisions go off track, they have gently guided us back to where we needed to be. The Co-operatives first guys are always eager to answer questions, and give ideas to us that got us off the ground.”

South East Butcher Block

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Steps to Startup

Starting a cooperative presents a unique opportunity for a group of people to meet a shared economic or social need. As democratically governed businesses, cooperatives can be a great way to structure a business that is guided by member values.

As with any new venture, starting a cooperative requires good ideas, expertise, time, energy, and money. It can take six months to two years, sometimes longer, for a new cooperative to go from an initial concept to launch.

The following are basic guidelines for getting started, but each new cooperative is unique. The manner in which the momentum, people, and money come together will vary. However, each of the steps described below is a logical point at which organizers can evaluate a cooperative’s progress and decide whether or not the effort should move forward.

Here are a few questions to ask yourself before getting started.

• What is the need that is not being met? What problem are you solving?
• Who are the members? What would motivate people to join the cooperative?
• Who are the competitors? Who else is already doing this?
• Who are your first customers?
• Who are strategic partners you can align yourselves with?

Made it through the basics? Good for you! Now it’s time to figure out if a new cooperative business is the right choice for you. You’ll find more details on how to get started in the steps below.

For even more info, please visit our Startup Resources Page .

Stage 1: Explore

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Identify the problem and gauge interest

A core group of individuals explores an opportunity or common need for a particular product or service. They identify the benefits that a cooperative approach might offer and reach out to a broader group or community to gauge interest in the idea. This group organizes informational meetings for potential members to further define a common need. It also recruits others who have the skills and expertise required to lead the cooperative development process.

Form a steering committee

If there is enough initial interest in the cooperative idea, it is time to establish a steering committee. The steering committee should be made up of trustworthy individuals who have good business sense, will champion the project, and are capable of putting the interests of the group before their own. Many potential cooperative members will base their support of the cooperative on the credibility of the steering committee members. The steering committee:

• Gathers more information on the cooperative option and potential member support;
• Refines the business idea and its initial mission, purpose, and goals;
• Manages financial matters in a responsible and trustworthy manner;
• Leads decision-making during the cooperative development process.

Stage 2: Assess

Conduct a feasibility study.

The steering committee coordinates a feasibility study to assess the viability of the proposed cooperative venture. This study examines whether there is a market for the new cooperative’s products or services, and whether the co-op can generate enough revenue to cover the risks and costs of operating the business. It should be completed by someone who is knowledgeable about the particular business sector and does not have a vested interest in the study’s outcome. This study is a key step in the development of the cooperative. The group may need to pay for the study by conducting the first phase of a membership drive, or by applying for funding from federal, state, or non-profit agencies.

A feasibility study includes:

• Market analysis;
• Management, equipment, and facility needs;
• Revenue projections;
• Sources of financing;
• Potential membership.

Cooperative Development Grant . Wisconsin Economic Development Corp.

Cooperative Feasibility Study Guide . USDA Service Report 58, 2016.

Feasibility Study Outline . Iowa State University Extension, 2010.

Evaluate feasibility study results

The results of the feasibility study help the steering committee decide whether to continue the cooperative development process. This is a critical decision point during the development process.

Stage 3: Incorporate

File articles and adopt bylaws.

If the feasibility study indicates the concept is viable and the steering committee decides to move forward, the group may decide to legally incorporate as a cooperative. In Wisconsin, the group can choose to incorporate under Chapter 185 or Chapter 193 of the state statutes by filing Articles of Incorporation with the Wisconsin Department of Financial Institutions. The Articles provide the basic organizational information required by state statutes.

The steering committee often acts as the interim board of directors. It may draft the Articles and the initial set of bylaws, which describe how the cooperative is governed. Articles and bylaws should be reviewed by a lawyer familiar with cooperatives. Bylaws must be adopted or amended by the cooperative’s members at the first membership meeting.

Sample Articles of Incorporation . USDA Cooperative Information Report 7, How to Start a Cooperative, 2015.

Guidelines for Cooperative Bylaws.  University of Wisconsin Center for Cooperatives, 2019.

For more, see our Legal & Taxation Resources page.

Open a bank account

Once the cooperative is established, the interim board of directors should open a bank account for cooperative financial transactions. In many cases, a group will incorporate earlier in the process so that the cooperative can receive funds and pay initial expenses.

Stage 4: Plan

Prepare a business plan.

A business plan is an in-depth analysis of and plan for the cooperative business. It is also an important communication tool for answering questions that potential members will have about the proposed cooperative. Banks and other funding sources will want to assess the business plan as part of their financing decisions. The business plan includes:

• Description of the goods or services offered; • Market analysis; • Marketing plan; • Operational plan; • Description of the management and ownership structures; • Sources and uses of start-up funds; • Projected financial data for the first five years of operations.

Elect a board of directors

A membership meeting is held within six months of incorporation to elect the first board of directors and to present and approve the bylaws. The board of directors begins coordinating the business plan implementation and works to secure start-up capital.

The Circle of Responsibilities for Co-op Boards . USDA Cooperative Information Report 61, 2014.

Benefiting from the Board: A Case Study . UW Center for Cooperatives, 2008.

For more resources see our Governance Resources page.

Stage 5: Capitalize

Begin membership drive.

The membership drive will indicate whether there is sufficient member support for the new cooperative. Materials for prospective members should clearly explain the cooperative’s mission, the financial requirements for membership, and the risks and benefits of membership. Some groups launch the membership drive earlier in the development process.

Cooperative Equity and Ownership: An Introduction . UW Center for Cooperatives, 2013.

Secure start-up capital

A cooperative may use both debt and equity to meet its initial capital needs. Cooperatives may also use member loans or preferred stock to raise start-up capital. Lending institutions will evaluate the risks associated with making a loan to the start-up cooperative business by analyzing the financial projections in the business plan and ensuring the co-op has capable staff lined up. Lenders will also look at the amount of member equity invested in the cooperative, since this indicates the level of risk and commitment that members are willing to assume. Members will typically be expected to supply 30-50% of the start-up equity capital. The cooperative will need to borrow the balance from a financial institution. Banks, credit unions, and loan funds that are specifically oriented to cooperatives and understand their unique structure can be important resources.

Stage 6: Launch

The board hires a general manager, who plays a key role in securing the operations site, developing vendor networks, and hiring additional staff. Some groups hire staff earlier to assist with the development process.

Address licensing, regulatory, and insurance requirements

There are often specific licensing or regulatory requirements that must be met before the business can begin operations. Legal, insurance, and risk management issues must also be addressed before launching.

Commit to ongoing training and education

Ongoing member education and board training are vital to establishing a sustainable foundation for successful cooperative operations. Education topics might include the cooperative model, cooperative finance and governance, industry trends, and working together effectively.

Other Startup Resources

You don’t have to do it alone! There are lots of great resources available, as well as co-op development centers all over the country that can help you get started.

Steps for Starting a Cooperative . USDA Powerpoint, 2016.

Cooperative Development Centers by State

The co-operative model business plan

This appendix provides a model business plan outline. Make the plan your own. Your cooperative is unique in many ways so you don’t want the business plan to look just like everyone else’s; you want it to be an expression of your co-operative’s unique structure, products, plans, principles, values, environment and people.

The business plan itself does not need to have all the sections listed in the Table of Contents below, but you should put some effort into every section listed in it to have the co-operative well prepared before it is open for business.

Following the title page, the business plan should, at a minimum, have an executive summary, co-operative overview, market analysis, and plans for marketing, operations, production and finances.

Executive summary 

Write the executive summary after you have finished the rest of the business plan. It’s an overview of the business plan, highlighting the main points and putting them into context. Consider organising the executive summary in the same order as the business plan.

The executive summary is placed at the start of the business plan to entice the reader to read the entire business plan, making it one of the most important sections.

It is not new information; it is a summary of information which is discussed in more depth throughout the business plan.

The executive summary should be able to stand on its own, and succinctly explain in one or two pages the distinctive characteristics of the co-operative and its products and why it will be successful.

It may include:

• the reason(s) the business plan has been written
• an overview of the co-operative and its market opportunities
• a description of the products or services
• a summary of its expected financial performance.

Complete it with conclusions and recommendations and a summary of how you’ve arrived at your conclusions.

Another way of looking at what the executive summary says is: What is the problem? What is the solution? What will be the outcomes?

Introduction 

This section provides background information about the co-operative and could very briefly describe the co-operative type, when it was formed, who formed it and why, its location, mission, vision, values and principles, objectives and strategy to achieve them, industry, products and services, target market, development stage and achievements to date, summary of members and management, and capital raised to date.

The mission statement should say what you do, how you do it, and why you do it.

The vision statement should be somewhat loftier – describing what you want the co-operative to be in the long-term; it should be a “planned wish”.

The objectives state what the co-operative wants to achieve, usually within a certain timeframe, and are guided by the mission and vision. Objectives are business, social and financial objectives. They should be measurable, and there should be both short-term and long-term goals.

Values are statements about why the co-operative is in business, and who it serves. Values consider the social and environmental factors which the co-operative will be mindful of in achieving its objectives.

The introduction may also explain why the business plan is being written, and for whom. If it is written to support an application for finance include the name of the bank or other financier, the amount of funding sought, the term of the loan, the use of the loan, how it will be repaid, and the security the co-operative will provide.

Make it brief; one to two pages should do.

The co-operative 

Co-operative structure

Outline the co-operative’s structure. Remember that many people do not understand the democratic and social principles of co-operatives, so briefly explain how it works, its rules, and how it will support your business and social objectives.

Describe the location, size and capacity of premises and any warehouse facilities. If the premises are leased state the cost of rent and length of the lease; if they have been purchased, state the value of the property. Explain how long the co-operative has been at the premises, if there is a strategic advantage in its location and, if any renovations or extensions are required, what they will cost.

Registrations and licences

List the registrations and licences that the co-operative has. If others are needed, explain what they are and when they will obtained.

Describe the insurance that the co-operative has and will be getting. It could include cover for premises, contents, workers’ compensation, liability, professional indemnity, business interruption, and motor vehicles.

Plant and equipment

Itemise the plant and equipment that the co-operative has and needs. If the business plan supports an application for funds, explain the importance of acquiring the equipment and provide details of quotes for their supply and installation. Consider listing the equipment in two tables: the first table showing the equipment already acquired and its cost and written down value; the second table listing equipment to be acquired, its value and when it is planned to be purchased or leased.

Products and services

In simple terms, describe the features of the products and services the co-operative currently provides, and those to be developed in the future. You may like to include photographs. Explain how they are different to others available in the marketplace, and why customers will buy products or services from your co-operative instead of from a competitor.

Describe the key components or raw materials used in making products, where they come from, and whether there are any restrictions on supply or agreements with suppliers. If there are likely to be price fluctuations, you might explain how they will be dealt with. You may wish to explain if there is a backup supplier available.

If it’s a new product under development, explain the progress made in research, product design and development, what tests are required and have been done, and any regulations applicable or licences or approvals that are needed. List any intellectual property protection sought to avoid duplication by competitors. Provide a timetable.

If there has been product testing in the marketplace, explain the results. Describe plans to upgrade the product or service or increase the range on offer. Describe quality assurance controls to be instigated.

If the co-operative provides a service, explain what it is, why it is needed, and how it is or will be delivered, monitored and improved.

If you have a product inventory, list the items in a table, or include an inventory list in the appendices.

You may wish to include here how you are going to minimise shrinkage of inventory due to theft, damage, loss or accounting errors.

Current performance

If the co-operative has already been trading, include a short summary of the co-operative’s turnover, gross profit and net profit for the current year and last year. More detailed information will be put into the financial section of the business plan. If the co-operative hasn’t begun trading yet, use the projected financial figures.

Members and directors

If the business plan is being written to assist you to ask for finance, use this section to show that the people who own and run the co-operative are competent and qualified. Give an overview of the number of members, active membership provisions, who the directors are, and the offices they hold.

Include a summary of their skills, qualifications, experience and industry knowledge. Consider including résumés in the appendices.

Key personnel

If you plan to engage employees or already have staff, list the positions, names (if already employed) and skills of employees, and whether their employment is full-time, part-time or casual. Résumés for managerial positions could be included in the appendices. If your cooperative is fairly large, draw an organisational chart which shows who reports to whom, and the positions they hold, and include it in the appendices.

Co-operative advisors

Include the business names and addresses of professional advisers who have helped to establish and grow the co-operative. These might be bankers, solicitors, financial advisors or planners, insurance agents, accountants, chambers of commerce, another co-operative or a co-operative peak body. This section shows that your co-operative is supported by a professional  team.

Risk management

List the risks, in order of likelihood that they could occur, that the co-operative faces. State the impact the risk could have, how likely it is to occur, and what action you will take to prevent or minimise the risk to the co-operative. Key risks may include property damage, theft, electrical outages, pollution, legal liability, injury, loss of data, shifts in the economy, loss of customers, loss of suppliers, security, theft of copyright or inability to raise capital.

Operational plan

A new co-operative should explain how the co-operative will be run: the daily routines, people and functions that will make the co-operative run smoothly and successfully. Keep in mind the democratic nature of your co-operative and its social purpose; make it the focus of your actions. Directors and managers should use the operational plan to lead and inspire members and staff.

Break your operational plan down into actionable steps so it will easier to implement. Identify what each task is, who will do it, when it will be done by, and how you’ll know it has been done. Attention to detail will make the co-operative’s operations run more efficiently.

The operational plan might include ways in which you intend to devise and implement operating, accounting and management systems required for the first year of activities. Plan for staff selection and recruitment, duties and salary policies, performance monitoring, training, health and safety policies, technologies, record-keeping, banking, taxation, accounts payable and receivable, meeting legal obligations, finding suitable premises and office equipment, use of professionals, service to customers, orders and delivery management, promoting innovation, further research and development, meeting schedules, developing a co-operative culture, appropriate management style, working with members and directors, conflict resolution, compliance with regulations and inspections, and alliances with other co-operatives.

Existing co-operatives will need to consider many of the same issues, but have the advantage of having procedures already in place. They should develop an operational plan to improve the day-to-day operations of the co-operative, reduce overheads, plan for growth, alleviate risk and increase efficiency.

Production plan 

The production plan will describe how the co-operative will manufacture, procure products or provide services, and provide the final product or service to customers.

It will describe:

• the complexity of the manufacturing
• the equipment and tools required
• the cost of raw materials and labour per unit
• the cost to produce a product or deliver a service
• the number of hours of production daily or weekly
• the number of units to be produced or the number of services to be delivered
• average selling price
• managing inventory levels
• forecast number of days stock is to be held
• cost control
• manufacturing staff requirements
• source and delivery partners and contract terms
• the time taken to produce the required stock levels
• environmental plans
• disposal of waste.

Quality assurance is crucial, whether the co-operative is providing a product or service. The co-operative relies on the loyalty of members and/or customers for repeat orders, so it needs to provide value for money and consistently high quality products or services. A strong quality assurance system will consider employee motivation and skills, standards and testing, feedback from customers, and minimising waste and product returns.

The market 

This is an important section of the business plan, as it demonstrates that you have done your homework and it is likely that your product or service will be accepted by customers. There’s not much point in having a great product if you don’t have a market.

Much research is involved: you’ll need to understand who your customers will be, what will make them spend their money on your products or services, who your competitors are, what environmental factors could affect you, and how you are going to sell and promote your product or service. There are many places to go for information – try the Australian Bureau of Statistics, government departments, councils, Regional Development Australia, trade and professional associations, chambers of commerce and consumer organisations.

Find which ANZSIC code is used for your business. ANZSIC is used by the government to produce and analyse industry statistics. ANZSIC codes for all industries are found at www.abs.gov.au .

An industry sector contains a range of other businesses which supply similar services or products. Provide an overview of the industry sector the co-operative is in, such as the size, growth, key clients and markets, the largest providers, and demand and supply trends that affect the industry now, or may in the future. Describe any other relevant factors that drive the industry, such as innovation, regulations, seasons, financial and technical issues, distribution and supply and whether the industry is new or mature.

Provide a summary of where the co-operative is positioned within that industry, and its vulnerability to competition and trends.

The environment

Describe important trends and issues that could affect your co-operative’s operations and identify how you plan to deal with them.

Issues may include changes of government, international relations and trade, employment, environment and competition regulations, taxation legislation, new policies and laws, consumer protection, and industrial relations.

Issues may include interest rates, government spending, consumer confidence, unemployment, exchange rates, inflation, national and state economic growth, global economic outlook, materials availability, import substitution and skills shortages.

Issues may include demographics, education, standards of living, multiculturalism, housing availability, fashion, health awareness and income distribution.

Environmental

Issues may include environmental awareness, waste, pollution, energy, climate change and water.

Technological

Issues may include efficiencies, obsolescence, NBN, costs, savings, research, innovation and social networks.

Market research

It’s crucial to understand the marketplace and your customers, whether they are likely to buy the co-operative’s products or services, and possible ways to motivate them. There are two types of research you can do that will help with this: primary research, done by observing competitors, meeting with potential customers, or by survey; and secondary research, which is gathered from existing data.

What you will research will depend on what your products and services are, who your customers are, where your market is, and the level of competition in the marketplace.

Your market research might include:

• customer profiles and characteristics – age groups, gender, occupation, income, location, buying habits
• customer preferences, needs and expectations
• target markets
• the customer fit, and demand for products and services
• your fit, barriers to entry and influence on the market
• product specifications, acceptance and new opportunities
• product pricing and sales forecasts
• market size (units and value)
• market growth and trends
• market segmentation and definition
• competitor analysis
• advertising and promotional opportunities
• seasonal variations
• methods of distribution.

Describe the research you have done, and what it has revealed.

Competitors

Do not underestimate your competition. You need to understand and describe who your competitors are and the effects they will have on the co-operative’s business. Provide details of their market share, resources, products and target market, strategies, strengths and weaknesses.

Explain where the co-operative fits within the industry, what level of market share you expect, any barriers to entry and how you will address them.

Also describe how the competitors are likely to react at your co-operative’s entry into the market and the co-operative’s response strategy.

Competitive advantage

Describe what is different about your products or services compared to those of competitors. Explain why customers are likely to buy enough of your products or services to make the co-operative sustainable.

• Do you have a different target market?
• Is there an unmet need in the target market you can fulfil?
• Do you offer something different or new?
• Does your product or service have superior quality or features?
• Will the co-operative advantage work for you?
• If your product or service is unique, describe difficulties competitors will have in copying it, giving a lead time from product launch to when a competitor can duplicate your product.

List the co-operative’s internal strengths and weaknesses.

Then list the external factors that could affect the co-operative’s activities – the opportunities (e.g. market trends) and threats (e.g. competitors, economic uncertainty).

Describe how you can capitalise on the strengths and opportunities, and reduce the effect of weaknesses and threats.

Target markets

Describe the target markets for your product or service. Who are your customers? If you already know who they are, list the major clients if they agree to this information being made available to external parties. If you don’t have major clients, or there are potentially many of them, you should define the markets you will be selling to.

How have you identified your target markets? What are the characteristics of the target markets? Are your customers a certain age or gender, do they live in a particular location, have a certain type of job, ethnicity or income level? Are they members of the co-operative? What are their needs and preferences? How big is your target market? How often will they buy from you? Why and how will they buy your product or service? Are they end-users?

Consider if there are different segments to your target market. For example, would both students and professionals buy your products? Each segment may have different needs, and may be willing to pay different prices. If you understand the needs of each segment, you can adapt your marketing mix to provide what each segment wants.

Product pricing and terms

In determining the prices of your products or services, consider the costs to produce, or to deliver services, your customers’ sensitivity to the price and to price changes, and what the price reveals about the product’s value or quality. Will you offer quantity discounts, or discounts for repeat sales? Will co-operative members receive a discount or rebate?

Describe the expected payment terms for customers, e.g. direct customers pay cash while distributors and members pay within 30 days from invoice date.

Product sales, margins and distribution

If your co-operative is new, estimate the number of products or services to be sold in the first year, and consider using a table to show your estimates. If the co-operative is already established, use both past and projected performance levels. You may wish to break the table down into weeks or months. The table can form the basis of sales volume records and pricing over time, and identify changes to help you to plan future sales targets and purchases of raw materials.

Describe how your products will be distributed – whether through direct sales, online marketing, direct mail, agents, wholesalers, representatives, retailers or consignments. Describe commissions or other fees involved.

Estimate the cost of other expenses such as shipping, warranties, contracts and liabilities.

Strategic alliances

List strategic partnerships the co-operative has, or plans to form, with other co-operatives or businesses.

These may be to work together in major ventures, or on market access, supplies or other resources. Provide information about the arrangements.

List key suppliers, and describe their history and reliability, location, what and how much they can supply, credit policy and delivery details, and the cost and availability of materials.

Marketing plan 

Explain your marketing objectives – what you aim to achieve and what you will do to achieve them. Ensure they can be measured and evaluated. An example might be “to obtain 20% of market share by the end of the first year”, or “to ensure 50% of our target market recognise our brand, and 10% buy our products”. Then determine what marketing activities will help you achieve your aim.

Determine your marketing strategies and activities for each month of the first year to create awareness and sales. This is your marketing mix, and relates to product, place, price, promotion, people and process.

Product strategy : consider the products’ qualities, consistency, features, adaptability, packaging and design, how the customers will perceive the products’ features, and how you will market them.

Place strategy : consider distribution channels, location of retail outlets, the geographic area your products will be available in.

Price strategy : consider the selling price to various customers and markets, including discounts for quantity and early payment.

Promotion strategy : consider what advertising, selling, sales promotion, trade shows, website, media and public relations activities you will undertake to differentiate your product and make consumers aware of your product or service.

People strategy : consider who will sell the product and delivery it. People may include staff, strategic partners and agents.

Process strategy : this is the strategy where you plan, target, cost, develop, implement, document and review the systems to attain the other aspects of the marketing plan. You’ll plan to have the right product, in the right place, at the right price, in the right quantity, at the right time for the right customers.

The finances 

Often the last part in the business plan, the finance section is important as it demonstrates the likely financial viability of the co-operative, and is vital information for anyone considering investing in the co-operative.

It shows what financial resources are needed to set up and operate the co-operative, forecasts of the co-operative’s performance based on expected sales levels, and it details the timing and the amount of investment needed from external sources.

Commencement capital – new co-operatives

List the amount of capital that has been raised and will be raised from members, and funding confirmed from other sources.

List the costs to start the co-operative (below) in a table, and show the month when the costs are expected to be paid.

• Set up the co-operative: these costs might include accounting and legal fees, registration of the co-operative and domain name, website, insurances and licences.
• Set up the premises: these costs might include a bond and advance rent, fit-out, electricity connection, telecommunications connections and stationery.
• Purchase plant and equipment: these costs might include machinery, tools, office furniture, vehicles, telecommunications, computers and software.
• Start of operations: these costs might include advertising, raw materials and supplies, wages, interest – and working capital to tide the co-operative over until it trades sustainably.

Subtract the set-up costs from the confirmed capital raised; the balance is the amount of borrowings you will require.

Financial objectives

List the co-operative’s financial objectives and how long you expect to take to achieve them. These may be profit targets, investment levels, returns to members and debt repayment.

Assumptions

Explain the key assumptions made in developing your financial forecasts:

• sales and purchases forecasts
• the time it will take to collect from debtors
• the time it will take to pay creditors
• interest rates
• time between manufacture and sale
• timing of member contributions
• timing of external capital injections
• increasing membership.

If the co-operative has already been trading, describe its financial history, including equity, debt and profit levels.

Include at least four key financial ratios:

• Debt equity ratio = total liabilities/members’ equity
• Return on investment = % of interest over total loans received, and % dividend over members’ capital injected
• Break-even point = the sales volume level where revenues and expenses are equal and provide no profit or loss. This will change each year with changes in costs, income, and interest levels.
• Working capital = current assets – current liabilities

Monthly cash flow forecasts

The cash flow forecast demonstrates how and when cash comes into and goes out of the co-operative. Hopefully it also shows that income from sales will pay for bank loan repayments and other expenses. It will show you when you need an injection of cash to cover monthly bills, and when you need to conserve cash to pay for upcoming bills.

For the first year of trading, present monthly cash flow forecasts. After the first year, show yearly forecasts for at least two years.

Monthly income and expenditure forecasts

Also called profit and loss forecasts, and forecasts of financial performance, income and expenditure forecasts show the co-operative’s projected income less expenditure, resulting in a profit (or loss) over a specific period of time. For the first year of trading, provide monthly or quarterly forecasts, and annually for the following two years.

Just a few quick tips for the financially challenged – income is usually from sales, and expenditure is usually the costs to run the co-operative and interest payments. Loans (liabilities), purchased equipment and inventory (assets), capital injections from members (equity) are all items for the balance sheet.

When you receive an invoice it is an expense, even if you haven’t paid it yet; so it is shown in the month the expense was incurred. Show all items as GST exclusive (i.e. without GST).

Balance sheet forecasts

The balance sheet, also known as the statement of financial position, shows the co-operative’s net worth at a particular point in time – usually the last day of the financial year. Assets are usually objects and cash the business owns, liabilities are usually debts owed, and equity is the capital contribution and accrued profits. Assets minus liabilities equals equity.

Provide balance sheet forecasts for three years.

Financial plan

Describe your plans for the co-operative’s financial viability. What is the total investment required for start-up? What are your short and medium-term investment plans? Where will funds come from? Have they been confirmed? How much comes from each source, and what conditions do funds come under (e.g. interest rates, repayment terms)? What security is offered?

When is the co-operative expected to make a profit? What level of sales is required to make a profit? When will members see a return? How much are profits expected to grow each year? How will costs be kept down? If non-distributing, will you retain surpluses, and where do you plan to donate excess surpluses?

Do you have an exit strategy?

A note on financial management

This note on financial management is not meant for inclusion in the business plan, but nevertheless is very important. (A summary of the financial management systems used could be included in the financial plan.)

Members (and investors) need to know how the co-operative is performing and need to receive regular accurate reports. Systems must correctly identify, measure and communicate financial information.

You need to understand and abide by accounting principles.

Complete, accurate, and up-to-date financial records must be kept. These may be handwritten, or on computer spreadsheets, but we recommend that unless the co-operative is very small, you should use financial software. Such software doesn’t replace an accountant, but usually knows what to debit and credit, and has a useful help function.

Develop strong systems for handling cash. Provide numbered and dated receipts for money received. Provide numbered and dated invoices (tax invoices if the co-operative is GST registered) for purchases and to others who owe you money.

Every month, reconcile your expenses paid and income received with the bank statement. Produce a balance sheet and profit and loss statement to help you keep an eye on finances and to allow you to plan and control the co-operative. Watch your creditor and debtor levels; ensure you collect money owing and pay expenses when due.

The strategic plan

A strategic plan is usually a long-term plan for the next three to five years. It explains the goals and objectives to be reached, and the path to achieve them. It’s a bit like a GPS for a very long journey, if you zoom out and ignore the minor roads.

Focus on a small number of key priorities. Too many priorities will mean you lose focus on the major objectives.

Make the priorities easy to translate into action plans, and have clear timelines to achieve outcomes.

Information that might distract from the business plan’s flow should be included as appendices. Provide a summary of the information within the business plan, and more detail in the appendices. It’s also a good place to include information that is not part of the business plan. Start a new page for each appendix.

Appendices might include the following:

• Disclosure statement.
• Co-operative rules.
• Past three years’ financial statements.
• Directors’ and key staff members’ résumés.
• Pictures of products, premises or location.
• Forecasts of purchases and payments to creditors.
• Forecasts of sales and debtor collections.
• Letters of support.
• Promotional materials.

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4.2 Create your business plan

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Are you ready to write your co-op's business plan? We provide advice on the best approach, links to a template plan, and a brief overview of each section you might need to include.

It's worth understanding that all business plans are different – like all  businesses  are different. 

You can use a template as a guide, but don't feel wedded to it. Make it work for your needs. 

Writing your business plan

Feasibility studies determine whether to go ahead with the business or with another idea. Business plans are designed after the decision to go ahead has already been made and provide a roadmap for this work.  

Make sure you have  completed a feasibility study before you start on your business plan. 

How do I start?

• Getting past a blank piece of paper is the most difficult and important part of the whole process.  It does not matter how poor your first draft is, just start writing! You can refine it later
• Get advice and keep asking questions. You do not have to take on every piece of advice. But if someone you know asks a question, it's worth thinking about how to answer it. They may think of something you haven't considered
• Every time you find something worth putting in the business plan, add it in

How much detail?

• Business plans should be meaningful documents and only include relevant information. Seventy page business plans may look impressive but nobody will actually read it, so it becomes no use at all
• For each part of the business plan, create a resource folder which contains all the information that backs up your plan. This might be market research, quotes, work flow diagrams, etc. You can refer to these when you need them, but they don't need to be in the main document

Financial projections

Financial projections are a key part of your business plan. They help your reader understand how you have calculated the investment your business needs, how you're sourcing this finance and your projected income and expenditure

What do I need to include?

Projections for three years are usually sufficient for a start up business plan. You will need:

• Financial projections – you can use these templates
• Assumptions – what evidence do you have that your projections are accurate?
• Scenarios and contingency plans – what will you do if things are worse (or better) then you expected?

What investment do you need?

As part of the business planning process you should have carried out a feasibility study . The investment requirement analysis that you did as part of your feasibility study will inform what investment is needed. 

If you haven't done this yet, you will need go back and do this before you can complete your financial projections.  Go back to feasibility study .

Ready to write your business plan?

Download a template and jump straight in – try this one from gov.uk .

Financial projection templates

Download and complete this financial projections template, which acts as the second 'half' of your business plan.

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How to Adopt a Cooperative Business Model

• | September 9, 2020

Cooperative businesses can contribute to a more just, resilient economy. Here’s how companies are adopting cooperative business models.

Capitalism built around investor-owned companies is struggling to meet society’s needs. Nathan Schneider (University of Colorado Boulder) argues that cooperatives could do better.

Starting or running a business? A cooperative model might help you do it better.

While our economy keeps getting more efficient and generating more value, most people are getting a smaller and smaller portion of it. The investor-owned companies that dominate our economy are geared to maximizing shareholder value, more than pleasing customers, creating jobs, or benefitting society.

Cooperatives are a different way of doing business. They have been around since the 19th century, but many people aren’t familiar with them. They’re likely all around you, blending in with for-profit enterprises but serving a very different purpose.

In this article, I’ll describe what makes a cooperative and how you can build the principles into your enterprise. I’ll describe advantages and disadvantages and how cooperatives are being retooled for the modern era. These ideas are adapted from my 2018 book, Everything for Everyone: The Radical Tradition that Is Shaping the Next Economy .

What makes an enterprise cooperative

Cooperatives are based on the idea that those who use an enterprise — the members — should also own and govern it. Cooperative members decide to produce, how to do it, and what to do with the profits. The goal is to make businesses truly accountable to those they claim to serve.

A co-op’s members might be individuals, or businesses, or other co-ops. Cooperatives of any substantial size hire staff to manage the day-to-day, but for big decisions or board elections, the rule is one member, one vote.

As co-owners, members receive dividends from the enterprise’s profits, proportional to how much they have spent. Members can also choose to reinvest dividends to develop the cooperative.

The International Cooperative Alliance, an international non-profit, identifies seven principles of cooperatives. In addition to member control, these principles also stress voluntary and open membership – no discrimination – and concern for community. Cooperatives must aid not only their members but the broader society.

7 Principles of a Cooperative Enterprise, from the International Cooperative Alliance (design by Abby Litchfield)

Cooperatives aren’t all or nothing.

Businesses can also take partial inspiration from the co-op model. For example, Employee Stock Ownership Plans (ESOPs) give employees an ownership stake in the company. Trusts are another strategy; they can hold some or all of a company’s stock on behalf of certain beneficiaries, such as its workers, or in service of a social purpose. 

Many emerging business models draw on the co-op idea; while they aren’t formal co-ops per se, they can still gain some of the benefits. In my recent work on the idea of an “ Exit to Community ” for startups, we’ve been exploring a wide range of models for shared ownership.

Cooperatives in practice

Globally, commonwealths are a major market force. The largest cooperatives generate about $2.2 trillion in turnover and employ about 10 percent of the world’s employed population. For example:

In Canada, the vast credit-union federation Desjardins is a cooperative bank.

New Zealand has the world’s largest cooperative economy as a percentage of GDP, thanks mostly to hulking dairy co-ops .

Smart—originally, Société Mutuelle pour Artistes —organizes 80,000 workers in 9 European countries to provide employment support services.

When Argentina’s economy collapsed in 2001, workers took over factories that owners tried to close and started running them for themselves.

The case for a cooperative business model

Cooperatives have advantages over investor-owned or purely for-profit companies. For example:

Cooperatives are innovative, often identifying a missing market . They’re a ground-up approach; traditionally, they have evolved when people have to figure out how to do what no one will do for them.

Cooperatives can have lower costs. Volunteerism and sweat equity reduce start-up costs , and co-ownership can mean lower transaction and contracting costs. When people trust each other as co-owners, they can cut fair deals more easily.

Cooperatives have greater trust and loyalty from customers. Customers see cooperatives as providing higher quality products and more worker and community benefits.

Cooperatives are more resilient. They have a lower chance of failure , especially after the startup phase, and greater resilience in downturns (likely due to shared sacrifice and greater risk aversion). 

Today, as digital firms dominate the economy, the democracy of cooperatives has even more appeal. It can provide safeguards around data privacy and labour conditions , both under threat.

Limitations of cooperatives

Cooperatives have disadvantages as well. Raising capital is a challenge in an economy designed for investor ownership. Lenders and investors expect businesses to be owned by a small group of founders, not a community of members; we need policies that can change that.

Cooperatives can become stuck in their ways. Investor-owned businesses attract investor-owners by promising to exceed expectations; co-ops tend to attract members by meeting known, day-to-day needs. We need to ensure that the co-ops have built-in incentives not just to meet member needs but to help prepare members for uncertain futures.

A new generation revives cooperatives

Over the years, many large, established cooperatives – like credit unions and mutual insurance giants — have lost the kind of member involvement that they had at their founding. They have low member turnout in board elections, for example. They’ve also often become conservative and hesitant to adopt new ideas. Some organizations, like We Own It , are organizing co-op members to re-activate their democracy.

Newer cooperatives often have different goals than their predecessors. They want go beyond serving their members to do good in the broader world. They can adopt complex, multi-stakeholder ownership structures to address complex challenges; many new co-ops, for instance, have separate member classes for workers, users, founders, or outside investors. Co-ops increasingly view themselves as social entrepreneurs and secure B Corp certifications, based on metrics of social impact.

Modern cooperatives

Two cases show the more modern cooperative approach.

Brianna Wettlaufer, an executive at image provider iStock, was frustrated that the imperatives coming from the company’s investor-owners required her to keep payments to independent artists. She left iStock and founded Stocksy United . It’s an artist-owned cooperative, where 50%-75% of all licenses go directly into contributors’ pockets. Stocksy presents its value proposition: “The sense of community and ownership felt by our members drives a greater level of passion into their work, resulting in inspired imagery of the highest quality.”

Namaste Solar is a worker co-op solar utility company based in Colorado. By combining and connecting different co-op models, the founders of Namaste have achieved both a successful local business and national-scale impact on their market. Namaste organizers created Amicus Solar, a purchasing co-op that allows other small solar utilities across North America to buy equipment together, dramatically lowering costs. Namaste has also spun off the Clean Energy Federal Credit Union to assist with financing.

Be part of cooperative change

Cooperatives provide an imaginative, exciting, possible future. In my Media Enterprise Design Lab at the University of Colorado, we explore some of the ways that cooperatives are evolving. Check out our work – and share your ideas for an economy that better addresses society’s needs.

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Cooperative Business Planning

This resource includes several templates for cooperative business plans from actual housing cooperatives in North America. Other references provided are a blueprint for the development process, of which the business plan is a part, and a cooperative business plan presentation given at the 2009 NASCO Institute.

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How to Set Up a Cooperative Business

Last Updated: January 18, 2023 References

This article was written by Jennifer Mueller, JD . Jennifer Mueller is an in-house legal expert at wikiHow. Jennifer reviews, fact-checks, and evaluates wikiHow's legal content to ensure thoroughness and accuracy. She received her JD from Indiana University Maurer School of Law in 2006. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been viewed 26,669 times.

Cooperative businesses are voluntary organizations composed of people united towards a common goal. These members participate and share in the traditional business functions such as training and providing services. In exchange for their participation, they all receive a share of the business's profits. Cooperative businesses have become increasingly popular in the United States. Setting up a cooperative business is essentially similar to setting up any other kind of business, although a cooperative typically requires more planning at the outset for it to be successful. [1] X Trustworthy Source U.S. Small Business Administration U.S. government agency focused on supporting small businesses Go to source [2] X Research source

Holding Exploratory Meetings

• The people you choose to join this "inner circle" should be as passionate about the goals of the project as you are, and each bring unique skills that can help move the cooperative forward.
• Look for friends, neighbors, or colleagues who have experience in the field in which you want the cooperative to operate. You also want people who have other skills or expertise you may lack.
• For example, you may want to bring in an attorney and an accountant so they can help with the legal and financial issues that will arise.
• At this time, you also should encourage these people to recommend others who they think might be interested in joining in on the project in its planning stages.

• At its core, cooperatives respond to some need in your community, or exploit an opportunity that is available in your area. For example, you might want to start a co-op garden to provide fresh produce to people living in an inner-city community.
• If you're having trouble finding the need that your cooperative could address, consider connecting with a cooperative development program in your area.
• Many nonprofit organizations and universities have programs or departments that are dedicated to cooperative development.

• If you've decided to start a co-op garden, for example, you might point out the lack of fresh produce in grocery and convenience stores in the immediate area.
• The garden also would have important educational and environmental benefits for the people in the community, particularly children.
• It may be a good idea to bring in an advisor or cooperative expert to talk during your initial meeting and answer questions anyone might have.
• You'll also want to discuss the basics of how the cooperative will be organized, what financial contribution (if any) will be expected, and create a general timeline to get the cooperative off the ground.
• Keep in mind that it can take up to a year to get a cooperative up and running. One of the most important aspects of cooperative development is strong, well-researched plans. You also want to create a dynamic organization full of passionate, committed people.

• If at all possible, try to have at least one person on your steering committee who has previous experience developing or operating a cooperative. Their knowledge will be invaluable.
• If you've already connected with a cooperative development program near you, they may be able to recommend someone who is willing to serve in this capacity.
• You also want someone with general knowledge and experience in business start-ups and development, as well as an attorney or someone who has a broad understanding of business and corporate law.
• Keep in mind that the members of your steering committee probably will end up being the cooperative's first board of directors. Make sure those chosen are passionate and committed to your cause.

• You can plan on sending periodic emails or other correspondence, but these are no substitute for everyone meeting in person on a regular basis.
• During the planning stages, it's important to ensure nobody feels they are left out of the loop. If anyone in your initial group loses interest or becomes alienated from the process, the co-op may fail.
• Getting everybody together also enhances the democratic nature of co-ops and allows you to field ideas from diverse sources that may not otherwise be considered.

Building a Business Plan

• The steering committee typically is in charge of conducting this feasibility analysis. Depending on the background and expertise of the committee members, they may want to bring a professional business analyst on board.
• Cooperative development programs run through a university or nonprofit organization also can provide assistance and resources necessary to conduct a feasibility analysis.
• The point of these reports is to determine the needs of potential members, the anticipated business volume, and where the cooperative's goods or services would fit into the local market.
• The feasibility analysis also should evaluate possible locations for the cooperative, and methods for delivering the co-op's products or services to its members.

• Primarily, you should use this section to describe the community need you have identified, and how the cooperative would address that need.
• Describe the activities of the cooperative specifically, as well as its business objectives and how the two tie together.
• For example, if you're creating an agricultural cooperative, you would go into detail about the types of crops you planned to grow, the people who would help at various stages of production, and how the crops eventually would be divided among the members.
• You also might go into detail about whether the crops would be available to the public, and the prices you'd charge to the general public versus members of the cooperative.

• In this section, you also should identify anyone who will play a significant role in the day-to-day operations of the co-op, including managers, directors, or foremen who will oversee production or the delivery of services.
• If you have anyone selected – either as a member of the steering committee or otherwise – who will provide legal or accounting services to the co-op, they should be listed separately.
• Provide background information about each of the people listed that is relevant to their position in the co-op leadership.

• Much of your content here will be based on the results of the feasibility analysis the steering committee conducted.
• However, you also should plan on attaching the results of any feasibility or marketing studies you've completed to the business plan as well, making them a part of the overall package.
• Provide information on how you plan to position your products or services in the marketplace, as well as any member recruiting strategies or marketing plans that have been devised.

• In this portion of the business plan, you will detail any manufacturing or service delivery plans you already have in place.
• If these plans are still in development, explain what stage those plans are at and when you anticipate moving to the next stage.
• If any equipment or land must be purchased to move your development forward, explain that as well and then include those costs in your section on funding.
• Your operations section also should include any information about staff or training you plan to provide. If you're using resources from a cooperative development project nearby, list the name of the cooperative development project and the resources they're providing.

• If any of the initial members, or members of the steering committee, will be investing any start-up capital, this should be listed in your funding section.
• If you have any fundraising plans, include an outline of those as well. For example, you may have decided to use an online crowdfunding site to raise money for the co-op.
• You also may have evaluated loans from banks and other lending institutions, or grants from nonprofit organizations or government agencies, to meet your funding needs.
• If you've decided to meet your funding needs by selling stock in your cooperative, explain your plan and how you anticipate setting up the offer. You'll also need to describe any legal issues involved, such as securities regulations that might apply to your offer.

• These projections typically will come from the feasibility analysis the steering committee conducted.
• It's important to keep your projections conservative, especially in your first years of operation. Keep in mind that most cooperatives do not make a substantial profit in their first years.
• Your projections also will depend on the type of co-op you're trying to set up. For example, if you want to set up a co-op garden in an inner-city neighborhood, substantial profit may be secondary to other community benefits such as education and investment in the community and its people.

Incorporating Your Cooperative

• The secretary of state typically will have a business name database. You also may be able to search this database from the secretary of state's website.
• Check your state's regulations regarding what words must be included in your name. If you're incorporating, the name must be followed by "Inc."
• Your state also may require you to include the word "cooperative" in your business's name. Even if it isn't required, it makes good business sense to include it.
• Keep in mind that your name must not only be unique, but also not similar to the name of any other business in your state.

• Keep in mind that corporate law can be fairly complex, and the procedures differ from state to state.
• If you already have an attorney on your steering committee, they can complete the paperwork the co-op will need.
• However, if you need to hire someone, try to interview two or three attorneys. Make sure the attorney you choose has the approval of the entire steering committee.

• If you've decided not to hire an attorney and don't have one working with the co-op, you may be able to find a form or template online that you can use to draft the articles of incorporation.
• Since state laws differ, make sure any form or template you use is approved for use in your state.
• Generally, the articles will establish the name, location, and purpose of your cooperative and its date of incorporation.
• It also will list and identify the roles of the incorporators – typically the members of your steering committee.

• Keep in mind that while bylaws are not required by law, if you do have them they must comply with the guidelines established in your state's corporate law.
• This document essentially describes the rules by which your cooperative will run. This includes membership duties and requirements, responsibilities of various board members or other management roles, and operating procedures.
• You also may include rules related specifically to board operations, including when various reports are due, how a board member can be removed, and how issues can be put to a vote.
• The steering committee will need to meet to approve the bylaws and vote on the corporation's first board of directors. Typically these individuals are drawn from the steering committee itself.

• The specific process for doing this varies among states. Typically you must file the articles of incorporation with the secretary of state and fill out state registration forms containing basic information about your business.
• You also must choose an agent for service of process, who will be listed on these registration forms. Most corporations list their attorney as their agent for service of process.
• When you file the articles of incorporation and other forms, you'll have to pay registration fees. These fees vary greatly among states, and may be anywhere from several hundred to a few thousand dollars.

Getting Your Cooperative Up and Running

• You may technically need to get an EIN before you register with the state as a corporation, if the state expects you to include this number on your incorporation documents.
• You can get an EIN instantly after answering a few questions on the IRS's website. The IRS never charges a fee for this service.
• The online service is only available Monday through Friday from 7 a.m. to 10 p.m. Eastern time.
• Once you complete the online form, the online service will instantly generate your cooperative's EIN. You'll also receive confirmation through the mail.

• The bank accounts should be in the name of the cooperative, using the cooperative's EIN.
• If you plan to have employees, you probably will need a separate payroll account in addition to an operating account. Otherwise, you typically only need a single operating account.
• Decide who will have access to which accounts, because they will have to complete signature cards to have on file at the bank.

• For example, if you're starting an agricultural co-op, you'll need a federal agricultural permit, in addition to any state or local licenses or permits – which will vary depending on the type of operation you have and the level of production involved.
• You also may need to get health and safety inspections, particularly if you plan on serving food for consumption on site.
• Various manufacturing, production, and retail environments also may require federal inspections for worker health and safety.
• If you're not sure what state permits or licenses you might need, you can find out by visiting the website of the federal Small Business Administration (SBA).
• There you will find a page with links to each state. Clicking the name of your state will bring up a list of all the licenses and permits required.

• You'll want to work with your steering committee to determine the criteria for membership. For example, many cooperatives require members to live in the same county as the one in which the cooperative is located.
• Other cooperatives require members to live within a certain mile radius of the cooperative's location.
• You also may require cooperative members to work at the co-op a certain number of hours a week or month, or to pay a certain amount of dues each month in lieu of working.
• On the application, you'll need to include space for whatever information the cooperative needs about each member, including name, place of residence, and contact information.

• You can create social media accounts for the cooperative free of charge – although typically you'll have to pay for advertisements or to promote specific posts.
• Encourage everyone involved in building the cooperative to "friend" or "follow" the cooperative's social media accounts, and to ask their friends to do so as well.
• Use these accounts not only to share information about the cooperative, but also to provide informative content based on the product or service your cooperative is providing.
• If you're not well-versed in social media, consider talking to a marketing or business professor at a nearby university. You may be able to get a student to work as an intern for the cooperative and create social media posts.

• If you've found a cooperative development program near you, this is an opportunity to put their resources to use.
• Most of these programs have extensive staff training programs available that you can adapt for your own employees.
• They also typically have staff who will come to your co-op and give your new employees an introduction to the world of working at a co-op.

Expert Q&A

You might also like.

• ↑ https://www.sba.gov/starting-business/choose-your-business-structure/cooperative
• ↑ https://www.rd.usda.gov/files/CIR45-14.pdf
• ↑ http://www.icos.ie/wp-content/uploads/2012/03/ICOS_New-Co-op-Business-Plan-Template.pdf
• ↑ https://www.co-oplaw.org/knowledge-base/financing/
• ↑ https://www.sba.gov/starting-business/choose-register-your-business/register-your-business-name
• ↑ http://msue.anr.msu.edu/news/starting_a_cooperative_phase_2_developing_a_business_plan
• ↑ https://www.sba.gov/starting-business/choose-register-your-business/register-state-agencies
• ↑ https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online

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What is a co-op, what is a co-op.

Who owns a business determines the type of entity it is. When an individual owns and operates a company, it’s often a sole proprietorship. When two or more people own a company, it’s often a partnership. A company can incorporate, forming a corporation that is owned by fewer than 100 people (an S-corp) or hundreds or even thousands of people (a C-corp).

When the people who use the products and services a company has to offer own and operate the company, it’s known as a cooperative. Aside from the ownership structure, there are a few other distinct features that set cooperatives apart from other types of business.

What Is a Cooperative?

How does a cooperative work, co-op ownership and control, 7 cooperative principles, what types of co-ops are there, what is the purpose of a co-op, why co-ops matter today, the benefits of cooperatives.

• The Stats on Co-ops in America

The International Co-Operative Alliance defines a cooperative, or co-op, as “an autonomous association of persons united voluntarily to meet their common economic, social, and cultural needs and aspirations through a jointly-owned and democratically controlled enterprise.” In other words, cooperatives are created by people who have a specific need and who are willing to work together to operate and organize a company that will meet that need.

To an outsider, a cooperative might look very similar to any other type of corporation. For example, if you were to visit a grocery store cooperative, it is very likely that it will look like any other grocery store. There will be aisles full of food and checkout registers where people can make their purchases.

But if you were to look more closely, or take a peek behind the scenes, you’d be likely to notice that the food co-op operates slightly differently from a typical grocery store. For one thing, it’s likely that the people who are members of the cooperative, or part-owners of the co-op, are also working at the co-op, stocking the shelves and ringing customers up at the register.

For another thing, some cooperatives limit who can shop there or use their services. In some cases, only members of a cooperative can shop at it. Some cooperatives are open to all, but provide special incentives to members, such as a discount on products or services.

Why are people who are members of a food co-op willing to volunteer or donate their time to work at the co-op? In part because of the community focus of a cooperative and the values behind co-ops. Among those values are:

• Self-responsibility

People who join cooperatives or who are among the founding members of a co-op often have the same shared values, meaning they are willing to work together towards a common goal. One of those goals is to create a better world by working together and by shifting the focus of the business to place people over profit to build a more inclusive economy.

The people who benefit from the products or services of a cooperative business own the cooperative business. In the case of a grocery co-op, the people who shop at the store are owner-members. In the case of co-op housing, the people who live in a particular building are members of the cooperative that owns the building.

Just as the stockholders or shareholders of a business have a say in the ownership and operations of a company, the member-owners of a co-op have a say in how the cooperative operates. The crucial difference is that in the case of other types of corporations, the size of their ownership stake affects how much of a say or how much control an owner has over the company. A shareholder who owns 50% of a corporation will have more votes or more control over the operation of the company compared to a shareholder who owns 2% of a corporation.

That’s not the case with a co-op. As equity and equality are among the founding principles of a cooperative, each member-owner of a co-op gets one vote. The opinion of one co-op member does not have more weight than the opinion of another co-op member.

Cooperatives often elect a board of directors. The responsibilities of the co-op board include ensuring that the cooperative is working towards achieving its mission, setting up operational policies for the co-op and hiring any outside managers or other employees.

Members of a co-op’s board are members of the cooperative itself. They are typically elected to the board by a member vote. Some board members also serve as officers, such as president, vice president, secretary and treasurer. Board officers have additional responsibilities and duties, which members can find in the cooperative’s by-laws.

The International Co-Operative Alliance adopted seven cooperative principles in 1995. These guiding values are based on a set of principles known as the Rochdale Principles, which were first created in 1844 . The cooperative principles create guidelines for co-ops to follow and allow co-ops to put their values into action.

• Voluntary membership: Any person who is willing to accept the responsibilities of co-op membership and who wishes to use the services of a cooperative is welcome to become a member.
• Democratic member control: Co-ops are controlled by their members. Members have control over setting policies for the co-op and making decisions for the cooperative.
• Member economic participation: Members contribute to the capital of the co-op democratically and equitably. Most of the capital of a co-op remains the property of the co-op and isn’t redistributed to members.
• Autonomy and independence: Co-ops are meant to be autonomous and democratically controlled, meaning they aren’t subject to control by outside organizations.
• Education, training and information: A cooperative provides education and training to members and board members to allow them to contribute to the development of the co-op. Cooperatives also seek to inform and educate the public about the mission and operation of a co-op.
• Cooperation among cooperatives: Co-ops will often work together, creating regional, national and international structures that help to improve the community and create a better world.
• Concern for community: The policies approved by the members of a cooperative should help to develop the community around the co-op in a sustainable way.

Cooperatives can be large or small, can exist in a range of industries or sectors and can take multiple forms, based on who the member-owners of the co-op are. A few examples of cooperative types include:

• Worker co-ops :  The people who work for the company own a worker co-op. Workers contribute to the cooperative through their labor and the work they do for the organization. Although worker co-ops can be in any industry or sector, many are in the  retail and service industries .
• Farmer and Independent Small Business Co-ops:  Farmer and independent small business cooperatives are corporations in which the people who use their services have control over the company, and the business serves members’ purchasing, processing and marketing needs.  Organic Valley  is an example of a farmer and independent business co-op.
• Purchasing co-ops:  Purchasing co-ops are several small businesses that have joined together to improve their purchase power and to get better discounts and offers on products and services.
• Processing co-ops:  Processing co-ops add value to the commodities a business produces through the collective ownership of the processing equipment.
• Producer co-ops:  The producers of products who have joined together to market their products better or streamline the production process own produce cooperatives.  Agriculture cooperatives such as Blue Diamond or Land O’Lakes are examples of producer cooperatives.
• Consumer co-ops:   Customers who purchase goods and services from the cooperative own a consumer co-op. Grocery co-ops are a well-known example of consumer cooperatives.
• Hybrid co-ops:  A hybrid cooperative combines the two models of a consumer-worker cooperative with cooperatives that focus on workers in the freelance economy. Examples of a hybrid co-op include  Cenex Harvest States Cooperatives  and  Weaver Street Market .

A cooperative business can operate in nearly any industry or sector, but you are more likely to see co-ops in the following areas :

Agriculture

Agricultural co-ops  have been in existence for centuries. In early agricultural cooperatives, members pooled their resources to help farmers secure land and supplies. Today, more independent farms are beginning to work together to achieve long-term success. Some examples of agriculture cooperatives include  Sunkist Growers Inc.  and  Tillamook County Creamery Association .

Insurance co-ops  function in two ways. The first is through cooperative insurance that fully covers all co-op members. The second is through insurance companies that apply the co-op business model. With the cooperative business model in place, organizations such as the  National Association of Mutual Insurance Companies  and the  International Cooperative Alliance  can focus on policyholders to provide full coverage at a reasonable cost.

Financial Services

Financial services co-ops  such as a credit union help to strengthen the economy by granting account members ownership over the financial institution. Account members receive the revenue they earn as owners through higher dividends, fewer fees and low-interest rates. National and international organizations such as  Credit Union National Association  and  World Council of Credit Unions  work to promote the mission of cooperative financial institutions.

In a  grocery co-op , the customers are the owners and can purchase shares to participate in decision-making and receiving profits. However, everyone is welcome to shop at a grocery co-op without being a member. Grocery cooperatives help their communities by giving money back to the local community through their employees, members and neighbors. Examples of grocery cooperatives include  National Co-op Grocers  and the  Neighboring Food Co-op Association .

Education co-ops  exist at the early education levels all the way up to undergraduate programs. A preschool education cooperative allows parent members to determine policies and serve on committees to reduce costs. Many universities, such as  Cornell University , also offer a co-op education program where students gain professional experience for course credit.

Healthcare cooperatives  do not pursue profit to help patients save money on their medical bills and insurance. As more patients join a cooperative healthcare plan, the cost spreads out among more members, and the amount each patient has to pay goes down. Healthcare co-ops exist worldwide, and many cooperative alliances such as  Cooperatives for a Better World  work to support and defend the co-op business model.

In many major cities,  housing co-ops  are apartment complexes, single-family homes, mobile home parks or student housing that empowers people with homeownership and responsibility. Each resident is a stakeholder with a particular focus on the needs and interests of the group. Many U.S and international associations advocate and promote housing cooperatives such as  Co-operative Housing International .

Utility and energy co-ops  help local communities by managing public services such as electricity, water and telecommunications. Each member is a shareholder and can express an opinion about the governance and delivery of services. Examples of utility co-ops include organizations such as  A&N Electric Cooperative  and  Basin Electric Power Cooperative .

Why do co-ops exist? The purpose of a cooperative is to realize the economic, cultural and social needs of the organization’s members and its surrounding community. Cooperatives often have a strong commitment to their community and a focus on strengthening the community they exist in or serve. When a co-operative does well financially or economically, the community served by the co-op benefits, not just a small group of shareholders.

Co-ops offer multiple benefits to their members and the community around them. From a business point-of-view, cooperatives offer their members the benefit of limited liability. If the co-op should have financial difficulties or accused of wrong-doing, the individual member-owners are not personally responsible for the problems faced by the cooperative.

The structure of a co-op means that it can transfer shares from one owner to another. If a member moves out of the area, dies or no longer wants to be part of a cooperative, they can sell their stake or membership in the co-op to someone else. The cooperative itself will survive even once all of the original members have moved on.

From a social justice and democratic point-of-view, cooperatives matter today because they help to rebalance power and dilute the concentration of wealth. In the U.S.,  the wealthiest 1% of households have more wealth than 90% of households . The cooperative model creates shared prosperity, allowing more people to participate in the economy. Instead of a few people owning the bulk of every business, ownership resides with the people.

As the cooperative model uses the concept of “one member, one vote,” it also helps to level the playing field. People don’t get to have more of a say or more power simply because they happen to own a more significant portion of a company.

The cooperative model is also proving to be beneficial for the growth of small businesses in the U.S. As baby-boomer business owners approach retirement age,  many are selling the companies they own to their employees , effectively turning the businesses into worker co-ops. Turning privately-held businesses into worker co-ops not only benefits the employees of those companies, who become the owners of the businesses that employ them, but it also benefits the businesses themselves. On average,  companies see a 5% increase in productivity  the year they become a worker co-op. That productivity level continues in future years.

The benefits of cooperatives are visible across multiple areas.  NCBA CLUSA , the Cooperative Development Foundation and the Urban Institute worked together to identify seven areas where the benefits of the cooperative structure have the most impact. The organizations dubbed those seven areas the “ ABCs of Cooperative Impact .”

Among the measurable benefits and areas of impact are:

• Access:  Co-ops make certain products or services that would otherwise be out of reach accessible to certain markets or communities.
• Business sustainability:  The cooperative structure can make a business more stable and help a company work through rough patches.
• Community commitment:  Co-ops commit to their local community and will often work to uphold the values of a community through financial services, educational programs or business practices.
• Democratic governance and empowerment:  Because co-ops are democratic, they often help to increase people’s civic involvement.
• Equality, diversity and inclusion:  Voluntary membership means that cooperatives are often accurate reflections of the diversity of a community. Voluntary membership also makes co-ops inclusive organizations.
• Financial security and advancement for workers:  Cooperatives often serve the needs of their members by providing worker-members with living wages, the ability to move up the career ladder and financial stability.
• Growth:  By offering high-quality products and services, good jobs and investing in a local community, co-ops can grow and promote growth in the community they serve.

THE STATS ON CO-OPS IN THE UNITED STATES

Around the world, there are about  3 million cooperatives , and about 12% of the human population are members of a co-op. About 10% of the world’s population, or around 280 million people, are employees at co-ops. In the United States, there are  around 65,000 cooperative establishments , and one out of every three people is a member of a cooperative.

The number of co-ops in the U.S. varies by sector and type. For example, there are between 300 and 400 worker-cooperatives in this country. Worker co-ops employ around 7,000 people and produce in the neighborhood of $400 million in annual revenue. In the financial services sector, there were  more than 5,500 federally insured credit unions  in the U.S. at the start of 2018. More than 112 million people were members of a credit union during the first quarter of 2018, and nearly 5 million people joined a credit union during that time. Another popular type of cooperative in America is the grocery store co-op, and there are between  300 and 350 retail cooperatives in the U.S .

Grocery cooperatives considerably impact their local economy, as many offer products from local farmers and producers. Locally-produced products make up about 21% of sales at grocery co-ops , compared to less than 2% of sales at supermarkets and grocery stores. Grocery co-ops are also more likely to give back to their community, particularly in the form of food donations. In 2016, co-ops donated more than 1.5 million pounds of food.

Learn More About the Cooperative Model Today

NCBA CLUSA aims to advance, protect and develop cooperative enterprise. We’re happy to answer any questions you have about cooperatives and about the work we do to advocate for co-ops worldwide. Contact us today to learn more. You can also join us as an individual, cooperative or associate member to help promote the work we do and the cause of cooperatives across the United States and around the world.

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Food Co-op Initiative is a 501(c)3 nonprofit and donations are tax-deductible to the extent permitted by the law. Food Co-op Initiative is an equal opportunity employer and does not discriminate with regard to race, color, religion, gender, sexual orientation, age, national origin, or disability.