office administration cover letter pdf

6 Professional Office Administrator Cover Letter Examples for 2024

Your office administrator cover letter must immediately highlight your organizational skills. Show them your ability to manage complex schedules and maintain order in a busy environment. Demonstrate clearly in your letter how you effectively communicate and coordinate with others. Your expertise in office software and problem-solving should be evident and compelling.

All cover letter examples in this guide

Entry-Level Office Administrator

Medical Office Administrator

Practice Manager

Church Office Administrator

General Office Administrator

Cover letter guide.

Office Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Office Administrator Cover Letter

Key Takeaways

By Experience

Embarking on the job hunt, you've realized that mastering the office administrator cover letter is crucial. It's the golden ticket to standing out, not just another copy of your resume. Focus on your shining moment: that one achievement that turned heads. Weave it into a tale that's both formal and refreshingly free of clichés. And remember, brevity is your ally—keep it to one impactful page. Let's tackle this together and craft a cover letter you're proud to submit.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your office administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your office administrator cover letter intro.

Upload your office administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the office administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Office Administrator cover letter example

Oliver Davis

Columbus, Ohio

+1-(234)-555-1234

[email protected]

• Highlighting key achievements relevant to the role: Mentioning the implementation of a robust contract management system and its impact demonstrates successful project management and problem-solving abilities, which are critical for an Office Administrator.
• Quantifying improvements and success: By providing specific metrics such as reducing paperwork by 40%, the candidate showcases their ability to deliver measurable results, which is persuasive to hiring managers.
• Alignment with the company’s values: Showing an understanding of the organization's commitment to efficiency and customer satisfaction indicates that the candidate's values and objectives are in line with those of the company, suggesting a good cultural fit.
• Direct call to action and openness for discussion: Inviting the hiring manager to a discussion about how the candidate's experience and skills can contribute to the company's success indicates readiness to engage and forward-thinking initiative.

What about your office administrator cover letter format: organizing and structuring your information

Here is one secret you should know about your office administrator cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your office administrator cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your office administrator cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your office administrator cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a office administrator cover letter

• Header: Include your full name, contact information, and date, which are essential for the recruiter to know who you are and how to contact you for further discussion or to schedule an interview.
• Greeting: Address the hiring manager by name if possible to personalize your cover letter and show that you have done your due diligence in researching who is responsible for hiring.
• Introduction: Present a brief but captivating introduction that specifies the office administrator position you are applying for and gives a snapshot of your relevant experience and skills.
• Body: Elaborate on your administrative skills, expertise in office management, proficiency with office technology, and any other qualifications unique to the role of an office administrator that make you the ideal candidate.
• Closing: Conclude with a strong closing statement that reiterates your enthusiasm for the position, your readiness to contribute to the team, and a courteous invitation for the recruiter to contact you to discuss your application in detail.

Key qualities recruiters search for in a candidate’s cover letter

• Excellent organizational skills: To manage office tasks effectively, such as scheduling appointments, maintaining files, and managing office supplies.
• Strong communication abilities: To interact professionally with clients, employees, and executives, and ensure clear and efficient exchange of information within the office.
• Proficiency in relevant software: To handle data management, word processing, spreadsheets, and other office-related software applications.
• Time management prowess: To prioritize and complete tasks within deadlines, while juggling multiple responsibilities.
• Attention to detail: To perform tasks with precision, from document editing to coordinating events, thus maintaining high standards and accuracy.
• Problem-solving capabilities: To address and resolve workplace issues swiftly and diplomatically, ensuring smooth office operations.

Greeting recruiters with your office administrator cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the office administrator greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear [Hiring Manager's Name],
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear Hiring Committee,
• Dear [Job Title] Hiring Team,
• Dear [Department] Department,

Get creative with your office administrator cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your office administrator cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

What to write in the middle or body of your office administrator cover letter

Here's where it gets tricky.

Your office administrator cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your office administrator cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Final words: writing your office administrator cover letter closing paragraph

The final paragraph of your office administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your office administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Lacking experience: here's how to write your office administrator cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your office administrator cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Your office administrator cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

• Chose no more than one achievement, which you'd be talking about in the body of your office administrator cover letter, by focusing on skills and outcomes;
• Address recruiters with their first or last name, or "Dear Hiring Manager" in your office administrator cover letter greeting;
• Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
• Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
• Close your office administrator cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

Office Administrator cover letter examples

Explore additional office administrator cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Free Office Administrator Cover Letter Sample - How to Write

The process of writing an office administrator cover letter should not be complicated for you. It is possible to make it much less stressful by simply using an office administrator cover letter example. This is a sample of a cover letter for the office administrator position that is professionally written. You can proceed to edit it and include your own personal details in the office administrator cover letter example. During this process, ensure that all the details are correct. Moreover, ensure that the format of the office administrator cover letter is ideal as well. Here is more on how you can write a cover letter for the office administrator position.

• # Office Administrator Cover Letter Template
• # Office Administrator Cover Letter Sample
• # Tips for Writing Office Administrator Cover Letter
• # How to Edit Office Administrator Cover Letter Template

Office Administrator Cover Letter Template

This is a free office administrator cover letter template. Free Download and customize it according to the sample text below.

Supported formats

Office administrator cover letter sample (text).

Stella Sheradon Los Angeles, LA 77800 Phone: 333-131-8090 Email: [email protected] September 1, 2018 Ms. Jennifer Spiegel Recruiter AquaPoint Beverages Ltd., 30 Palm Avenue. Los Angeles, LA 77800

Re: Office Administrator Position

Dear Ms. Spiegel,

In this letter, I officially express my interest in the Office Administrator position that was advertised on your website. I am a trained and fully certified office administrator. I have over 10 years of experience working with firms in academia, manufacturing, and service provision. I love my job and always ensure that I provide high-quality results. In my previous position at the Holly Springs Retirement Home, I was both the head office administrator and deputy client relationship manager. Every day I was busily engaged in a variety of activities ensuring that all my colleagues perform their duties. I ensured that client requirements were documented and all files were organized accurately. I also provided assistance to other managers and assisted them to improve workplace efficiency.

To stay competitive and abreast of current trends, I am always improving my office management skills through constant practice. I also take the time to learn some management skills as well. During my free time, I have completed a collection of specialized education programs. As a result of this, I am always taking up leadership positions in the firms that I join. I also coach graduate students on how to perform office administration duties. Seeing as I have made it out of an impoverished background and succeeded to my current level in life, I am often called upon to advise young ladies in youth groups.

Whenever I am at my job or elsewhere, I always interact positively with peers, clients, and management. My colleagues often call upon me to assist them in reinforcing their skills and knowledge so as to provide top quality services. Office managers have often delegated some of their duties to me since they are confident in my skills. It is during such an endeavor that I earned a deputy client relationship manager position. Hence, I am confident that I can effectively provide you with excellent office administration services.

While in my previous job, I was awarded the Office Administrator of the Year Award multiple times. Seeing as I have attended a collection of seminars and conferences, I have a number of professional contacts who give valuable insights that help me perform my job. I would be grateful to provide my skill, experience and knowledge at AquaPoint Beverages Ltd.

Do contact me through the phone or email so as to schedule an interview. We can discuss your needs concerning the position of Office Administrator in person. Thank you for your kind consideration.

Stella Sheradon Los Angeles, LA 77800 Phone: 333-131-8090 Email: [email protected]

Tips for Writing an Office Administrator Cover Letter

• Make sure that you do not repeat your resume: Many people make the mistake of writing their cover letter as if it was their resume but in paragraph form. This should not be the case. Utilize your cover letter to express your experience, skills, and personality. Let it complement your resume and not be a mirror-reflection of it.
• Ensure that you send the cover letter in a PDF format: Today, recruiters read cover letters and resumes through their smart devices. While not all devices can open up Word documents, literally all of them can open a PDF document. Hence, this is the format to use when saving and sending your cover letter office administrator.
• Keep the cover letter short: While you may have a lot of experience, interests, skills, and personality, it is always best to keep your cover letter short. In editing the office administrator cover letter sample, less is always more. Let it be a maximum of 3 paragraphs. Do not spend too much time and effort writing your exposition. Instead, go right to the point with it. This shows professionalism and ensures that your potential employer does not get bored or lost in the text.
• Have a strong conclusion: The best cover letters have a memorable ending. This way, they grab the attention of your recruiter. As you edit the sample cover letter for office administrator, indicate your experience and how your skills can be implemented in the target organization. Having done so, close off the cover letter with a personal value declaration.

How to Edit Office Administrator Cover Letter Template

The best software to use when editing a sample cover letter for office administrator is Wondershare PDFelement - PDF Editor . The PDF format is now the standard document format accepted in offices and organizations today. After you download office administrator cover letter sample for the office administrator position, utilize PDFelement to edit the document. This software is the most ideal PDF editor for creating your cover letter office administrator.

Step 1. Open the Office Administrator Cover Letter Template

Step 2. Click on "Edit" and Enter Your Text as You Like

Step 3. Complete and Save Your Office Administrator Cover Letter

Posted by Elise Williams to Updated: 2024-04-18 13:58:49

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Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write an Administrative Assistant Cover Letter

• Cover Letter Text Examples

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Matt Lauducci

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff

Administrative Assistant Text-Only Cover Letter Templates and Examples

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Office Administrator Cover Letter Examples

A great office administrator cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following office administrator cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Cleopatra Decoteau

(121) 758-0156

[email protected]

Dear Senita Bracaglia,

I am writing to express my genuine interest in the Office Administrator position at Microsoft Corporation, as advertised. With a solid five-year background in administrative roles at Google LLC, I am excited about the opportunity to bring my expertise in organization, communication, and project coordination to your esteemed team.

During my tenure at Google LLC, I honed my skills in managing complex schedules, supporting cross-functional teams, and streamlining office operations to enhance productivity. I pride myself on my ability to handle multiple tasks with precision and a positive demeanor, ensuring that all administrative duties are conducted with the utmost efficiency and quality.

One of my key accomplishments in my previous role was the implementation of a new digital filing system that significantly reduced retrieval times and improved document management processes. This initiative not only boosted the productivity of our team but also received commendation from senior management for its innovative approach to problem-solving.

I am particularly drawn to the culture of innovation and continuous improvement at Microsoft Corporation. I am eager to contribute to an environment that values forward-thinking and where my proactive approach to office administration can help drive successful outcomes. I am confident that my proactive nature, combined with my passion for fostering collaborative workspaces, will make me an asset to your team.

I am looking forward to the opportunity to discuss how my experience and skills align with the needs of your office. Thank you for considering my application. I am excited about the possibility of contributing to the continued success of Microsoft Corporation.

Warm regards,

Related Cover Letter Examples

• Branch Office Administrator
• Medical Office Administrator
• Office Administrative Assistant
• Office Automation Clerk
• Office Technician
• Office Aide

15 Office Administrator Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Office Administrator jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are an opportunity for candidates to showcase their skills and experience in a succinct letter. They are also a chance for candidates to show their personality and creativity. Along with the resume, it’s often the first impression employers see. They are an easy way to stand out from other applicants, as well as highlighting personal accomplishments. While some managers will choose not to read cover letters, including one shows the potential employer that the applicant is willing to put in extra effort to stand out among others.

Here are 15 amazing Office Administrator cover letters that are professionally written and will help you stand out and get that job!

Office Administrator Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Office Administrator Sample 1

Good morning, I am writing to you in response to your advertisement for an Office Administrator position. I have over five years of office administration experience and am confident that I can provide an exceptional level of service. My experience includes managing emails, taking calls, scheduling appointments, organizing meetings, providing customer service and more. Please find my resume below for your consideration. Thank you for considering me as a potential candidate!

Office Administrator Sample 2

Dear Hiring Manager, I am looking for an office administration position that would utilize my skills in administrative tasks, customer service and computer skills. I have over 10 years of administrative experience. My resume is attached for your consideration to see my qualifications and experience in more detail. Thank you very much for the opportunity to interview with you! Regards, Jane

Your Name Office Administrator Applicant 123 Main St., Anytown, CA 12345

Office Administrator Sample 3

I am excited to submit my resume and cover letter for consideration of an Office Assistant position with your company. I have over 10 years of experience in office administration and customer service. My experience includes: -Researched and analyzed products, competitors, and industry trends to provide the best solutions for customers -Answering phone calls related to product orders, billing questions, or inquiries about our company’s policies -Responding to customers by email or phone, taking customer orders on the phone

Office Administrator Sample 4

In order to be considered for the Office Administrator position at _____, please find attached my cover letter and resume. My experience as a ____ at a ____ has taught me essential skills such as: ___ ,___, and ___. I have an eye for detail and am organized enough to handle even the most time-sensitive tasks.

Office Administrator Sample 5

Dear _______, My name is _____. I am writing in regards to the open Office Administrator position that has become available in your office. I believe that my extensive experience in administration makes me a qualified candidate for this position. I have strong experience working in corporate settings and managing databases. My skills include filing, communicating with other departments, and managing relationships between employers and their employees which would provide you with great service as an Office Administrator. Thank you for your time reviewing my resume; I look forward to hearing from you soon! I hope the above information interests you enough to contact me about this opportunity at your earliest convenience. Thank You for Your Time, ___________

Office Administrator Sample 6

I am a recent graduate from the University of Florida. I have been working with student organizations for over four years and have been in charge of the budget for one of them. I am looking forward to applying my skills to a professional environment with an established company.

Office Administrator Sample 7

Please accept my interest in the Office Administrator position with your company. I am a hardworking and determined individual who strives to meet the needs of my employer and coworkers. I have a strong work ethic and am prepared to take on this challenging role with professionalism, enthusiasm, and dedication. I will thoroughly enjoy working for an organization that values creativity, ingenuity, reliability, community involvement, cooperation, accountability and integrity.

Office Administrator Sample 8

I am writing in reference to the Office Administrator position that you are currently recruiting for. I believe that I would be an excellent candidate for the position because of my skills in economics, business management, and administration. Please contact me to discuss how I can meet your needs.

Office Administrator Sample 9

Hi! Thank you for considering me as a candidate for the position. I am a recent business graduate with a degree in Information Technology and Business Management. I have over three years of experience in various facets of administrative work, including resume editing, job searching, and correspondence on behalf of my employer. Please feel free to reach out to me if you have any questions about my qualifications or interests at (xxx) xxx-xxxx.”

Office Administrator Sample 10

I am writing this letter to apply for the position of Office Administrator. I am highly organized and would like an opportunity to work with your office manager to help continue the success of your business. My previous experience has included assisting in small businesses as well as larger corporations, so I have experience with all types of organizations. If given the opportunity, I will do my best to resolve any issues that may come up and will quickly learn anything new that’s necessary for this position. Thank you for your time and consideration!

Office Administrator Sample 11

The following is my cover letter for the Office Administrator position.

I am writing to apply for the office administrator position at your company. I have over 4 years of office administration experience. My qualifications include, solid knowledge of Microsoft Office Suite and multi-tasking skills that allow me to prioritize and work on multiple projects simultaneously, which would enable me to be an asset to your team if hired. I look forward to hearing from you in regards to this opportunity and how you can contact me with any follow-up questions you might have.

Sincerely, Marissa Jones

Office Administrator Sample 12

Dear Sir/Madam,

I am interested in the Office Administrator position as advertised on __________. I would like to make it clear that I am a self-starter and eager to learn anything necessary for the job. I have experience as an intern, which was particularly enjoyable because it helped me to learn more about office administration. I possess all of the qualities and skills needed for this position and would be happy to show my qualifications in person if you decide to grant me an interview. My resume is attached and available upon request. Thank you for your consideration, ____________

Office Administrator Sample 13

I am writing to inquire about the open Office Administrator position. I have 10 years of experience in this field with an emphasis on customer service, efficiency, and professionalism. I am highly motivated with a strong work ethic and would love the opportunity to become part of your team.

Office Administrator Sample 14

Dear Human Resources Manager,

I am a college graduate with office administration experience who is ready to take on the responsibilities of a professional Office Administrator. My skill and experience in Microsoft Word and WordPerfect will enable me to maintain your company’s records, files, and reports. I am motivated to learn new skills and apply them to my work each day. My interpersonal skills will enable me to work well with others on your team. I hope you consider me for this position as it best matches my qualifications.

Office Administrator Sample 15

I am a recent graduate with a degree in Management. I have experience as an Administrative Assistant and as a Secretary. In the past few years, I have transitioned into these roles from being primarily an Office Manager.

The past few years have been great for me professionally. I’ve had the privilege of working closely with a _____ who has guided me through my transition to this new role and has given me the opportunity to work on many projects that would not typically be handled by someone in my position. As such, it would be my pleasure to discuss with you how my skills could help your company meet its goals and objectives moving forward.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Office Administrator cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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7 Office Administrator Resume Examples Built for 2024

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With more companies conducting their businesses online because of the pandemic and high office costs, office administrator roles are becoming easier to find but harder to procure. 

To beat the competition, you must create an office administrator resume that impresses potential employers at first glance. 

Fortunately, we’re here to help you throughout the  resume writing process . We’ve reviewed hundreds of resumes and consulted hiring agencies to develop the formula to help you  make a resume online  that will help you get the job.

Our seven office administrator resume examples are the best place to get inspired for your resume  so you can move on to writing a great cover letter to get hired faster!

Office Administrator Resume

or download as PDF

Why this resume works

• Choose your skills and work experience bullets based on the job description of the role you’re seeking. Your resume shouldn’t be a perfect match, but it should be close.
• Then  check your resume  for errors; even if your resume is tailored, if it’s littered with mistakes, the employer may toss it out.
• The easiest (and least space-consuming) way to quantify your results is by including metrics. Some excellent office administration metrics include how much money you saved the company, how many calendars you managed, and how many customers you helped.
• Don’t stress if you’re not 100 percent certain of the numbers; even an educated guess is better than not including anything.

General Office Administrator Resume

• Don’t be fooled by the word “technical” here: technical skills are simply those that mean software and tools, like Microsoft Office and Quickbooks. Include some of these technical skills to impress any hiring manager.
• Make their job easier by cutting unnecessary words and phrases, including personal pronouns ,out of your general office administrator resume.

Entry-Level Office Administrator Resume

• Adding a  resume objective  is a great way to convey your eagerness and dedication in a more personal way.
• If you choose to add an objective, you must tailor it to each position to which you apply. Otherwise, omit it in favor of more skills or work experience.
• Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a  resume template  that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read. 

Dental Office Administrator Resume

• Go ahead and prove your other successes in enhancing patients’ experience in your previous workplace by detailing these achievements in your office administrator cover letter . This way, you’re more likely to win recruiters over.

Front Office Administrator Resume

• Following this lead, craft a front office administrator resume that demonstrates how well you coordinated operations to enhance customers’ and staff’s experience.

Medical Office Administrator Resume

• Even retail jobs can showcase your skills like communication, inventory management, and customer service!
• These templates are customizable based on your needs, so don’t feel confined by the original outline. Include optional sections, like hobbies and interests, as you wish!

Church Office Administrator Resume

• Include a pop of color and at least two types of fonts to make your resume aesthetically pleasing and easier to read.
• If you’re still deciding whether or not to include a summary, remember that every time you write a summary, you must tailor it to each position. 

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Entry Level Office Administrator Cover Letter Example

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Starting your Entry Level Office Administrator cover letter should be done professionally and with a clear focus on your skills and enthusiasm for the role. Begin by addressing the hiring manager by name if possible, then introduce yourself and state the position you're applying for. For example, "Dear Mr. Smith, I am excited to apply for the Entry Level Office Administrator position at your esteemed company." Then, briefly mention where you found the job posting and why you're interested in the role. Highlight your relevant skills or experiences that make you a strong candidate for the position. Remember, the opening paragraph should grab the reader's attention and make them want to learn more about you.

The best way for Entry Level Office Administrators to end a cover letter is by expressing enthusiasm for the opportunity, reiterating interest in the position, and showing gratitude for the reader's time. For example, "I am excited about the possibility of bringing my skills to your team and am confident that I can contribute positively to your office environment. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further." This ending is effective because it reinforces your interest in the job, shows appreciation, and leaves the door open for further conversation. It's also important to end with a professional closing, such as "Sincerely" or "Best regards," followed by your name.

Entry Level Office Administrators should include several key elements in their cover letter to make a strong impression. 1. Personal Information: Start with your contact information, including your name, address, phone number, and email address. 2. Professional Greeting: Address the hiring manager by name if possible. If you can't find the name, use a professional greeting like "Dear Hiring Manager". 3. Introduction: In the first paragraph, introduce yourself and express your interest in the position. Mention where you found the job posting. 4. Relevant Skills and Experience: This is the main body of your cover letter. Highlight your skills and experiences that are relevant to the job description. As an entry-level applicant, you may not have a lot of work experience. In this case, focus on transferable skills you've gained from school, internships, or volunteer work. For example, you might mention your proficiency in Microsoft Office, your organizational skills, or your ability to multitask. 5. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Research the company and mention something specific that attracts you to them. This shows the hiring manager that you're interested in this particular job, not just any job. 6. Conclusion: In your closing paragraph, express your appreciation for their consideration and your eagerness to discuss your qualifications further in an interview. 7. Professional Closing: Close with a professional sign-off like "Sincerely" or "Best regards," followed by your full name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your skills and experiences and to show your personality. Keep it concise, professional, and free of errors. Tailor each cover letter to the specific job and company to show that you've done your research and are genuinely interested in the role.

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• Office Administrator

Office Administrator cover letter example

Office administrators are the hub of the modern office. They have a million and one tasks that will influence the success of their colleagues, but their own success comes in how they undertake these tasks. Doing a sloppy job will lead to countless unintended consequences, so having the right attitude is a crucial attribute of the best office administrators. It is hard to show how you go the extra mile in a resume, so that is where the office administrator cover letter comes in.

An office administrator cover letter can outline all the personal traits that set you apart from those who simply come to work to do the bare minimum and offer little added value. In this guide and the corresponding cover letter examples, we will explore the following topics:

• How the format of a cover letter can influence a hiring manager
• How to tell your career story in the intro, middle part and conclusion
• What qualities a hiring manager looks for and which mistakes to avoid
• How to write an office administrator cover letter with no experience.

This office administrator cover letter example is just one of many cover letter examples and writing guides. Browse our collection for more job-specific advice and application tips!

Best format for an office administrator cover letter

Office administrators are masters of effective communication. They do not waste words and understand how to mobilize impactful language. It would therefore be expected that their cover letter would be an explosive exposé of their value. You have 300-400 words to share how you influence the success of those around you.

How you structure a cover letter will dictate much of your success. The accepted format of an office administrator cover letter looks like this:

Cover letter header

• Greeting / salutation
• Cover letter intro
• Middle paragraphs (body of the letter)
• Ending paragraph of your cover letter

According to Zippia , there are currently 147,215 openings for an office administrator in the U.S. with an average salary of £34,496.

This cover letter guide brings together a series of tips and guidance for office administrators, but it is well worth looking at more general job search writing advice in our comprehensive cover letter example guide. Office administrators can take inspiration from a wide range of industries, so do some background reading before you put pen to paper. This office administrator cover letter sample may offer some ideas when you come to sit down and write your story:

Dear Mr O'Brien,

After three years as an office administrator in a busy dental clinic, I believe my organizational skills and management experience would make me an ideal office administrator at JC Holdings. I am adept at prioritising when everyone is asking me to get something done immediately.

I thrive in a challenging environment which aligns with the tech industry. Although my expertise is in the medical field, I believe my ability to track clients, orders and processes would allow me to easily transition into your role. I completed the admin for over 170 patients a day, so the switch to tracking deliveries shouldn’t be so hard.

In addition to my 5 years of experience of working in administration, I have also built a strong network around me. Howard Frost recommended that I apply for the role – I worked with him during the merger of our previous employers. Communicating and forming relationships is key in supporting business growth, and this is something I hope to continue. I received top marks for my appraisals for the past three years, always receiving the optimal scores for my collaboration and teamwork.

I would relish the opportunity to discuss the role and your needs in more detail and to expand on the value I could bring to your organisation. I know that I will be able to assist in your expansion efforts over the next year. I look forward to hearing from you soon.

Laura Brooke

The header of an office administrator cover letter should contain the essential elements of how to contact them, presented in an efficient and professional manner. Keep the design minimal and the fonts small. Whatever you do, double check for mistakes.

In terms of which contact information to include, a full name, contact email and mobile phone are expected. Make sure that the email has a sensible format. You might be checked out on social media, but there is no work-related reason to include the details of your social accounts. You don't have to add your full home address. There are data protection issues here - you can share it at the offer stage. Also, there is no requirement to add the inside address of the employer - much as you might wish to d things by the book. Check out the header from our cover letter sample for more ideas on getting started.

Goal of the cover letter header: Put the hiring manager’s mind at rest by including your contact details at the top of the cover letter. They will want to move on to more important things, so let them see it is there and then forget about it.

Cover letter greeting

Communicating in an appropriately formal tone is important for an office administrator who has to deal with a wide range of colleagues, suppliers and partners. Addressing the cover letter greeting correctly shows that you value convention.

If at all possible, find out to whom the cover letter should be addressed. It will likely be read by a range of people, but choose either your direct hiring manager or the HR representative whose name is likely on the job description. Either is fine, but make sure that you have spelled their names correctly.

If you do now know to whom the cover letter should be addressed, a “Dear Company Team” greeting is both warm and professional. Avoid the cold and impersonal “To Whom It May Concern,” if possible. That demonstrates a total lack of interest in the role.

Goal of letter greeting: Start on the right foot and address the letter to the right person. Everyone appreciates reading their name, so start the office administrator cover letter on a personal note. 

Cover letter introduction

The introduction should typically set out your relevant career experience, so if you have worked in a similar industry, you should mention it. Offices in different industries work differently – find commonalities with your previous experience wherever possible.

Personality is critical for an office administrator who needs to coax and cajole others into getting things done. While the scale of your achievements will speak to this ability, it doesn’t hurt to include a couple of adjectives in the cover letter to illuminate how you motivate those around you. See our cover letter sample below.

Goal of the cover letter intro: Jump in with how you would impact your colleagues around you. Work out what your specific employer needs from you and mention it in the first paragraph.

Cover letter middle part (body)

The middle part of an office administrator cover letter is difficult to write. You have so many different tasks that it is hard to pick which ones to highlight. If you have written a comprehensive resume, you should have a wide choice. The best way to approach this is to choose those examples that had the biggest impact on the bottom line of the business and on those around you. 

It is vital that you do not talk about the more mundane aspects of the role. Pick examples that not many of your competitors will be able to share. Top candidates should give off the impression that they have long mastered all the basics and spend their time finessing the finer details of the role. Relationships with colleagues, suppliers and partners are at the heart of this value, so make sure that you name drop where possible.

Goal of the body of your cover letter: The examples that you choose to share will dictate whether a hiring manager considers you for an interview. They have to stand out from the pack or you will not make the grade. 

How to close an office administrator cover letter (conclusion and sign-off)

An office administrator’s job is never finished. There are always more projects that they could be involved in and finer operational details to be ironed out. Their cover letter should be a non-stop account of the astounding value that they can add to their next employer and there is no reason for them to slow down in the final paragraph.

Include one last tale of administrative excellence before you move to the final task: you need to show a curiosity to find out more about the role. Saying that you are looking forward to the opportunity of an interview (in hope rather than expectation) is the last part of an effective cover letter. You want the hiring manager to send the interview invite right away – you have made a good case for yourself, so why not?

Goal of the ending: Share one last example and give the sense that there are many more stories that you wish you could have mentioned. Say that you are looking forward to meeting in a sales-like call-to-action. 

Basic mistakes in an office administrator application letter (and how to avoid them)

There is no room for errors in office administration. Every small mistake has the potential to snowball and the knock-on effects to others cannot always be predicted. Here are the three most basic errors that may seem are obvious, but they are surprisingly easy to overlook:

• Grammatical and spelling errors: Any employer would reasonably expect that you would check the letter carefully for grammar and spelling errors. Use an online checker such as Grammarly and take great care checking every letter as each one will (hopefully) be different.
• Don’t pack the letter with keywords: Do not worry that you have not covered every part of the job description in the cover letter (your resume should do that) and don’t attempt to keyword-stuff the cover letter to give yourself a better chance with the ATS system. Your letter will seem unnatural, forced and frankly illegible.
• Keep it formal: While the culture of employers will vary, a job application is a formal process, so keep the register of your language on the formal side. If you get to the interview and you understand that the hiring manager has a more relaxed attitude, that is the time when you can seek to fit in a little better.

A poorly-organized or unattractive page layout is another mistake that can reflect very badly on office administrators who should exude attention to detail and professionalism. Luckily, an expertly-designed cover letter template can both entice the hiring manager to read your application and make the right first impression.

Key takeaways

• Show off your most effective administration skills by telling the stories that made a difference to your colleagues and to your past employer’s bottom line.
• Think about the very specific demands of the role in question and only talk about the most relevant parts of your experience.
• Follow the cover letter writing protocol of introduction, middle part and conclusion. Quantify your achievements with context where possible.
• Check our office administrator cover letter sample for more ideas on creating an effective page layout.

If the office administrator cover letter guide was useful, please do have a look at some administrative cover letter examples:

• Receptionist cover letter sample
• Administrative assistant cover letter example

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