application letter for change of name in share certificate

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Search letters formats here, request letter for change of name in share certificate, submit your comments here.

Excellent format covering all the points. Thanks! I've used it to write to company.

thank you for this format of the letter which was exacty the one I need and I am planning to use it immediately for my requirement

Better to call up the company or its RTA and ask for the exact procedure and documents requirement for change of name. They will guide you properly. If you fail to get in touch directly then you can send the letter to the company's address.

Excellent format, no need to call any body just use this format, company/RTA dare not reject it. After all, nobody wants to come in trouble under the eyes of SEBI, But be honest...period

Good format, all the details given in format without any doubt and good work. keep it up.

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Search this blog, search your query here, draft affidavit for name change correction in share certificate.

affidavit format for name change in share certificate

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How to Change Name on Physical Share Certificates

Need of change the name on physical share certificates:.

There are multiple reasons why people change their name. Major Examples are Due to Marriage, Astrological Believes, Due to Divorce etc. For the reason whatsoever, people change their name, it is recommended to update the new name on all the important documents such as PAN, Aadhar, Voter id, Passport, Shares and Securities, Insurance etc. Today we are writing about, “How to Change the name on Physical Share Certificates.

Recently SEBI Simplified the process to notify the name change on Securities held in Physical Form. According to SEBI, the move would help in simplifying the “procedure of change of name in individual Beneficial Owner’s (BO) account”. The depository participants (DPs) shall collect the self-attested copies of above documents and maintain the same in their records after verifying with the original document, the SEBI circular said.

SEBI has also asked depositories to make amendments to the relevant “Bye-Laws, Business Rules and DP Operating instructions for the implementation of the above decision, as may be applicable or necessary”.

According to the regulator, the circular is being issued in the interests of investors in securities and to promote the development of securities market.

Change the name of Physical Share Certificates:

Any Shareholder who is desirous of Changing/Updating his/her name in the Share Certificates possessed by him/her will have to make application to the Company/RTA along with following documents:

1. Request Letter mentioning the reason for the name change.

2. Affidavit.

3. Attested copies of Marriage Certificate or Gazzate Notification.

4. Self Attested copy PAN Card duly notarized.

5. Self Attested copy Address Proof duly notarized. (E.g. Aadhar/Voter id/Driving Licence/Bank Statement etc.)

6. Original Share Certificate.

How to Obtain Gazzate Notification:

1. Prepare an Affidavit on Rs. 50/- Stamp Paper and get it Notarised by Local Notary Public of State mentioning the reason behind the name change.

2. Publish an ad for Change in Name in Two Newspaper, one English, and one Vernacular Language.

3. Visit Depart of Publication of your state with Self Attested Copy of PAN Card, Address Proof, and 2 Passport.

4. The Department will print the change of your name in the Gazette. The amount charged for Gazette notifications varies state to state. (Approx Rs. 1000/-)

Name Change Procedure on Physical Share Certificates: The Company/RTA may raise any queries or demand any other documents as per their policies.

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Name: Deepika Jain

Qualification: cs, company: legal accord, location: jaipur, rajasthan, india, member since: 27 apr 2018 | total posts: 3, my published posts, join taxguru’s network for latest updates on income tax, gst, company law, corporate laws and other related subjects..

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application letter for change of name in share certificate

43 Comments

I have Reliance physical share certificate .Minor correction is required in my wife name.. kindly guide me

I have physical shares in my own name with the word ‘Minor’ appended at the start of my name.

I would like to dematerialize these shares. What would the additional process in addition to submitting the DRF form be?

Thanks in advance!

my name is anil kumar periwal in demat account my name is anil kumar in shares certificate of sbi how can i resisterd kyc in sbi rta agent allankit assignment and demat these shares consult me

i have share anita sharma name change only anita plese tell me which document /form required

my father had purchased few physical shares of reliance in the name of dinesh kumar srivastava there were no demat account those days.now when the demat account was opened it was opened in the name of his official name dinesh kumar. how will this name on physical share be corrected.whom to approach and where to file correction complain

I bought some physical shares in the year 1987 with my nick name but i don’t have any id proof or address proof with this nick name.I have sent a mail to registrar and transfer agent regarding the same and they guided me to provide the name change certificate.with out having any id proof i cant change the name.what is the procedure for this name change.Please guide me regarding this issue.

In all of my physial share certificates alloted/bought in nineties my name was enterd with initials. My name on the share certificates was N CH NAGI REDDY or NAGI REDDY N CH, which was in vogue / practice at that time. Due to advent of PAN and AADHAAR the name is written in full as NANDYALA CHINNA NAGIREDYor CHINNA NAGI REDDY NANDYALA ( ie., N and CH/Ch for Nandyala and Chinna respectively. Now the RTAs asking for notorized Affidavits for change of names as per kyc and after submitting of ISR1,ISR2, ISR 4 as dematerialisation is not possible since the names are different. They are not willing to change the names , in spite of the circular by SEBI not to insist on Affidavits for small changes with abbreviation. Could you suggest me a draft froforma for such Affidavit to submit to RTAs.please. Nagi Reddy.

Do refer Mar 16, 2023| Circular No.: SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 Page 13 Annexure –C Standardized, simplified and common norms along with operating guidelines for processing investor service requests Mismatch/Change in name 2.1.Minor mismatch in name 2.1.1.For minor mismatch in name 2.1.2. where there is a minor mismatch on account of initials not being spelt out fully, or put after or prior to surname, provided the signature in the Demat Request Form (DRF) matches with the signature card with the RTA,shall continue to be in force. 2.2.Change of Name / Major Mismatch in Name 2.2.1.In the event of Change of Name / Major Mismatch in Name of the Security Holder,

I am having a few shares in physical form in joint name, first holder being myself and joint holder is my brother/wife. Now, I want to go for demat of the same. I am having a demat a/c in single name (myself). How to delete the joint holder with his/her consent. Pl reply. Regards & Thanks.

Not possible to delete any name in share certificate unless it is transmission . You will have to open Demat ac s as per names in share certificates . before that , you will have to complete your KYC process if you have not done so

I am having physical share certificate of Asian Paints 90 Shares & second holder is my knee Kusum Moda whose name is changed to Kusum Agarwal after marriage. What are minimum documents required as per SEBI latest guidelines & how to demat the same. Please note she do not have marriage certificate but she has a passport in her name KUSUM. AGARWAL PLEASE ADVISE BEST REGARDS ASHOK MODA

I m holding 1000 shares of Rain Commodities in the name Meena Sodhani , After marriage my surname changed to Meena Birla , I dont have marriage certificate. Now how to tranfer the shares. Kindly Guide Regards Meena Birla

I have share certificate but how to get that pass in someone else’s name

240 shares of sbi in joint name with my sister in law. who is first holder with her nick name instead of documented name ,while other details i.e father’s name are same . RTA is insisting for Gazette Notification. what will be affidavit language 2. No one is legal heir as she died unmarried. kindly guide us.

On physical share certificate, name is SHOBHANG

Please advise procedure for correcting this typographical error.

FILL UP FORMS ISR 1-4 AND SEND IT ALONG WITH SELF ATTESTED DOCUMENTS PHOTOCOPY TO COMPANY / RTA,

I hav jsw shares in phisical forn on my father’s name..he is no more…should i go through karvy?..

At the time of public issue of Hindustan oil exploration I applied jointly with my wife both in nick name . Now I want to change name on certificate as every id and residence proof is in our real name. please guide how to get name changed on certificate Thanks

POSSIBLE ONLY THRU COURT ORDER STATING THAT THE : NICK NAMES AND CURRENT CLAIMANTS MENTIONING PAN CARD AND AADHAR CARD NUMBER ARE ONE & THE SAME PERSON. THIS THE MOST IMPORTANT DOCUMENT TO BE SENT TO COMPANY / R&T AGENCY , ALONGWITH FORMS ISR 1-4.

My mother is holding 500 shares of modern insulator. However there is mismatch in the name as per share certificate and other official documents.

Name as per share certificate : Anita Maheshwari Name as per other documents: Anita Bhattar Name before marriage : Anita Somani

Kindly provide me the process to change the name from Anita Maheshwari to Anita Bhattar.

Regards, Nikhil

My father had bought 100 shares of JSW steel( erstwhile jindal steel n ispat) in 1993 in my nick name?obviously, I don’t have any document in my nick name. On requesting the RTA to change the name in the share certificate from nick name to my original name, I was asked to submit gazzette notification. But, I dont want to change my original name to nick name through gazzetteb notification just for one share certificate , I submit name correction affidavit and indemnity bond as per their format.but it was rejected….what should I do now….help me out

Please contact on 8560037400 further details.

same issue , I am facing if u got solution pls let me know.

There is mismatch in Fathers Name on share certificate. I went to Gazette office for name change but rejected on the ground that Son cannot apply for Gazette for name change of his father and father needs to apply it for his name change. Now, father is already passed away and cannot apply to it. So, son is also unable to apply and hence, Gazette is not getting done. Now, company asks for court order and do not accept affidavit and surety. Please guide what to do. Thanks

My father bought some shares of reliance industries limited having my name as joint holder, now after his death how can I get the certificates in my name as primary holder???

five time 9 three2three four 5

kindly open your demate account first and after that you can direct demat it

sir, whether Co-op Hsg Society can insert wife name in the Share Certificate without informing to Husband owner of the House for just letter giving by wife

I have to change my name from D. C. Kulshreshth a to my full name as it appears on PAN card and adhar card on physical share certificates. Please help me.

On behalf of my Grand Father Shyam Lal Goyal, I am writing this..

My Grand Father has expired last year but he had 500 SBI shares in physical format on the name of Shyam Lal Agarwal.

But on the Pancard his name is shown Shyam Lal Goyal.

Please help us, how to get it rectify and transfer into his demat account.

Details are as follows

Name – Shyam Lal Goyal Folio No. – 02685165 No. of Shares – 500

feel free to connect your query 9891666606 9999932345

I have share certificates from reliance 14originai from 1994 and 133 bonus given in 2017 with 1 st holder name Amitaben kiritkumar patel and second holder name being miss spelled Kiran kumar ranchhodbhai patel instead of kiritkumar ranchhodbhai patel what is the next I have to do to change to right name

After marriage my name changed to JYOTI DILIP JAMNIKAR

My name in the share certificate is ANJANA ADAVI, but my name in PAN Card, Aadhaar Card and passport is ANJANA JAGANNATH ADAVI. In the circumstances, is publication of advertisement re: change of name in newspapers and Gazette mandatory?

In share-certificate Surnme ”SAXENA” erroneouly could have not been mentioned by Share-company. How it ”Surname”could be added after name mentioned in share-certificate

Hi, can you please share circular number referred in this article

For change of name from maiden name to married name in case of woman holding share, if Bank account is in new name, or Pan is in new name ,adhar is also in new name, why there is insistence on marriage certificate or gazette notification. Sebi should look into.

Read. Thanks.

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How to change name on physical share certificates: Here are Sebi’s new simpler rules

Sebi has simplified the process to notify the name change on securities held in physical form. according to the markets regulator, the move would help in simplifying the “procedure of change of name in individual beneficial owner’s (bo) account”..

Sebi has recently simplified the process to notify name change on physical share certificates

There are multiple reasons why people change their name. Major examples are due to marriage, astrological beliefs, due to divorce, etc. Whatever the reason, it is recommended to update the new name on all the important documents such as PAN, Aadhaar, voter id, passport, shares and securities, insurance, etc.

Recently, Securities and Exchange Board of India ( Sebi ) simplified the process to notify the name change on securities held in physical form. According to the markets regulator, the move would help in simplifying the “procedure of change of name in individual Beneficial Owner’s (BO) account”. The depository participants (DPs) shall collect the self-attested copies of above documents and maintain the same in their records after verifying with the original document, the circular said.

Simplified process

8th Pay Commission: Big update! Modi govt gets proposal on revising pay, allowances under next commission - Check details

The depositories are directed to implement the above provisions in three months. Further, depositories should have the system to keep the audit trail of the name change in the BO account similar to that of the address change or any other change of coordinates. Sebi has also asked depositories to make amendments to the relevant “bye-laws, business rules and DP operating instructions for the implementation of the above decision, as may be applicable or necessary”. According to Sebi, the circular is being issued in the interests of investors in securities and to promote the development of securities market .

Change of name in physical share certificates

Any shareholder who is desirous of changing/updating his/her name in the share certificates possessed by him/her will have to make application to the company/RTA along with following documents: 1. Request letter mentioning the reason for the name change 2. Affidavit 3. Attested copies of marriage certificate or Gazette notification 4. Self attested copy PAN card duly notarised 5. Self attested copy of address proof duly notarised. (E.g. Aadhaar/voter id/driving licence/bank statement, etc.) 6. Original share certificate.

How to obtain Gazette notification

1. Prepare an affidavit on Rs 50 stamp paper and get it notarised by local notary public of state mentioning the reason behind the name change. 2. Publish an ad for change in name in two newspapers, one English, and one vernacular language. 3. Visit Department of Publication of your state with self attested copy of PAN card, address proof, and two passport-sized photos. 4. The department will print the change of your name in the Gazette. The amount charged for Gazette notifications varies state to state. (Approximately Rs 1000)

Name change procedure on physical share certificates: The company/RTA may raise any queries or demand any other documents as per their policies.

By- Deepika Jain.

Source: Tax Guru

Get live Share Market updates, Stock Market Quotes , and the latest India News … Read More and business news on Financial Express. Download the Financial Express App for the latest finance news.

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Sample Letter Of Change Name Request: Free & Effective

In this guide, I’ll walk you through the steps to write a compelling and professional name change request letter, drawing on my personal experiences and insights.

Key Takeaways

Purpose : Understand why a well-crafted Letter of Change Name Request is crucial for the legal, personal, or professional name change process.
Structure : Learn the essential components of the letter to make it effective.
Customization : Gain insights on how to personalize your letter to reflect your unique circumstances.
Template : Access a ready-to-use template to streamline your letter-writing process.
Tips : Benefit from expert tips to enhance your letter’s clarity and impact.

Step-by-Step Guide to Writing Your Letter

Step 1: start with your contact information.

Your letter should begin with your current name, address, and the date at the top left corner. This establishes your identity and provides a point of reference for the recipient.

Lisa Fang 123 Main Street Anytown, USA 12345 January 1, 2024

Step 2: Include the Recipient’s Details

Address the letter to the specific person or department handling name change requests. If you’re unsure, a general “To Whom It May Concern” is a safe option.

Step 3: Craft a Clear Subject Line

Trending now: find out why.

A straightforward subject line, such as “Request for Name Change,” immediately clarifies the letter’s purpose.

Step 4: Write a Polite Introduction

Begin with a polite greeting, then introduce yourself and state your request. It’s crucial to be concise yet informative.

Step 5: Detail the Reason for Your Name Change

Be transparent about why you’re requesting the change. Whether it’s due to marriage, divorce, or personal preference, a clear explanation helps the recipient understand your situation.

Step 6: Provide Necessary Documentation References

Mention any attached documents that support your name change, such as a marriage certificate or court order.

Step 7: Include a Call to Action

Politely request the recipient to process your name change and offer to provide additional information if needed.

Step 8: Close with Appreciation

Thank the recipient for their time and consideration, sign off with a respectful closing, and include your signature and printed name.

Tips from Personal Experience

Be Specific : Clearly state your current name, the new name, and any specific details to avoid confusion.
Maintain Professionalism : Even if the name change is for personal reasons, keep the tone formal and respectful.
Follow Up : After sending your letter, consider following up to ensure it was received and to inquire about the status of your request.
Keep Records : Always keep a copy of the letter and any related correspondence for your records.

Letter of Change Name Request Template

[Your Name] [Your Address] [City, State, Zip Code] [Date]

[Recipient’s Name or Department] [Company/Organization Name] [Address] [City, State, Zip Code]

Subject: Request for Name Change

Dear [Recipient’s Name or To Whom It May Concern],

I am writing to formally request the change of my name in your records. My current name is [Current Name], and I would like to change it to [New Name].

This change is due to [briefly explain the reason, e.g., marriage, divorce, personal preference]. Attached, please find the relevant documents supporting this change, including [list documents, e.g., marriage certificate, court order].

I kindly ask that you update your records accordingly and inform me of any additional steps or documentation required to complete this process.

Thank you for your attention to this matter. I appreciate your assistance in updating my records to reflect my new name.

[Your Signature (if sending a hard copy)] [Your Printed Name]

Frequently Asked Questions (FAQs)

An official website of the United States government

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Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock Locked padlock icon ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

How to change your name and what government agencies to notify

You might change your name through marriage, divorce, or court. Update your new name with Social Security, the motor vehicle office, and other government agencies.

How to legally change your name

The process of changing your name through marriage, divorce, or a court order can vary between states.

Before you get married, you must apply for a marriage license. After you apply for the license and get married, your new name will be reflected on your marriage certificate. Contact the local government where you are getting married to learn about applying for a marriage license and how to change your name.

When you file for divorce, you can change your name back to the name you used before you got married. In most states, you may do so when you apply for your divorce decree. Contact your local government to learn more about changing your name when you file for divorce.

Court order

In most cases, you must file a petition with your local court to change your name. To do so, you may need to file paperwork and appear before a judge to complete the process. Find your local government website and contact your circuit court to get information about how you can legally change your name.

Government agencies to notify when you change your name

Use certified copies of marriage and divorce certificates or name change orders as proof to notify these federal and state agencies that you changed your name.

Social Security card

Notify the Social Security Administration (SSA) early. Other agencies learn of name changes through the SSA.

Driver’s license or state ID card

Contact your state motor vehicle office . Having an updated license or state ID will make changing your name with other agencies easier.

Tax returns

Every name on your tax return must match Social Security Administration records. The IRS says it is critical to update names with the SSA before filing your tax return .

U.S. passport

Report your name change to the State Department as soon as possible to get an updated passport.

Naturalization certificate and certificate of citizenship

Complete a USCIS application online or by mail to update the name on your naturalization or citizenship certificate.

Veterans benefits

If you receive veterans health care or benefits, notify the Department of Veterans Affairs (VA) .

Voter registration

Update your state voter registration:

Online through vote.gov or
By mail using the National Mail Voter Registration form

Postal service

Report your name change to the local post office that delivers your mail.

State benefits programs

Contact your state's social services office if you receive SNAP (food stamps), TANF (welfare), or other public assistance.

State and property taxes

Notify your state taxing authority .

If you own a home, notify the city or county property tax office.

LAST UPDATED: February 2, 2024

Have a question?

Ask a real person any government-related question for free. They will get you the answer or let you know where to find it.

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Application for Correction of Name, Spelling, Date of Birth, etc

Want your name to be corrected on your documents? Sample application letter for name correction in school, college, university, Bank, etc., or on the certificate, mark-sheet, passport, ID card, employment card, student card, NIC, documents, etc.

We provided many Name Correction Application samples for banks, universities, schools, etc., for multiple reasons: wrong names, wrong spellings, wrong date of birth, etc. You can choose the best as per your need from the available templates.

Email Letter for Name Correction

My name is misspelled on (my card or any other document name). Correct spellings of my name are (write your name here). Please fix it immediately so that I can avoid any trouble. I will appreciate your quick action.

Sincerely Yours,

Application for Name and Father Name Corrections

Dear Sir, I request you to please change my misspelled (name) and (father’s name) on my certificate(You can mention any other document). I am providing you with my correct (name) and (father’s name) for correction. My Name is: “(Write Your Correct Name Here)” Father Name is: “(Write Your Father’s Correct Name Here)” Mother’s Name: “(Write Your Mother’s Correct Name Here)” Date of Birth is: “(Write Your correct Date of Birth Here).” Guardian Name: “(Write Your Correct Guardian Name Here)” ( If you can, attach any document for proof. You can add the next sentence or remove it) I am attaching my (document name here) as proof. I hope you will oblige my request. Sincerely Yours, (Your Name)

How to write an Application Letter for the Correction of name Spellings in University?

The Academics office

I feel regret to inform you that the name on my University Card is misspelled. It has been misprinted as Amna Khan instead of Amina Khan . My registration number is FC33-5. I request you to correct the name spelling to avoid any inconvenience for me. I shall be thankful for your quick response.

Yours Faithfully,

Application for Correction of Name, Age, and Date of Birth

Subject : Correction of Name and Date of birth

I need correction of name spellings and date of birth on my roll number slip issued by your office. Would you please correct and issue a new roll number slip in the priority?

I received it the previous week with the above-mentioned errors. I am a student of Metric (Science) at Divisional Public School. My full name is Amina, and my Roll number is 1234. I’m sharing a copy of my B-form here for you as evidence for necessary action. The examination is going to be held after fifteen days.

I am waiting anxiously for this.

Letter for Name Correction in Bank Records

Dear Branch Manager,

This letter is to request a correction in my name. My name is “Jason Smith,” but the name of “Jansen Smith opened my account.” Otherwise, this would create hurdles in auditing my personal account and business account statements from the bank. I request this correction in my name to avoid any inconvenience.

Faithfully Yours,

Jason Smith

Application Letter for Name Correction on Birth Certificate

I am Urooj D/O Ashraf, resident of District Rawalpindi, and I requested to issue my birth certificate as required for my Visa Processing. But, the birth certificate ( Registration: RD-675847-U) I received had the wrong name written on it. It had the name “Umama.”

I request you to please issue a certificate with my correct name, “Urooj.” As evidence, I am also enclosing a copy of my NIC for your reference. Again, I will be thankful to you.

Urooj D/O M. Ashraf

Request letter for Name Spelling Correction in Birth Certificate

Recently, I got my birth certificate from the office of Union Counsel. Unfortunately, my name on the certificate is misspelled. My correct and complete name is Sadia, but it is written on the certificate as”Sedia.” I request you to please issue a birth certificate with the correct spelling “Sadia” as soon as possible.

I need to submit my birth certificate with the admission form next week.

I am looking for a prompt response.

Thanking you,

Request Letter For Name Correction on Passport

Recently I got my passport to apply for a working visa abroad. But my name on the passport isn’t correct. My name is Ahmad Arsalan (Copy of the National ID card attached), and it is written as Arsalan Ahmad.

A copy of the submitted form with my correct name is also attached for your review. So I request you to please correct my name in your record and issue a new passport with the correct name because it is not acceptable with my other documents with this name.

Ahmad Arsalan

Application for Name Correction on Educational Certificates, Result Card

My daughter “Aman” passed the matric examination in (year) with Roll Number (Roll number here). However, her name on the result card is misspelled as Amen . Therefore, I request you to please correct this name on the ID card “Aman.” I also checked the copy of the submitted form for examination, where we mentioned her name correctly.

Now she is looking for admission to the college, but her name on the ID card and Metric Result Card is causing many issues in the admission process.

I request you to please correct her name on the Result Card and the Certificate and issue a new one. Looking for prompt action.

Application for Name Correction in School, College, and University

Dear Madam,

I am Minahil D/O Muhammad Qasim, studying BSc Engineering (Registration No. ———-) at NUST. Unfortunately, my name in the University is misspelled as “Minimal” instead of “Minahil” It is now being called everywhere in the University.

I will be thankful to you if you can announce my correct name for University students through a notice.

I request you to please correct my name in the University records and issue a notice to my department for the correction.

Yours Obediently,

Application for Name Correction in Court

Mr. James, District Court Judge, New York, USA.

It is requested that my name is Adams Smith S/O Smith Lawrence, but it has been misprinted on my O-Levels School certificate as Adam Jones by some typing Error.

Therefore, I request you kindly direct the district municipal authority to change my name on my Certificate from Adams Jones to Adams Smith. I shall be grateful to you for this.

Yours Sincerely,

Request Letter for Spelling Correction in Office Records

I am writing this to inform you that the spellings of my father’s name are incorrect in the details of the official documents. So please correct it as I could face any problem relating to it in the future. So please inform me after correcting it.

Request Letter for Name Correction in Life Insurance Policy

Dear Insurance Company,

I request you to please correct my name on my life insurance certificate. I recently came into your office and sorted out my life insurance for my whole family.

However, I was very disappointed to see that my name wrote one of the names was wrong. My name is spelled as “Carly,” but it is spelled as “Carley” on my life insurance certificate. I hope that you can sort this out soon as I need this for some essential documents. I am looking forward to your reply.

Kind regards,

Mrs. Carly Rufus

Application to Insurance Company for Correction of Name

To The Insurance Company,

Dear Manager,

Last week I came to your insurance company and requested a new insurance account. I made sure to fill in all the details in the form correctly. On (mention date) morning, I received a confirmation mail that my insurance account is operating. However, my name mentioned in the email was not correct. Therefore, there is some misunderstanding because the rest of the details besides my name are all correct.

I request you kindly correct my name in the profile as soon as possible to avoid any future misunderstandings. For any further queries or clarification, feel free to contact me. I would be very grateful to you.

Best Regards,

Application for correction of the name of my mother in my mark sheet

To: Principal Larry McKenna Middle School Virginia, United States

I hope this letter receives you in good health. I am writing in regard to the mark sheet I received. My mother’s name is misspelled; this can cause issues when I apply to university. My mother’s name is “Lisa Kennan,” but “Liza Kenan” is written on the mark sheet. Please correct this as soon as possible, and send me a new mark sheet.

Thank you, David Bart Virginia, United States

Request Letter for Correction of My Name on my Pay Slip

To: HR Dept. iCare Diagnostics Laboratory Woodhaven, Manitoba, Canada

I am writing to inform you that I was unable to cash my recent payslip. Upon further inspection, this was due to the incorrect spelling of my name on the payslip. My name is spelled “Arthur McCaffrey”; however, it is spelled as “Arthur McCaffrey” on the payslip.

Please correct this mistake as soon as possible, and issue me a new payslip.

Arthur McCaffrey

Application to Change my Father’s Name Spelling

UK National Registry London, United Kingdom

To whom it may concern,

On many of my official documents, my legal guardian’s name, my father, is incorrect. This name mismatch can become an issue at various places, such as applying for schools or other places to confirm my identity.

My father’s name is Henry Kendrick Farmer. I request you, please correct this in the registry.

Sincerely, Jared Farmer London, United Kingdom

24 thoughts on “Application for Correction of Name, Spelling, Date of Birth, etc”

I want to write a letter to change the name on my electricity bill

To Whom It May Concern Dear Sir or Madam, I am a resident of house number ….. and my electricity connection falls under your office (office name, area, and company). My electricity meter number (optional usually meters are detected by home address) is already installed in the name of (name of the current owner). I request you to please change this connection ownership to my name on bills and in your office records because I am the owner of this place (home, office, flat, factory, etc.) onward.

I can provide all the documents for verification needed from my side. I hope you will fulfill my request immediately because I need a bill in my name urgently.

Sincerely yours, (Your Name)

Thank you so much, whenever I got the problem…u solve my problem..thank you for help…

I am very thankful for your work, which helps me to face in different difficulties of writing applications. Thank you very much -Sabir Sangma

Request letter for claiming ration money during leave period

Your required letter is here https://semioffice.com/letters/request-letters/request-letter-to-employer-government-ngo-claiming-ration-money-allowance/

there is a mistake in my name as mother in my children ‘s obc certificate. how to write a to make it correct to tahseeldar office.

Application for name correction on the appointment order to the commissioner government of Manipur

I need letter format for add surname on office record. because in my previous Pan card my surname is hidden, which i have already rectify in income tax know my new pan card have print with my full name.

Do I need any address for letter on correction of name?

I need to send a letter to register for correction of name pls help me

I would like to correction my name in my two LIC Policy. can you sent a sample request

I don’t have any idea how to write application for missed spell… please send it on my gmail… thank you…

Sir please help me. I have a problem my father was died on 9th october 2017. I have to write for my father’s name mised spell to dead certificate

hi I need letter to correct my sur name in my 10th class board certifcate can u send it on my email adress please

hi i need letter to correction in the name of the surname i.e my husband’s name

Respected Sir This application is to request a correction in the name. My name is Sudhir Kumar Singh but due to adhar card mistake it is Sudhir Singh. So I request to change my name Sudhir Kumar Singh. My enrollment no.is 1020/25217/01060.

your required Application for correction in the name

I would like to correction my name in my shares certificate. can you sent a sample request later

I would like to correction my surname in my obc cust certificate.can you sent a sample request later.

My name is single Suliman I want to add wadood What can I do?

Dear sir, I want to write an application for change religion in my Eqama I’d. I am muslim but on my Eqama non muslim. Please tell me how I write this application. Thanks

Hi I need letter to request correct my name in certification the course

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Name Change Request Letter Sample

In today’s world, anything can become a trend quite easily. We can take name changes as an example. Earlier, only women used to change their names after marriage, but today the case is different. Today, many youngsters are not satisfied with their names and feel like changing them. The name change may be done for various reasons. After changing our names, we have to update all the documents with our new name and also inform our offices, banks, universities, etc. by writing a name change request letter. Read the whole article to get an understanding of the name change request letter.

Why is the Name Change Request Letter Written?

The name change request letter is written when we are informing someone regarding the changes in our names and to get them updated in their documents so that we don’t face any legal issues in the future due to the mismatch of the names. In today’s time, everything needs document verification, and if we have mismatched names, our work may get delayed due to the rejection of documents.

The name change request letter should contain the necessary attachments, which include the proof document of your name change and a copy of your updated aadhar card/driving license/passport with your new name on it. In the case of a change of name for the children, their parents have to write a letter wherever the need may arise. Below is the format to correctly write the name change request letter.

The Format of a Name Change Request Letter

Name change request letters should always be written in a formal format and should be attached with all the required documents that are needed as proof. Make sure you have a polite and respectful tone while writing the letter.

The letter starts with the ‘From’ address, which is your address.
The date should be mentioned on which the letter was written.
Next is the ‘To’ address, which is the address of the receiver.
The subject of the letter is “Name change request letter.”
Salutation is done, e.g. Dear Sir or Madam, Respected Sir/Ma’am.
Then the main body of the letter is written, which includes your old name and your new name, and a request to update it.
Thank you/Thank you in anticipation/Thank you in advance.
End the letter with “Yours faithfully, Yours sincerely.”
The signature of the person sending the letter and his name in block letters.
Proof documents have to be attached which include an affidavit duly signed by the applicant and attested by Judicial Magistrate and your updated photo id with your new name.

Is it still unclear to you how the name change request letter should be drafted? Here are some samples of letters you can use as a guide.

Sample Letter 1 – Name Change Request Letter to School

Paul Dsouza

211, Siddharth Apartments

Daman-651441

Date- 19 September 2022

The Principal

Don Bosco School.

Nahar Nagar

Sub: Requesting a Change of Name in School Documents

Respected Ma’am,

I am Paul Dsouza, the father of Joseph Dsouza. My son is studying at your school in the 8th standard. I would like to inform you that our son’s name has been changed from Joseph Dsouza to Jeff Dsouza. The name change has been done for some personal reasons.

If possible, please make the necessary changes to the school documents as soon as possible. I have attached all the documents required as proof of the new name of my son.

I hope you will do the needful.

Yours faithfully,

(Signature)

PAUL DESOUZA

Attachments-

Updated photo id with a new name.

A legal affidavit attested by a magistrate

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Sample Letter 2 – Name and Address Change Request Letter to the Office

Vinita Khanna

24, Ganesh Housing Society

Gandhi Nagar

Mumbai-401661

Date: June 1, 2022

Dell Inspiron Ltd.

Mumbai-401651

Sub: Requesting a Change in Name and Address in Official Records.

Dear Rajesh Sir,

I, Vinita Khanna, an employee of Dell Inspiron Ltd. with employee id # 6012, would like to inform you that I have changed my name and address after my marriage.

Previous name and address

Name-Vinita Khanna

Address: Ganesh Housing Society, 24,

Gandhi Nagar, Mumbai-401661

New name and address:

Name-Vinita Oberoi

Address-44, Bangla Sahib Society, Hariwal Nagar, Mumbai-601441

I would humbly request that you make the changes to the official records as soon as possible so I don’t have any issues in the future. I have attached all the supporting documents with the letter.

Thank you in anticipation.

Yours sincerely,

VINITA KHANNA

Phone: 9999999999

Attachments –

Frequently Asked Questions on Name Change Request Letter

Question 1. In which format is the name change request letter written?

Answer: Name change request letters can only be written in a formal format. The letter should be respectful and polite.

Question 2. Is it necessary to write a name change request letter after changing our names?

Answer: Yes. A name change request letter has to be written to update our new names in the records of our offices, universities, banks, etc. If we don’t update our new names by writing a name change request letter, we may face issues in the future, such as documents being mismatched due to different names.

Question 3. Which documents act as proof of name change?

Answer: An affidavit duly signed by the applicant and attested by a Judicial Magistrate and your updated photo ID with your new name. Photo ID may be an Aadhar card, driving license, or passport.

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Rectification of name in the Share Certificate of a Co-op. Hsg. Soc. pursuant to change of name in gazette

I have changed my name in the Gazette through government website. What documents I need to submit to society for effecting a change in my name in the soicety's records and also on the Share Certificate. Advice from society consultant

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Dear Sanjay, You will need to submit a application and copy of gazette.

When we submitted the gazette notification for change of name on marriage, and the marriage certificate, we were told by the coop housing society office that there is no procedure in the bye-laws or the act to change the name on marriage. is there a procedure to follow and what is it.

Disclaimer: We are providing this information as a public service. We try to make it accurate as of the date noted in the materials. Sometimes the laws change. We cannot promise that this information is always up-to-date and correct. You should consult your lawyer or contact our legal advisers and get into greater detail before taking legal action.

Request Letter to Employer for Change of Name – Sample Application to HR for Name Change in Office Records After Marriage

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample request letter for change of name due to marriage.

To, The Human Resources Manager, ___________ (Name Of Company), ___________ (Address)

Date: __/__/____ (Date)

Subject: Request for change of name due to marriage

Sir / Madam,

Respectfully, my name is _________ (Name) and I am working at your company for last ____________ (Duration). I am ___________ (Manager/ Officer – Mention Designation) of _____________ (Department) department.

I am writing this letter to you, to inform you that my name as in your records is ___________ (Name). I would request you to kindly update it to ___________ (New Name). I am also attaching a copy of ___________ (Driving Licence/ Marriage Certificate – Mention Document) for your reference.

I shall be thankful for your support. In case of any questions, you may contact me at my given contact number ___________ (Contact Number).

Kind Regards, ______________ (Signature) ______________ (Name), ______________ (Address)

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It's advisable to inform HR of your name change as soon as possible after getting married to ensure timely updates to company records.
Yes, it's important to attach a copy of your marriage certificate or any other legal document reflecting the name change.
Typically, HR will update all relevant records, including your email address, to reflect the new name once the change is processed.
Yes, you can request a change of name for various reasons such as legal name change, adoption, or personal preference. However, you may need to provide appropriate documentation depending on the reason for the change.
Processing times may vary depending on company procedures and workload. It's recommended to follow up with HR if you haven't received confirmation within a reasonable timeframe.

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Change name with Social Security

You’ll make this change by requesting a replacement Social Security card. We’ll mail your free replacement card after we update your record.

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Visit a local office.

Fill out the Application for a Social Security Card (Form SS-5) (PDF) and bring it to a local office along with unexpired identification and proof of name change, such as a marriage or divorce document, adoption decree, amended or corrected birth certificate, court order with the name change, or tribal document. Documents must be original or have a signature, stamp, or raised seal from the issuing agency. We don't accept photocopies.

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Name Change Request Letter Sample

Name Change Request Letter Sample | Check Format and Sample Letters

If you have gone through a passport verification process, you would know how important it is to have the same name and address in your passport application and all the other supporting documents you are providing. So, it is important to make sure you change your name legally (if you ever want to change your name) and also get it updated in all official documents and identification cards, even if it is just an alphabet. Most often, a person changes their name for some personal or other reasons.

In this article, you will learn what a name change request letter is and how to write one in this article.

How to write a name change request letter, name change request letter to bank, application for surname change, surname change request letter to office, frequently asked questions on name change request letter sample.

A name change letter can be raised to banks, offices, government offices, etc. It should include information like your name, address, date, bank or organisation, address of the organisation, your previous name and the changed name or surname. Also, see to that you attach a copy of the proof of name change and other supporting documents.

To further understand the format better, refer to the name change request letter samples provided below.

Name Change Request Letter Samples

As mentioned, in order to change the name or surname, you will have to write a letter to your organisation following the name change letter format. It is similar to that of a formal letter . For instance, in case a child’s name is changed, then the parents will have to write an application letter to the principal of the school requesting to change their name in the register. Refer to the below-provided sample letters for a better understanding of the format.

Ayushi Sharma 567, Satya Nagar Bhubaneswar, Odisha – 751002

17th February, 2022

Shiva Kumar Mishra Branch Manager HDFC Bank Satya Nagar, Odisha – 751002

Sub: Request to change my name in the bank records

I have been a customer of your bank for a few years with account number (mention your account number). I am writing this letter to bring to your kind attention that I have changed my name for some personal reasons, and I want to change the same in the bank records as well. Since my name is now legally changed, I would like to request you to change my name from ARUSHI SHARMA to AYUSHI SHARMA. For your reference, I have attached the legal proof of my name change with this letter.

I request you to do the needful at the earliest possible, and I shall be highly obliged for the same. You can contact me on 9999999999 or at my mail address ([email protected]) for any further clarifications.

Yours sincerely,

Ayushi Sharma

Attachment:

Legal proof of name change
Copy of Aadhaar card with changed name

Chinmayee Das 448 Saheed Nagar Bhubaneswar, Odisha – 751007

The Principal Vikash Residential School Khandagiri, Odisha – 751036

Sub: Request to change my name and address in school records

I, Chinmayee Das, TGT English, am writing this letter to bring to your kind notice that I have changed my surname after my marriage. I have legally changed my name and address with my husband’s details, and the same has been updated in my certificates also.

Previous name – Chinmayee Das

New name – Chinmayee Das Mohanty

Changed address – 654 Mahatma Gandhi Road, Berhampur, PIN – 751090.

I would like to request you to kindly make the changes as per the proof so that there won’t be any further issues legally. I have enclosed the supporting documents along with the letter. Please do the needful at the earliest.

Chinmayee Das TGT English

Legal proof of surname and address change
Aadhaar card with new details

Ashima Chakraborty Shiv Krupa Building Dairy Circle, Koramangala Bangalore- 560043

The HR Manager UIV Solutions Ring Road, Mahadevpura Bangalore – 560016

Sub: Request to change my surname as per records

I, Ashima Dutta, with employee ID E09876, have now changed my surname and address details after my marriage. The details have been changed legally, and the necessary changes have also been made in the documents. I request you to update my details as mentioned below:

Before marriage:

Name – Ashima Dutta

Address – B Narayanapura, #98, 2nd Cross Road, Mahadevpura, Bangalore- 560016

After Marriage:

Name – Ashima Chakraborty

Address – Shiv Krupa Building, Dairy Circle, Koramangala, Bangalore- 560043

Kindly do the needful as early as possible to avoid any further miscommunication.

Ashima Chakraborty Contact: 9999999999 Mail id: [email protected]

Attachments:

Aadhaar card with the changed name
Legal proof of surname changed

How can I change my name in my bank loan account?

After your name or address has been changed legally, write a name change request letter to the branch manager of your bank, mentioning the old name and the changed name that has to be updated with your account details and legal proof of name change.

Can I write to the bank manager for the change of my surname in my current account?

You can write to the branch manager where your account is registered with the proof of legal changes made against your name.

Which documents can be considered as proof of name change?

An affidavit with the signature of the applicant and attested by the Judicial Magistrate/Notary will be considered as the legal proof of your name change.

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Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
If one or both parents or guardians cannot apply with their child, you will need to show us more documents.
You cannot renew your child's passport using Form DS-82.
Passports for children under age 16 are only valid for 5 years.

Steps to Apply

1. fill out form ds-11 and print it.

Use our Form Filler tool to fill out your child's form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF .

Tips to complete your child's form :

Do not sign your child's form until asked to do so by a passport acceptance agent or employee.
You can apply for a passport book , a passport card , or both documents.
You may ask for a larger passport book with more visa pages, at no extra cost, by checking the 'large book' box at the top of the DS-11.

2. Get Evidence of U.S. Citizenship (and a photocopy)

Your evidence must be an original or replacement copy. The document must have the official seal or stamp of the office which issued it. You must submit one of the following documents for your child:

Issued by the city, county, or state of birth
Lists applicant's full name, date of birth, and place of birth
Lists the parent(s)' full names
Has the date filed with registrar's office (must be within one year of birth)
Has the registrar's signature
Has the seal or stamp of the city, county, or state which issued it
Consular Report of Birth Abroad or Certification of Birth
Certificate of Citizenship
Please note you must also provide a document, such as a birth certificate, that lists the parent(s) or legal guardian(s) of the child. Full validity means the document is or was valid for 10 years for adults and 5 years for children under 16.

If you cannot submit one of these documents, go to our Citizenship Evidence page for more information.

Paper only : You cannot submit digital evidence of U.S. citizenship such as a mobile or electronic birth certificate. You must submit physical evidence of U.S. citizenship and a photocopy of the document.

Returning your child's document : We will return your child's document in a separate mailing up to 8 weeks after you receive the new passport.

Tips for making a photocopy :

Black and white (no color)
Use 8.5 inch by 11 inch paper
Use a single side of the paper

If you do not submit a photocopy, you must submit a second copy of your citizenship evidence. We will keep this copy for our records.

3. Show Your Relationship to Your Child

You must submit a document that lists the parent(s) or legal guardian(s) of the child. Examples include:

U.S. birth certificate (also evidence of U.S. citizenship)
Foreign birth certificate
Adoption decree
Divorce or custody decree
A court order

Some documents, like a U.S. birth certificate, show both U.S. citizenship and parental relationship. These documents must be originals or certified copies (not photocopies).

You and your child may have different last names, as long as the document showing your relationship to your child lists your full name.

If your name is different than the one on the document showing your relationship to your child, submit proof of your legal name change.

4. Get a Photo ID (and a photocopy)

Both parents or guardians must bring a physical, photo ID and a photocopy of it. If your photo ID is from a different state than the state in which you are applying, bring a second photo ID.

You must show at least one of these photo IDs:

Valid or expired, undamaged U.S. passport book or passport card
In-state, fully valid driver's license or enhanced driver's license with photo
Certificate of Naturalization
Certificate of Citizenship
Government employee ID (city, county, state, or federal)
U.S. military or military dependent ID
Current (valid) foreign passport
Matricula Consular (Mexican Consular ID) used by a parent of a U.S. citizen child applicant
U.S. Permanent Resident Card (Green Card) used by a parent of a U.S. citizen child applicant
Trusted Traveler IDs (including valid Global Entry, FAST, SENTRI, and NEXUS cards)
Enhanced Tribal Cards and Native American tribal photo IDs
In-state, fully-valid learner's permit with photo
In-state, fully-valid non-driver ID with photo
Temporary driver's license with photo

If you do not have one of these photo IDs, go to our Identification page for more information.

5. Show More Documents (if both parents or guardians cannot apply)

Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
If one or both parents or guardians cannot apply in person with their child, you will need to show more documents.

If...	Then...
One parent can't go in person (but both of you have custody)	Submit a . The parent that cannot apply with the child must:
You have sole legal custody, or you are the only parent	Submit one of these documents: parent .
You cannot find the other parent (but both of you have custody)	Submit a .
Neither parent able to appear	Submit a or a notarized statement from both parents or guardians giving that person (example: grandparent) permission to apply for the child.

Important : Submit Form DS-3053 and other notarized statements within three months of signing them.

6. Provide a Photo

You must provide one photo with your child's application. Go to our Passport Photo page for photo requirements and to see examples of photos.

Do not attach or staple your child's photo to the form. The acceptance agent or passport employee will review the photo and staple it to your form.
Some passport acceptance facilities
A company which offers photo services
Home. Ask your friend or family member to take your child's photo. Print it on glossy or matte photo quality paper.

7. Calculate Fees

When applying using Form DS-11, you will pay two separate fees - an application fee and an execution (acceptance) fee. You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application.

Add $60 to your application fee if you want expedited service .
Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.

Child Applicants :

Product	Application Fee	Execution (Acceptance) Fee
Passport Book	$100	$35
Passport Card	$15	$35
Passport Book & Card	$115	$35

For more information on how to pay and a full list of fees, go to our Passport Fees page.

*How to fill out your check and pay the application fee to the U.S. Department of State. Please note you must pay a separate execution (acceptance) fee.

Families may write one check or money order to the U.S. Department of State if they are applying at the same time. The check or money order must include the name and date of birth of each applicant.

8. Find Location to Apply

In the United States:

Traveling in more than 3 weeks? Go to a passport acceptance facility such as a post office, library, or local government office. Check with the facility to see if you need to make an appointment.
Traveling in less than 3 weeks? Make an appointment to apply at a passport agency or center.

In another country:

Contact your U.S. embassy or consulate .

9. Track Your Application Status

You can subscribe to email updates about your application status, and learn more about each status update .

It may take 2 weeks from the day you apply until your child's application status is “In Process.”

Frequently Asked Questions

How will you send my child's passport and supporting documents.

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

New passport book
New passport card
Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your documents, call us at 1-877-487-2778 to report that you have not received your documents.

If you want us to reimburse you for a lost supporting document, you must contact us within 90 days of the date which we mailed your passport. You will also need to provide a receipt to show the cost of replacing the document.

Can I pay for faster delivery and return shipping?

Yes. You may choose one or both of the following shipment options:

Delivering application to us : Pay for Priority Mail Express for faster shipping. The price for this service varies depending on the area of the country.
Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport 1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with postage pre-paid.

You may receive your passport and supporting documents in separate mailings. If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services if you only applied for a passport card.

What countries require Form DS-3053 "Statement of Consent" to be notarized at an embassy or consulate?

In certain countries, a DS-3053 must be notarized at a U.S. embassy or consulate and cannot be notarized by a local notary public. Currently, these countries include:

Afghanistan	Indonesia	Pakistan
Algeria	Iran	Panama
Angola	Iraq	Philippines
Bangladesh	Jamaica	Saudi Arabia
Bulgaria	Kenya	Senegal
Cambodia	Kuwait	Sierra Leone
Cameroon	Laos	Somalia
Central African Republic	Lebanon	Sudan
Cote d'Ivoire	Liberia	Syria
Dominican Republic	Libya	Tajikistan
Egypt	Mali	Tanzania
Equatorial Guinea	Mauritania	Trinidad and Tobago
Ethiopia	Mauritius	Uganda
Gabon	Moldova	Ukraine
Guatemala	Nepal	United Arab Emirates
Guinea	Nicaragua	Venezuela
Haiti	Nigeria	Vietnam
Honduras	North Korea	Yemen

Special Passport Fairs

Find a Special Passport Fair near you!

We're holding special passport fairs all across the United States to help you get your passport more easily. New events are added to our site every week.

Most events are for first-time applicants and children, (who use Form DS-11). If you can use Form DS-82, you can renew by mail at your convenience!

Processing Times

Routine: 6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel. Processing times only include the time your application is at a passport agency or center.

It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it.
Processing times + mailing times = total time to get a passport

Urgent Travel: See our Get my Passport Fast page.

How to Apply for your Child's Passport

Watch this video to learn how to apply in person for your child's U.S. passport!

External Link

You are about to leave travel.state.gov for an external website that is not maintained by the U.S. Department of State.

Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein. If you wish to remain on travel.state.gov, click the "cancel" message.

You are about to visit:

How To Correct Name Mismatch In Share Certificates?

In this article, we are sharing the process of Name Mismatch In Share Certificates. Share certificates are the physical certificates issued to you when you take shares in a company. Sometimes,there could be a name mismatch in your share certificates and you may need to change it. This is done through a long process that involves government and immense paperwork.

Changing a name mismatch in share certificates is a very tedious task as it requires a lot of documentation, paperwork and notarised witnesses to actually get a new name.

There could be several reasons for a name mismatch in your share certificates.If the authorities are not cautious about using the same name which is in your documents or a demat account, a name mismatch may happen.

A name mismatch in share certificates is a very common happening and changing it is a lengthy and legal process.

Reasons For Name Change In Share Certificates

There could be various reasons for changing names in your physical share certificates. Here are the reasons of change of name:

Converting to another religion
Widow remarriage
Spelling mistake
Name mismatch in documents and physical certificates
Astrology reasons
Dissatisfaction with the current name
Numerology reasons
Gender change
Child adoption
Marriage after divorce

Documents Required For Correct Name Mismatch In Share Certificate

Any shareholder who has a name mismatch in his share certificates and wants to change it should file an application with the company along with the following documents-

Request letter mentioning the reasons for name change
PAN card copies which are self attested and duly notarised (Aadhar card, bank statement, voter id, driving license etc )
Address proof , self attested and duly notarised
Original share certificate
Copies of marriage certificate
Copy of gazette publication

Note: Since this entire process takes place online, it is important to submit all documents in JPEG format

Who Are Eligible To Apply For A Name Change in Share Certificate?

The individual must be the rightful owner of the shares in the company as stated in the share certificate.

Valid reason

There should be a legitimate reason as to why the person is changing his/her name. It could be marriage, divorce or child adoption etc.

Complete documents

Changing name in case of a name mismatch in share certificates is a highly legal process and hence you should have all the required documents duly notarised and self attested.

Payment of fees

You must pay stamp duty and gazette notification charges in accordance with the Indian stamp act and other relevant regulations.

Verification

The identity of ownership of shares and accuracy in information supplied in the application form must be demonstrated adequately.

An incorrect information can lead to repealing of your form

Who Can Apply For Name Change in Share Certificate?

In case you have a demat account and a physical share certificate and there is a name mismatch in the two, you are likely to get it changed. However, following people can apply for a name change –

Shareholders

To get a name changed in your share certificate you have to be the rightful owner of the shares. It is also necessary to have a share certificate in your name before you can change your name.

Power of attorney holders

Power of attorney holders can apply on behalf of shareholders who are unable to apply themselves.

Legal Representative

When a shareholder dies, a legal representative, such as a will executor or estate administrator, can seek to change the name.

What To Do If You Have A Name Mismatch In The Share Certificate And Demat Account ?

The name on the demat account should be the same as the one on the share certificate.

It might happen that the name on the physical share certificate and the one of the demat account do not match. In this case , you can do the following-

Obtain a gazette letter or affidavit on government stamp paper stating that the name on the share certificate and the demat account belong to the same person.

With this letter, you can also submit the above mentioned documents and a request letter stating a legitimate reason for name change.

NOTE: You must provide notarised copies of gazetted letters or affidavits for all companies in which you hold shares.

How To Get A Gazette Notification ?

Prepare an affidavit on a stamp paper which costs Rs. 50/- and get it notarised by local notary Public of State and mention a reason for name change.
Publish this affidavit in ads in two newspapers, one in english and other in the vernacular language.
After this, go to the Department of Publication of your state and submit this along with the self attested copies of PAN card, address proof and 2 passports.
The department of publication will publish this in their gazette and charge some amount for the gazette notification which varies state to state and is approximately Rs. 1000/-

Note: The company may ask you for other documents or raise some query as per their policies.

Note: An NRI must register for a name change in the Indian embassy or Indian High Commission.

How To Apply For A Name Change In The Share Certificate ?

The 4- Step Guide To Change Name –

Prepare an affidavit

The first and foremost step when you have a name mismatch in your share certificate is to make an affidavit and get it issued by your local notary.

Notaries are responsible for stating the value of stamp paper used in affidavits.

If you want to change your name, the affidavit should include both your old and new names, along with a legitimate reason for the change.

Besides this, it is important that an affidavit has the following applicant’s details-

Husband’s name
Father’s name
House address
Age proof etc

Publishing in a newspaper

Once you have made the affidavit, now you have to publish it in a newspaper. Now , you have to publish the news of your name change in the newspaper. Generally, there are special sections in the newspaper devoted to the same.

The publication has to be done in two newspapers, one in regional/ vernacular language and the other one in english. Important details to include in a newspaper publication –

New name of the applicant
Old name of the applicant
Full address
Age of the applicant
Notary name who attested the affidavit
Father’s /husband’s name

Newspaper Ad format

Newspaper offices can usually help you with the suggestions while changing names. Following is the sample format of how you can publish the news in newspaper.

I, Aman r/o Dholi Piayu, Kamla Nagar, Mathura have changed my name to Amaan , sworn in front of Notary S. Dwivedi on 15/01/2023

You can either change the initials of your name or surname or even a few letters in your name.

TIP: Before you publish it, cross check the details minutely as a slight mistake can ruin the entire process.

Publishing about the name change in official gazette of India

Once, you have published it in a newspaper, now you have to publish it in the official gazette of India along with an application, demand draft of fee and required documents.

In order to change the name of the company, the following documents must be submitted to the Department of Publication:

Affidavit for name change , notarised and self attested.
If you are a NRI, then present your required documents to Indian High Commission or Indian Embassy
Photocopy of the newspaper publication
Photocopy of application submitted for name change which must be duly filled in the appropriate format.
A digital CD, specimen in soft copy
Government employees are required to change their names in accordance with the Ministry of Home Affairs
Two passport size photographs
Enclosed in an envelope are the application and all supporting documents

Applying for name change in share certificate

If you have a name mismatch in share certificate then you can choose either of the following steps-

If shares are in physical form

Write a letter addressing the Registrar and share transfer agent , stating your old and new name and reason for name change.
Enclose all the documents as a proof
Share the original share certificate along with application
Self attest the photographs and documents

If shares are in Demat form

Search online for the name change form or visit the organisation where you have opened the demat account.
Write an application and attach all the required documents.

A name mismatch in your share certificate can occur due to various reasons, like marriage, divorce , adoption or just because of dissatisfaction in your name.Changing a name in your share certificate can be a lengthy process. If you have all your documents handy and follow the process rightly , it will take about 3 to 4 months to change the name.

Frequently asked Questions (FAQ’s)

Is it legal to change names in india .

Yes, it is absolutely possible to change names and the process is completely legal. However, you should not change names with the intent of misleading someone.

What are the documents required for name change ?

You need your ID proof, address proof, PAN card, aadhar card etc to change the name. For more help, you can read the article above.

Can you change name without the affidavit ?

No.The affidavit is absolutely necessary for name change. It contains crucial information of the applicant and enables the authority to authenticate and verify.

Can the name of a minor be changed ?

Yes, it is possible by every means to change the name of a minor.

IMAGES

PNM Resources : Cover Letter, Executive Summary, Application with
PREPAY REQ'D Name Change: Case # 24-P-200

VIDEO

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COMMENTS

Request Letter for Change of Name in Share Certificate
This is a format of letter by a shareholder requesting change of his/her name in the register of members of the company, where he/she holds share (s). This is to request for issue of fresh share certificate (s) in his/her new name. Check the website of the company or its RTA i.e. registrar & share transfer agent to find out the procedure and ...
Sample Request Letter for Change of Name in Share Certificate
Director stock exchange, (Company/Institute name) Address…. Sub: Letter for Change of Name in Share Certificate. Respected sir, With due reverence, it is requested that I want to correct my name in shares certificate. I have recently bought a share in (Company/Institute name). I have also received the shares certificate along with it.
Request Letter to Society for Share Certificate
When drafting a request letter for a share certificate from the society, it's crucial to maintain a polite and respectful tone while clearly stating the purpose of the letter. Ensure to provide necessary details such as your name, address, and flat/house number for identification purposes. Clearly express your request for the share certificate ...
Request Letter for Change of Name in Share Certificate
Letter Format for Change of Name in Share Certificate. To, Director stock exchange, Respected sir, With due reverence it is requested that I want to correct my name in shares certificate. I have recently bought a share in Tincoil Exports. I have also received the shares certificate along with it. However, my name on the certificate is not ...
Request Letter for Name Change in Share Certificate
Request for name change: Write a formal request for a name change on the share certificate in the paragraph after. Be sure to include your new name and signature, and speak in a courteous and formal manner. Attach all the necessary supporting documentation in the closing paragraph. Include all pertinent supporting documentation, such as a copy ...
Draft Affidavit for Name Change Correction in Share Certificate
In case a shareholder wants to change his name in the share certificate and thereby update the same in the records of the company where he holds the shares, he will have to submit certain documents to the company or its RTA for this purpose. ... card which is displaying my name is submitted to the company along with the application letter for ...
How to Change Name on Physical Share Certificates
Change the name of Physical Share Certificates: Any Shareholder who is desirous of Changing/Updating his/her name in the Share Certificates possessed by him/her will have to make application to the Company/RTA along with following documents: 1. Request Letter mentioning the reason for the name change. 2. Affidavit. 3.
How to change name on physical share certificates: Here are Sebi's new
Change of name in physical share certificates. ... by him/her will have to make application to the company/RTA along with following documents: 1. Request letter mentioning the reason for the name ...
PDF Request Letter For Change of Name
Request Letter For Change of Name TO BEETAL FINACIAL & COMPUTER SERVICES PVT LIMITED ... BEHIND LOCAL SHOPPING CENTRE, NEAR DADA HARSUKHDAS MANDIR, NEW DELHI-110062 Subject:- Change of Name Unit:- Mayur Uniquoters Limited Folio no :- _____ ... Details of the share certificates enclosed S.No. Folio No. Distinctive Nos From To Share Certificate ...
How do I dematerialize shares I bought with different name and
Steps to change the name in the share certificate. Contact the company or send a message to the compliance officer for the exact process. Contact the registrar of the company. Fill the application form ( Sample) for recording change of name with new signature in the changed name duly attested by Notary / Magistrate under their official seal.
How to Change Name in share certificate after marriage?
The procedure to change the name on a share certificate after marriage is a 4 step process and can take some time to complete. Here is every step of this procedure:-. Making and notarizing a name change affidavit. Ad publication in newspapers. Name change publication in the official gazette.
How to change name in in share certificate of a company
3. Please provide the relevant provision. After acquiring the shares in physical form, if there is any change in the name of the registered holders, shareholders are requested to send a request for registering change in name supported by attested copies of documents such as, Marriage Certificate, Gazette Notification, Court order etc. together ...
Change of name in Housing Society Share Certificate
To change your name on the share certificate, you will need to apply to the society's managing committee. The transfer of share must be completed by issuing a new share certificate in the new name. This process is important because the share certificate is an important legal document and holds value for the flat.
How to Write a Letter for Change of Name in Share Certificate
Learn how to draft a request letter to a company for changing your name in share certificate for the shares held by you in that company.Check out other templ...
Sample Letter Of Change Name Request: Free & Effective
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How to change your name and what government agencies to notify
Court order. In most cases, you must file a petition with your local court to change your name. To do so, you may need to file paperwork and appear before a judge to complete the process. Find your local government website and contact your circuit court to get information about how you can legally change your name.
Application for Correction of Name, Spelling, Date of Birth, etc
Application for Name and Father Name Corrections. I request you to please change my misspelled (name) and (father's name) on my certificate (You can mention any other document). I am providing you with my correct (name) and (father's name) for correction. Date of Birth is: " (Write Your correct Date of Birth Here).".
Writing a Name Change Request Letter with Samples
Salutation is done, e.g. Dear Sir or Madam, Respected Sir/Ma'am. Then the main body of the letter is written, which includes your old name and your new name, and a request to update it. Thank you/Thank you in anticipation/Thank you in advance. End the letter with "Yours faithfully, Yours sincerely.".
Rectification of name in the Share Certificate of a Co-op. Hsg. Soc
Rectification of name in the Share Certificate of a Co-op. Hsg. Soc. pursuant to change of name in gazette ... Dear Sanjay, You will need to submit a application and copy of gazette. ... When we submitted the gazette notification for change of name on marriage, and the marriage certificate, we were told by the coop housing society office that ...
Request Letter to Employer for Change of Name
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Change name with Social Security
Fill out the Application for a Social Security Card (Form SS-5) (PDF) and bring it to a local office along with unexpired identification and proof of name change, such as a marriage or divorce document, adoption decree, amended or corrected birth certificate, court order with the name change, or tribal document. Documents must be original or have a signature, stamp, or raised seal from the ...
PDF Name deletion / Name change / Name correction procedure in case of
1. Request letter in Form ISR-4 (Annexure -1) duly signed by the shareholder(s) along with the Original Share Certificates and other documents mentioned therein including self - attested copy of Pan Card. 2. Attested copy of the death certificate of the deceased joint shareholder. (in case of Name Deletion) (see note below). 3.
Name Change Request Letter Sample
Sir, I, Chinmayee Das, TGT English, am writing this letter to bring to your kind notice that I have changed my surname after my marriage. I have legally changed my name and address with my husband's details, and the same has been updated in my certificates also. Previous name - Chinmayee Das. New name - Chinmayee Das Mohanty.
Apply for a Child's U.S. Passport
Use our Form Filler tool to fill out your child's form on a desktop or laptop computer and then print it.If you are experiencing technical issues with the Form Filler, download a PDF. Tips to complete your child's form:. Do not sign your child's form until asked to do so by a passport acceptance agent or employee.; You can apply for a passport book, a passport card, or both documents.
How To Correct Name Mismatch In Share Certificates?
Applying for name change in share certificate. If you have a name mismatch in share certificate then you can choose either of the following steps-. If shares are in physical form. Write a letter addressing the Registrar and share transfer agent , stating your old and new name and reason for name change.
Name/Address Change for Individual or Firm
Escrow Account information must be submitted with the name change application, even if it was submitted with the original firm application. If your firm is a Corporation (INC) or Limited Liability Company (LLC), you will need to submit a copy of your Letter of Good Standing from the Secretary of State listed under your new name. There is no fee ...
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