cover letter for office manager nz

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How to write an NZ cover letter (with examples and templates)

Along with your CV, a cover letter is essential to any NZ job application. Let's get you started.

Every New Zealand job application should include a cover letter.

This document is key to showing an employer you’re serious about their vacancy, and for demonstrating what you bring to the table . Despite its importance, many people aren’t sure how to write a cover letter – and their applications suffer as a result.

That’s why we’ve created this guide, giving you advice on everything from what to include, to how to lay it out.

We’ve also snuck in a few examples to make life even easier for you … aren’t we nice?

Cover letters vs. CVs: what’s the difference?

To understand the role cover letters play in job applications, it’s important to realise how they differ from CVs:

1. Purpose:

CVs give a broad picture of you as an applicant – providing details such as educational background and employment history . By contrast, a cover letter targets why you want this specific role, and how your skills and experience make you a great candidate.

While there will be areas of overlap as you select qualifications or abilities to draw out in your cover letter, it definitely should not be an elongated version of your CV.

An NZ cover letter should be no longer than one page, while CVs are usually between one and two.

The most obvious visual difference between these documents and CVs hinges around bullet points.

While your CV should be a bullet point bonanza, cover letters favour full sentences. That’s not to say you can’t have any bullets in a cover letter, just use them more sparingly.

You should include a cover letter with every job application.

What to include in a cover letter

1. your contact info, the date and the business’ address.

At the top of your cover letter should be:

• Your full name, contact details and home address
• The date you submit the application
• The business’ postal address

It should look like this:

Head up your cover letter like this.

2. Your opener

People worry about how to start a cover letter , but there’s a simple formula and structure for getting this right:

Make it personal : start with ‘dear’, and address it to a person – i.e. the hiring manager. If their name isn’t in the job listing, try a good old fashioned stalk of the company website, or ring the business and find out. ‘To whom it may concern’ is a no go.

Make it clear : organisations often list multiple vacancies at a time, so make it obvious which position you’re applying for. A sentence like, ‘I’m writing to apply for the Marketing Assistant role, as advertised on Trade Me Jobs’, will do the trick.

Make it punchy : next, add a snappy one-liner summing up why you’re interested in the role and what you’d bring to their business. Remember, you can go into more detail in the interview itself. For example:

3. Why them

A common cover letter mistake is to only focus on yourself. Before choosing you, employers want to know why you’re choosing them. This helps sort candidates who are genuinely passionate about their organisation from those who are mass applying to anything and everything.

Warning : this section is not about inflating the hiring manager's ego by flattering the company – be positive, but be thoughtful.

Now, it’s time to sell yourself.

This section of your cover letter is where you highlight your most relevant skills and experience.

You can draw on anything from previous work experience to certificates and qualifications. The important bit is linking whatever you mention to the job – simply listing skills is not the answer.

To do this effectively, you need to carefully study the job ad and identify what capabilities the employer values most. If your Trade Me Jobs Profile is up-to-date, you can then quickly skim your skills and experience to find those which most closely match the job description.

Top tip: the more detail you can give, the better. Helped raise sales? Great. Helped raise sales by 6%? Even better.

If you want to add some extra skills or information to this section, a bullet point list is a good option. Note : only do this after introducing your headline examples in full sentence form, as above, and keep your list to three or four concise bullets.

5. Signing off

The end of your cover letter should (politely) prompt the reader to get in touch with you to arrange the next steps. Make sure you end on a high, and continue the energy from earlier in your closing sentence, for example:

How to format a cover letter

With your content sorted, it’s now about nailing the visuals. Cover letters are usually easier than CVs in this regard, as they’re laid out like a traditional letter. However, there are a few things to bear in mind:

• What font should I use? Keep it simple, and the same as on your CV. If your font is hard to read, or too small, the letter will end up in the wrong pile.
• How long should a cover letter be? New Zealand cover letters should be under one page long.
• Should I use paragraphs? Would you read huge, unbroken chunks of text? We doubt it, so make sure to break up your cover letters into paragraphs.
• What are the correct cover letter margins? Leave these at their default setting so your cover letter has plenty of blank space, and doesn’t look crowded.

All done? Not quite.

Perhaps the most important stage of cover letter writing is proofreading. After all that hard work, you don’t want a few silly typos or poor punctuation letting you down.

So check it yourself, then get someone else to have a look, then have a final glance.

Once you’re happy, it’s time to attach it to your application, and hit send.

Al Hall is a regular contributor at Trade Me Jobs and Trade Me Property. He’s dedicated to helping people succeed in their aspirations to find their dream job and place to live.

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The importance of cover letter, what is a cover letter.

Let’s go back to basics – what is a cover letter? A cover letter acts as a personal introduction in a professional setting. Usually, it’s a separate document that you attach to a job application along with your CV. You should use it to demonstrate your personality and summarise why you are the right person for the job, so the reader can consider the rest of your CV with this set up in mind.

Follow our tips for how to write a cover letter or download our cover letter template.

Why write a cover letter? 

The idea for writing cover letters for your resume is simple: it needs to be engaging enough for an employer to read to feel compelled to find out more about your skills and experience in your resume, before (hopefully) calling you in for an interview.

Not all candidates make the effort to write a tailored and personalised cover letter, so by making sure you write a cover letter that answers specifics needs in the job ad, it’ll help separate you from other applicants. In turn, giving you a greater likelihood of being shortlisted for an interview.  

Download your Cover Letter template 

Enter your details below to download your Cover Letter template. A copy of the template will be emailed to you shortly.

How to write a cover letter | Video | UB

Cover letter advice.

Recruiters & hiring managers often receive hundreds of applications for each job. You need to start with a great cover letter to gain attention. Learn how with this video from Hays.

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Resumes & cover letters.

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How to write a cover letter

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Make your CV stand out

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Content Block - Cover Letter | UB

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• Keep it succinct and relevant to the job you’re applying for. Your cover letter should not exceed five paragraphs. 
• State what your motivation is behind your application. 
• Just as you would in your CV,  use strong verbs  to demonstrate action and accomplishments, such as ‘organise’ or ‘supervise’. 
• Optimise the subject line. Also check the job description again, in case the employer asks applicants to include something specific in the subject line. 
• If you are applying for a job online rather than email, consider putting your cover letter and resume into the same document so they don’t get separated. 
• Remember, our cover letter template is free to download and can be used as another way to capture the attention of a recruiter or hiring manager and encourage them to more closely review your resume. Good luck.

How to write a cover letter | 7th content block | UB

Do i really need a cover letter, how long should a cover letter be, what are some common mistakes people make when writing cover letters, how do i format a cover letter, hays new zealand salary guide 2022-2023 - salary checker | ub.

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How To Master a Cover Letter for New Zealand [Examples & Tips]

Although you might don’t want to, yet in most cases, you need to include a cover letter when applying for a job in New Zealand. NZ cover letter is similar to other countries; it should show the company why you are the right candidate for the job. Take your time to write a personal and customized letter. Never send the generic one; this can ruin your application from the start.

A cover letter is a monumental part of your job application in New Zealand. A good cover letter should answer the main question, which is why the company should hire you. Additionally, it must provide information on how you can bring value to the company and help them with the challenges. A cover letter should showcase the relevant skills and experience you have.

In most cases, businesses and recruiters in New Zealand will require you to attach a customized cover letter. And it’s a good thing for you. In the end, the cover letter is a claim for the role – it’s your chance to highlight and match your experience against the job description and to clearly state what you can offer your potential employer.

If you are looking for a job in New Zealand, I would highly recommend going through the Job Hunter’s handbook made by Careers.govt.nz.

Table of Contents

Is a cover letter necessary in New Zealand?

Unfortunately, yes, you need to include a customized cover letter when applying for a job in New Zealand. Almost  half of the recruiters reject applications without a cover letter. A high-quality, customized cover letter tells the manager you are a dedicated professional. It should be only a page long.

A resume or CV alone can show your achievements and qualifications, but it can’t tell the story and explain why you choose this company in particular. That’s why we need a cover letter. It’s also a great tool to show your personality and motivation. It must show the employer you are an asset to their company.

Are you resigning from your previous job? Read how to write a proper resignation letter .

Resignation Letter in New Zealand (Examples + Template)

Tips and guidance for a winner cover letter

So what is a cover letter, and why it’s so important for your job application in New Zealand?

• Cover letter is your first point of contact with employers .
• It should fit on one page .
• It needs to explain why you want this job .
• It should relate to your CV .
• It should describe your relevant skills, experience, and accomplishments .
• It should show the evidence that you have researched the company and that you are the right candidate.

If you follow these simple statements, you should already be able to create a decent letter. Yet, if you want more, read this article to the end and follow the advice.

The winning tactic here is focusing on  them , not just on  you,  which will ultimately make you stand out from other applicants

When writing your cover letter, pay attention to the following:

• Do very extensive research about the company. Show it in the cover letter.
• Reflect on the company’s vision.
• Highlight specific achievements and successes that show you can address the challenges the employer is facing.
• Show your personality.
• Prove that you understand the challenges of the company.
• Explain your motivation and fit for the position.
• Presents how your skills and experience as a solution for the company.
• Create a list of job keywords that are mentioned in the job ad. Include them in the cover letter.
• Address the cover letter to the right person, e.g., the hiring manager or recruiter
• Be clear and concise
• Have a structure in the letter – beginning, middle, end
• Use active words to describe your work – accomplished, achieved, led, created, increased, identified
• Finish with a call to action and ask for a meeting.
• Try to be funny
• Send a generic cover letter — customize each one for the specific job.
• Forget your full contact details
• Generic and boring opening paragraph
• Copy-paste from the CV or job ad
• Start every sentence with “I”
• Write more than one page

Looking for a job? Check out the best recruitment agencies in New Zealand .

Best Recruitment Agencies in New Zealand 2024

1. Research about the company and position

Your knowledge about the company you are applying to work for is crucial. You must also know all the essential details about the advertised position and how your skills and experience fit in.

When someone reads your cover letter, they must be sure you are the right candidate for this position and for this company. That’s why you must include as many tailored to the job ad details as possible (yet not too many).

So, look for information on the company, its key products or services, its mission, and anything else that gives you an insight into them. Notice the most important details and mention them in the cover letter where appropriate.

You might want to check out the company’s website, its executives’ Twitter feeds, and LinkedIn profiles.

The culture of the organization is vital to note. This will influence your communication style. For instance, you might be more casual with start-ups or advertising agencies but more formal with banks and large corporations.

2. Show how you can help

A company hires you to solve a problem or to help with challenging tasks they are unable to manage. Point out the things you can do for a company and which potential results it might bring. Or maybe you already were challenged with similar tasks? Mention it in your cover letter!

3. Why are you a perfect fit?

The second paragraph of your cover letter should give a clear idea to the reader why you are the one and that you will satisfy the company’s specific needs.

Here you should match the keywords mentioned in the job ad with your skills and experience. You also must show the hiring manager why you want this job, not just any job. Include all the enthusiasm and passion you have.

Match your skills with a job ad

Highlight the key skills and qualities in the ad, e.g.:

• strong written and verbal communication
• technical skills
• analytical thinking
• team player or teamwork
• problem-solving
• time management
• knowledge of software & tools
• specialized or technical competencies
• high level of computer competency
• ability to work well under pressure
• enthusiasm and initiative
• excellent customer service

Include them in the cover letter with real-life examples.

Connections matter in New Zealand

About 70% of all jobs in New Zealand are so-called hidden. They are simply not advertised because hiring managers seek candidates within the company, their circle of colleagues, and people they know before they post a job ad. For that reason, having connections in New Zealand is very crucial.

You are more likely to be invited to an interview if you know a friend of a friend and they got a reference they you rather than just based on your qualifications and experience.

That might be good news for some and bad news for others. Nonetheless, it’s highly recommended to start networking as soon as you land in New Zealand. Join groups, participate in social and professional events, work on your Linkedin profile, and just be proactive.

And if you are lucky to know someone in the company you are applying to work for, mention it in the first sentence or two of your cover letter.

Don’t forget to include

Your cover letter shouldn’t miss these small but key elements:

Your personal value and personality

While skills and experiences are indeed critical, New Zealanders love human connection. If they find you an interesting and nice person, they are more likely to move forward with your application.

Try to be personal in your cover letter; tell them more unique things about you and your experience. Avoid being general at any cost.

Reflect on your experience that relates to the job ad and company profile. What challenges have you faced, and how did you solve them? You also want to provide evidence of the things you mention by using concrete examples, situations, numbers, and facts. For example:

“During the last quarter, my company was challenged by the supply shortage of …We have had 200% more orders than we can ever fulfill. To solve this problem, I was on the lookout for new suppliers for several weeks; after dozens of selling calls, I finally managed to sign a contract with our best supplier so far. I will never come across them otherwise.”

Your enthusiasm

In many cases, people don’t get hired because they aren’t enthusiastic and convincing enough. So, it’s not the lack of skills; it’s your desire and how you show it. If you make it as if it was your dream job, you are more likely to be invited. Avoid at any cost writing in a manner as you are doing a company a favor by working for them.

Hiring managers even say, “Enthusiasm conveys personality.” Some tips that help you to point out your enthusiasm include:

• Show that you have thought about the job and why you would like to work for them.
• Why is this company so brilliant? What they do the best? How they stand out?
• Mention their reputation, performance, and product.
• Remember, it’s about what you can do for them, not what they can do for you.

NZ cover letter structure

Following the formal structure when piecing together a cover letter is as much as important as its content. So, make sure you stick to New Zealand standards. Here is an example:

Dear [Ms. or Mr. Surname],

• Opening – Explain why you are writing this letter (add an interesting one-liner summarizing why you’re interested in the role and what you’d bring to their business.)
• Explain your interest in the job, show knowledge about the company and position
• Demonstrate your skills and experience related to the job
• Explain why you will fit into this role and which value you will bring to the company
• Sign off and offer them to contact you

Yours sincerely,

Your name – Andrew Black.

Make sure you check your cover letter via Grammarly for spelling and grammar mistakes!

Cover letter introduction

The introduction sentences will determine whether the hiring manager will read on or skip your resume. Start your cover letter in an unconventional way and hold the reader’s interest. Here are some tips for a stellar introduction:

• Highlight your achievements in the industry.
• Display your passion and enthusiasm.
• Mention some names and numbers.

A no-go cover letter introduction looks like this:

In response to your posting for the Digital Marketing Manager position, I would like to express my interest in participating in the recruitment process. As a digital marketing manager with 8+ years of experience, I am optimistic that I would succeed in this role.

Top cover letter example

Since you already know how to write the header, here is only the main part of the cover letter.

” I am writing regarding the Marketing Manager position you currently have open. As a marketer with over 5 years of experience managing small and larger teams, I would love to take a challenge and work for your company. Marketing is my passion, so it’s to achieve monthly goals, generate new leads & sales, and train the team for success.

In my previous role at (company name), I reached not only the set marketing goals but exceeded them by 80% and, in some months, even 120%. Your company (name) already has brilliant strategies in place, you use paid advertising, social media, and outreach, but I would add other channels to ramp up the reach and revenue. I am experienced and knowledgeable in the SEO scene; hence we can explore new opportunities for your business in this area of marketing.

My previous team of marketing assistants was great! I love to work with people and guide them in our current strategies. At the same time, responsibility for people does not make me stressed or scared but ignites my motivation to bring even better results so we can all be proud as a team.

Besides, my Master’s degree in Business taught me fundamental knowledge about organizations, management, strategy, and agility, which I would be happy to apply when working for (company).

It will be great to talk in person one day. You can reach me at 123456789 any time or via email at [email protected] to arrange an interview. Thank you for your consideration, I look forward to hearing from you.

Cover letter for a visa application

Im most cases, Immigration New Zealand, will request a cover or so-called motivational letter together with your visa application. This is generally a less complex document that you would write for the employer.

Your cover letter for a visa should include:

• Reasons why you are moving or visiting New Zealand
• How are you going to support yourself
• Demonstration of how you meet the criteria for the visa

The content of the cover letter will vary depending on the visa type you are applying for. If it’s, for instance, to join a partner in New Zealand, you should include your relationship to them and explain it briefly.

Therefore, your cover letter should target your visa category’s main requirements. 

When I was applying for a student visa, my cover letter described why I decided to study in New Zealand and what are my plans after my studies. Immigration New Zealand also mentioned in their requirements that the cover letter must include these details.

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Resumes & cover letters: Cover letter templates

A cover letter is often your first communication with a potential employer, and therefore it is vital that when writing a cover letter  you make it compelling and professional from the very first line, marking you out as a candidate they need to contact.

A good cover letter is an opportunity to showcase your written communication skills and your motivation for applying for the role. Writing a cover letter customised to the job demonstrates you have taken the time to put some effort into your application. You can also use a cover letter as an opportunity to highlight and provide more detail on any specific skills or experience which are relevant to the role you are applying for.

To help you structure your cover letter, we’ve developed 4 free cover letter templates and cover letter samples you can use to write a cover letter that will catch the eye of hiring managers and recruiters and increase your chances of getting an interview. For additional tips and advice on cover letter writing, check out our article How to write a cover letter .

Download our free cover letter templates

Cover letter template 1: response to a job ad, cover letter template 2: response to a job ad, cover letter template 3: letter to a recruiter on linkedin, cover letter template 4: ‘cold contact’ prospecting letter to a hiring manager, related insights.

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15 Office Manager Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Office Manager jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are a great way to show that you have taken the time to read up on a company, and that you will be a good fit for the position. A well-crafted cover letter will help you stand out from many other applicants. Cover letters also give the reader an idea of who you are as a person so they can determine if they want to interview you or not.

Here are 15 amazing Office Manager cover letters that are professionally written and will help you stand out and get that job!

Office Manager Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Office Manager Sample 1

I have been a professional Office Manager for over five years. In that time, I have managed the administrative work of a small company with 61 employees. In my years as an Office Manager, I have been responsible for hiring and training new employees, making sure the work is completed in a timely manner, and coordinating office functions among various departments. As an Office Manager in a previous position, I was able to successfully implement many improvements to make things run smoother in the office by identifying problem areas and coming up with creative solutions. My hands-on approach to working makes me uniquely qualified for this position as your next Office Manager.

Office Manager Sample 2

I am writing to express my interest in the Office Manager position. I have 8 years of experience in office management and can use my communication skills to meet the needs of any business. My attention to detail will ensure that all day-to-day tasks are completed efficiently, effectively, and with the utmost care. I offer excellent communication skills, an eye for detail, strong leadership abilities, diverse experience in various industries, and an excellent work ethic. Please see my attached resume for more details on my qualifications.

Office Manager Sample 3

I am writing to inquire about the availability of an Office Manager position with your company. I believe my experience in this field, as well as my work ethic and time management skills would be a perfect fit for this position. I have over 10 years of office management experience, including customer service, scheduling meetings, and managing team members’ schedules to ensure they are meeting deadlines. As an office manager at ABC Company for the last 6 years, I have demonstrated excellent communication skills by resolving issues in a timely manner with little supervision needed. My attention to detail has also made me highly efficient when it comes to completing tasks accurately and on time.

I hope you will consider me for the open Office Manager position at your company. Thank you for taking

Office Manager Sample 4

Dear Sir or Madam,

I am writing to express my interest in the Office Manager position at ABC Company. I have experience managing office systems and administrative support for large organizations. In addition, I have been responsible for maintaining customer relationships by fielding incoming phone calls, emails, and social media inquiries. Please consider me an applicant for this role. Thank you for your time and consideration.

Office Manager Sample 5

Dear Hiring Manager,

I am interested in applying for the Office Manager position with your company. I am a qualified candidate and would welcome the opportunity to speak with you about my qualifications and how I can bring value to your business. You can contact me at *************** or via email at *************** if you would like to schedule an interview. Thank you for taking the time to consider me for this position.

Sincerely, __________________

Office Manager Sample 6

I am writing in response to your job posting for an Office Manager. As a recent college graduate, I am confident that my expertise and experience will be of great value to this company.

As the new Office Manager, you can count on me to oversee operations with an eye for efficiency and attention to detail. Furthermore, I have extensive knowledge of all office software programs including Microsoft Word, Excel, Adobe Photoshop and various other programs related to office management. Between these skills and my education in Business Administration with specialization in Marketing Management from Drexel University, I am confident that I can provide tangible contributions towards the success of your company as you continue growing into the future.

Office Manager Sample 7

To Whom It May Concern, I am excited to apply for the Office Manager position at your company. I graduated from The University of New York in 2019 with a degree in Business Management. I have many years of customer service experience as I have worked for various companies doing everything from answering phones, to data entry, filing and typing reports. I am confident that my abilities will make me an asset not only for this position but also for your organization as a whole.

Office Manager Sample 8

The Office Manager is responsible for all aspects of the administrative operations of a company. You will be responsible for providing assistance with the following – offices supplies and equipment, – answering phones, – creating spreadsheets, – doing data entry tasks, and more. If hired as the office manager at Company X please know that you will have full responsibility over all aspects of office equipment and supplies. You would also be in charge of hiring any necessary employees that are needed to keep up with your workload. A successful candidate should have strong organizational skills as well as great time management skills to successfully complete daily tasks.

Office Manager Sample 9

I am writing to express my interest in the office manager position advertised on your website. I believe that my diverse skills and experience will be a valuable asset to the company.

Much of my experience has been both customer- oriented and administrative, which means that I am able to communicate well with clients as well as efficiently manage the day-to-day operations of any business. As an office manager, I would be responsible for overseeing daily tasks such as responding to emails, managing company expenses, purchasing supplies, coordinating meetings and events, managing staff schedules and projects among other duties related to customer service support.

As you can see from my attached resume below, I have over 15 years of experience in these areas which makes me

Office Manager Sample 10

I am writing in response to your recent office manager position and would like to offer my skills and experience. I have been working as a receptionist for 2 years now and am confident that I can handle the position of office manager. I believe that my ability to multitask, prioritize work, and be organized will make me an excellent candidate for the job. My current employer has given me positive feedback on my performance as well as provided opportunities for professional development such as handling difficult phone calls and organizing company events.

Thank you very much for considering me for this opportunity. It would be a great honor to work with your organization

Office Manager Sample 11

The letter should not introduce you or your resume.

I am applying for the position of Office Manager at your company. I have been in office management for the past five years and have a proven track record of experience in customer service, administrative duties, event planning, and project management. I am also a strong communicator with excellent interpersonal skills that would be a great asset to your team. My resume is attached and available upon request. I hope you will consider me for this position because my skills are a perfect fit for this role. Thank you for taking time to read my cover letter and I look forward to hearing back from you soon!

Office Manager Sample 12

Dear Sir or Madam, I am a hardworking and focused individual with a high level of proficiency in Microsoft Office. I believe that my skills would be beneficial to your organization. I have been an office manager at several different companies over the past five years and have been highly successful in each position. From taking care of scheduling, billing, payrolls, and vendor relations to hiring new talent and resolving any issues that arise within the workplace, I am able to take charge of tasks without much supervision. My interpersonal skills allow me to interact with all levels of staff members which helps me work more efficiently. As an office manager at a company that deals with multiple departments you will need a well-rounded individual who is knowledgeable in various aspects

Office Manager Sample 13

My name is ____ and I am a highly qualified, experienced Office Manager. I have a wealth of experience in the office management field, including ___ years as a Senior Office Manager. My skills include:

-Maintaining and updating the firm’s database software -Managing firm finances (Budgets) -Planning and running office activities to increase productivity (i.e., company picnics) -Tracking employee attendance and managing changes in schedules to maintain productivity levels without disrupting work flow or morale

Office Manager Sample 14

I am writing to express my interest in the Office Manager position that was advertised on your website. I have over 8 years of experience in this position, which has included supervision of staff, overseeing inventory, completing bookkeeping tasks and managing office operations. The ability to handle a busy work environment that includes juggling multiple projects would be an asset. My degree in business administration would also prove valuable in this role. I look forward to hearing from you soon about the opportunity and will contact you if I have any questions about it.

Office Manager Sample 15

I am writing to express my interest in the Office Manager position that was posted on Indeed. I am qualified for this position as I have more than 10 years of experience as an Office Manager at a large company and have excellent interpersonal skills with great work ethic. If you would like to learn more about my qualifications, please contact me.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Office Manager cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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How to Write Project Manager Cover Letter: Tips and Tricks

Organisations hire Project Managers to ensure that the work on a project is efficient. They meet client expectations and stick to predetermined deadlines. Do you find this role interesting? Explore this blog on Project Manager Cover Letter for expert tips, impress recruiters, and land your dream job today. Read to know more!

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Project Managers are key leaders who oversee teams working together on projects. They ensure that project tasks are completed efficiently, meet client requirements, and are delivered on time. If you are interested in this role, crafting a compelling Project Manager Cover Letter can significantly boost your chances during the hiring process. This blog will explain how to write an effective cover letter for this role with a sample template. Let’s get started! 

Table of Contents

1) Project Manager Cover Letter writing tips  

2) Write the cover letter to a certain recipient 

3) Highlight your qualifications  

4) Professional self-introduction  

5) Showcase relevant skills  

6) Use quantifiable achievements  

7) Conclusion  

Project Manager Cover Letter writing tips  

Here are a few tips that can help you write a good Project Manager Cover Letter:  

1) Write the Cover Letter to a certain recipient 

Know your audience before you start writing your Cover Letter. Usually, a hiring manager or someone from the human resources (HR) team manages the applications and shortlists candidates. Addressing a letter directly to this person can have a great impact. 

Start your letter with a salutation like "Dear," followed by the hiring manager's first and last name. If you are not sure who will read your letter, you can keep it general by adding "Dear Hiring Manager".   

2) Highlight your qualifications  

Hiring managers often get plenty of applications, so it's important to make your cover letter catch their attention. Start by clearly describing who you are, explaining your qualifications, and highlighting your relevant experience. This strategy will spark the hiring manager's interest and encourage them to read on and learn more about your unique story.  

3) Professional self-introduction  

In the first paragraph of your cover letter, introduce yourself professionally and share your enthusiasm for the role. Mention the company's name and the position you're applying for. Explain why you're interested in this particular job and how it aligns with your career goals. It's helpful to refer to the job posting to understand what the company is looking for so you can tailor your introduction to show how you meet these requirements and how the role fits into your professional aspirations.  

Learn Project Management even as a Non-Project Manager – register now for our Project Management for Non-Project Managers Course !  

4) Showcase relevant skills  

In the second paragraph of your cover letter, highlight how your skills have enabled you to excel in roles similar to the ones you're applying for. Discuss your abilities in key areas such as organisation, communication, and leadership. If you have experience with project management tools and software, mention these as well. This will help illustrate how well-prepared you are to tackle the job responsibilities effectively.  

5) Use quantifiable achievements  

Numbers can convey your achievements more effectively than words. Including statistics that highlight your impact on business growth at previous companies can be very persuasive. This approach demonstrates to recruiters that you understand the value of measurable results.  

6) Demonstrate company knowledge  

You can make a strong impression on a hiring manager by demonstrating that you have a thorough understanding of the company, its operations, and its products or services. This shows that you've done your homework and are genuinely interested in the role. Mentioning how your core values align with the company's mission and vision can further illustrate your compatibility with the company's culture and goals.  

7) Clearly state intentions and preferences  

After your brief introduction, it's important to clearly state your intentions and preferences regarding the job opportunity. Share why you are drawn to this specific role within the company and explain how it aligns with your career goals. It's useful to refer to the job posting for a detailed understanding of what the company is looking for. This information can help you tailor your message to show exactly how you fit their needs and what makes you particularly excited about the opportunity.  

8) Provide educational background details  

If you have a bachelor's or master's degree in project management or business administration, be sure to mention this in your cover letter. Explain how your education has equipped you for this role, perhaps by sharing a specific achievement that highlights your skills. Additionally, if you have any relevant certifications including these can further demonstrate your qualifications and commitment to your professional development. 

9) Customise each letter for the position  

It's helpful to use templates or past cover letters as a guide when creating a new one. Re-member, each must be unique to the job you are looking for. Firms value true interest and passion and the effort you invest in understanding their requirements. Be sure to review the job posting thoroughly to grasp what qualities and skills they seek.  

When applying for a big corporation, think about what keywords their automated processes may search for in resumes and cover letters. For project management positions, words like Agile, mitigation, change control, or risk control could be present. Frequently, the job listing gives great hints about the abilities and traits that are important to the employer. 

10) Convey appreciation  

In your closing paragraph, remember to thank the hiring manager and the HR department for considering your application. Include your contact details, such as your phone number and email address, to make it easy for them to reach out for further discussions. Express your enthusiasm for the position and let them know you are eager and available to participate in the recruitment process.  

Learn all the methodologies of Project Management in detail with our Project Management Courses !  

11) Offer additional insights  

A cover letter is more than just an extension of your resume—it's your chance to tell a fuller story about yourself. It allows you to elaborate on your achievements but also to reveal more about who you are beyond those accomplishments.   

Consider what unique elements you can introduce that highlights your value beyond what's listed in your resume. Think about how to weave your personal experiences into your cover letter. What sparked your interest in this field? What excites you about this particular job or company? How does this role align with your future career goals?   

Your cover letter should not only link your past experiences to the qualities the company seeks but also demonstrate why you, as an individual, are a great fit for the position.  

12) Keep it concise  

You should cover all the information regarding you in a maximum of one page.  

13) Ensure error-free writing  

Project Management requires both a broad understanding and a focus on details. Make sure your cover letter is well-formatted and free from any spelling or grammatical errors. It's also a good idea to have a trusted friend or colleague review your cover letter to catch any errors you might have missed. This extra step can help ensure your cover letter is polished and professional.  

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Conclusion  

A cover letter is an important document for a Project Manager while searching for a job. This document describes your most relevant and impressive qualifications and experiences. The cover letter escorts your resume, and its content should explain why you would be valuable to the firm. Job applicants can use a cover letter to show how past actions positively impacted business operations. So, create an eye-catching Project Manager Cover Letter today to get the best opportunities. 

Are you interested in learning how you can run small projects efficiently? Sign up now for our Running Small Projects Course !  

Frequently Asked Questions

You can always include a cover letter with a job application unless the job listing specifically states not to. It offers a chance to introduce yourself and highlight why you a re a suitable candidate for the position.   

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The Knowledge Academy’s Knowledge Pass , a prepaid voucher, adds another layer of flexibility, allowing course bookings over a 12-month period. Join us on a journey where education knows no bounds.  

The Knowledge Academy offers various Project Management Courses , including Introduction to Project Management Certification Course and Project Management Masterclass. These courses cater to differen t skill levels, providing comprehensive insights into Project Resource Management .  

Our Project Management Blogs cover a range of topics related to Project Management Skills, offering valuable resources, best practices, and industry insights. Whether you are a beginner or looking to advance your skills in Project Management, The Knowledge Academy's diverse courses and informative blogs have you covered.  

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• Job profiles
• Administration

Office Manager

Kaiwhakahaere tari.

Alternative titles for Office Manager:

• Administration/Accounting Manager

Office managers are responsible for a range of tasks that make an office run smoothly, including administrative duties, staff supervision and financial work.

Office managers usually earn

$60K-$85K per year

Source: Hays and PERSOLKELLY, 2023.

Job opportunities

Length of training

There are no specific training requirements. Find out more about how to enter the job.

Vocational Pathways More

• Services industries

About the job

Pay for office managers varies depending on skills and experience.

• Office managers usually earn $60,000 to $85,000 a year.

Source: Hays, 'Salary Guide FY 23/24', 2023; and PERSOLKELLY, '2023-2024 Salary Guide', 2023.

• PAYE.net.nz website - use this calculator to convert pay and salary information

(This information is a guide only.  Find out more about the sources of our pay information )

What you will do

Office managers may do some or all of the following:

• supervise and plan the work of other administrative staff
• interview and train staff
• manage budgets, accounts, payroll, and prepare financial reports
• ensure the office meets health and safety requirements
• manage facilities and supply ordering
• respond to customer enquiries
• organise meetings, manage events, and take minutes
• maintain records, computer files, databases and websites.

Skills and knowledge

Office managers need to have:

• knowledge of administration policies, systems and procedures
• the ability to supervise and lead staff, including training and conflict management skills
• an understanding of their organisations' policies
• computer skills, including word-processing and using relevant computer software
• the ability to keep information confidential
• an understanding of health and safety in the workplace
• an understanding of relevant legislation such as the Employment Relations Act.

Working conditions

Office managers:

• usually work regular business hours, but may be required to work evenings and weekends to complete projects
• usually work in offices, but may be able to work from home
• may travel to attend conferences, meetings and training courses.

How to enter the job

Entry requirements.

There are no specific requirements to become an office manager. However, qualifications in business administration, management or human resources may be useful.

Secondary education

There are no specific secondary education requirements to become an office manager. However, NCEA Level 3 English, business studies, accounting, digital technologies and maths are useful.

Personal requirements

Office managers need to be:

• approachable
• able to to communicate, interact and relate to people from a range of different cultures
• able to prioritise tasks
• comfortable working under pressure
• confident decision makers and problem solvers.

Useful experience

Useful experience for office managers includes:

• accountancy or payroll
• administration work
• computer work, such as using administrative software and intranets
• implementing or improving policies, including health and safety
• managing or supervising staff.

Find out more about training

What are the chances of getting a job, experienced office managers in demand.

There is strong demand for experienced office managers who have a broad range of transferable skills. For those wanting to enter the role, it's best to gain experience working in general administration jobs before applying.

According to the Census, 65,907 office managers worked in New Zealand in 2018.

Types of employers varied

Most organisations and industries employ administration staff, so opportunities exist in many areas with a variety of employers.

Office managers may work for small or large employers in a range of different sectors. In a smaller business the office manager may be the only person in an administration role, while in larger businesses they may oversee several staff.

• Hays, 'FY 2019/20 Salary Guide', 2020, (www.hays.net.nz).
• Gow, P, associate consultant, Robert Walters Wellington, careers.govt.nz interview, March 2020.
• Stats NZ, '2018 Census Data', 2019.

(This information is a guide only. Find out more about the sources of our job opportunities information )

Progression and specialisations

Office managers may move into related roles that use similar skills such as:

• Event manager
• Project manager
• Property manager 

Office managers may manage budgets, accounts, payroll, and prepare financial reports

Related jobs:

Office administrator kaiwhakarite ā-tari.

Office Administrators help ensure organisations run efficiently.

Personal Assistant Kaiāwhina Whaiaro

Personal assistants provide administrative, clerical, secretarial and general support to managers and other professionals. They may also be responsible for financial planning, recruitment and staffing.

Project Manager Kaiwhakahaere Kaupapa

Project managers manage the planning, resourcing, scheduling and administration of projects to deliver them on time and within budget.

Receptionist Kaiwhakatau Manuhiri

Receptionists greet visitors and clients, and deal with enquiries and requests. Their work includes administration tasks such as answering the telephone, scheduling appointments and keeping records.

Related courses:

General office administration, text and information processing, business management, job vacancy websites:, view a list of job vacancy and recruitment websites.

Last updated 27 March 2024

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• Administrators

Administrators CV Example & Writing Guide

Administrators are professionals responsible for the daily management and upkeep of an office or organisation. Administrators  provide high-quality clerical support and keep things running smoothly, so it’s essential that employers see candidates applying for administrative roles as efficient, structured and organised. Your CV structure is no different! We’ll help you create professional, attractive CVs to help you captivate potential employers and kickstart your administration career. Let’s begin!

Formatting Your CV

Your CV should include the following components: 

• Personal Statement

Work History

Here at cvapp.nz, we recommend using a Reverse Chronological format for your CV. It’s the most common and accepted CV format and allows you to emphasise your most recent employment positions first. You can also opt to use Functional or Combination CV formats, which may suit applicants who wish to highlight other aspects of their professional profile, such as their skills or education. We have plenty of advice, tips and guidance for applicants unsure of which CV format is best for them on our website and blog! If you’d like to know more, head on over to our cvapp.nz website and check out our article: “How To Write A Successful CV.” We’ll get you sorted! 

Professional Statements 

Your professional statement is a brief introduction to your professional profile. Think of it like an overview of what you can bring to the administrative role and why you are the ideal candidate for a job position. We know how humble Kiwis can be – don’t be shy! Briefly summarise who you are in a few sentences and try to highlight your strengths as an administrative candidate. For example, you could choose to emphasise your administrative skills, e.g. “motivated and efficient administrative professional with seven years experience managing teams and office operations.” The key idea is that you only include significant and relevant details. Read over the job description for inspiration – including keywords from the job description in your professional statement and throughout your CV is a surefire way to increase your chances of landing the role. Still unsure about how to structure your personal statement? No worries, we’ve got you! Check out our example of a CV professional statement here: 

Diligent and dedicated administrative professional with high-level organisation skills.  Proficient in customer relationship management and performing administrative duties. Managed several office environments successfully. Committed to maintaining the daily operations of a company in an efficent and productive manner. 

In your work history section of your CV, you should list your employment history in reverse chronological order. What do we mean by this? 

Essentially, you should list your previous jobs from most recent to least recent. For example, if you worked at The Warehouse in 2014, Farmers in 2016 and Kathmandu in 2020, you should list your work experience at Kathmandu first. You should elaborate on your job role title, the dates you worked at each organisation, the name of each organisation and a brief summary of the duties you performed in your roles with each company. If you have any outstanding achievements or certifications from your time working at a company, be sure to include them! Remember to be as specific as possible! Check out our sample example here: 

Administrative Assistant at Sunny Orchards, Gisborn May 2018 — November 2021

• Assisted with phone and email queries, escalated urgent matters to relevant staff members
• Arranged all staff and client appointments
• Ensured all meeting minutes were recorded and disseminated appropriately
• Ordered office supplies and maintained inventory across all staff offices
• Arranged all travel, logistics and accommodations as necessary for staff

Receptionist at Tairawhiti Group, Gisborne March 2017 — March 2018

• Answered emails and calls, escalating to individual staff as necessary
• Greeted guests and offered refreshments and beverages
• Maintained reception area, ensuring all common spaces were neat and tidy
• Ordered office supplies and maintained inventory
• Updated office databases and software with client details

It’s no secret that administrators are organised, methodical and productive. Does this sound like you? If you’re an administrator, we’re nearly certain it does! 

When it comes to potential employers, however, it’s important that you convince employers that you possess a skill-set that would provide value to the job role you’re looking to fulfil. Employers want to know that you’re the ideal candidate for the role and that your skills are a match! Create a skills section that describes the skills you have to offer. Are you proficient at budgeting? Do you have 5+ years experience with project management? Are you a wiz at Excel? Let your employers know! 

Do you know what skills you’d like to mention but unsure of how to set it up? Check out our skills example below: 

• Customer Service
• Communication Skills
• Microsoft Excel
• Microsoft Office

Finally, your education section should list any academic qualifications you have and any outstanding academic achievements. If you have a degree or any relevant certifications, list these in reverse chronological order with the most recent listed first. Try to be specific and include details where possible, including the name of any institutions you’re affiliated with and any relevant dates. 

Here’s an example of a well-formatted education section:

Bachelor of Business, University of Waikato, Hamilton  February 2014 — February 2017 

NCEA Level 3, Gisborne Girls High School 

• Graduated with NCEA Level 3 with Merit.

We hope you enjoyed our comprehensive guide for writing a stellar administrator CV! We also hope you know that the fun doesn’t stop here – feel free to check out all of our free tools and resources on our website and blog for more guidance and advice. We’re proud to help Kiwi professionals unlock the next chapter of their career story, and we hope we’ve made your job-hunting journey a little easier. 

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